2009-27043 ResoRESOLUTION NO. 2009-27043
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE EXECUTION OF CONTRACTS FOR THE
PURCHASE OF RECYCLING CONTAINERS IN THE AMOUNTS
OF $104,000 WITH LANDSCAPEFORMS, INC. AND $61,020
WITH THE FIBREX GROUP, INC. WITH FUNDING FOR THE
RECYCLING CONTAINERS TO BE RE-APPROPRIATED FROM
UNUSED FUNDS PREVIOUSLY APPROPRIATED FOR THE
ANIMAL WASTE DISPENSERS AND RECEPTACLES PROJECT
(PROJECT NUMBER 2559) FROM CAPITAL BUDGET FISCAL
YEAR 06/07 FUND 301 IN THE AMOUNT OF $50,000, FUND 365
IN THE AMOUNT OF $25,000 AND FUND 389 IN THE AMOUNT
OF $2,020 AND THE APPROPRIATION OF SOLID WASTE
FRANCHISE HAULER CONTRIBUTIONS IN THE AMOUNT OF
$88,000.
WHEREAS, the City of Miami Beach has an established strategic goal of
increasing the level of sustainable activities within the community; and
WHEREAS, expansion of the City's recycling program in public areas of the
community previously unserved by recycling was deemed to be an important activity;
and
WHEREAS, as a component of the re-issuance of the Solid Waste Franchise
Hauler Agreements, the City negotiated the provision of in kind service of the collection
of recyclable materials in public areas, as well as a capital contribution for the recycling
containers from the franchise waste haulers in the amount of $88,000; and
WHEREAS, the City has identified appropriate recycling containers for use both
in the urban streetscape, as well as in the beach and park access settings; and
WHEREAS, existing GSA contracts for both the recycling containers have been
identified from unused funds previously appropriated for the animal waste dispensers
and receptacles project (Project Number 2559) from Capital Budget Fiscal Year 06/07
Fund 301 in the amount of $50,000, Fund 365 in the amount of $25,000, Fund 389 in the
amount of $2,020, and the appropriation of solid waste franchise hauler contributions in
the amount of $88,000 from which the City may purchase the appropriate recycling
containers; and
WHEREAS, through the acceptance and appropriation of the franchise waste
haulers contributions in the amount of $88,000 and the re-appropriation of previously
appropriated and unused Capital funds in the amount of $77,020 sufficient funds exist to
pay for the purchase of 80 street style containers and 120 of the beach/park access style
recycling containers; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the purchase of
recycling containers for use in public areas from the GSA contracts with
LandScapeForms, Inc. in the amount of $104,000 for street style containers, and with
the Fibrex Group, Inc. in the amount of $61,020 for park/beach access style containers,
is hereby approved; the funding of such purchase is hereby approved from the re-
appropriation of unused and previously appropriated Capital Funds for the animal waste
dispenser and receptacles project (Project Number 2559) from Capital Budget FY 06/07
Fund 301 in the amount of $50,000, from Fund 365 in the amount of $25,000, and from
Fund 389 in the amount of $2,020 is also approved; and further that the contributions
from the Solid Waste Franchise Haulers for the purchase of recycling containers in the
amount of $88,000 is also accepted and appropriated for the purchase of the recycling
containers.
PASSED and ADOPTED this 22ndday of April , 2009.
Mayor
Matti Herrera Bower
A S
CITY CLERK
Robert Parcher
F:\cmgr\$ALL\BOB\Recycl ing ReceptaclePu rchasesReso4-22-09. doc
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving and authorizing the contracts for the purchase of recycling containers in the amounts of
$104,000 and $61,020 to be funded by re-appropriating previously appropriated Capital funds in the amount of
$77 020 and appropriating contributions from Franchise Waste Haulers in the amount of $88,000..
Key Intended Outcome Supported:
Enhance the Environmental Sustainability of the Community.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission approve the Resolution?
item Summary~rcecommenaaiion:
When the City Commission approved the extension of the Franchise Waste Hauler Agreements and subsequently
added a Fifth Waste Hauler Waste Franchisee, one of the benefits which was incorporated into the approval was the
collection and disposal of recyclable materials in public rights-of-way. One part of the Commission approval was the
franchisee participation in a portion of the capital costs associated with the necessary recycling containers which at
the time of Commission approval was set at 100 containers at an estimated value of $800.00 per container. The total
available to the City from the franchisee waste haulers for the acquisition of recycling containers is $88,000. The
original four waste haulers committed to $80,000 of container acquisition while the last orfifth franchise hauler recently
committed to an additional $8,000 of containers for a total of $88,000.
Two (2) separate recycling containers have been identified as the appropriate solution for collecting recyclables in the
City rights-of-way. The street version and the park/beach access version of recycling containers was reviewed and
approved by the Sustainability Committee at their March 24, 2009 meeting.
