LTC 162-2009 Board and Committee Attendance Reportsm M l ANI I B EAC H zao9 ~IEi?~ 2~ Pti 2~ 41
;~ ~_ _
OFFICC Of THE : IrY MANAGER
NC. LTC # 162-2009 LETTER TO COMMISSION
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 23, 2009
SUBJECT: Board and Committee Attendance Reports
At the request of the City Commission, attached are for your perusal the Board and
Committee attendance reports submitted to the City Clerk's Office for the first quarter of
2009.
JMG\REP: mem
C: Robert Parcher, City Clerk
File
F:ICLERISALLWIARIA-Mi6 & CILTC 1st quarterly attendance 2009-6-23-09.doc
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Hernandez, Kerry
From: Lopez, Gus
Sent: Wednesday, June 17, 2009 12:36 PM
To: Martinez. Maria
Cc: Hernandez, Keny
Subject: Debarment Committee
Debarment Committee attendancelmeeting report is zero (0) to date, and it is not envisioned that there will be any
meetings in the month of June.
The Debarment Committee performs aquasi-judicial (unction and only meets upon the filing of a complaint.
Thank you.
rv11F,P.iIBEd1CH
Gus Lopez, CPPO, Yrocaremont Director
PROCUREA9ENT DIVISION
7700 Convention Center Drive, bfiami Beach, FL ?3739
Tel: 305 673-7450 !Fax: 786-3SM-4007 ! ww•s.miamibeachllySL
We fire convnilled fo provirliny excellrnt public anrviG: antl Sarefy In aR who live, work ar.:1 pfay M our vibrarrf, huprCa( historic cnrnmomly
UG,''17i2009
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Pugc 1 of 3
Martinez, Maria
From: Leonard, Clifton
Sent: Wednesday, April 15, 2009 12:44 PM
To: Martinez, Maria
Subject: RE:
Attachments: Attendance Report 2009.doc
Attached please find for the Health Advisory Committee. It has been our continued recommendation that the City
consider discontinuing the HAC for lack of interest. There have been no meetings this year.
P:11%~h:716EACH
Clifton Leonard, Rrsk Manager
Haman Resources and Risk Management Department
1700 Convention Ce~rar Drne, Miami Beach, FL 33135
TeL 305 X73-7014 ; rax: 305-673-7023 i vmw.miamtbes?4hfi:9ov
'NS arc commftteA is prcv,Cu>g e. ce~ten: Fcnbc sarnee anal sarery In apt »•iio !rio. ronnr and F~~7 m our sn: gat. tropeal nrstorrc commaripj.
From: Martinez, Maria
Sent: Wednesday, April 15, 2009 10:13 AM
To: Parekh, Anna; Farmer, Gary; Botero, Lisa; Oldenburg, John; Stohl, Antonieta; Cruz, Jose; Beckmann, Fred;
Jaramillo, Aida; Rosenfeld, Leslie; Usaga, Ingrid; Rovirosa, Mercedes; Hawayek, Barbara; Fernandez, Alex; Lopez,
Gus; Mooney, Thomas; Toledo, John; Aller, Michael; Smith, Kevin; Leonard, Clifton; Walker, Patricia; Pinder,
Odessa; Rodriguez, Nannette; Ayala, Annette; Alberto, Jose; Velasco, Ana Cecilia; Frances, Francis; Smith, Kevin;
Inguanzo, Ramiro; Alvarez, Yesenia; Lamazares, Mercedes; Noriega, Carlos; Reeder, Tricia; Yuhr, Eric; Middaugh,
Bob; Maes, Shelia; Frances, Saul; Roque, Grisette; Vargas, Ellen
Cc: Prieto, Silvia
Subject:
This is to remind you that agendas and minutes of the meetings are permanent documents and can not be
destroyed. Attached is the duties of a City Committee Liaisons. Below is the section of the code for the general
requirements for board and Committees. If you have any question, please call us.
Thanks,
Maria
Sec. 2-22. General requirements.
Except as otherwise specifically provided:
(1) All agencies, boards and committees shall express a statement of their bodies' purpose.
(2) All agencies. boards and committees shall appoint a chairperson and avice-chairperson; or a chair shall be
appointed by the mayor in cases dealing with a mayor's board or committee.
(3) The enabling legislation for all agencies, boards and committees shall contain qualifications for membership
as to knowledge and experience.
