94-21221 Reso
RESOLUTION NO.
94-21221
~
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING AN AMENDMENT TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND CAMP DRESSER & MCKEE INC., FOR
PROFESSIONAL ENGINEERING SERVICES FOR WATER
SYSTEM MASTER PLAN AND PROGRAM MANAGEMENT
OF CITYWIDE IMPROVEMENT PROJECTS AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE AMENDMENT.
WHEREAS, on December 1, 1993, the Mayor and City Commission approved
Resolution No. 93-20981, authorizing the Mayor and City Clerk to execute an Agreement
between the City of Miami Beach and Camp Dresser & McKee Inc., providing for
engineering services for the development of a water system master plan and to provide
overall program management of citywide infrastructure improvements (the Agreement); and
WHEREAS, pursuant to the Agreement, Task 1 - Overall Program
Mobilization and Data Collection, has been completed, and the City wishes to proceed with
Task 2, Coordination of the Series A Bond Issue & Priority Projects; and
WHEREAS, prior to commencement of same, the Administration, through its
Public Works Department, has reviewed the scope of work for Task 2; and
WHEREAS, said scope of work has resulted in an Amendment to the
Agreement; said Amendment attached as Exhibit "A" hereto.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Clerk are authorized to execute an Amendment to the Agreement between the City of
Miami Beach and Camp Dresser & McKee Inc. for Professional Engineering Services for
Water System Master Plan and Program Management of Citywide Improvement projects.
PASSED AND ADOPTED THIS
day of
uly
,1994.
ATIEST:
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City Clerk
DR/ADA
FORM APPF:~ J
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CITY OF MIAM.I BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. 56lo-q1
TELEPHONE: (305) 673.7010
FAX: (305) 673-7782
OFFICE OF THE CITY MANAGER
FROM:
Mayor Seymour Gelber and
Members of the City Commission
RogerM.Cartt~
City Manager
DATE:
July 13, 1994
TO:
SUBJECT:
APPROVING AND AUlHORIZING EXECUTION OF AN
AMENDMENT TO 1HE AGREEMENT BElWEEN 1HE CITY OF
MIAMI BEACH AND CAMP DRESSER & MCKEE, INC. (COM) FOR
PROFESSIONAL ENGINEERING SERVICES FOR WATER SYSI'EM
MASIER PlAN AND PROGRAM MANAGEMENT OF CITYWIDE
IMPROVEMENT PROJECI'S.
ADMINISTRATION RECOMMENDATION
It is recommended that the City Commission approve a resolution authorizing the Mayor
and the City Clerk to execute an amendment to the Professional Services Agreement for
the Water System Master Plan and Program Management of Citywide Improvement
Projects between the City of Miami Beach and Camp Dresser & McKee, Inc.
BACKGROUND
On December 1, 1993, the City Commission passed Resolution No. 93-20981 authorizing
the Mayor and City Clerk to execute an agreement between the City of Miami Beach and
Camp Dresser & McKee, Inc. to provide engineering services for 1) the development of
a water system master plan; and, 2) overall program management for coordinating the
Infiltration Inflow Program, the Storm Water Master Plan, the Pump Station Upgrades and
water main improvement projects with future State, County and City of Miami Beach
roadway improvements.
The contract documents provide for the development of a Water System Master Plan at
a lump sum fee of $289,775 and Program Management Task 1 - Overall Program
Mobilization and Data Collection at a fee not to exceed $50,000. Engineering services for
Program Management were authorized on a negotiated task basis, with additional tasks to
be added to the contract by amendment as required.
Task 1 of the Program Management for Infrastructure Projects has been completed.
Camp Dresser and McKee, Inc. has submitted a proposal for performing Task 2 of the
Program Management for Infrastructure projects. The fee for this work will based on
hourly billing rates, not to exceed the sum of $85,000.
37
AGENDA
ITEM
R-l-G
1-13~9'f
DATE
, "
Commission Memorandum
Page 2
July 13, 1994
ANALYSIS
The scope of work for Task 2 - "Coordination of the Series A Bond Issue & Priority
Projects" is primarily related to the preparation of financial and technical data and
information for the proposed Series A bond program including a more accurate definition
and scheduling of priority projects and their related costs.
