2009-27035 Reso RESOLUTION NO. 2009-27035
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 03-08/09, FOR
PROFESSIONAL CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES
OF THE WATER MAINS, SANITARY SEWER MAINS, AND MILLING AND
RESURFACING IMPROVEMENTS ALONG INDIAN CREEK DRIVE BETWEEN 26T" AND
41sT STREETS; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM, PARSONS BRINCKERHOFF
AMERICAS; SHOULD THE ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY
NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM, BERMELLO
AJAMIL; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE SECOND-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH THE THIRD-RANKED FIRM,
GBF ENGINEERING.
WHEREAS, on December 10, 2008, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 03-08/09, for Professional Construction
Engineering Inspection (CEI) Services of the water mains, sanitary sewer mains, and milling
and resurfacing improvements along Indian Creek drive between 26"' and 41St streets (the
"RFQ"); and
WHEREAS, the CEI services will ensure proper construction oversight and
certification of the milling and resurfacing of Indian Creek Drive, as well as the upgrades of
the water and sewer; and
WHEREAS, on December 16, 2008, the RFQ was issued with an opening date of
January 15, 2009; and
WHEREAS, apre-proposal meeting to provide information to prospective proposers
was held on January 6, 2009; and
WHEREAS, BidNet sent notices to 41 prospective proposers; BidSync sent notices
to 2857 prospective proposers of which 44 viewed the documentation; which resulted in the
receipt of the following fourteen (14) proposals; and
WHEREAS, The City Manager, via a Letter to Commission (LTC) No. 029-2009,
appointed an Evaluation Committee ("The Committee") consisting of the following
individuals:
• Rick Saltrick, Sr. Capital Projects Coordinator, CIP;
• Xavier Falconi, Transportation Manager, Transportation Division;
• Jose Perez, Civil Engineer III, Public Works;
• Robert Dean Fairless, Miami Beach Resident, Leadership Academy;
• Rosa Barco, Miami Beach Resident, Leadership Academy;
• Carlota Guerrero, Miami Beach Resident, Leadership Academy; and
WHEREAS, on February 13, 2009, the Committee proceeded to shortlist the firms for
interviews based on criteria set faith in the RFQ, scored and ranked the Proposers, and
unanimously agreed to bring back the seven (7)top-ranked firms; and
WHEREAS, on February 18, 2009, the Committee reconvened for interviews,
deliberations and recommendations; based on the scores and rankings, PB Americas was
selected as the top-ranked firm, Bermello Ajamil, as the second-ranked and GBF
Engineering as the third ranked firm; and
WHEREAS, the City Manager has reviewed and concurs with the Evaluation
Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 03-08/09, for Professional Construction Engineering
Inspection (CEI) Services of the water mains, sanitary sewer mains, and milling and
resurfacing improvements along Indian Creek drive between 26~' and 41s` streets; and
authorizing the Administration to enter into negotiations with the top-ranked firm, Parsons
Brinckerhoff Americas; should the Administration not be able to successfully negotiate an
agreement with the top-ranked firm, authorizing the Administration to negotiate with the
second-ranked firm, Bermello Ajamil; and should the Administration not be able to
negotiate an agreement with the second-ranked firm, authorizing the Administration to
negotiate an agreement with the third-ranked firm GFB Engineering.
PASSED AND ADOPTED THIS 18th DAY OF March 2009.
ATTEST:
P~~~ ,
CITY CLERK M OR
Robert Parcher Matti Herrera Bower
T:\AGENDA\2009\March 18\Consent\RFQ 03-08-09 For CEI Services -Indian Creek - Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& F EXECUTION
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ttorne ~ ate
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution accepting the recommendation of the City Manager pursuant to Request For Qualifications
(RFQ) No. 03-08/09, for professional Construction Engineering Inspection (CEI) services of the water
mains, sanitary sewer mains, and milling and resurfacing improvements along Indian Creek Drive between
26th And 41St Streets; and authorizing the Administration to enter into negotiations with the top-ranked firm,
Parsons Brinckerhoff Americas; should the Administration not be able to successfully negotiate an
agreement with the top-ranked firm, authorizing the Administration to negotiate with the second-ranked
firm, Bermello Ajamil; and should the Administration not be able to negotiate an agreement with the
second-ranked firm, authorizing the administration to negotiate an agreement with the third-ranked firm
GFB En ineerin .
Key Intended Outcome Supported:
Ensure well-maintained infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): Survey indicates that 42% of residents rated
storm draina a as excellent or ood; 26% rated it as oor.