(4) Members of agencies; boards and committees shall be affiliated with the city; this requirement shall be fulfilled
in the following ways.
a. An individual shall have been a resident of the city for a minimum of six months; or
b. An individual shall demonstrate ownership/interest for a minimum of six months in a business established in the
i if it is determined by the city
If an individual with a specific position,
may otherwise comply with the terms
04%%15'2009
Page 2 of 3
(5) A;I ad hoc agency, board and committee terms shall be one year; all other agency, board and committee terms
shall be two years, expiring on December 31 and commencing on January 1.
a. Members appointed by individual city commissioners (referred to as "direct appointees") to a specific agency,
board or committee shall serve for no more than eight consecutive years on such agency, board or committee.
Notwithstanding any other provision of the City Code or of any resolution, commencing with terms beginning on or
after January 1, 2007, the term of every board member who is directly appointed by a member of the city
commission shall automatically expire by December 31 of the year the appointing city commissioner leaves office.
b. Members appointed by the city commission as a whole (referred to as "at-large appointees") to any agency,
board or committee shall serve for no more than six years on any agency, board or committee as an at-large
appointee. Nothing set forth in this subsection shall prohibit any individual from being reappointed (and serving up
to six years) to any at-large position after a hiatus of two years. However, individuals serving on an agency board
or committee who will have otherwise served six years as of December 16, 2006, may serve the remainder of
their existing term.
Term limits set forth in subsections (5)a. and b. of this section shall be measured retroactively from an individual's
initial appointment to membership on an agency, board or committee.
Exceptions to subsection (5)b. of this section shall only be permitted if it is determined by the city commission that
an agency, board or committee requires the membership of a registered architect or registered landscape
architect who does not otherwise comply with the terms of subsection (5)b. hereinabove.
(6) An individual member can serve as a chairperson of a specific agency; board or committee for no more than
four consecutive years.
(7) All agency, board and committee terms shall be staggered upon initial appointment by the city commission.
(8) All agencies, boards and committees shall be supported by a city department. The supporting department
shall make every effort to provide appropriate assistance with the mailing of meeting summaries, agendas and
notices.
(g) If any member of an agency, board or committee fails to attend 33 percent of the regularly scheduled meetings
per calendar year, such member shall be automatically removed. To calculate the number of absences under the
33 percent formula..4 or less rounds down to the next whole number and .5 or more rounds up to the next whole
number.
(10) During meetings, a standard sign-in register must be completed by members of agencies, boards or
committees. If there is not a quorum to conduct agency, board or committee business, attendance and absences
must otherwise be recorded.
(11) Attendance shall be recorded when an individual arrives within 30 minutes of the scheduled meeting time
and remains for at least 70 percent of the meeting.
(12) All agencies; boards and committees shall meet at least once quarterly, unless otherwise indicated in this
chapter.
(13) The chairperson or his designee shall biannually submit a completed written report form, supplied by the city
administration, to the city commission and city manager. Additionally, the chairperson or his designee shall
annually present an oral report to the commission and city manager. The contents of both the report form and the
oral report shall be approved by the submitting agency, board or committee prior to the presentations.
(14) Upon appointment, individuals shall receive an explanation of the government in the sunshine law, public
records law, conflict of interest policy, mission statement, attendance requirements and other pertinent
information.
(15) Individuals serving on an agency, board or committee as ex officio members shall be nonvoting members.
(16) The issue of conflict of interestlabstention impairs an individual's ability to be an effective member of an
agency. board or committee. Members of any city agency. board or committee shall abide by the applicable
provisions of F, S. ch. 112; County Code chapter 2 and article VII of this chapter, and any other applicable
provisions of law, regarding conflicts of interest.
(17) Members of the community shall be encouraged to attend agency, board and committee meetings.
(18) Members of agencies, boards and committees shall be encouraged to make recommendations for the filling
of vacancies on their respective bodies.