As an integral part of Task 2, CDM will work closely with the City's financial advisor and
members of the financing team and provide necessary financial and technical.input to the
financing team in a timely manner. CDM, as overall Program Manager, will prepare the
consulting engineer's report for the Official Statement on the issuance of Water, Sewer and
Stormwater Revenue Bonds, Series A of 1994.
The Administration has reviewed the CDM proposal for Task 2 . and recommends
approval by the Commission.
CONCLUSION
It is recommended that the City Commission approve a resolution appropriating funds and
authorizing the Mayor and City Clerk to execute the amendment to the agreement between
the City of Miami Beach and Camp Dresser & McKee, Inc. for Task 2 - "Coordination of
the Series A Bond Issue & Priority Projects" with funding to be obtained from future bond
funds.
RMC/DR/rdr
Attachments
c\nk\cm\JK"Y"- ...
38
AMENDMENT No.1
TO
AGREEMENT
BETWEEN
CITY OF MIAMI BEACH
AND
CAMP DRESSER & McKEE INe.
FOR PROFESSIONAL ENGINEERING SERVICES FOR
WATER SYSTEM MASTER PLAN AND
PROGRAM MANAGEMENT OF CITYWIDE INFRASTRUCTURE IMPROVEMENTS
WHEREAS Task 1 (Project Mobilization and Project Coordination) of Part 2 has been
completed and;
WHEREAS the City of Miami Beach wishes to proceed with infrastructure
improvements, which require Program Management services.
NOW, THEREFORE, the aforementioned Agreement between the City of Miami Beach
(CITY) and Camp Dresser & McKee Inc. (CONSULTANT) is hereby amended as follows:
1. Schedule A (Scope of Services, Compensation and Schedule), page A-IS, above
"Compensation" add: "The CONSULTANT will perform Task 2 "Coordination of the
Series A Bond Issue and Priority Projects" per scope of work attached herewith as
Schedule A-I."
2. Schedule A, page A-IS under "Compensation" add a second paragraph:
"Compensation for Task 2 "Coordination of the Series A Bond Issue and Priority projects"
will be based on hourly billing rates (per Schedule B-1, attached) times hours spent by
labor category, plus reinlbursable expenses, up to a maximum of $85,000 (eighty-five
thousand dollars). The estimated cost of the consulting engineer's report for the Official
Statement is $35,000, which is included in the above figure. Invoicing shall be on a
monthly basis. Compensation for subsequent tasks shall be mutually determined upon
completion of the preceding task, and implemented via Amendment to this Agreement.
Total compensation including this new Amendment No.1 is $424,775 (four hundred
twenty-four thousand, seven hundred seventy-five dollars}."
3. Schedule A, page 15 under "Schedule": add a second paragraph. "Task 2 will follow
the City's schedule for development of the Bond Issue and will begin immediately upon
issuance of an authorization to proceed.
4. All other terms and conditions of the Agreement between CITY and CONSULTANT,
dated December 1, 1993, shall remain the same.
IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be
signed in their names by their duly authorized officers an rincipa, a ted by their
respective witnesses and the City Clerk on this day of 994.
ATTEST:
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CITY CLERK
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(Signature)
r FORM APe OVED
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CONSULTANT:
CAMP DRESSER & McKEE INC.
By: ~ r;L~
(Signature)
Armando I. Perez (Vice President)
(lype name ot person slgnmg)
SCHEDULE A-I
CITY OF MIAMI BEACH
PROGRAM MANAGEMENT FOR INFRASTRUCTURE PROJECTS
TASK 2. - "COORDINATION OF THE SERIES A BOND ISSUE & PRIORITY PROJECTS"
SCOPE OF SERVICES, COMPENSATION AND SCHEDULE
Back;ground
Task 1 of Program Management for Infrastructure Improvements, referred to as "Project
Mobilization and Data Coordination" is essentially complete. The primary work effort
produced under Task 1 was assembling project capital cost data for infrastructure
improvements and preparation of a letter report entitled "Letter Report Concerning
Financial Aspects of City's Program Management for Infrastructure" as requested by the
City Manager.
The infrastructure systems included in the overall improvements program are: streets
and highways, sewers, storm drainage facilities, water distribution and the upgrade of
water and wastewater pump stations. Exclusive of streets and highways improvements,
the preliminary projected capital cost of the infrastructure improvements is about
$91,000,000. The approximate cost of the Series A improvements to be initiated over the
next two year period, as identified in the letter report, is $40,500,000, which represents
the approximate value of the proposed Series A bond issue.
