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193-2001 LTC . CITY OF MIAMI BEACH Office of the City Manager Letter to Commission No. /f3 .~/ ~ August 28, 2001 TO: Mayor Neisen O. Kasdin and Members of the City Commission FROM: Jorge M. Gonzalez City Manager d~ SUBJECT: American Le Mans Series The purpose of this LTC is to provide the Mayor and Commission with additional information regarding the American Le Mans Series and its impact to the City of Miami Beach. The American Le Mans Series is a race car event scheduled to take place in the City of Miami on AprilS - 7,2002. The three-day event will be similar to the Miami Grand Prix and will include a series of activities associated with the car races. Staff has reviewed the proposed course for the American Le Mans Series. The races will take place in an area located south of Bayside Market Place. At this preliminary stage, it is difficult to predict what the impact to the City of Miami Beach will be in regards to noise and traffic flow into and out of the City. Based on where the course is planned for, staff believes that there will probably be no impact from noise or traffic issues in and around the entrance to the MacArthur Causeway. The course, as currently laid out, should have little or no impact to the residents of Miami Beach from the perspective of the actual race course. Visitors and race patrons may positively impact area hotels and dining and entertainment establishments. Staff will continue to monitor the situation and provide the Commission with an update should the situation change. Should you have any questions regarding the American Le Mans Series, please feel free to contact me, JMG/C~/RI/JGG F:/cmgr/$aIllltc-O 1 /LeMansSeries '_r 11.- -~ :" ;\ ;,.". ;;....' ...:. ~ \: CITY OF MIAMI BEACH OFFICE OF THE MAYOR & COMMISSI8N1UL 13 PM 12: 03 r-.. -:""'.' , . , . TO: JORGE M GONZALEZ aTYMANAGER MURRAY H DUBBIN 01Y ATTORNEY NEISEN O. KASDIN 't1 Y- MAYOR ~'I . I lr-.i:r" ',1'-. '-, nu'F=-lrr:: . I ....1... FROM: SUBJEcr: RESOLUIIONIN SuPPORT OF TIfE. AMERICAN LE MANS SERIES DATE: 07/13/01 Please prepare a resolution to be placed on the July 18 Gty Cnnunission Agenda in support of the American Le Mans Series to take place in the Gty of Miami on April 5-7, 2002. I feel that this legendary car racing series will present a prestigious, quality event to our cities. ~ .. ~ .\ ..,. ~ - ~E::::S: .a e g -cQ~ ~ ~.~ ~~ :G ~.1i:;~.E ~~.g.g.-; _ -""CI"> .... ~..eg.s'~ - u.J:.....,lO: CI ~...2:.,g; z: :E"']~ ~ 0';:;--- ;::E.~a-s o .=~-5 ~ ~ c: em" z ~ 6-:5-= - ~=S""CI.c ~~ 0 Ei: o g-i~-; :;:;::E K~~ 0 ;: ~~ ~ g, -0 c: o Cl> ~ 'E o C. E o u or; u .:;:: ~ .E Cl> Q) o c: o .E Cl> -= '0 >- c: o E -0 Cl> ~ -0 ~ o or; Cl> U c: Cl> "6 Cl> Q. x Cl> ~ "0 (; ~ Cl> -= ~- "E Cl> > " Q) c: (; Q. ~ 15 Cl> a, >- c, c: 'on o Cl> t; .E Cl> U c: in C ,2 a. Cl> u x Cl> c: o ~ c: o ::E ~ '0 ~, o '5 o ~ :; o :I: "<t N ~ -0 c: o ;;; o '5 o ~ ~ " > ~ -0 c: o -0- Cl> 15 Q; c: " > Cl> -= c: o -0 Cl> Q) Q; > c: o u Cl> > o or; ;;; 2 o ~ Q) ~ E o 2 Q) c: 'u <' -~ ::g (; ~ Cl> -= M N 0- ~- Q; .>< o E ~- c: o ::E -0 c: o Cl> ~ ~ '0 or; u o " Cl> Q) c: ~ '0 or; u .2 ,,- u c: <' u.. 15 ':; ~ 'u Cl> u <' ~ 'E .;, co " -= -6 c: :> o o " u l o .E ~ "E Cl> E Cl> Gi " -= >- co Cl> u c: o :; -0 c: Cl> -0 c: o ;;< ~ '0 ;;; 2 .