93-20981 Reso
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'b80LUTION NO.
93-20981
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A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH CAMP DRESSER AND
MCKEE, INC. FOR PROFESSIONAL ENGINEERING
SERVICES FOR A WATER SYSTEM MASTER PLAN AND
FOR PROGRAM MANAGEMENT OF CITYWIDE
INFRASTRUCTURE IMPROVEMENTS.
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WHEREAS, the City of Miami Beach (City) issued a Request for
Letters of Intent (RFLI No. 94-92/93) for a Citywide storm Water
Management Plan, Citywide Sanitary Sewer Infiltration and Inflow
Analysis and Mitigation Plan, and a Citywide Water Main Network
Analysis; and
WHEREAS, Camp Dresser and McKee, Inc., (Consultant) submitted
a proposal in response to the City I S Request for Letters of
Interest; and
WHEREAS, the city and Consultant have negotiated the Agreement
attached and incorporated hereto as Exhibit "A".
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Clerk are authorized to execute the Agreement attached hereto
with Camp Dresser and McKee, Inc. for professional engineering
services for the provision of a water system master plan and for
program management of Citywide infrastructure improvements. .
s
PASSED and ADOPTED this
day of
1993.
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ATTEST:
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CITY CLERK
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 673.7010
FAX: (305) 673.1782
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. ~8oA3
Mayor Seymour Gelber and
Members of the City Commission
DATE: December I, 1993
Roger M. CaM.__fL'A . /) I .
City Manage;"~ OfJ'~1Id-t~
CONTRACf AWARDS TO CAMP DRESSER & McKEE INC. FOR
1) WATER SYSTEM MASTER PLAN, AND 2) PROGRAM MANAGEMENT
OF CITYWIDE INFRASTRUCTURE IMPROVEMENTS. .
ADMINISTRATION RECOMMENDATION
It is recommended that the City Commission authorize entering into
contracts with Camp Dresser & McKee Inc (CDM) to provide
engineering services to 1) complete a Master Plan for water system
upgrades and improvements 2) provide overall program management
for coordinating the Infiltration Inflow Program, the Storm Water
Master Plan, the Pump Station Upgrades and the Waterline
Improvements with upcoming State, County and City of Miami Beach
roadway improvements. Services for the Water System Master Plan
will be provided for a lump sum fee of $289,775. Services for the
program management will be completed on a negotiated task basis,
based on scheduled rates included in the contract as Schedule "B,"
It is recommended that a fee of $50,000 be authorized for Phase I
. Overall Program Mobilization and Data Collection and Organization.
BACKGROUND
On September 22, 1993, the City Commission authorized entering into
contract negotiations with the engineering firm of Camp Dress &
McKee Inc. (CDM) to provide engineering services to complete a
network analysis and master plan for improvements and upgrades to
the City water systems and to provide program management and
coordination of the ongoing water, sewer and pump station programs
as they may relate to proposed roadway improvements by FOOT,
Dade County and the City of Miami Beach.
WATER SYSTEM MASTER PLAN
As indicated in the attached scope of services titled "Water System
Master Plan," the consultant will evaluate the components of the City's
portable water system, including supply, storage and distribution,
looking at condition of existing facilities, as well as requirements for
future needs and develop a comprehensive five year improvement
program.
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AGENDA
ITEM
DATE
12-1-93
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Commission Memorandum
Page Z
December 1, 1993
The master plan report, as a minimum will address the following
issues:
~ 20 year planning period
~ Existing water system
~ Population projections
~ Analysis of water consumption data
~ Land use development activities
~ Water demand projections
~ Fire flow requirement
~ Comprehensive Network Analysis of Distribution
System and Force Main Waste Water System
~ Evaluation of Water system components, supply storage
and distribution
~ Required improvements for existing and new
components
~ Regulatory issues
~ Financing alternatives and five year pro-forma for the
water system.
Phase II final design will be negotiated in accordance with the
recommendations of the master plan. The fee will be brought to the
City Commission within eleven (11) months as a final report on
upgrading the City water system.
PROGRAM MANAGEMENT
The City is in the process of planning and implementing four (4) major
infrastructure projects dealing with improvements to sanitary sewers,
storm water drainage facilities, pump station upgrades and water main
improvements. In addition, there are extensive street reconstruction
and resurfacing projects scheduled for the near future.
Camp Dresser & McKee, Inc (COM) is currently working for the City
in providing plans and specifications for water and sewer pump station
rehabilitation and upgrades. As part of the capacity design of the
pump stations, it is critical that any major increase or decrease in
sanitary sewer or water transmission flow be considered. There will be
inflow decreases as part of the Inflow & Infiltration rehabilitation, all
of which must be coordinated with the pump station design. Also, as
part of the pending sewer moratorium, transmission facilities and pump
station capacities must meet certain Federal EPA standards as part of
the building permit process. This program management phase will
insure that all related factors are taken into consideration in the
individual contracts.
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Commission Memorandum
Page 3
December I, 1993
The following is a list of major tasks which would be performed as part
of this program.
. Review the scopes and schedules of the three utility
projects and the streets improvement project to assure
that all projects are fully coordinated and meet the
City's requirements. The administration must avoid
repairing a street before the utilities are upgraded.
. Coordination of the scheduling and the results of the
infiltration/inflow analysis and the required sewer
renovation and replacement work with the ongoing
design of the wastewater pump stations upgrades and
the individual street improvement projects.
. From the two utility projects (water and waste water)
and the pump station upgrades design review, evaluate
and develop a lists of recommended construction
projects with estimated costs necessary to complete the
detailed utility rate study. This study would be used as
the basis for determining the size of a bond issue to
finance the improvements.
. Provide to the City and its financial consultants all
engineering data and information required in the
development of the bond issue program.
. Prepare the Consulting Engineer's Report for the bond
issue.
. At the City's request provide construction engineering
and resident project representative services for utility
construction projects.
The scope of work will also include overall project coordination and
management to insure that work on all three projects is done in
anticipation of surface improvements.
Because of potential unforseen variables that can occur in this phase
of the contract, it is impossible to establish a complete scope of work.
Fees will be negotiated on a task basis using a fIXed rate schedule
made part of the contract. Task I will be on a time charge basis with
a maximum fee of not to exceed $50,000.
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Commission Memorandum
Page 4
December I, 1993
In addition to the above listed items task, I will specifically address
project mobilization and initial coordination with the City and its other
consultants, to determine responsibilities and to develop a
computerized preliminary performance schedule. The Consultant will
review the scopes and schedules of the three utility projects so that
they are coordinated in relation to each other and their impact on the
City. These three schedules will be integrated with the streets
improvement project, many segments of which are scheduled for the
near future, such that all necessary utility improvements are in place
prior to street reconstruction or paving. The infiltration/inflow
analysis of the City's gravity sewer system has a direct bearing on the
wastewater pump station upgrades project currently under design. The
1/1 Analysis must be managed so as to produce as much preliminary
information as possible in regard to potential reduction in 1/1 flows to
the several wastewater pump stations being upgraded. This
information will provide for more accurate sizing of pumps and motor
horsepowers.
CONCLUSION
In accordance with the attached scope of services titled "Water System
Master Plan" and "Program Management for Infrastructure Projects,"
it is recommended that the City Commission authorize entering into
contracts with Camp Dresser & McKee Inc. to provide engineering
services for the Phase I Water System Master Plan and Task I Program
Management for Infrastructure Projects.
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TERMS AND CONDITIONS OF AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND CONSULTANT
FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER SYSTEM
MASTER PLAN AND PROGRAM MANAGEMENT OF CITYWIDE
INFRASTRUCTURE IMPROVEMENTS
THIS CONTRACT made and entered into this \ ~ day of ~~ ,
1993 by and between the CITY OF MIAMI BEACH, a municipal corporation existing
under the laws of the State of Florida (hereinafter referred to as "City" or "Owner"),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and CAMP DRESSER & McKEE INC., a Massachusetts corporation, whose
address is 800 Brickell Avenue, Suite 710, Miami, Florida 33131 (hereinafter
referred to as "Consultant").
WITNESSETH:
WHEREAS, the City intends to conduct the WATER SYSTEM MASTER
PLAN AND PROGRAM MANAGEMENT OF CITYWIDE INFRASTRUCTURE
IMPROVEMENTS (hereinafter referred to as the "Project"), and wishes to engage the
Consultant for the Project as is set forth in this Agreement; and
WHEREAS, the Consultant desires to contract with the City for performance
of engineering and related professional services relative to this Project as more
particularly hereinafter set forth, for study, design, preparation of Construction
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Documents and Construction Administration Services and Field Representative
Services, all as hereinafter stipulated,
NOW THEREFORE, the City and Consultant in consideration of the mutual
covenants and agreements herein contained, agree as follows:
ARTICLE 1. DEFINITIONS: DUTIES AND RFSPONSmILITIES
1.1 CITY
The "City" shall mean the City of Miami Beach ("City" or "Owner")
and is a Florida municipal corporation having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139. The City, as a governmental entity, is
subj ect to the availability of funds and appropriation of funds by its legislative body
and other governmental authorities or sources of revenue, in an amount to allow
continuation of its performance under this Agreement. In the event of lack of funding
for this Agreement for this project, this Agreement may be terminated by the City
pursuant to the procedure set forth in Article 8 in its entirety.
1.2 CITY COMMISSION
"City Commission" shall mean the governing and legislative body of the
City. The City Commission shall be the final authority to do or to approve the
following actions or conduct by passage of an enabling resolution or amendment to
this Agreement.