Issue:
Shall the City Commission approve the City Manager's recommendation?
Item Summary/Recommendation:
On December 10, 2008, the Mayor and City Commission approved the issuance of Request for
Qualifications (RFQ) No. 03-08/09, for Professional Construction Engineering Inspections (CEI) Services of
the water mains, sanitary sewer mains, and milling and resurfacing improvements along Indian Creek
Drive between 26th and 41St Streets (the "RFQ").
On December 16, 2008, the RFQ was issued with an opening date of January 15, 2009. APre-proposal
meeting to provide information to prospective proposers was held on January 6, 2009. BidNet sent notices
to 41 prospective proposers; BidSync sent notices to 2857 prospective proposers of which 44 viewed the
documentation; which resulted in the receipt of fourteen (14) proposals.
The City Manager, via Letter to Commission (LTC) No. 029-2009, appointed an Evaluation Committee (the
"Committee") that convened on February 13, 2009 for "short listing" of firms for interviews. On February
18, 2009, the Committee reconvened for interviews, deliberations, and recommendations.
Based on the scores and rankings of the Committee firm members, PB Americas was selected as the top-
ranked firm, Bermello Ajamil, as the second-ranked firm and GBF Engineering as the third-ranked firm
based on the highest number of total points. A motion was presented by Xavier Falconi, seconded by
Robert Fairless, and was unanimously approved by the Committee.
ACCEPT THE CITY MANAGER'S RECOMMENDATION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: ~
OBPI Total
Financial Im act Summa : N/A
City Clerk's Office Legislative Tracking:
Gus Lo ez, Ext: 6641
Sign-Offs:
De ent Director Assis t Cit Mana Mana er
GL RC RC PDW JMG '
T:WGENDA 09\March 18\Consent\RFQ 03-08-09 For CEI Services -Indian Creek - SUMM.doc
,l~ ~ ~ J~ ~ ~ Cj~` ~ AGENDA ITEM C7~I
~ ~~/l ~~4/l G i~ DATE 3"Ig"09
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 18, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 03-08/09, FOR PROFESSIONAL CONSTRUCTION
ENGINEERING AND INSPECTION (CEI) SERVICES OF THE WATER
MAINS, SANITARY SEWER MAINS, AND MILLING AND RESURFACING
IMPROVEMENTS ALONG INDIAN CREEK DRIVE BETWEEN 26T" AND 41 sr
STREETS; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM, PARSONS
BRINCKERHOFF AMERICAS; SHOULD THE ADMINISTRATION NOT BE
ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP-
RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
WITH THE SECOND-RANKED FIRM, BERMELLO AJAMIL; AND SHOULD
THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH THE SECOND-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH THE THIRD-
RANKED FIRM, GBF ENGINEERING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On December 10, 2008, the Mayor and City Commission approved the issuance of
Request for Qualifications (RFQ) No. 03-08/09, for Professional Construction
Engineering Inspection (CEI) Services of the water mains, sanitary sewer mains, and
milling and resurfacing improvements along Indian Creek Drive between 26th and 41St
Streets (the "RFQ").
Indian Creek Drive (SR AIA) is a Federal classified Principal Urban Arterial which falls
under the jurisdiction of FDOT. Improvements along SR A1A are projects in the
Metropolitan Planning Organization (MPO) 2008-12 Transportation Improvement Plan
(TIP). The project scope of work consists of milling and resurfacing of the road and City
requested streetscape enhancement in all intersections between 26th and 41St Streets.
The project also includes pavement markings, signage, construction of bulb-outs at the
intersections and minor landscaping.
Commission Memorandum - RFQ-03-08/09,
March 18, 2009
Page 2 of 7
Concurrently, the City is moving ahead with water distribution and sanitary sewer system
replacements and upgrades along SR A1A to meet the level of service requirements for
both utilities as dictated in the City's Comprehensive Plan. In the interest of minimizing
construction impacts as well as conducting both projects in a consolidated timeline, the
City has determined that it would be in the best interest of the public if both projects
would be built simultaneously under the direction of one contractor, as opposed to
having separate contracts, different contractors and separate timelines. The same
approach will be applied to the engineering inspection services, for which under FDOT
guidelines, is a requirement. The City will then capitalize on this to provide a unified
approach to the overall inspection and construction compliance of this project.