>< u o U ~ c: o ::E ~ " c: .:;:: u o E -0 c: o " c.. o Cl> Q. Cl> -= ~- c: o '0. E o or; u Cl> :> 0- '" :> Cl> -= ~- Z "'0 Cl> ;;; .2 " ..0 c: o v w -= .2 u Cl> Q. ~ c: o ~ '0 o ~ w Cl> c: 15 Cl> ~ Q) '" c: ~ ;;; c: o E Cl> -0 E o Cl> -0 c: :> o ~ Q) -0 Cl> ~ J2 '0 or; <' w c: o ::E "'0 ~ o ~ Cl> -= -0 c: :> o o ~ J2 '" c: 'u <' .E Cl> u J2 Q. ~ o c: o or; Cl> -= Q) c: c: :2. Cl> ~ '0 ~ o > ~ .,..",...,...,~ c . 1 ~~ ~~ ~~ _M -O~ CON 1'-'" -0 M I'-N ~ 0 0" = " >- = ... >-~ l'! ::e ~ " w "a. ~ 00.0 .;;; u vOO III Q ZOO ::) .:! _0.6 ~ Z ~ = Q""'o ." " Q ...M- .... 0 -= == 0........ III '0 ;::: 0 ~ .... .~ "Ol ::c c: c: C~ t: <1:'0 ~ Q. ... 0 0 ~"o iB LW "'-=-= ....,,0 ::J ~'"'C V) ::)"" ii2".:;: E v- " '" 000 c(~- U a...: e ::eoo OEo; = <( ::c::E::E ::Ez Q u.JCl< '" a:l ~~~~~ ~~ ~~o-e Z t--...MQ-.Or--.. -0- I'-~I'- _NM_ -OM MNM <( ..... ~ " <( 0 .!! E ).... ~ f 0 0 0 :> '0 oS! 0 0 ....... Z mG-6 ~ " 0- 0> 0 a > o " ~ 0 lII: - 0= C) !;(...c: 0 '0 ... U U " Z UI""",,,,,,,,~..q-a Q ....!! v~ 0> ;. Z"O ::::>>..c: Q) Q) NM~ll") o>E= <( ~cO';'';'';',,", ...""6 E O::E~ Q.- 0 0 -NM""l:tll") "':CII)U U I I- '0 V) c: .. ~ ~ 0 0 ~ " " c: <( C 0 " 0 ~ '0 .2 g E 0 0 0 " l ... :> 0 6 ." 0 '0 0 ~ u c: 0 a. V) .. o c: 0 I'- ..E :> ~. C 0,= 6 .... 0- E u ::::> g 0: u . " 0 0 iD 0> " 0 ,. :E :> M c: ...c ~ :r: 0> c: E 'u ..!! c: .... 0 Qj .!2 0 ~ .!1 ~ c: l- e 0 c: u 0) >- .2 u " 0 .5 0 ~ C -= 0 Qj ~ Z " > '" " w a 0 u -,!! ..!! 0 G; 0> 0> .. ...c: ~ 0 ~ E! LW - 0 t: " .. ~ ~ ~ '. '" " 0 ~ a. U " 0 0 M ~ ~ ~ a. Z E -0 N 0> II) E ,5 c( . . . . . <( .," . -. ... ... << . ~\((-.;TI"J(--:; L /. \..- I I I I '-'- 1~/~Clf'\JG WI TH ,:.. . No other sports cor series in the world will include for 2001 five live U.S. network broadcasts, live broadcests in Europe and other strategic international markets. . NBC Sports will televise five events in 2001, while Fox Sports Net and Speedvision will cover the remainder of the American Le Mons Series races. . The teievision reach of Le Mans Series races extends to more then 300 million homes worldwide via the Eurosport and ESPN Star (pan.Asio) networks. . NBC Seerts broadcasts of the American Le Mans Series in 2000 ~ompored favorably in television ratings with network broadcasts of CART Chomp Cor races. · The American Le Mans Radio Web, available on the Internet ot www.omericcnlemans.com. features live race broadcasts, os well es real-time timing and scoring and on-demand interviews. This site scored more than 30 million hits during the 2000 seasen. J=I~'~ "'~;+.'.~rj- .- I':' ~'_ -i~ :. :',~~:~: ~-,: -~-~~ G On'L nr'\r" ~ 'or-. I\Ch'...-r: \'''- . ---NBC:- '2/Fti-o- I i0:~ SPORTS NET . 100.8 million homes 54 million homes 28.9 million homes The unique spectacle of le Mons Series racing is explored in this publication, which brings all the vitality and calor of the sports cor scene to life with luminous photography and slick graphics, incisive interviews with race personalities, end in-depth coverage of the events. ~ " '/ C! 0 L E /\1 ,t, f'J SSE I~ ! E S EVE /'J T SSP ,4, /"\J T:":E ~ I I! 