The street version of the recycling container is a high end container that is manufactured by the same company which
was selected for the litter receptacles in South Pointe Park. Approximately eighty locations have been identified for
this style of container that will encompass locations on Lincoln Road, Ocean Drive, Washington Avenue, Collins
Avenue, 415 Street and 72"d Street. The total purchase at $1,300 per container is $104,000, $88,000 to be paid by
waste franchisees and $16,000 to be paid by the City.
The parks/beach access style of recycling container is manufactured all of recycled plastic lumber and has a design
more in keeping with park and beach access venues. Approximately, one hundred locations have been identified for
immediate set out for this version of container throughout the City, which would be inclusive of all City parks and
beach access points in the City. Total acquisition for the park style of recycling containers is approximately $61,020.
City Commission approval of the re-appropriation of Capital funds and the appropriation of Waste Hauler
contributions is recommended as is approval of the GSA contracts for recycling containers.
Financial Information:
Source of Amount Account
Funds: 1 $50,000 Fund 301 #2559 Animal Waste Dispensers & Receptacles
2' $25,000 Fund 365 #2559 Animal Waste Dispensers & Receptacles
3 $2,020 Fund 389 #2559 Animal Waste Dispensers & Receptacles
4 $88,000 Franchise Contributions
OBPI Total $165,020
Financial Impact Summary:
Cit Clerk's Office Le islative Trackin
Robert C. Middaugh, Assistant City Manager
Sign-Offs: ~
Department Director Assis City Manager City Manager
R JMG
T:WGEN DA\2009\April 22\Consent\Recyclin~ ptaclePurchaseSum4-22-09.doc
m MIAMIBEACH
uo
AGEAiDA ITEM C 7
DATE -oZr7--~~
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 22, 2009
suB~ECT: A RESOLUTION OF THE MA RAND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE CONTRACTS FOR THE PURCHASE OF
RECYCLING CONTAINERS IN THE AMOUNTS OF $104,000 AND
$61,020 WITH FUNDING FOR THE RECYCLING CONTAINERS
TO BE RE-APPROPRIATED FROM UNUSED FUNDS
PREVIOUSLY APPROPRIATED FOR THE ANIMAL WASTE
DISPENSERS AND RECEPTACLES PROJECT (PROJECT
NUMBER 2559) IN THE AMOUNT OF $77,020 FROM CAPITAL
BUDGET FISCAL YEAR 06/07 FUND 301 IN THE AMOUNT OF
$50,000, FUND 365 IN THE AMOUNT OF $25,000 AND FUND 389
IN THE AMOUNT OF $2,020 AND THE APPROPRIATION OF
SOLID WASTE FRANCHISE HAULER CONTRIBUTIONS IN THE
AMOUNT OF $88,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING SOURCE
FUND NUMBER PROJECT NUMBER AMOUNT
AND TITLE
301 #2559 (Animal Waste $50,000.00
Dis ensers &Rece tacles
365 #2559 (Animal Waste $25,000.00
Dis ensers &Rece tacles
389 #2559 (Animal Waste $2,020.00
Dis ensers &Rece tacles
Franchise Contributions $88,000.00
TOTAL $165,020.00
ANALYSIS
When the City Commission approved the extension of the Franchise Waste Hauler
Agreements and subsequently added a Fifth Waste Hauler Waste Franchisee, one of the
benefits which was incorporated into the approval was the collection and disposal of
recyclable materials in public rights-of-way. One part of the Commission approval was the
franchisee participation in a portion of the capital costs associated with the necessary
recycling containers which at the time of Commission approval was set at 100 containers at
an estimated value of $800.00 per container. The total available to the City from the
franchisee waste haulers forthe acquisition of recycling containers is $88,000. The original
four waste haulers committed to $80,000 of container acquisition while the last or fifth
franchise hauler recently committed to an additional $8,000 of containers for a total of
$88,000.
Subsequent to the City Commission approval of the franchise agreements, the Sanitation
Division has been evaluating and experimenting with several different recycling receptacles
in order to find an appropriate container for general use in the City. Initially, efforts were
focused on finding a single style to be used consistently throughout the City, which
necessitated reviewing higher quality and cost designs compatible with street furniture and
the urban streetscape of the City of Miami Beach. As the evaluation continued, it became
apparent that a single container would not be suitable for both the urban streetscape, as well
as to service the more exposed public rights-of-way associated with the beach access and
City parks. As such, two (2) separate recycling containers have been identified as the
appropriate solution for collecting recyclables in the City rights-of-way.
The street version and the park/beach access version of recycling containers was reviewed
and approved by the Sustainability Committee at their March 24, 2009 meeting.
Attached are pictures of both the street version of the recycling containers, as well as the
park/beach access version of the recycling container.