Pursuant to the Joint Participation Agreement (JPA) executed per Resolution 2007-
26694, the City was granted the authority and FDOT funding to manage the FDOT
project which will be built as part of a single construction contract. Within this contract
FDOT allocated funding of $136,000 for Construction and Engineering Inspection
services (CEI) and the City has budgeted $503,000 for CEI services related to the water
and sewer component. The total funding allocated for the complete oversight of the
project is $639,000. This number is an initial budgetary figure developed during the
design phase as an opinion of cost pursuant to the construction plans and prior to
bidding. The total amount is expected to be reduced during the negotiation process in
order to align with the negotiated contract scope and actual construction values.
This scope of services for Construction Engineering and Inspection (CEI) services
generally include field representation, inspection, materials sampling and testing. The
selected CEI may also act as an extension of the City's staff and FDOT to coordinate the
field services of the contract with the City Engineer (water main and sewer
improvements) and with the Engineer of Record for FDOT (milling and resurfacing).
During the negotiation process the City will ensure that services provided by the CEI will
not duplicate those typically performed by the Capital Improvement Projects Office and
the Public Works Department.
Pursuant to the JPA, Section 2.c entitled "General Requirements," the construction work
must be awarded through a competitive bid process. The project is estimated to begin
construction in late April 2009. The construction work will take approximately ten (10)
months to complete. Pursuant to the JPA, the City must complete the project on or
before June 30, 2010. If the project is not completed by this time, the City may request
an extension for the agreement by FDOT. The City is aiming at completing this project
before the 2010 Boat Show.
In summary, the JPA will enable both the City and FDOT to efficiently and effectively
accomplish common objectives for the engineering, inspection, compliance, and
certification of the overall Indian Creek improvements from 26th to 42"d Street. The
Indian Creek Drive enhancements will result in a more pleasant experience in the
Oceanfront Neighborhood for drivers and pedestrians alike and will provide residents
with upgraded and more reliable water and sewer infrastructure. The CEI services will
ensure proper construction oversight and certification of the milling and resurfacing of
Indian Creek Drive, as well as the upgrades of the water and sewer.
Commission Memorandum -RFQ-03-08/09,
March 78, 2009
Page 3 of 7
RFQ PROCESS
On December 16, 2008, the RFQ was issued with an opening date of January 15, 2009.
A pre-proposal meeting to provide information to prospective proposers was held on
January 6, 2009. BidNet sent notices to 41 prospective proposers; BidSync sent notices
to 2857 prospective proposers of which 44 viewed the documentation; which resulted in
the receipt of the following fourteen (14) proposals:
EISMAN RUSSO APCTE
SRS ENGINEERING A2 GROUP INC.
C3TS PARSONS BRINCKERHOFF AMERICAS
CONSULTECH GBF ENGINEERING
NEW MILLENNIUM DEVELOPMENT CONSULTING GROUP
PBS&J BERMELLO AJAMIL
MARLIN ENGINEERING KEITH & SCHNARS
The City Manager, via a Letter to Commission (LTC) No. 029-2009, appointed an
Evaluation Committee (the "Committee") consisting of the following individuals:
• Rick Saltrick, Sr. Capital Projects Coordinator, CIP
• Xavier Falconi, Transportation Manager, Transportation Division
• Jose Perez, Civil Engineer III, Public Works
• Robert Dean Fairless, Miami Beach Resident, Leadership Academy
• Rosa Barco, Miami Beach Resident, Leadership Academy
• Carlota Guerrero, Miami Beach Resident, Leadership Academy
EVALUATION PROCESS
On February 13, 2009, the Committee convened to evaluate, shortlist, score and rank.
The Committee proceeded without member Carlota Guerrero who was not able to attend
and participate; however, a quorum was in attendance. The Committee unanimously
agreed to nominate Xavier Falconi as Committee Chair. In determining the best
qualified firms, the Committee discussed each company's proposal according to the
criteria as set forth in the RFQ.