MlAfvIIBEACH
CITY CI ERA 5 OFFICE
+?C~ Conve~mo~i enter Dive. naiami Eeach. =L 33139
Phone~305-tir3-'OOO ezt. 6250r Faz.305-6?3-254: www.miamiheacait9ov
oa: t~zoo9
Pagc 3 of 3
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Page 1 of 1
Martinez, Maria
From: Yuhr, Eric
Sent: Thursday, April 02, 2009 9:27 AM
To: Martinez, Maria
Subject: RE' Board and Committee Quarterly Attendance Report
Maria,
There were no meetings of the Public Safety Committee in the quartet
eric
f~11.AMIBEACH
ERIC YUHR, F;RE CHfEF
CITY U~ MIAPAI BEACH FIRE DEPARTMENT
1680 Merd~an Avc Suite 201, Miami L3each. F't. 33139
(305} 673-7120 ~ Fax. i305j 673.7881
eyuhr'r r,~namibeachfl, goy
We a.'e commr!!eU fo providing excellent puh!ic Serra.! artl ssre!y!o ai; snc~ !ive. nror4 and plsy;n our vmrun!, trop,~cai, nuroric commpnipj.
From: Martinez, Maria
Sent: Thursday, April 02, 2009 9:25 AM
To: Cruz, Jose; Lipner, Shari; Rosenfeld, Leslie; Anderson, Luckrisha; Mooney, Thomas; Leonard, Clifton; Parekh,
Anna; Alberto, Jose; Velasco, Ana Cecilia; Aller, Michael; Inguanzo, Ramiro; Alvarez, Yesenia; Winick, Graham;
Yuhr, Eric; Roque, Grisette; Vargas, Ellen
Cc: Prieto, Silvia
Subject: Board and Committee Quarterly Attendance Report
Please send the Attendance Report as soon as possible.
Thanks.
Maria
MIAMIBEACH
Marla !. Martinez, Assistant City Clerx
CIrY CLERK'S OFFIGE
1700 Convention Center Drive, Miami beach, FL 33139
Phone: 305-673-7000 exL 6250! Fax: 305-673-7254! wvrucmiami4~D4h_Q.gov
We ere CG,mm+YeC !o Prov.~d~n j exco!ient P'+o!'c svrviee erd xa: ef7 N eN W,ho Jve avrH snC ~:!sy v: uur vibrsnf. trouica!. bisra~c cxommu!y
04?02;'2009
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Page I of 2
Martinez, Maria
From: Cesar, Randy
Sent: Tuesday, April 21, 2009 11:16 AM
To: Martinez, Maria
Cc: Mooney, Thomas
Subject: RE:
Maria.
The Single-Family Residential Review Panel has not convened in 2009. Administrative staff does not expect the
panel to convene in the foreseeable future.
Randy
~~
Randy Cesar, (Yiice A»uciu!^ iVJC oatis h_!~o~~nc unfor
PL.~+.IiNiNG DFPeiRTMENT
T:U Conruntio~ Center give. Miami Beach. =L 33139
TeL 305~~~;'s-7000 z6565±Fax. 305673-7559 + vrmsv r~iiamibeachfl.yov
We are cov!rrmCe:: !u cru/:7!4g exce8erf pubs:: service Bry Sa!ety k> a!~ v:9u ,ive a~GV. rrr! pby s; ~ur'vibrarr:. h'oDica!, hisrc.,~ c::Pmr~n;ty
From: Mooney, Thomas
Sent: Tuesday, April 21, 2009 10:33 AM
To: Cesar, Randy
Subject: Fw:
Fy i
From: Martinez, Maria
To: Lopez, Gus; Toledo, John; Walker, Patricia; Velasco, Ana Cecilia; Alter, Michael; Weithorn, Deede; Winick,
Graham; Mooney, Thomas
Sent: Tue Apr 21 10:24:07 2009
Subject:
It is important that you file the quarterly attendance report. It was due on April 1. Please fill out the attached form
with the members even if there were no meetings. We need to report on all the committees.
These are the committees that are missing:
Debarment Committee
Disability Access Committee
Health Facilities Authority Board
Miami Beach Commission for Women
Normandy Shores Local Gov. Neigh.
Production Industry Council
Single-Family Residential Review Panel
04/21;2UU9
Paee 2 of 2
Thanks,
Maria
MIAMIBEACH
Maria E. Martinez, Assistant City Glerk
CI f Y C_BRKS OFFICE
17C~ Cunvemion Centel Drive. Miami teach FL 33139
Phone: 305-6-% ~J000 ext. 6250 r Fax: 305-673-%254: www,miam~noacnfl.gov
We are cc;nmifted ro rrud:C~nq e,ceNenf Aeb!:c service rnd s~rury fo ffir v;M five aorH ertl;•!ay v:::ur vib,~arf. frooica!. msloncC;mrn,.•n;ry
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