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1.2.1 The City Commission shall be the body to consider, comment upon, or
approve any assignment, sale, transfer or subletting of this Agreement or any interest
therein and any subcontracts made pursuant to this Agreement. Assignment and
transfer shall be defined to include sale of the majority of the stock of a corporate
Consultant.
1.2.2 All City Commission approvals and authorizations shall be expressed by
passage of an appropriate enabling resolution and, if an amendment, by the execution
of an appropriate amendment to this Agreement.
1.3 CITY MANAGER
The "City Manager" shall mean the chief administrative officer of the
City. The City Manager shall be construed to include any duly authorized designees
including a Proiect Coordinator and shall serve as the City's representative to whom
administrative requests for approvals shall be made and who shall issue authorizations
(exclusive of those authorizations reserved to the Commission) to the Consultant.
These authorizations shall include, without limitation: reviewing, approving, or
otherwise commenting upon the schedules, plans, reports, estimates, contracts and
other documents submitted to the City by the Consultant.
1.3.1 The City Manager shall review, approve, disapprove or otherwise
comment upon the Consultant's Design and Construction Documents after they are
submitted to the City by the Consultant.
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1. 3.2 The City Manager shall decide, in his professional discretion, matters
arising pursuant to this Agreement, which are not otherwise expressly provided for in
this Agreement, and he shall attempt to render administrative decision promptly to
avoid unreasonable delay in the progress of the Consultant's work.
1.3.3 The City Manager shall additionally be authorized but not required at
the request of the Consultant to reallocate monies already budgeted towards payment
of the Consultant, providing, however, that he cannot increase the Consultant's
compensation or other budgets established by this Agreement. The City Manager, in
his administrative discretion, may consult with the City Commission concerning
disputes or matters arising under this Agreement regardless of whether such matters or
disputes are enumerated herein. The City Manager shall additionally be the sole
representative of the City authorized to issue a notice to proceed as referenced in
Article 3 herein. The City Manager may consider, comment upon or approve
modifications in accordance with applicable laws and ordinances.
1.3.4 The City Manager may approve change orders which do not exceed the
sum of ten thousand dollars ($10,000.00) (or other such amount as may be specified
by the City of Miami Beach Purchasing Ordinance, as amended) and which do not
increase any of the budgets established herein.
1.4 PROPOSAL DOCUMENTS
"Proposal Documents" shall mean the Request for Letter of Intent,
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(RFLI) No. 94-92/93 for CITYWIDE STORM WATER MANAGEMENT PLAN,
CITYWIDE SANITARY SEWER INFILTRATION AND INFLOW ANALYSIS
AND MITIGATION PLAN, CITYWIDE WATER MAIN NETWORK ANALYSIS
issued by the City in contemplation of this Agreement, together with all amendments
thereto, if any, and the Consultant's proposal in response thereto ("Proposal") which
are deemed as being incorporated by reference in this Agreement and made a part
hereof; provided, however, that in the event of an express conflict between the
Proposal Documents and this Agreement, this Agreement shall prevail.
1.5 CONSULTANT
The "Consultant" is herein defined as Camp Dresser & McKee Inc., a
Massachusetts corporation, whose address is 800 Brickell Avenue, Suite 710, Miami,
Florida 33131.
1.5.1 The Consultant for this project shall be duly licensed and admitted to
practice professional engineering in this State pursuant to Chapter 481, Florida
Statutes, and additionally possessing the requisite occupational licenses from the City
and the County. All engineers required by the needs of this project shall be duly
licensed and certified by the State of Florida to engage in this practice of engineering
in this State. All special inspectors, if any, required by the needs of this project shall
be duly certified, licensed and registered.
1.5.2 The Consultant shall be liable for the Consultant's services,
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responsibilities and liabilities of any sub-consultants, and any other person or entity
acting under the direction or control of the Consultant. When the term "Consultant" is
used in this Agreement it shall be deemed to include any sub-consultants and any other
person or entity acting under the direction or control of Consultant.
1.6 BASIC SERVICES
"Basic Services" shall include engineering consultation and advice of
furnishing the customary environmental, civil, structural, electrical, mechanical, and
architectural, and instrumentation services incidental thereto. Updated limits of
consulting fees for this project shall be established by Amendment to this Agreement
after completion of the Master Plan Report for the Water System and the Project
Mobilization and Data Coordination task for the Program Management of
Infrastructure Improvements.
1. 7 THE PROJECT
"The Project" is herein defIned to mean two projects: (1) WATER
SYSTEM IMPROVEMENTS, STARTING WITH A MASTER PLAN REPORT
AND CONTINUING (AS NEEDED) TO DEVELOPMENT OF CONSTRUCTION
DOCUMENTS (PLANS AND SPECIFICATIONS) AND SERVICES DURING
CONSTRUCTION, AND (2) PROGRAM MANAGEMENT OF CITYWIDE
INFRASTRUCTURE IMPROVEMENTS (WATER, SANITARY SEWER AND
STORM WATER DRAINAGE), STARTING WITH PROJECT MOBILIZATION
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AND DATA COORDINATION PHASE, AND CONTINUING (AS NEEDED) TO
SUBSEQUENT PHASES.
1.8 CONSTRUCTION COST BUDGET
The "Construction Cost Budget" for the water system improvements
portion of this project shall mean a sum which will be established by Amendment to
this Agreement upon completion of the master plan report phase and will be the total
construction cost to the Owner of all elements of the Project designed or specified by
the Consultant and approved by the Owner, including at current market rates (with a
reasonable allowance for overhead and profit), the cost of labor and materials and any
equipment which have been designed, specified, selected or specifically provided for
by the Consultant and approved by the City, and including a contingency allowance
for unforeseen conditions but not to exceed ten percent (10%) of the Construction
Cost, but not including the compensation of the Consultant and the Consultant's
consultants, rights-of-way, the cost of land, materials testing services, bond insurance
costs, and surveys.
1.9 PROJECT COST
The "Project Cost" shall mean the total cost of the project to the Owner
which represents construction costs, professional compensation, rights-of-way, land
costs, if any, financing costs, materials testing services, surveys, and other
miscellaneous Owner costs.
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1.10 FORCE MAJEURE
"Force Majeure" shall mean any delay occasioned by superior or
irresistible force occasioned by violence in nature without the interference of human
agency such as hurricanes, tornados, flood, and total loss caused by fire and other
similar unavoidable casualties, changes in federal, state or local laws, ordinances,
codes or regulations, enacted after the date of this Agreement and having a substantial
impact on the project, or other causes beyond the Consultant's control or by any
other such causes which the Consultant and the City Commission decide in writing
justify the delay. Provided, however, that market conditions, labor conditions,
construction industry price trends and similar matters which normally impact on the
bidding process shall not be considered a Force Majeure.
1.11 CONTRACTOR
"Contractor" or "Contractors" shall mean those persons or entities
responsible for performing the construction work or providing the materials, supplies
and equipment identified in the bid and contract documents for the project.
1.12 CONTRACT FOR CONSTRUCTION
"Contract for Construction" shall mean contracts with contractors.
1.13 CONSTRUCTION DOCUMENTS
"Construction Documents" shall mean the final plans, contract forms,
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specifications, drawings, documents and diagrams submitted by the Consultant
pursuant to Article 7 and approved by the City.
1.14 CHANGE ORDER
"Change Order" shall mean the written order to the Consultant
approved by the Owner as specified in this contract and signed by the Owner's duly
authorized representative, authorizing a change in the project or the method and
manner of performance thereof or an adjustment in the fees or completion dates, as
applicable.
1.15 ADDffiONAL SERVICES
"Additional Services" shall mean those services described in Section 2.2
herein, which have been duly authorized in writing by the City.
1.16 WORK
"Work" shall mean all of the construction related work to be performed
on the project pursuant to the contract documents and the construction bid documents.
1.17 BASE BID
"Base Bid" shall mean the elements contained in the Construction
Documents recommended by the Consultant and approved by the Owner as being
within the Construction Cost Budget pursuant to the detailed cost estimate provided by
the Consultant. "Base Bid" shall not include "Alternates".
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1.18 SCHEDULES
"Schedules" shall mean the various schedules attached to this
Agreement and referred to in the Agreement, and are as follows:
Schedule A: --
Schedule setting forth the Basic Consultant's
Services, compensation, and schedule.
Schedule B:
The schedule of hourly rates of compensation for
the Consultant for additional services, as submitted by the Consultant and approved by
the Owner.
Schedule C: --
Schedule setting forth duties and responsibilities of
Engineer's Project Representative during construction.
Amendments to any Owner approved schedule shall require the same
formalities as amendments to the contract itself.
ARTICLE 2. SCOPE OF SERVICES
2.1 BASIC SERVICES
The Consultant's Scope of Services shall be as described in
Schedule A.
2.2 ADDmONAL SERVICES
The following services are not included in Basic Services unless so
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identified in Schedule A. Any additional service must be authorized. Additional
services will include the following services:
2,2.1 Preparing plans and specifications for alternate, separate or sequential
bids or proposals, and providing extra services in connection with bidding, or
construction prior to the completion of the Construction Documents Phase, when
requested in writing by the City.
2.2.2 Making soil borings, boring test analysis and surveys.
2.2.3 Providing consultation concerning replacement of any work damaged by
fire or other cause during construction, and furnishing services as may be required in
connection with the replacement of such work.
2.2.4 Providing services made necessary by the default of the Contractor, or
by major defects or deficiencies in the work of the Contractor, (provided Consultant
promptly notified the City or Contractor of any such defects or deficiencies reasonably
observed by Consultant), or by failure of performance of either the City or Contractor
under the Contract for Construction.