The Committee proceeded to shortlist the firms for interviews based on the following
criteria (the Committee, unanimously agreed on shortlisting based on the total scoring
rather then ranking, given the number of firms, the scores were too close to have a
concise ranking); furthermore, the Committee unanimously agreed on reserving 25
points for the final scoring and ranking of interviews; thus, giving a total of 75 points to
the shortlisting firms:
_- Criteria. t,S:
A The ex erience, ualifications and ortfolio of the Princi al Firm 20 5
B The ex erience, ualifications and ortfolio of the Pro'ect Mana er 15 5
C The experience and qualifications of the professional personnel 15 (5)
assi ned to the Pro'ect Team
D The volume of work previously awarded to each firm by the City ,with 15 (5)
the object of effecting an equitable distribution of contracts among
qualified firms, provided such distribution does not violate the
rinci le of selection of the most hi hl ualified firm
Commission Memorandum -RFQ-03-08/09,
March 78, 2009
Page 4 of 7
E Project Implementation Strategy to complylmeet with the expedited 15
timeframe described in this RFQ and demonstrated successful similar
ro'ects
F Willingness to meet time and budget requirements as demonstrated by 5
interview of ke ersonnel
G Certified disadvantaged business enterprise (DBE) participation Either 5
the Prime Consultant or the sub-Consultant team may qualify for proof
of DBE certification. Accepted DBE certifications include the Small
Business Administration SBA ,State of Florida, or Miami-Dade Coun
H Location 5
I Recent, current, and ro'ected workloads of the firms 5 5
The Committee unanimously agreed through a motion presented by Chairperson Xavier
Falconi and seconded by Rick Saltrick to invite for interviews the seven (7) top-ranked
proposers based on the total scores.
On February 18, 2009, the Committee re-convened for interviews, deliberations, and
recommendations.
After interviews were conducted with the seven (7) top-ranked firms, the Committee
proceeded to score and rank the proposers as follows:
Robert ,4 ~,n ,
Rick Xavier Jose Dean , •Rosa PREVIOUS G!'~'MUL:47tVE
RFQ 0308-09 Saltriek Falconi Perez Fairless 6~rcq TOTALS : TOTALS ~ - •T07ALS ,
PARSONS
BRINCKERHOFF 24 25 21 20 24 114 327 441 1
BERMELLO
A7AMIL 23 22 19 18 23 105 324 429 2
GBF ENG. 22 23 21 18 25 109 300 409 3
MARLIN ENG. 21 22 21 19 14 97 306 403
PBS&J 22 23 19 17 15 96 299 395
NEW
MILLENNIUM 21 22 19 15 20 97 295 392
SRS ENG. 20 18 16 9 9 72 312 384
Based on the scores and rankings of the Committee members, PB Americas was
selected as the top-ranked firm, Bermello Ajamil, as the second-ranked and GBF
Engineering as the third ranked firm based on the highest number of total points. A
motion was presented by Xavier Falconi, seconded by Robert Fairless, and was
unanimously approved by the Committee.
FIRM'S PROPOSAL
Founded in 1885, PB Americas, Inc. (PB), also known as Parsons Brinckerhoff, is one
of the oldest continuously operating consulting engineering firms in the United States
with over 13,000 employees located throughout 150 production offices worldwide. PB
provides a full range of planning, engineering, architectural and construction
management services for clients in the public and private sectors.
Commission Memorandum - RFQ-03-08/09,
March 18, 2009
Page 5 of 7
Since its inception, PB has been a part of the premier infrastructure development
projects from the New York Subway System in 1900 to ongoing CEI work throughout
Florida.
FLORIDA CONSTRUCTION MANAGEMENT AND INSPECTION EXPERIENCE
PB has operated in Florida for several decades, having a strong emphasis on both
design and construction. Currently PB has 430 employees throughout the state working
in major offices in Tampa, Miami, Orlando and Jacksonville. Satellite offices include
West Palm Beach, Tallahassee and Naples. PB also has field offices supporting
projects under construction.
In Florida, the construction staff of approximately 190 is currently involved on 17
projects. This staff includes construction managers, office engineers, project engineers,
inspectors, schedulers, project control specialists and support personnel, making it one
of the largest CEI/construction management (CM) firms in the state.
PB has performed well on task-order contracts for OOCEA, FDOT and Florida's
Turnpike Enterprise. As an example, PB is currently in its third 5-year (extendable to 10-
year) contract as Construction and Materials Engineering and Management Consultant
(CMEMC) for Florida's Turnpike Enterprise providing statewide construction
management (CM) services. PB also is completing a 2nd cycle of a similar role for
Orlando/Orange County Expressway Authority (OOCEA) on a miscellaneous CEI
contract handling multiple assignments. PB staff work closely with the client, acting as
an extension of their staff. Renewals of these long-term contracts are testimony to client
satisfaction and the ability to provide successful support services.
Through PB's statewide experience, PB has developed an in-depth knowledge of state
policies and procedures, Florida contractor construction methodologies, and local site
conditions, enabling the firm to consistently deliver projects on schedule, within budget
and designed and built in conformance with contract plans and specifications.
