192-2001 LTC CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No./, o2
To:
Mayor Neisen Kasdin
and Members of the City Commission
Date: August 23, 2001
From: Jorge M. Gonzalez
City Manager
Subject: COMPUTER AIDED DISPATCH SYSTEM AND POLICE AND FIRE
RECORDS MANAGEMENT SYSTEM CONTRACT
This Letter to Commission is to advise you of my intention to authorize a Change Order
to the existing contract between the City of Miami Beach and Motorola for the provision
of a Computer Aided Dispatch system and Police and Fire Records Management
system.
This Change Order will require Motorola to replace the existing Lucent Computer Aided
Dispatch system and Lucent Police Records Management system with a new Computer
Aided Dispatch system, Tactical Mapping system, Police Records Management system
and Fire Records Management system from Printrak International, a Motorola
company, at no increase in cost from the original contract. The users of this system, the
Police and Fire Departments, have recommended approval of these replacement
systems.
In 1997, the City issued a Request for Proposal for the acquisition of a Computer Aided
Dispatch system, Police Records Management system and Fire Records Management
system as the current systems in use were not Year 2000 compatible. An evaluation
committee rated Motorola as the highest ranked bidder and a contract was negotiated
for Motorola to provide the Lucent Computer Aided Dispatch system, Lucent Police
Records Management system and Lucent Fire Records Management system. Lucent
acted as a sub-contractor for Motorola.
The Computer Aided Dispatch system went live in May 1999 and the Police Records
system went live on January 3, 2000. However, these systems have not been able to
meet functionality or performance requirements and, as a result, the City has never
signed off on a final acceptance of these systems. Lucent was unable to provide an
acceptable Fire Records Management system and therefore, this was not implemented.
Because of the problems with these systems, the Police and Fire Departments asked
Motorola to provide an acceptable alternative. As a result of recent negotiations,
Motorola has proposed replacing the Lucent systems with a more advanced system
from Printrak, a well-known public safety application company recently acquired by
Motorola. Although the open market cost of these replacement systems is more than
double that of the Lucent systems, an agreement was reached with Motorola to provide
the Printrak systems at no increase in purchase cost from the original contract.
I believe that the negotiated Change Order is in the best interest of the City and, with
the recommendation of the Police and Fire Department's, I intend to authorize the
issuance of the Change Order.
Please contact me should you have any questions or concerns.
JMG\R B\(~%PS~I~%MMS
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F:\POU\TECHSERV%POLICTES\COM_MEMO\change order for CAD-RMS.Itc.doc