2.2.5 Providing assistance to the City for permitting other than that as
outlined in Schedule A with the various agencies having jurisdiction over the project.
2.2.6 Preparing documents for supplemental work, or to accommodate field
conditions initiated at the City's request and outside the scope of the work specified in
the Construction Documents, after commencement of the construction phase.
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2.2.7 Making revisions in drawings, specifications or other documents when
such revisions are inconsistent with written approvals or instructions previously given,
that are required by the enactment or revision of codes, laws or regulations subsequent
to the preparation of such documents. If changes are required to be made
because of error, oversight, inadvertence, clarification or discrepancy in the work of
the Consultant, City shall not be liable to compensate Consultant for additional
services in such connection.
2.2.8 Providing consultation concerning replacement of a new project or
damage by fire or other cause during construction, and furnishing professional services
of the type set forth herein as may be required in connection with the replacement of
such work.
2.2.9 Providing professional services made necessary by the default of any
contractor or sub-contractor in the performance of the Contract for Construction.
2.2.10 Providing contract administration services during the construction
phase, should the substantial completion date be extended or if the construction
contract time and working days for submittal of approved Final Payment request by
the Contractor be extended by more than 30 days through no fault of the Consultant.
2.2.11 Providing such other professional services to the City relative to this
Project which arise from subsequent circumstances and causes (excluding
circumstances and causes resulting from error, inadvertence or omission of the
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Consultant) which do not currently exist or which are not contemplated by the parties
at the time executing this Agreement.
2.2.12 Providing such services to the City in connection with the development
of Revenue Bond issues, provided however that the Consultant will provide
information and documents as may be required for the issuance and sale of bonds and
as required further herein.
2.2.13 Preparing to serve or serving as an expert witness in connection with
any public hearing, arbitration proceeding or legal proceeding.
2.3 RESPONSffiILITY FOR CLAIMS AND LIABILffiES
2.3.1 Approval by the City shall not constitute nor be deemed a release of the
responsibility and liability of the Consultant, his employee, sub-contractors, agents and
consultants for the accuracy and competency of their designs, working drawings,
specifications or other documents and work; nor shall such approval be deemed to be
an assumption of such responsibility by the City for a defect or omission in designs,
working drawings, and specifications or other documents prepared by the Consultant,
his employees, sub-contractors, agents and consultants.
2.4 SCHEDULE
2.4.1 The Consultant shall perform Basic and Additional Services as
expeditiously as is consistent with the standard of professional skill and care required
by this Agreement and the orderly progress of the work. The Consultant may submit
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to the City adjustments to this schedule made necessary by undue time taken by the
City to approve the Consultant's submissions, and/or excessive time taken by the City
to approve the work or parts of the work. The City shall not unreasonably refuse to
approve such adjustment to the time schedule if the request is made in a timely
manner and is fully justified. This schedule, when approved by the City, shall not,
except for reasonable cause, be exceeded by the Consultant.
2.4.2 The parties agree that the Consultant's services during all phases of this
project will be performed in a manner which shall conform with the approved
schedule.
ARTICLE 3. THE CITY'S RESPONSmILITTF.~
3.1 The City has provided Consultant with the Project goals and design
elements as set forth in the RFLI and in Section 1.7 herein, and shall provide
consistent with the foregoing described goals such additional requirements for the
Project as may be necessary, including the items listed in Schedule A, including space
requirements and relationships, flexibility and expendability, special equipment and
systems and the site requirements.
3.2 The Consultant shall establish a Construction Cost Budget for the Water
System portion of the Project, which may include contingencies for bidding, changes
in the work during construction, and other costs which are the responsibility of the
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City, including those described in this Article 3 and in Article 4. The City shall, at
the request of the Consultant, provide a statement of funds available for the Project,
and their source.
3.3 The City Manager shall designate a representative defined as the City's
Project Coordinator authorized to act in the City's behalf with respect to the Project.
The City's Project Coordinator shall examine the documents submitted by the
Consultant and shall transmit written decisions pertaining thereto promptly, to avoid
unreasonable delay in the progress of the Consultant's services. The City shall
observe the procedure of issuing orders to its contractors only through Consultant.
3.4 In the City's sole discretion, the City may furnish legal, accounting and
insurance counseling services as may be requested at any time for the Project,
including such auditing services as the City may require to verify the Contractor's
applications for payment or to ascertain how or for what purposes the Contractor uses
the monies paid by or on behalf of the City.
3.5 If the City observes or otherwise becomes aware of any cause of defect
in the Project or nonconformance with the Contract for Construction, prompt written
notice thereof shall be given by the City to the Consultant.
3.6 The City shall furnish required information and services and render
approvals and decisions in writing as expeditiously as necessary for the orderly
progress of the Consultant's services and of the Work. No approvals required by City
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during the various phases of the Project shall be unreasonably delayed or withheld;
provided that City shall at all times have the right to approve or reject the proposed
submission of Consultant on any reasonable basis.
ARTICLE 4. CONSTRUCTION COST
4.1 RESPONSIBILITY FOR CONSTRUCTION COST
4.1.1 Consultant hereby represents to City, and Consultant is aware that City
is relying on such representation in entering into this Agreement, that Consultant has
the necessary resources and expertise to provide an Opinion of Probable Construction
Cost for the Water System portion of the Project. Consultant further understands that
the City will base the size of bond issue upon the Consultant's estimate of probable
construction cost.
4.1.2 If the bidding phase has not commenced and advertisement for bid
occurred within two (2) months after the Consultant submits the construction document
to the City, the Construction Cost Budget shall be adjusted to reflect any change in the
general level of prices in the construction industry between the date of submission of
the Construction Documents to the City and the date on which proposals are sought,
based on Engineering News Record (ENR) Construction Cost Index or other mutually
acceptable methods.
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4.1.3 If the lowest bona fide base bid for water system improvements exceeds
the Consultant's Opinion of Probable Construction Cost (adjusted as provided in
Subparagraph 4.1.2) by more than ten percent (10%), the City Commission in its sole
discretion, have any of the following options: (1) give written approval of an increase
in the Construction Cost Budget, (2) reject all bids or proposals, authorize rebidding,
or (if permissible) authorize a renegotiation of the Project within a reasonable time,
(3) abandon the project and terminate in accordance with Section 11.4, (4) select as
many deductive alternatives as may be necessary to bring the award within the
Construction Cost Budget, or (5) cooperate with the Consultant in reducing the project
scope and quality and construction schedule and sequence of work as required to
reduce the construction cost.
ARTICLE 5. REIMBURSABLE EXPENSES
5.1 Reimbursable expenses are in addition to the compensation for basic and
additional services and include actual expenditures made by the Consultant and the
Consultant's employees and sub-consultants in the interest of the Project for the
expenses listed in the following paragraphs. All reimbursable expenses pursuant to
this Article, except for those set forth in Sections 5.1.4, 5.1.5, and 5.1.6, must be
authorized in advance by the City Manager or the City's Project Coordinator.
An allowance for reimbursable expenses is established as a condition to
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this Agreement. Invoices or vouchers for reimbursable expenses shall be submitted
along with supporting receipts, and other reasonable back-up material if requested by
the City, by the Consultant to the City, and Consultant shall certify as to each such
invoice that the amounts and items claimed as reimbursable are "true and correct and
in accordance with the Contract".
Expenses subject to reimbursement in accordance with the above
procedures are as follows:
5 .1.1 Expense of data processing and photograph production techniques when
used in connection with additional services.
5.1.2 If authorized in advance by the City Manager or the City's Project
Coordinator, expense of overtime work requiring higher than regular rates not caused
by Consultant or part of Consultant's Basic Services, special consulting services, if
any, or other services.
5.1. 3 Expense of any additional insurance coverage or limits requested by the
City in excess of the insurance requirement set forth in Article 12.
5.1.4 Expense of transportation in connection with the Project; living
expenses in connection with out-of-town travel; long distance communications; and
fees paid for securing approval of authorities having jurisdiction over the Project.
Consultant shall comply with the City's standards for reimbursable travel expenses.
Travel within Dade County shall not be reimbursable.
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5.1.5 Expense of reproduction, postage, overnight mail, delivery service, and
handling of drawings, specifications and other documents, excluding reproductions for
the office use of the Consultant and the Consultant's consultant.
5.1. 6 Aerial photography expenses.
5.1. 7 Computer time for Water System modeling, for Program Management
financial/scheduling programs, and for computer aided design and drafting (CADD).
ARTICLF. 6. CONSULTANT'S ACCOUNTING RECORDS
6.1 Records of reimbursable expenses and expenses pertaining to additional
services and services performed on the basis of a multiple of direct personnel expense
shall be kept on the basis of generally accepted accounting principles and shall be
available to the City and the City's authorized representatives at mutually convenient
times and location.
ARTICLE 7. OWNERSHIP AND USE OF DOCUMENTS
7.1 All plans or drawings will be prepared and submitted by Consultant to
City for approval. Working drawings will be prepared on Plate B tracing cloth or
mylar drafting film or the equivalent, with all lettering in ink or pencil or press-type
and clearly legible when the sheets are reproduced and reduced to half size.
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7,2 All documents including, but not limited to, tracings, drawings,
estimates, specifications, investigations and studies completed or partially completed,
shall become the property of the City without restriction or limitation on their use.