Assuming that the City Conunission accepts this first phase of the overall infrastructure
improvements program it will be necessary to immediately commence activities required
to issue the Series A bonds in a timely manner, which has been indicated to be during
the month of October 1994. This objective will require Program Management work,
described under Task 2 below.
Task 2 - Scope of Work
The April 15, 1994 Letter Report broadly defined and identified the approximate costs of
improvements to the water and sewer systems and the stormwater management system
to be initiated over the next two year period beginning on October 1, 1994. During the
next two month period, in association with Kimley Horn and CH2M Hill, it will be
necessary to clearly identify priority projects in water, sewer and storm drainage and
refine, as much as possible, the total project costs thereby producing a more accurate
value for the bond issue.
The April 15, 1994 Letter Report states that utility rate increases will be necessary and
recommends that cost of service analyses and rate studies be prepared for the water and
sewer and stormwater utilities to support the proposed bond issue. Generation of cost
data as described above will be necessary input to these analyses and studies.
Additional technical and financial input to these analyses and studies, which are to be
prepared under a separate proposal and contract, will be required.
. '
The timing of the identified priority utility projects will be coordinated with the streets
and highways improvements program and with each other. A master schedule for street
improvement projects and the priority utilities projects will be developed. This schedule
will be developed in association with the City, to reduce to the greatest degree possible
conflict between the several improvement projects. This schedule will also produce a
project initiation and expenditure schedule over the two year period.
As an integral part of Task 2, CDM will work closely with the City's financial advisor
and members of the financing team and provide necessary financial and technical input
to the financing team in a timely manner. CDM, as overall program manager, will
prepare the consulting engineer's report for the Official Statement on the issuance of
Water, Sewer and Stonnwater Revenue Bonds, Series A of 1994.
RCM/bao
File: 0000-204-MW-AIPMB
bopd0101
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. . .
SCHEDULE B-1
CONSULTANT HOURLY RATES FOR COMPENSATION
CATEGORIES
HOURLY RATES
Professional Services
Professional I
$ 65.00
$ 80.00
Professional II
Senior Professional
$ 90.00
Principal! Associates
$105.00
Officer
$130.00
PROFESSIONAL SUPPORT SERVICES
Staff Support Services
$ 50.00
$ 65.00
Senior Support Services
PROlECT SUPPORT SERVICES
Project Administration
$ 37.00
Note:
Rates in effect as of May 12, 1994. Subject to City approval, rates will be adjusted on
January 1 and July 1 of each year, based on evidence of higher costs to be submitted by
Consultant.
0000-204-MW-AIPMB
BOPOOtOl
CDM
environmental engineers, scientists.
planners, & management consultants
CAMP DRESSER & McKEE INC,
. ,
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, ,;
800 Brickell Avenue, Suite 710
Miami, Florida 33131
305372.7171, Fax: 30~~?2~~67
,
May 12, 1994
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Mr. Domingo Rodriguez
Acting Director of Public Works
City of Miami Beach
City Hall
17 Convention Center Drive
Miami Beach, Florida 33140
Subject: Proposal and Scope of Work
Task 2, Program Management
for infrastructure Improvements
Dear Mr. Rodriguez:
Task 1 of the Program Management for infrastructure Projects entitled "Project
Mobilization and Data Collection" will be essentially completed by the end of this month
with a second presentation of the April 15, 1994 Letter Report to be held on May 18,
1994. The first presentation to the Finance Committee on April 26, 1994 appeared to be
well received and we assume that the full City Commission will move to proceed with
the infrastructure improvements program generally as presented in the Letter Report,
Accordingly, we have enclosed a proposal for performing Task 2 of the Program
Management for infrastructure Projects. The scope of work for Task 2 is primarily
related to the preparation of financial and technical data and information for the
proposed Series A bond program including a more accurate definition and scheduling of
priority projects and their related costs.
The April 15, 1994 Letter Report stated that cost of service analyses and rate studies for
the water and wastewater and stormwater utilities were required. A separate proposal
will be submitted to perform these analyses and studies; however, the financial and
technical data and information to be prepared under Task 2 will provide the basis for
these analyses and studies.
CAMP DRESSER & McKEE INC.
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Vice President
We will be pleased to meet with you at your convenience to discuss this proposal in
greater detail if you so desire. in the interest of time, I have structured iiis proposal in
a contract amendment format. f!~ liS
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