PROJECT MANAGER
Eduardo Rodriguez, P.E., as Senior Project Engineer (Project Manager) for the PB
Team. Eduardo has 24 years' experience in the planning, design and management of a
variety of transportation projects in South Florida. He spent nearly 13 years with the
FDOT in increasingly responsible positions in design and construction. He understands
the importance of developing and maintaining effective professional relationships with
contractors, impacted business owners, and the client. His leadership abilities, as
demonstrated on the SR 874 Steel Box Girder On-Ramp from Kendall Drive and SR 836
Auxiliary Lanes project for MDX, and I-95 Noise Walls and Calle Ocho projects for FDOT
District 6, where a 16-inch water main was a part of the contract, will be a tremendous
benefit to this contract.
Each PB Team member has the responsibility for providing the City a level of service
that will meet or exceed expectation. Through in-house training, orientation and
scheduled employee evaluations, the PB Team places strong emphasis on quality
consciousness among its employees and subconsultants. Many of the proposed Team
members have worked together on similar projects.
Commission Memorandum - RFQ-03-08/09,
March 18, 2009
Page 6 of 7
KEY PERSONNEL
Career highlights, availability and key qualifications of our proposed key personnel are
listed below. Their resumes and proof of PE licenses/certification appear in the
proposal.
WILLINGNESS TO MEET TIME AND BUDGET REQUIREMENTS
PB stated that they will place the highest priority on this project and complete it in
accordance with approved plans, specifications, schedules and established budgets. PB
will work together with the City of Miami Beach to provide quality CEI services, while at
the same time keeping costs within budget.
LOCATION
PB maintains a production office in Miami at 7300 Corporate Center Drive, Suite 600. If
needed for this contract, PB expressed a willingness to establish a field office to provide
responsive service.
CURRENT AND PROJECTED WORKLOAD
The PB team selected for this contract has built-in flexibility to meet the needs of the City
of Miami Beach. PB does not anticipate a conflict in projected workload.
VOLUME OF WORK PREVIOUSLY AWARDED BY THE CITY
To date, PB has not been under contract with the City of Miami Beach.
STRATEGY TO COMPLY/MEET EXPEDITED TIME FRAMES
In order to retain control of the project, the project schedule will be reviewed by the CEI
and approved by City prior to the contractor starting any construction activity.
PB has staff with workable knowledge of Primavera and other scheduling programs that
allows PB to monitor the contractor's schedule and compare it to actual job progress.
The activities listed on the schedule will be broken down to a level of detail sufficient to
establish inspection and testing requirements and to determine the progress of the
project, and the percentage of completion vs. value (cost loading) of the work in place.
Once the contractor's schedule is accepted, it will be installed in the project office for
continuous monitoring by PB's Senior Project Engineer, Eduardo Rodriguez, P.E. and
Contract Support Specialist, Gregory Netto, P.E.
An independent updating will be conducted based on the daily reports received from the
inspectors which will provide us with "real time" status of the work and will immediately
identify a lag of progress according to the baseline schedule.
As a matter of practice, the contractor will be requested to submit atwo-week, look-
ahead schedule at the weekly Progress Meeting. This schedule will be the basis for
monitoring the contractor's quality control testing and scheduling the inspection and
verification testing in the most efficient way. This schedule will be compared to the
baseline schedule and will serve as the basis to discuss progress attained and work to
be performed, including corrective action of any item of work falling behind schedule.
Commission Memorandum -RFQ-03-08/09,
March 18, 2009
Page 7 of 7
PB has experienced schedule reviewers to analyze schedules for delays, deficiencies
and/or claims analysis should the need arise.
AGREEMENT
The results of the Negotiated Agreement to include total cost will be presented to the
Mayor and City Commissioner at a regular scheduled City Commission meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the
attached Resolution accepting the recommendation of the City Manager pursuant to
Request for Qualifications (RFQ) No. 03-08/09, for Professional Construction
Engineering Inspection (CEI) Services of the water mains, sanitary sewer mains, and
milling and resurfacing improvements along Indian Creek Drive between 26th and 41St
Streets; and authorizing the Administration to enter into negotiations with the top-
ranked firm, Parsons Brinckerhoff Americas; should the Administration not be able to
successfully negotiate an agreement with the top-ranked firm, authorizing the
Administration to negotiate with the second-ranked firm, Bermello Ajamil; and should
the Administration not be able to negotiate an agreement with the second-ranked firm,
authorizing the Administration to negotiate an agreement with the third-ranked firm
GFB Engineering.
T:WGENDA\2009\March 18\Consent\RFQ 03-08-09 For CEI Services -Indian Creek - Memo.doc