However, such documents are not intended or represented to be suitable for reuse by
City or others on extensions of the Project or any other project. Any such reuse
without written verification or adaptation by Consultant for the specific purpose
intended will be at City's sole risk and without liability or legal exposure to the
Consultant. Consultant, its subconsultants, sub-contractors, agents or employees shall
be liable to City for any loss or damage to any such documents while they are in
possession of or while they are being worked upon by the Consultant or anyone
connected with him. All documents so lost or damaged shall be replaced or restored
by the Consultant at his sole expense.
7.3 Upon completion of the construction of the project, Consultant shall,
within ninety (90) calendar days, following final inspection, deliver to the City the
original contract working drawings and tracings, or mylar or sepia prints (3 mil),
correct to post construction (as-built) conditions, to the City's Project Coordinator,
including changes made during the course of the project by the Contractor. Consultant
shall deliver the above documents to the City within (30) days of termination of this
Agreement or termination or abandonment of the Project.
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ARTICLE 8. TERMINATION OF AGREFMENT
8.1 RIGHT TO TERMINATE
The City may terminate this Agreement for cause, upon notice to the
Consultant in writing seven (7) days prior to termination, in the event that: (1) the
Consultant wilfully violates any provisions of this Agreement or performs same in bad
faith, or (2) unreasonable delays the performance of the Services,. Payment for
Services performed shall then be made in accordance with Article 11 herein.
THE CITY, IN ADDITION TO THE RIGHTS AND OPTIONS TO
TERMINATE GIVEN ABOVE, OR ANY OTHER PROVISIONS SET FORTH IN
THIS AGREEMENT, RETAINS THE RIGHT TO TERMINATE THIS
AGREEMENT AT ITS SOLE OPTION AT ANY TIME FOR CONVENIENCE,
WITHOUT CAUSE AND WITHOUT PENALTY, WHEN IN ITS SOLE
DISCRETION IT DEEMS SUCH TERMINATION IS IN THE BEST INTEREST OF
THE CITY. PAYMENT FOR SERVICE SATISFACTORILY PERFORMED AND
FOR DELIVERY OF DOCUMENTS SHALL BE IN ACCORDANCE WITH
SECTION 8.4 AND ARTICLE 11 HEREIN.
The Consultant may terminate this Agreement for cause in the event
that the City, acting through its Project Coordinator or otherwise, wilfully violates any
provisions of this Agreement or unreasonably delays payment for the Services, upon
written notice to the City thirty (30) days prior to termination. In that event, payment
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for Services satisfactorily performed prior to the date of termination shall be made in
accordance with Article 11 herein.
The Consultant shall have no right to terminate this Agreement for
convenience of the Consultant, without cause.
8.2 TERMINATION FOR CAUSE
In the event this Agreement is terminated by City for cause, the City,
acting through the City Manager, may take over the Consultant's Services and
complete them, by contracting with another Consultant(s) or otherwise, and in such
event, the Consultant shall be liable to the City for any additional cost incurred by the
City due to such termination. "Additional Cost" is defined as the difference between
the actual cost of completion of such incomplete Services and the cost of completion
of such Services which would have resulted from payments to the Consultant
hereunder had the Agreement not been terminated.
Payment for Services satisfactorily performed by the Consultant prior to
receipt of notice to Terminate for Cause, and accepted by the City, shall be made in
accordance with Article 11 herein and City shall have no further liability for
compensation expenses or fees to Consultant except as set out in Article 11.
Upon receipt of written notice of termination, the Consultant shall,
when directed by the City, promptly assemble and submit as provided herein or as
required in the written notice hereunder, all documents including drawings,
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calculations, specifications, correspondence, and all other relevant materials affected
by such termination.
In the event of Termination for cause, no payments to the Consultant
shall be made: (1) for Services not satisfactorily performed; and (2) for assembly of
submittal of documents for the Services performed satisfactorily or unsatisfactorily.
8.3 TERMINATION FOR CONVENIENCE
8.3.1 NON EXCLUSIVE PROVISIONS
In the event the City causes abandonment, termination or suspension of
the Consultant's Services or parts thereof without cause as provided in Section 8.1
herein, the Consultant shall be compensated for all Services rendered up to the time of
receipt of said abandonment, termination, or suspension, and for the assembly and
submittal to the City of affected documents for the Services performed, in accordance
with Article 11, and City shall have no further liability for compensation fees or
expenses to consultant except as set forth in Article 11.
8.4 IMPLEMENTATION OF TERMINATION
In the event of termination either for cause or for convenience, the Consultant,
upon receipt of the notice of termination, shall: stop the performance of Services
under this Agreement on the date and to the extent specified in the notice of
termination; place no further orders or subcontracts except as may be necessary for
completion of any portion(s) of the Services not terminated, and as authorized by the
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.
written notice; terminate all orders and subcontracts to the extent that they relate to the
performance of the Services terminated by the notice of termination; transfer title to
the City (to the extent that title had not already been transferred) and deliver in the
manner, at the times, and to the extent directed by the City, all property purchased
under this Agreement and reimbursed as direct item of cost and not required for
completion of the Services not terminated; promptly assemble and submit as provided
herein all documents for the services performed, including drawings, calculations,
specifications, correspondence, and all other relevant materials affected by the
termination; and complete performance of any Services as shall not have been
terminated by the notice of termination.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 This Agreement shall be governed by the laws of the State of Florida.
9.2 As between the parties to this Agreement; as to all acts or failures to act
by either party to this Agreement, any applicable statute of limitations shall commence
to run and any alleged cause of action shall be deemed to have accrued in any and all
events not later than the relevant Date of Substantial Completion of the Work and the
issuance of the temporary certificate of occupancy, and as to any acts or failures to act
occurring after the relevant Date of Substantial Completion, not later than the date of
issuance of the final Certificate of Payment.
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9.3 NON-SOLICITATION
The Consultant warrants that it has not employed or retained any
company or person, other than an employee working solely for the Consultant, to
solicit or secure this Agreement; and that it has not paid, nor agreed to pay any
company or other person any fee, commission, gift or other consideration contingent
upon the execution of this Agreement. For breach or violation of this warranty, the
City has the right to annul this Agreement without liability to the Consultant for any
reason whatsoever.
9.4 LIMITATION OF LIABILITY
The City desires to enter into this Agreement only if in so doing the
City can place a limit on City's liability for any cause of action for money damages
due to an alleged breach by the City of this Agreement, so that its liability for any
such breach never exceeds the sum of compensation payable pursuant to Paragraph A4
of Schedule A. Consultant hereby expresses its willingness to enter into this
Agreement with Consultant's recovery from the City for any damage action for breach
of contract to be limited to a maximum amount of compensation payable pursuant to
Paragraph A4 of Schedule A.
Accordingly, and notwithstanding any other term or condition of this
Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for
damages in an amount in excess of compensation payable pursuant to Paragraph 4A of
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Schedule A, for any action or claim for breach of contract arising out of the
performance or non-performance of any obligations imposed upon the City by this
Agreement. Nothing contained in this subparagraph or elsewhere in this Agreement is
in any way intended to be a waiver of the limitation placed upon City's liability as set
forth in Florida Statutes, Section 768.28.
9.5 ARBITRATION
All claims, disputes and other matters in question between the
Consultant and the City arising out of, or relating to this Agreement, the Project, the
Work, the Construction Documents or the breach thereof may, if both parties agree,
be decided by arbitration in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association when obtaining as modified hereby.
In the event that the Consultant wishes to request arbitration of any
claim, dispute or other matter in question, the Consultant shall file a notice of request
for arbitration in writing with the City specifically describing the claims, disputes and
other matters in question which the Consultant wishes to submit to arbitration. The
Consultant and City may not unilaterally elect arbitration or cause arbitration to occur.
The City shall have the right, but not the obligation, by so electing in
its arbitration request, to invoke the following method of selection of arbitrators in lieu
of that otherwise provided by the American Arbitration Association Rules. If the City
so elects in its notice of request for arbitration, the City may appoint one party-
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appointed arbitrator in its notice of request for arbitration. If the City does so, the
Consultant may, within ten (10) days, appoint a second party-appointed arbitrator.
These two party-appointed arbitrators shall, within thirty (30) days, or such further
time as may be agreed upon between the City and the Consultant, appoint a third
arbitrators. If the party-appointed arbitrators fail to appoint a third arbitrator, the third
arbitrator shall be appointed in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association. The City may elect in its notice of
request for arbitration, to have the discovery rights and procedures provided by the
Florida Rules of Civil Procedure to be available and enforceable within the arbitration
proceeding.
In any case in which the City elects to submit a claim, dispute, or other
matter in question to arbitration as provided herein, the City shall, in its sole
discretion, select the locale for the arbitration. Any request for arbitration hereunder
shall be made before the date when institution of legal or equitable proceedings based
on such claim, dispute or other matter in question would be barred by the applicable
statute of limitations.
Any award rendered by arbitrators shall be final and enforceable by any
part to the arbitration, and judgment may be rendered upon it in accordance with
applicable law in any court having jurisdiction thereof.
Consultant and City mutually agree to arbitrate under the terms and
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conditions outlined in this Article. City agrees that, notwithstanding its right and
discretion not to do so, it shall arbitrate, after the final completion of the work any
claims which Consultant selects which total, in the aggregate, up to five thousand
dollars ($5,000.00). City's obligation to arbitrate such claims totalling up to five
thousand dollars ($5,000.00) shall be specifically enforceable by any party to the
arbitration, and judgment may be rendered upon it in accordance with applicable law
in any court having jurisdiction thereof.
