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182-2001 LTC . . CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami-beach.fl.u5 L.T.C. No.182-01 LETTER TO COMMISSION August 9, 2001 FROM: Mayor Neisen O. Kasdin and Members of the City Commission Jorge M. Gonzalez \ - ~. City Manager 0 V(:) . SOURCE AWARDS WEEKEND TO: SUBJECT: As part of the City's Major Events Planning process, the City of Miami Beach has been working to assure that planning and resources are appropriately allocated for all events associated with the Source Hip Hop Music Awards beginning on Thursday, August 16 and concluding with the Awards Show taping at the Jackie Gleason Theater of Performing Arts on Monday, August 20, 2001. In connection therewith, several meetings will be held over the next week to brief area residents, businesses and the entertainment district industries of the City's planned efforts. You are invited to participate and attend these meetings, lIIl1ich include the following: Date GrouD August 10 at 10 a.m. Hotel Industry First Floor Conference Room August 10 at 2 p.m. Nightlife Industry First Floor Conference Room August 13 at 10 a.m. City of Miami Beach internal City Manaoer's Laroe Conference Room coordination meetino August 13 at 2 p.m. Coordination meeting with Citv Manaaer's Larae Conference Room Miami-Dade Countv August 13 at 5 p.m. Community Meeting First Floor Conference Room August 14 at 9:00 a.m. Goodwill Ambassador Training Convention Center August 14 at 2:30 p.m. Press Conference First Floor Conference Room The Administration has undergone several initiatives in connection with this planning process, including: . Conducting an ongoing monitoring of hotel occupancy; monitoring special and nightclub events; developing and maintaining ongoing community contact, including with nightclub and hotel owners; researching internet information and websites; limiting off-duty police available for those weekends to maximize the number of officers available; and developing appropriate transportation plans. " . Pursuing an aggressive media campaign to advise area residents and nationwide visitors ofthe City's plans and order maintenance laws including, attending at least 6 live radio segments on WE DR (99.1 fm) hosted by Jerry Rushin, newspaper coverage by the Miami Herald, New York Post, City Link Magazine, UPN Network, New Times and Wall Street Journal; and media coverage by Channel 4 (CBS) and Channel 6 (NBC). . Created and distributed 25,000 Welcome and Informational Pamphlest to be distributed to area Hotels to advise visitors of the City's order maintenance laws and emergency contact telephone numbers. Also distributed Taxi Guides, Safety Tip Pamphlets, Parking and Electrowave Guides and Hotline Cards. . Disseminated the attached notice to area residents and the entertainment district businesses advising them of the City's traffic plans, Goodwill Ambassador Program and Information Hotline. . Met with Miami-Dade County Manger Steve Shiver and other County representatives to discuss the allocation of resources and support from the County (including police, fire, code, and parks) for this and future special events weekends. . Established the Goodwill Ambassador Program as part of our major events plan to assist the City during certain major events. An information and training session was held on August 2 for our volunteers lead by our Police Department and representatives from the County and the Department of Justice. A follow-up training session is scheduled on August 14. . Establishing a 24-hour Information hotline number (673-7400) and a rumor control hotline (673- 7222) from 4pm - 4am, that will be available for visitors and residents to call during the weekend with any issues or concerns. Additionally, two separate Operation Centers will be established at the Police Department and City Hall to monitor events and situations and allocate appropriate resources over the weekend. A relief station will be established at the 10th Street Auditorium for the Goodwill Ambassador Team. . Implementing a traffic plan to improve traffic flow in the South Beach Entertainment District for the upcoming weekend. Traffic will be diverted in the evening hours from 6:00 pm to 6:00 am, on Ocean Drive, Ocean Court and all numbered streets from 6th to 15th betv..een Ocean Drive and Collins Avenue beginning Friday evening, August 18, 2001 continuing until Tuesday morning, August 21, 2001, based upon demand .experienced. In addition, traffic on Collins Avenue, from 5th Street to 17th Street will be one way northbound only, and traffic on Washington Avenue from 17th Street to 5th Street will be one way southbound. This traffic loop was designed to facilitate the flow of traffic. The loop begins at 6:00 pm on Friday, 8/17/00 and continues on a 12-hour basis daily, until 6:00 am on Tuesday, 8/21/01. If you have any questions or require any additional information, please contact me. JMG/CMC/rar F:\CMGR\$ALL\RAR\L TC\SourceWeekend.ltc.doc ~. .' CITY OF MIAMI BEACH Office of the City Manager Memorandum ~ TO:' Entertainment District Businesses and Residents FROM: Jorge M. Gonzalez, \. A~ City Manager Or - 0 DATE: August 10, 2001 RE: IMPORTANT NOTICE FOR WEEKEND PRIOR TO SOURCE AWARDS AUGUST 17 - 20,2001 The City of Miami Beach has been working to assure that planning and resources are appropriately allocated for all events associated with the Source Hip Hop Music Awards beginning on Thursday, August 16 and concluding with the Awards Show taping at the Jackie Gleason Theater of Performing Arts on Monday, August 20, 2001. Traffic Plan The City of Miami Beach has established a plan to improve traffic flow in the South Beach Entertainment District for upcoming Special Events and Holiday