The street version of the recycling container is a high end container that is manufactured by
the same company which was selected for the litter receptacles in South Pointe Park.
Approximately eighty locations have been identified for this style of container that will
encompass locations on Lincoln Road, Ocean Drive, Washington Avenue, Collins Avenue,
41St Street and 72"d Street. These containers are being purchased from a GSA contract and
the waste franchise haulers are being required to purchase the containers directly from the
supplier thereby reducing the City's expenditure for the street version of recycling containers
to approximately $16,000. The total purchase at $1,300 per container is $104,000, $88,000
to be paid by waste franchisees and $16,000 to be paid by the City. As the $16,000 is within
the City Manager's authority to acquire, the balance of the street version of recycling
containers will be handled administratively bythe City Managerfrom within the total funding
source of $77,020.
The parks/beach access style of recycling container is manufactured all of recycled plastic
lumber and has a design more in keeping with park and beach access venues. The
installation includes a pole to support the container but also to serve as a marker point for
easy reference of those looking to find a recycling container. The lid on the parks version is
sloped and has a rubber flap device which further clarifies that this is a recyclable container
and not a standard litter container. Approximately, one hundred locations have been
identified for immediate set out for this version of container throughout the City, which would
be inclusive of all City parks and beach access points in the City. This recycling container is
also intended to be procured from an existing GSA contract with the Fibrex Group (quote
attached at approximately $523/container). Total acquisition for the park style of recycling
containers is approximately $61,020.
2
City Commission approval of the GSA contract for the Street and park style of recycling
container is required as this amount has not been previously budgeted and does exceed the
City Manager's purchasing authority of $25,000.
FUNDING SOURCES
The funding for the recycling containers is recommended to be provided from previously
appropriated Capital Budget funds in Fiscal Year 06/07 for animal waste dispensers and
receptacles. $100,000 was appropriated in Fiscal Year 06/07 for this purpose, which has
not been expended and is not anticipated to be expended going forward. The animal waste
dispenser program is one which requires on-going expense, both in terms of staff and
materials that in the current budget the City must address is not recommended orwarranted.
Some funds will be retained in the capital account for this project ($22,980) in order to
provide for occasional replacement and/or minor or incremental program expansions of the
animal waste bag dispensers.
The Capital funds that are recommended to be re-appropriated in the total amount of
$77,020 are as follows: Quality of Life Fund 301 for the Animal Waste Dispensers in the
amount of $50,000 and as the recycling containers will be placed in all of the beach
accesses and City Parks, together with other areas used by tourists (Collins Avenue for
example) the expenditure requirements for QOL are addressed; City Center Fund 365 for
the Animal Waste Dispensers in the amount of $25,000 and as Lincoln Road will receive
containers, this area expenditure requirement will be met, and South Pointe Capital Fund
389 for the Animal Waste Dispensers in the amount of $2,020 and as more than this dollar
amount of containers will be placed in the South Pointe area, the expenditure requirement
will be met.
Contributions from the Solid Waste Franchise Haulers in the amount of $88,000 comprise
the balance of required funding.
CONCLUSION
The acquisition and deployment of approximately 180 recycling containers in the City's
public rights-of-way will significantly expand the City's recycling program. The deployment of
these containers will fulfill the expectation identified in the City Commission approval of the
franchise waste hauler contracts and the goals established by the Sustainability Committee
for a greener more environmentally conscious City of Miami Beach. City Commission
approval of the re-appropriation of Capital funds and the appropriation of the contributions
from the Solid Waste Franchise Haulers is recommended as is approval of the GSA
contracts for recycling containers.
JMG\RCM\sam
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QUOTAT/ON
Quote Number: 11749
Quote Date: Apr 7, 2009
Page: 1
City of Miami Beach ~ 5/7/09
Net 30 Days
FIBREX
P R Q CJ U C T S
Maria Garcia
120.00 S9232 Envirodesign Recycled Plastic Lumber 32 Gallon Receptacle 391.00 46,920.00
w/ sloped top, rigid plastic liner, rubber flaps & decals
75.00 Centerpost with signage on all 4 sides 120.00 9,000.00
120.00 PLACARDS FOR BASE OF UNITS 12.50 1,500.00
1.00 GSA Contract #: GS-07F-0239M
Accepted by:
Customer PO
Credit Card # and Expiration Date:
Thank you for your business!
Subtotal 57,4ZO.OU
Sales Tax
Freight 3,600.00
TQ'J"AL,~ ~I~ ~~,.r,h~~ ~,~,~ ~~~
The Fibrex Group, Inc.
4165 Pruden Blvd. • Bldg. 2 • Suffolk, VA 23434 • Phone (757) 925-1375 • Fax (757) 925-1372 • Toll Free (800) 346-4458
www fihravnm~~n rnm • Farlaral If1$5d.1R~R75R