Unless otherwise agreed in writing, and notwithstanding any other rights
or obligations of either of the parties under this Agreement, the Consultant shall carry
on with the performance of its services and duties hereunder during the pendency of
any claim, dispute, other matter in question or arbitration or other proceeding to
resolve any claim, dispute or other matter in question, and the City shall continue to
make payments to the Consultant in accordance with this Agreement, but the City
shall be under no obligation to make payment to the Consultant on or against such
claims, disputes, or other matters in question, during the pendency of any arbitration
to other proceeding to resolve such claims, disputes or other matters in question.
ARTICU: 10. EXTENT OF AGREEMENT
10.1 This Agreement represents the entire and integrated agreement between
the City and the Consultant and supersedes all prior negotiations, representation or
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agreements, either written or oral. This agreement may be amended only by written
instrument signed by both City and Consultant utilizing the same formalities as were
used for its adoption.
ARTICLE 11. BASIS OF COMPENSATION
11.1 COMPENSATION FOR SERVICES
11.1.1 Consultant shall be compensated as set forth in Schedule A and
Schedule B which are appended to this agreement and incorporated by reference
herein.
11.1.2 For reimbursable expenses as described in Article 5, the Consultant
shall be paid the exact amount expended by the Consultant and consultants in the
interests of the project subject to the Consultant furnishing adequate documentation of
the expenses and, it required, demonstrating to the satisfaction of the City that the
expense was in the interest of the Project.
11.1.3 Payments will be considered due thirty (30) days from receipt of the
City of a detailed statement or invoice.
11.2 PAYMENTS ON ACCOUNT OF BASIC SERVICES
11.2.1 Payments for Basic Services shall be made monthly upon presentation
and receipt of Consultant's invoice or statement based on agreed percent completion of
work. Payments for Resident Project Representative Service shall be invoiced
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monthly.
11.3 PAYMENT ON ACCOUNT OF ADDffiONAL SERVICES
11.3.1 Payment on account of the Consultant's additional services as defined
in Section 2.2 and for reimbursable expenses defined in Article 5 shall be made within
forty-five (45) days of presentation of the Consultant's detailed statement or invoice of
services rendered or expenses incurred which shall be rendered in duplicate to the City
Manager.
11.4 PROJECT SUSPENSION OR TERMINATION
11.4.1 If the Project is suspended or abandoned in whole or in part for more
than three (3) months, the Consultant shall be compensated for all services performed
prior to receipt of written notice from the City of such suspension or such
abandonment, together with reimbursable expenses then due. If the project is resumed
after being suspended for more than three (3) months, the Consultant's compensation
shall be equitably adjusted.
ARTICLE 12. INSURANCE
The Consultant shall comply throughout the term of this Agreement
with the insurance stipulated herein. It is agreed by the parties that the Consultant
shall not commence with this Project until proof of the following insurance coverage
has been furnished to the City. The Consultant will maintain in effect the following
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insurance coverages:
(a) Architects and Engineers Professional Liability Insurance in the amount
of Three Million ($3,000,000.00) Dollars annual aggregate on a claims made basis. If
coverage is a claims made policy, Consultant shall provide City evidence of insurance
coverage, which includes coverage for act or omissions during this Agreement, for a
period of four (4) years after completion of work under this Agreement. This
paragraph shall survive the termination of this Agreement.
(b) Comprehensive General Liability Insurance in the amount of One
Million ($1,000,000.00) Dollars Single Limit Bodily Injury and Property Damage
coverage for each occurrence, which will include products, completed operations, and
contractual liability coverages. The City must be named as an additional named
insured on this policy.
(c) Worker's compensation and employer's liability coverage within the
statutory limits of the State of Florida.
(d) Thirty (30) days prior written notice of cancellation or a substantial
modifications in the insurance coverages must be given by the Consultant to the City
Manager.
(e) The insurance must be furnished by an insurance company rated A:X or
better, or its equivalent, according to Bests' Guide Rating Book and must additionally
be furnished by insurance companies duly authorized to do business in the State of
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Florida and countersigned by the company's Florida resident agent.
ARTICLE 13. INDEMNIFICATION
13.1 In consideration of a separate and specific consideration of $10.00 and
other good and valuable consideration the receipt of which is hereby acknowledged,
the Consultant hereby agrees to indemnify, defend and hold the City and its
employees, agents and authorized representatives harmless with respect to any and all
costs, claims, damages and liability which may arise out of the performance of this
Agreement as a result of any negligent or wrongful act or omission of the Consultant,
or the Consultant's sub-consultants, if any, or any other person or entity under the
direction or control of Consultant. The Consultant shall pay all claims and losses of
any nature whatsoever in connection therewith and shall defend all suits, in the name
of the City, its employees, agents and authorized representatives when applicable,
including appellate proceedings, and shall pay all costs, judgments and reasonable
attorneys' fees which may issue thereon.
ARTICLE 14. ADDmONAL CONDmONS
14.1 ASSIGNMENT
The parties each hereby bind themselves, their successors, assigns and
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legal representatives to each other with respect to the terms of the Agreement.
Neither party shall assign, sell, pledge or otherwise transfer this contract or any
portion thereof, without written authorization and consent of the other party to this
Agreement. The parties agreed that the Consultant's services are unique in nature and
that the Consultant may only receive such authorization by way of a City Commission
resolution.
14.2 COMPLIANCE WITH ALL LAWS
The Consultant, its consultants, agents and employees and sub-
contractors, shall comply with all applicable federal, state and county laws, the
charter, related laws and ordinances of the City of Miami Beach, and with all
applicable rules and regulations promulgated by local, state and national boards,
bureaus and agencies.
14.3 VENUE
This Agreement shall be enforceable in Dade County, Florida, and if
legal action is necessary by either party with respect to the enforcement of any and all
of the terms and conditions herein exclusive venue for the enforcement of same shall
lie in Dade County, Florida. Arbitration proceedings shall take place in Dade County,
Florida.
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14.4 NOTICES
All written notices given to City by Consultant shall be addressed to the
City Manager, City of Miami Beach, 1700 Convention Center Drive, Miami Beach,
Florida 33139, with a copy to the City Attorney, 1700 Convention Center Drive,
Miami Beach, Florida 33139, and the designated Project Coordinator. All written
notices from the City to the Consultant shall be addressed to the Consultants, Camp
Dresser & McKee Inc., 800 Brickell Avenue, Suite 710, Miami, Florida 33131. All
notices mailed by either party shall be deemed to be sufficiently transmitted if sent by
certified mail, return receipt requested.
IN WITNESS WHEREOF, the parties hereto have hereunto caused these
presents to be signed in their names by their duly authorized officers and
principals , attested by their respective witnesses and City Clerk on the day and yearfirst
hereinabove written.
ATIEST:
~L,~
CITY CLERK
CONSULTANT:
CAMP DRESSER & McKEE INC.
By: ~ ~&r
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fORM APP
I LE
By
ED~
T. CWy&4'"
1/ /?-'?;> /'iJ
"""'7
Date
" "
ATIEST:
~~'~
. Corporate Secretary
Richard M. Doherty
(Type Name of Person Signing)
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(Signature)
Armando I. Perez, P.E.
Vice President
(Type name of Person Signing)
CORPORATE SEAL
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SCHEDJJLE A
SCOPE OF SERVICES, COMPENSATION AND SCHEDULE
November 22, 1993
CONSULT ANT shall provide the CITY professional engineering services in all phases
of the project to which this agreement applies as hereinafter provided. These services
will include serving as CITY'S professional engineering representative for the project,
providing professional engineering consultation and advice, and furnishing customary
environmental, civil, and other engineering services and other support services
incidental thereto.
PART 1- WATER SYSTEM IMPROVEMENTS
PHASE I - SCOPE OF PREPARATION OF WATER SYSTEM MASTER PLAN
INTRODUCTION
A Water System Master Plan which fully evaluates the basic components of a city's
potable water system, that is, supply, storage and distribution, is a necessary and
valuable planning tool and one that will uncover weak spots and problem areas which,
unknowingly, may have crept into the system over time, The recommended planning
period is 20 years, divided into five year increments, beginning in 1995 and ending in
2015. The adequacy of existing facilities will be based upon present water
consumption figures. Water demand projections will be made for subsequent five year
intervals, that is 2000, 2005, 2010 and 2015.
This approach develops both a long-range plan and provides for a five year planning
and financing period for incremental improvements to the system. Careful tracking of
the water demand projections may be used to vary the timing of the incremental
improvements, provide for the most efficient use of water revenues and have a
dampening effect in regard to the impact on the rate structure.
MASTER PLAN OUTLINE
The Master Plan Report, as a minimum, will address the following subject matter. As
the Master Plan is prepared, additional subject matter, which is pertinent to the
system, will be included.
A. Introduction
B. Basis of Planning
C. Existing Water System Facilities
D. Population Projections
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E. Analysis of Water Consumption Data
F. Land Use, Zoning and Planning and Development Activities
G, Water Demand Projections
H. Analysis of Fire Flow Requirements
1. Comprehensive Hydraulic Analysis of Water Distribution System and Manifolded
Wastewater Force Main System
1. Evaluation of Water System Components, Supply, Storage, and Distribution
System
K. Required and Recommended Improvements to the Water System
L. Regulatory Issues
M. Summary
O. Conclusions and Recommendations
MASTER PLAN REPORT ELEMENTS
The following Master Plan Report work elements are intended to produce a planning
document which will address the supply, storage, and water distribution system needs
of the City of Miami Beach for a 20 year period, beginning in 1995.
A. Existing Water System Facilities
1. Review of previous studies and reports relating to the planning and
development of the water system.
2, Review of water system mapping.