Weekends. Traffic will be diverted in the evening hours from 6:00 pm to 6:00 am, beginning Friday evening, August 18, 2001 continuing until Tuesday morning, August 21, 2001, based upon travel demand.. Beginning at 6:00 pm on Friday, 8/17/01, vehicular access will be closed on Ocean Drive from 5th to 15th Street until 6:00 am on the following morning and vehicular access will be closed, if needed, Saturday, 8/18/01 at 6:00 pm until 6:00 am Sunday, 8/19/01 and vehicular access will be closed, if needed, Monday, 8/20/01 at 6:00 pm until 6:00 am, Tuesday, 8/21/01. Also closed will be Ocean Court (alley) to Ocean Drive from 5th Street to 15th Street, pursuant to the same schedule. All numbered streets from 6th to 15th between Ocean Drive and Collins Avenue will be opened onlv for residential parking. Access to the 13th Street garage will be maintained. Deliveries will be permitted between 6:00 am and 6:00 pm and/or will be accommodated by the Police on Saturday, 8/18/01, on Sunday, 8/19/01 and on Monday, 8/20/01. In addition, traffic on Collins Avenue, from 5th Street to 17th Street will be one way northbound only, and traffic on Washington Avenue from 17th Street to 5th Street will be one way southbound. This traffic loop was designed to facilitate the flow of traffic. The loop begins at 6:00 pm on Friday, 8/17/00 and continues on a 12-hour basis daily (as described above), until 6:00 am on Tuesday, 8/21/01. Beginning at 6:00 pm on Friday, 8/17/01, the Electrowave will contract with Coach USA to provide a Mini- Shuttle Bus special weekend service. This free service will be running northbound on Collins Avenue and southbound on Washington Avenue southbound between 5th and 17th Street and along Collins Avenue from 16th to 23'" Street, until 6:00 am on Tuesday, 8/21/01. Electrowave shuttle system will resume regular service along its Collins Avenue and Washington Avenue routes on Tuesday, 8/21/01 at 10:00 am. Ocean Drive and Collins Avenue valet operations will be moved to the west side of Washington Avenue between 6th and 11 th Street on Friday, 8/17/01. Taxi stands will be on the west side of Collins Avenue between 5th and 15"' streets. . . , Due to the limited availability of parking spaces in Miami Beach and expected traffic congestion, it is recommended that residents and employees utilize the Convention Center lots and garage for Park & Ride using the Coach USA Mini-Shuttle Buses. The lots in operation will be: 42nd Street Garage, *Convention Center (Preferred Lot), -17th and Washington Avenue lot, -17th Street Garage, *16111 Street Garage, -13th Street Garage, -13th and Collins Avenue lot, -12th Street Garage, *1Oth and Collins lot, and *7th Street Garage. (-Denotes facilities near Shuttle Bus stops.) Miami-Dade Transit will also be providing transportation service from downtown Miami to Miami Beach beginning at 3:00 p.m. on Sunday, 12/31/00 to 2:00 a.m. on Monday, 01/01/01. For additional information, call the Miami-Dade Transit information line at 305-770-3131. Goodwill Ambassador ProQram The City has established the Goodwill Ambassador Program as part of our major events plan to assist the City during certain major events. The Goodwill Ambassador Team is comprised of civilian volunteers. The concept is a combination of several successful citizen involved crowd control concepts which have been tried and tested in many cities and states throughout the country. These Goodwill Ambassador Teams will work with the God Squad, a squad comprised of members of the clergy. These teams will be utilized during the Source Awards and the weekend prior to the actual awards show. Beginning on August 17 and continuing throughout August 21, there will be a God Squad and Goodwill Ambassador Team working from 4:00 PM until 4:00 AM in the Entertainment District. Reverend Larry Edwards will direct the "God Squad" and Reverend Willie Sims will head the "Goodwill Ambassadors." Mr. Tom Battles of the U.S. Deptartment of Justice, Community Relations Division, will coordinate both of these teams with Lt. Lynda Veski Of the Miami Beach Police Dept. The God Squad will wear bright red t-shirts identifying them as members of the Miami Beach God Squad. Goodwill Ambassadors will wear gold t-shirts identifying them as a Miami Beach Goodwill Ambassador. The primary role of these two teams will be to serve as a buffer or liaison between the police and the visitors to Miami Beach during major events and busy holiday weekends. It is important to understand that these two teams will consist of volunteers from many segments of the community. It is also equally important to know that none of the volunteers are law enforcement officers. They will have no authority to detain or arrest and will not possess any weapons. Since Miami Beach has become a destination venue for many, we believe that this goodwill ambassador concept will be ideal for the City of Miami Beach. Information Hotline: The City will be establishing a 24-hour Rumor control number (673-7400) and an information hotline (673- 7222) from 4pm - 4am, that will be available for visitors and residents to call during the weekend with any issues or concerns. Additionally, two separate Command Centers will be established at the Police Department and City Hall to monitor events and situations and allocate appropriate resources over the weekend. A relief station will be established at the 10th Street Auditorium for the Goodwill Ambassador Team. For further information please contact the City of Miami Beach Hotline at 305-673-7222 or visit out website at www.ci.miami-beach.f1.us. Thank you for your patience and understanding during this coming weekend. F:ICMGRISALLICHR1STINlMajoreventsnotice.doc ::e ~s; . 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