3. Review of plans, specifications and record drawings.
4. Review of large user agreement for supply of water from the Miami-Dade
Water and Sewer Authority Department
5. A history and narrative description of the water system.
B, Population Projections
I. Twenty year population projections and graphs taken from the
Comprehensive Plan.
C. Analysis of Water Consumption Data
1. Most recent three years of meter readings from master supply meter(s).
2. Most recent three years of customer meter readings/billing records.
3. Water consumption by category - single family residential, multi-family
residential, commercial, public, and other.
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4. Residential per capita consumption and citywide per capita consumption,
5. A study of unaccounted - for water.
D, Land Use, Zoning and Planning and Development Activities
I. Review of the comprehensive plan,
2. Discussions with Planning Department and development boards.
3. Identify proposed major re-development and development projects,
commercial, hotel, condominium, other.
E. Water Demand Projections
1. Project water demand at five year intervals, 1995, 2000, 2005, 2010 and
2015.
2. Determine annual average day, maximum day and peak hour demands.
3. Water demand by category, residential, commercial, public, and other.
4, Evaluate impacts of potential water conservation measures, water-saving
plumbing devices, system pressure reduction, water restrictions and regulated
days and times for irrigation, water reclamation and reuse.
F. Analysis of Fire Flow Requirements
I. Determine Fire Department requirements.
2. Determine required fire flows within specific city areas.
3, Special fire flow requirements, major buildings, large commercial
developments,
4. Analysis of existing fire hydrant locations and major building fire service
connections.
G. Comprehensive Hydraulic Modeling of Water Distribution System
1. With the exception of special cases, use a minimum main size of 8 inches.
2. Model for present and future water demands, requires five primary model
runs.
3. Input fire flow scenarios and determine impacts.
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4. Identify problem areas within the distribution system, pressure, flow.
5. Comprehensive hydraulic modeling of the wastewater pump stations
manifolded force main system.
H. Evaluation of Water System Components
1. Modifications to the water supply large user agreement (if necessary). Assist
the City in negotiations with the Miami-Dade Water and Sewer Authority
Department.
2. Condition and capacity of existing storage facilities, need for additional
capacity.
3. Booster pumping facilities, capacity, pressure, fire flows.
4. Distribution system piping, main strengthening, main replacement, main
cleaning.
1. Required and Recommended Improvements to the Water System
1. Prioritized list of required improvements.
2. Prioritized list of recommended additional improvements.
3. Cost estimates for improvements and construction, schedule, near-term 5-year
Capital Improvement Program in one year increments and long-term Capital
Improvement Program in 5-year increments.
J. Regulatory Issues
1. A brief synopsis of the Safe Drinking Water Act Regulations (highlights).
2. Water quality evaluations, lead and copper rule and microbiological
considerations.
3. Review the use of and policy regarding backflow prevention devices, back
flow prevention program and ordinance.
K. Summary of Findings
L. Conclusions and Recommendations
DESCRIPTION OF HYDRAULIC MODELING OF WATER DISTRIBUTION
SYSTEM
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The hydraulic modeling of the City's water distribution system will be performed as
an integral part of the water system master plan, The basic background data required
for development of the model will be taken from relevant portions of the master plan.
The hydraulic model will be developed and run in the following manner.
A field inspection/verification of the water main system piping and pump stations will
be conducted by CDM accompanied by City staff to confirm questionable, incomplete,
or missing data. A comprehensive review of the operating records, such as pressure
and flow recordings and pump run time, will be analyzed. Real time field data will be
gathered in the form of system pressure checks and verification of tank water level
elevations at key times and demands. This is accomplished by the installation of up to
12 remote system pressure monitor systems consisting of calibrated pressure gauges
located on selected fire hydrants and recording hourly pressure readings at the above
12 locations over a 72-hour period at three different times or designated operating
conditions. This data collection will be a joint effort between CDM personnel and
City staff. The City will take a presently undetermined number of coupons from
water mains in selected locations to determine the interior condition of the pipe.
A scale schematic will then be developed showing all pertinent modeling data and
locations of system components, including pipe length, diameter, pipe number,
junction node number, and pump station identification. Subsequently, the base input
data files for the KYPIPE program will be generated using the standard PIPEDATA
pre-processor. The model will then be calibrated to the historical records and to the
field data of pressures and flows around the City taken during the first phase.
Once calibrated, steady-state simulations will be run to develop an envelope of
operating conditions for each pump station, to implement proposed modifications and
improvements to the pumping stations in the system, and to implement proposed
modifications and improvements to the distribution piping in the system. Model runs
will be made for each five year interval for which water demand has been projected.
The recommended improvements to the water distribution system resulting from this
analysis will be presented in a later section of the Master Plan.
DESCRIPTION OF HYDRAULIC MODELING OF WASTEWATER FORCE MAIN
SYSTEM
The hydraulic modeling of the City's wastewater pump station force main system will
be performed as an appendice to the Water System Master Plan.
A technical memorandum with appropriate sketches, results of the hydraulic analyses,
and budget costs will be prepared. The technical memorandum will provide a list, by
pump station, of recommendations and improvements necessary to bring them into
compliance with the requirements of the design flow and USEP A Consent Order with
MDW ASAD and to refine the system operation for present and projected future
conditions. The improvements may include strengthening the force main system in
specific areas, as well as modifications to the pump stations beyond those
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modifications proposed in the pump stations upgrades project presently under design.
This technical memorandum will include development and evaluation of possible
contingency plans for the alternate delivery of wastewater to the M-DW ASAD Central
District plant, or otherwise handling wastewater flows in the event of a failure of the
54 inch transmission main which crosses under Government Cut.
Collect and review available data on the existing wastewater force main system
including pipe size, material, age and appurtenances such as valves, bends and meters.
The City will take a presently undetermined number of coupons from wastewater force
mains in selected locations to determine the interior condition of the pipe and the
condition of the pipe wall. Collect and review available data on the 23 wastewater
pumping stations including pump type, make and model, age of equipment, pump
curves, pump horsepower, efficiency rating, motor and variable speed drive data, wet
well operating levels, NPSHR, and operating conditions,
Develop a schematic showing all pertinent modeling data and locations of system
components including pipe length, diameter, pipe number, junction node number and
pump station rD. Detailed piping schematics for each pump station will be developed.
Collect and review available data on the system discharge transmission main pipe
including transmission main size, material, age, and appurtenances, interconnections,
wastewater treatment plant influent water levels and characteristics.
Conduct a field inspection and verification of the force main system piping and
wastewater pump stations accompanied by City staff to respond to any questionable,
incomplete or missing data. City staff will be requested to assist, as required, to
determine areas in the City where the installed pipes may deviate from the conditions
depicted on the sewer atlases, or in areas, where due to congestion or complexity of
the piping, the actual configuration is unclear. If necessary, the City staff will be
requested to uncover pipes, or use pipe locators to assist in the actual depiction of the
pipe arrangement in the computer model.
Confirm the tributary service area for each pumping station with respect to collection
system, peaking factor, water demand, per capita flow, and peak flow, Water
consumption data and projected water demands developed in the Water System Master
Plan will be used. An assumption as to the design infiltration/inflow values will be
made and reviewed by the City. Using the foregoing, generate the base input data file
for the KYPIPE program using the standard PIPEDATA pre-processor.
The hydraulic modeling and analysis of the force main system will include the
following:
Perform an analysis for each pumping station to ascertain hydraulic residence
time and proper sizing, of the wetwell in consideration of design flows determine
above.
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Run steady-state simulations to develop an envelope of operating conditions for
each pump station,
Run steady-state simulations of proposed modifications and improvements to the
pumping stations force main piping in the system,
Each constant speed pumping station will be evaluated for compliance with the
10-hour average daily pump run time requirements as stated in the consent order
between the USEPA and MDWASAD.
PHASE II - FINAL DESIGN
(A Detailed Scope of Services for the work generally described
below will be prepared upon completion of Phase I).
FINAL DESIGN AND PREPARATION OF PLANS. SPECIFICATIONS AND
CONTRACT DOCUMENTS
The Consultant will prepare the detailed final design for any project recommended by
the Water System Master Plan which has been approved in writing by the City.
The Consultant will prepare for incorporation in the Contract Documents, final
drawings to show the general scope, extent, and character of the work to be furnished
and performed by the Contractor(s) (hereinafter called "Drawings") and Specifications
(which will be prepared in conformance with the sixteen-division format of the
Construction Specifications Institute).
The Consultant will provide technical criteria, written descriptions, and design data for
City use in filing applications for permits with or obtaining approvals of such
governmental authorities as have jurisdiction to approve the design of the project, and
assist the City in consultations with appropriate authorities.
The Consultant will advise City of any adjustments to the latest opinion of probable
Total Project Costs caused by changes in general scope, extent, or character or design
requirements of the project or construction costs. The Consultant will furnish the City
with a revised opinion of probable Total Project Costs based on the drawings and
specifications prepared by the Consultant.
The Consultant will prepare for review and approval by the City, its legal counsel,
and other advisors contract agreement forms, general conditions and supplementary
conditions, and (where appropriate) bid forms, invitations to bid, and instructions to
bidders (all of which shall be consistent with the forms and pertinent guide sheets
prepared by the Engineers Joint Contract Documents Committee), and assist in the
preparation of other related documents.
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, .
The Consultant will furnish five copies of the above documents and of the drawings
and specifications and present and review them in person with the City.
The services to be furnished under this Phase do not include surveys or geotechnical
explorations.
PERMITTING SERVICES
Construction of improvements to components of the water system will require
obtaining construction permits from the FDEP and other regulatory agencies. The
Consultant will prepare and submit on behalf of the City, all construction permit
applications and respond to any resulting RFIs from the regulatory agencies. The City
will pay all permit fees.
BIDDING SERVICES
The Consultant will assist the City in advertising for and obtaining bids for each
separate prime contract for construction, materials, equipment, and services, by
providing reproducible contract documents for the City's reproduction and bidding,
The Consultant will issue addenda as appropriate to interpret, clarify, or expand the
Bidding Documents,
The Consultant will consult with and advise the City as to the acceptability of
subcontractors, suppliers, and other persons and organizations proposed by the prime
contractor(s) (hereinafter called "Contractor(s)") for those portions of the work as to
which such acceptability is required by the Bidding Documents.
The Consultant will consult with the City concerning and determine the acceptability
of substitute materials and equipment proposed by Contractor(s) when substitution
prior to the award of contracts is allowed by the Bidding Documents.
The Consultant will attend the pre-bid conferences, bid openings, prepare bid
tabulation sheets, and assist the City in evaluating bids or proposals. Pre-bid
conference minutes will be prepared by the Consultant and delivered to the City ten
days prior to the bid opening date.
PHASE III - SERVICES DURING CONSTRUCTION
(A detailed scope of work for the services generally described
below will be prepared upon completion of Phase m.
CONSTRUCTION CONTRACT AND PRE-CONSTRUCTION SERVICES
After issuance of Notice of A ward by the City, the Consultant will assist the City in
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preparing the construction contract, request and review information from the
Contractor(s), and advise the City of finalizing the contract for execution.
The Consultant will arrange for a per-construction conference to be attended by the
Contractor(s), the City, other interested parties, and representatives of the Consultant.
Pre-construction conference minutes will be prepared and distributed to all attendees.
The Notice to Proceed will be prepared by the Consultant via the City for issuance to
the Contractor(s).
ENGINEERING SERVICES DURING CONSTRUCTION
The Consultant agrees to furnish engineering services during construction of
improvements for which the drawings, specifications, and contract documents are to
be prepared under a separate portion of this proposal. These services shall include the
following tasks:
Consult with and advise the City and act as its representative as provided in
the General Conditions of the Construction Contract.
Consult with and advise the City as to the acceptability of substitute
materials and equipment proposed by the Contractor(s) when substitution is
permitted by the Contract Documents.
Make visits to the site at intervals appropriate to the various stages of
construction to observe, as an experienced and qualified design
professional, the progress and quality of the executed work of the
Contractor(s) and to determine, in general, if such work is proceeding in
accordance with the Contract Documents. During such visits and on the
basis of on-site observations, the Consultant will keep the City informed of
the progress of the work, will endeavor to guard the City against defects
and deficiencies in such work, and may disapprove or reject work as failing
to conform to the Contract Documents.
Review and approve shop drawings and samples, the results of tests and
inspections, and other data which the Contractor(s) is required to submit.
Issue instruction of the City to the Contractor(s) and issue necessary
interpretations and clarifications of the Contract Documents; have authority
as the City's representative, to require special inspection or testing of the
work; and act as initial interpreter of the requirements of the contract
Documents pertaining to the execution and progress of the work.
Review, negotiate, and approve all change orders submitted by the
Contractor(s).
Prepare three copies of Operating and Maintenance Manuals for the system
that will be used by the City after construction is completed and accepted.
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Based on site observations as an experienced and qualified design
professional and on review of application for payment and the
accompanying data and schedules, determine the amounts owing to the
Contractor(s) and recommend in writing, payments to the Contractor(s) in
such amounts.
Conduct an inspection to determine if the project is substantially complete,
and a final inspection to determine if the work has been completed in
accordance with the Contract Documents.
Consultant shall prepare a set of reproducible record drawings showing the
complete project as it is finally built (Le., "as built" drawings) from the
information required to be provided by the Contractor(s). These shall be
similar in scale and scope to the Contract Drawings, but shall include all
occurrences and instances where the finished building differs from the
Contract Drawings as a result of duly approved changes made during the
construction of the project.
Consultant shall furnish to the City an index and summary and copies of all
warranty documents required to be furnished by the Contractor(s) under the
Contract Documents. The index and summary shall list each of the
warranties, indicating the term, conditions, and the purported legal
enforcement and recourse rights of the City as indicated by the language in
the warranty.
RESIDENT ENGINEERING SERVICES
If requested by the City or recommended by the Consultant, and both the City and
Consultant agree in writing, a Resident Project Representative, assistants, and other
field staff will be furnished by the Consultant and will act as directed by the
Consultant in order to assist the Consultant in observing performance of the work of
the Contractor(s).
The Consultant agrees to prepare and submit periodic reports of the field staff
describing the general working conditions, areas of construction activity, all tests
performed, and special and unusual events.
ADDITIONAL SERVICES
Additional Services not covered under the basic scope and thus requiring additional
compensation would include:
o Securing of field testing equipment (e.g" pressure gages, metal detectors, etc.)
o Computer modeling with a model other than the KYPIPE program.
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o Geographic Information System (GIS) mapping.
DATA TO BE PROVIDED BY CITY
The city shall take a number of coupons from water mains in selected locations (to be
specified by Consultant) to determine the interior conditions of these mains. The
city's personnel shall, under guidance from Consultant, install up to 12 remote system
pressure monitor systems consisting of calibrated pressure gages located at selected
fire hydrants, City shall record hourly pressure at these locations over a 72-hour
period at these different times or operating conditions to be designated by Consultant.
City will provide the following information to Consultant:
o Previous studies and reports on planning and development of water system.
o Water system maps and atlases.
o Water system plans, specifications and record drawings, as needed.
o Updated copy of large user agreement for supply of water from Miami-Dade
Water & Sewer Authority Department.
o Copy of the Comprehensive Plan and supporting documents.
o Most recent three years of meter readings from master supply meter(s).
o Most recent three years of customer meter readings/billing records.
o Unaccounted - for water information.
o Proposed major re-development and development projects: commercial, hotel,
condominium, other.
o Information on any existing or proposed ordinances on potential water
conservation measures, water-saving plumbing devices, system pressure
reduction, water restrictions and regulated days and times for irrigation, water
reclamation and reuse.
o Fire Department requirements, including required fire flows within specific city
areas, special fire flow requirements (e,g" for major buildings, large commercial
developments).
o Copies of infiltration/inflow data developed by the City.
City shall accompany Consultant in field verifications to help respond to questions on
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"
questionable data. If necessary, City staff shall uncover pipes or use pipe locations to
assist in actual depiction of pipe arrangement.
COMPENSATION
Compensation to the Consultant for Phase I services shall be a lump sum of
$ 289. 775 , with invoicing to be conducted monthly using the percentage of
completion basis. Compensation fees and methods for Phase II and III shall be
mutually determined upon completion of the respective preceding phases, and
implemented through an amendment to this Agreement subject to the approval of the
City Commission.
SCHEDULE
The time of completion for Phase I will be 10 months (44 weeks) from receipt by
consultant of a written authorization to proceed. This time period will provide for
submittal of a final draft of the report to the City for review and comment at the end
of the 39th week, a three week review period by City staff and two week period to
incorporate City comments and print the final report. Schedules of completion for
subsequent phases shall be mutually determined later and implemented through an
Amendment to this Agreement.
PART 2 - PROGRAM MANAGEMENT FOR INFRASTRUCTURE PROJECTS
INTRODUCTION
The City of Miami Beach has recently selected engineering consultants for three major
infrastructure projects dealing with the wastewater collection system (gravity sewers) ,
the storm water drainage facilities and hydraulic modeling of the water distribution
system. Specifically, these three projects are:
1. Wastewater Collection System Infiltration/Inflow Analysis and Mitigation
2. Stormwater Management Plan
3. Water Distribution System Network Analysis
The City has since decided that the water distribution system network analysis should
be expanded into a water system master plan which will provide a full and detailed
evaluation of all components of the City's water system. The City has assigned this
project to the Consultant. Additionally, the City selected the Consultant to conduct
program management activities for these and other infrastructure projects the City has
undertaken.
During July 1993 the Consultant (under separate agreement) submitted a report to the
City entitled "Pump Stations Upgrades, Preliminary Design Report". This report
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covered both the wastewater pump stations and the water system booster pump
stations, On October 6, 1993 the City issued a notice to proceed for the final design
of the upgrades to these pump stations. These designs are impacted to a greater or
lesser degree by the wastewater and water system projects.
In addition, the City has scheduled an extensive street reconstruction and resurfacing
program. The FDOT is involved in some of the street reconstruction work. This
project requires that the utilities within these streets: sewer, water and storm drains,
be in a physical and capacity condition which will assure the new street surfaces will
not have to be disturbed for an extended period of time. The interaction between the
utility projects and the street projects requires careful and comprehensive program
management to assure that all projects are fully coordinated and move smoothly and
expeditiously to a satisfactory conclusion. This phase of program management also
involves negotiation and coordination with FDOT in relation to replacement or
upgrading of sewer and water mains,
The cost impact of future improvements will be substantial. It is understood that
improvements to the City's storm drainage system, recommended by the Stormwater
Management Plan, will be financed by revenues derived from the stormwater utility.
A bond issue will be used to finance required improvements to the water and sewer
systems, including the pump station upgrades presently under design. Program
management will result in a coordinated schedule of these improvements over time,
This information may then be readily used in a detailed utility rate study which will
determine the size of the bond issue that can be supported by the utility rate base.
As the City's financial rate study consultant (with Rachlin & Cohen as a
subconsultant), and under a separate Agreement, the Consultant envisions beginning
the first phases of the rate study early in 1994. As the rate study data and project
costs are developed this information will be passed to the City's fInancial consultant to
assist in development of the bond program, Preparation of the Consulting Engineer's
Report for the bond issue, together with engineering assistance to the financial
consultants, will be an integral part of program management.
PROGRAM MANAGEMENT TASKS
The following is a partial list of tasks which would be performed by the program
manager as integral parts of the overall infrastructure improvements program. This
list is not meant to be all-inclusive. It includes those basic tasks which it appears, at
this time, are necessary to attain the City's goal of management and coordination of
the several important infrastructure improvement projects. The City would, of course,
have the option to add tasks as the need arises and the course and content of the
several projects is more clearly defined. The potential tasks which have been
identified at this time are:
o Review the scopes and schedules of the three utility projects and the streets
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improvement project so that all projects are fully coordinated and meet the
City's requirements.
o Assist the City in monitoring the progress of the utility projects,
particularly in relation to the streets improvement project. Some special
utility designs may be necessary to allow a street project to move forward,
o Provide advice to the City in regard to the recommended sewer renovation
procedures resulting from the sewer system evaluation survey portion of the
infiltration/inflow analysis.
o Coordination of the scheduling and the results of the infIltration/inflow
analysis and the required sewer renovation and replacement work with the
ongoing design of the wastewater pump stations upgrades and the individual
street improvement projects.
o From the two utility projects (water and wastewater) and the pump station
upgrades design review, evaluate and develop a list of recommended
construction projects with estimated costs as input to a detailed utility rate
study. This study would be used as the basis for determining the acceptable
size of a bond issue to finance the improvements,
o Provide to the City and its financial consultants all engineering data and
information required in the development of the bond issue program,
o Prepare the Consulting Engineer's Report for the bond issue.
o At the City's request provide construction engineering and resident project
representative services for utility construction projects.
o Other project management tasks as deemed appropriate by the City.
TASK 1- PROJECT MOBILIZATION AND DATA COORDINATION
This task will consist of project mobilization and initial coordination with the City and
its other consultants, to determine responsibilities and to develop a computerized
preliminary performance schedule. The Consultant will review the scopes and
schedules of the three utility projects so that they are coordinated in relation to each
other and their impact on the City. These three schedules will be integrated with the
streets improvement project, many segments of which are scheduled for the near
future, such that all ncessary utility improvements are in place prior to street
reconstruction or paving. The infiltration/inflow analysis of the City's gravity sewer
system has a direct bearing on the wastewater pump station upgrades project currently
under design. The III Analysis must be managed so as to produce as much
preliminary information as possible in regard to potential reduction in I/I flows to the
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several wastewater pump stations being upgraded. This information will provide for
more accurate sizing of pumps and motor horsepowers.
COMPENSATION
Compensation for Task I will be based on hourly bil1ing rates (per Schedule B) times
hours spent by labor category, pitts reimbursable expenses, up to a maximum of
$50,000 (fifty thousand dollars). Invoicing shall be on a monthly basis.
Compensation for subsequent tasks shall be mutually determined upon completion of
the preceding task, and implemented via Amendment to this Agreement.
SCHEDULE
Completion of Task I shall be within 300 days from receipt by Consultant of
written authorization to proceed. Completion schedules for subsequent tasks shall be
mutually determined upon completion of their preceding tasks, and set forth via
Amendment to this Agreement.
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SCHEDULE B
CONSULTANT HOURLY RATES FOR COMPENSATION
CATEGORIES
HOURLY RATES
Professional Services
Professional I
$ 65.00
$ 80.00
Professional II
Senior Professional
$ 90.00
$100.00
Principal/Associates
Officer
$130.00
PROFESSIONAL SUPPORT SERVICES
Staff Support Services
$ 55.00
$ 70.00
Senior Support Services
PROJECT SUPPORT SERVICES
Project Administration
$ 37.00
Note:
Rates in effect as of November 10, 1993. Subject to City approval, rates will be adjusted on
January 1 and July 1 of each year, based on evidence of higher costs to be submitted by
Consultant.
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SCHEDULE C
DUTIES AND RESPONSIBILITIES
OF CONSULTANT'S RESIDENT PROJECT REPRESENTATIVE
November 10, 1993
A. General
Resident Project Representative will act as directed by and under the supervision of
CONSULTANT, and will confer with other CONSULTANT staff regarding his
actions. Resident Project Representative's dealings in matters pertaining to the on-site
Work shall in general be only with CONTRACTOR, and dealings with Subcontractors
shall only be through or with the full knowledge of CONTRACTOR. Written
communication with CITY will be only through or as directed by CONSULTANT.
B. DUTIES AND RESPONSffiILITIES
Resident Project Representative will:
1. Schedules: Review the progress schedule, schedule of Shop Drawing
submissions and schedule of values prepared by CONTRACTOR and consult
with other CONSULTANT staff concerning their acceptability.
2. Conferences: Attend preconstruction conferences. Arrange a schedule of
progress meetings and other job conferences as required in consultation with
other CONSULTANT staff and notify those expected to attend in advance.
Attend meetings, and maintain and circulate copies of minutes thereof.
3. Liaison:
a. Serve as CONSULTANT'S liaison with CONTRACTOR, working
principally through CONTRACTOR'S superintendent and assist him in
understanding the intent of the Contract Documents. Assist
CONSULTANT in serving as CITY'S liaison with CONTRACTOR
when CONTRACTOR'S operations affect CITY'S on-site operations.
b. As requested by CONSULTANT, assist in obtaining from CITY
additional details or information, when required at the job site for
proper execution of the Work.
4. Shop Drawings and Samples:
a. Receive and record date of receipt of Shop Drawings and samples,
receive samples which are furnished at the site by CONTRACTOR, and
notify other CONSULTANT staff of their availability for examination.
b. Advise other CONSULTANT staff and CONTRACTOR or his
superintendent immediately of the commencement of any Work
requiring a Shop Drawing or sample submission if the submission has
not been approved by the CONSULTANT.
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5. Review of Work, Rejection of Defective Work, Inspections and Tests:
a. Conduct on-site observations of the Work in progress to assist in
determining if the Work is proceeding in accordance with the Contract
Documents and that completed Work will conform to the Contract
Documents.
b. Report to other CONSULTANT staff whenever he believes that any
Work is unsatisfactory, faulty or defective or does not conform to the
Contract Documents, or does not meet the requirements of any
inspection, tests or approval required to be made or has been damaged
prior to final payment; and advise when he believes Work should be
corrected or rejected or should be uncovered for observation, or
requires special testing, inspection or approval.
c. Verify that tests, equipment and systems startups and operating and
maintenance instructions are conducted as required by the Contract
Documents and in presence of the required personnel, and that
CONTRACTOR maintains adequate records thereof; observe, record
and report appropriate details relative to the test procedures and
startups.
d. Accompany visiting inspectors representing public or other agencies
having jurisdiction over the Project, record the outcome of these
inspections and report to other CONSULT ANT staff.
6. Interpretation of Contract Documents: Transmit to CONTRACTOR
CONSULTANT'S clarifications and interpretations of the Contract Documents.
7. Modifications: Consider and evaluate CONTRACTOR'S suggestions for
modifications in Drawings or Specifications and report them with
recommendations to other CONSULTANT staff.
8. Records:
a. Maintain at the job site orderly f1les for correspondence, reports of job
conferences, Shop Drawings and samples submissions, reproductions of
original Contract Documents including all Addenda, change orders,
field orders, additional Drawings issued subsequent to the execution of
the Contract, CONSULTANT'S clarifications and interpretations of
Contract Documents, progress reports, and other Project related
documents.
b. Keep a diary or log book, recording hours on the job site weather
conditions, data relative to questions of extras or deductions, list of
visiting officials and representatives of manufacturers, fabricators,
suppliers and distributors, daily activities, decisions, observations in
general and specific observations in more detail as the case of observing
test procedures.
c. Record names, addresses and telephone numbers of all contractors,
Subcontractors and major suppliers of materials and equipment.
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9. Reports:
a. Furnish periodic reports as required of progress of the Work and
CONTRACTOR'S compliance with the approved progress schedule and
schedule of Shop Drawing submissions.
b. Consult in advance of scheduled major tests, inspections or start of
important phases of the Work.
c. Report immediately upon the occurrence of any accident.
10. Payment Requisitions: Review applications for payment with Contractor for
compliance with the established procedure for their submission and forward
them with recommendations noting particularly their relation to the schedule of
values. Work completed and materials and equipment deliver at the site but not
incorporated in the Work.
11. Certificates, Maintenance and Operation Manuals: During the course of the
Work, verify that certificates, maintenance and operation manuals and other
data required to be assembled and furnished by CONTRACTOR are applicable
to the items actually installed; and deliver material to CITY prior to final
acceptance of the Work.
12. Completion:
a. Before CONSULTANT issues a Certificate of Substantial
Completion, submit to CONTRACTOR a list of observed items
requiring completion or correction.
b. Conduct final inspection in the company of CITY and
CONTRACTOR and prepare a final list of items to be
completed or corrected.
c, Verify that all items on final list have been completed or
corrected and make recommendations concerning acceptance.
C. LIMITATIONS OF AUTHORITY
Except upon CITY'S written instructions, CONSULTANT:
1. Shall not authorize any deviation from the Contract Documents or approve any
substitute materials or equipment. .
2. Shall not exceed limitations on CONSULTANT'S authority as set forth in the
Contract Documents.
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