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'(3 ci~~ .:E '0 '" '" t6.C'tI Q:) ~ 16 E '" c u Eu"~ _ :0 "'"0 C - C '" ,gC'tlE ~ ~V; '" ~ '" _G.l~ '" U '" u"- ~C::G.l ii D.O:5 U) 0.5 11'1 .~ E .0 '-:' ~ .... G.l ID VJ ~ ~ 'c V)c.roltl '" - 0. ~o~E <"0::00 fU::.< U -'~"C"C t:: l.,) I'tI lU ct.!: 0.5- uroc::..c ';::.0 .. E ., "0 0 e: ~-.:: u "';::;0.... <l.l ell ~ Q,l ..c::'- Q)::5 _ 1I'I...l:: 0 'C .~ ~ .~ '- 11).- ~ ~VJ~=E :: 11'1 1Il'- ::J ~ 5 :c ~::!:8~ ,.;OJ-c.E. g...Jrortl = c: 0 _ ftI C'tI .... III a.. U Of) Q) ~'~_:'~ ftI E ~o Set ~ c: QG.l~{3 .,:..c.,c G.l CII.~ u t- 'Proposed agreement with Raceworks Page I of 2 . 7/26/01 Proposed agreement between the City of Miami, Bayfront Park Management Trust and Raceworks, LLC. Manager's Proposal City agrees to provide the following: Raceworks, LLC, will be responsible for services, which include Fire, Police, and Solid Waste and will provide sufficient security to assure payment in a form acceptable to the City Manager Use best efforts to locate and provide property for storage. Permit for storage facility for the racetrack equipment and barricades (approximate value of $50k per year) will be issued through a 30-day revocable permit. Maximum of 2 race events per year. 15-year term of license plus lO,year option at Licensee's option. Staging for the event will occur 45 days prior to the first race event date and 30 days after the last race event date, Raceworks, LLC will pay City Income: $50k use fee per event plus an annual adjustment tied to the CPI and capped at 4%. $1.00 ticket fee for years 1-5. $1.25 ticket fee for years 6-10. $1.50 ticket fee for years 11-15. $1.75 ticket fee for years 16-20, $2,00 ticket fee for years 21,25. Raceworks, LLC will be responsible for the payment of infrastructure improvements, maintenance and any future modifications, all modifications have to be approved by the City Manager. The City will invoice Raceworks, LLC for the costs of street improvements on a monthly basis. Raceworks, LLC will either post a security instrument in a form acceptable to the City Manager or prepay for the work to be performed for the infrastructure improvements. In the event other racing events are licensed in the City, which utilize such improvements, the City shall reimburse Raceworks, LLC for such improvements from its proceeds from the race. The reimbursement shall be $ 75,000 per race. If Raceworks, LLC relocates the race, the City will receive: http://www.ci.miami.fl.us/raceworks/proposed_agreement_withracework.htm 08/02/200 I . Pro~osed agreement with Raceworks Page 2 of 2 Full payment of costs incurred by the City, such as storage, etc associated with the race since inception plus an annual interest rate of 7.5% per annum for the full value of the city's expenditures plus any and all outstanding monies due to the City of Miami and Bayfront Management Trust. The name of "Miami" or any other reference to the City shall not be used by Raceworks, LLC. Bayfront Trust will receive: $50k use fee per event plus an annual adjustment tied to the CPI and capped at 4%. $1.00 ticket fee for years 1-5. $1.25 ticket fee for years 6-10, $1.50 ticket feefor years 11-15. $1.75 ticket fee for years 16-20, $2.00 ticket fee for years 21-25, No other fees have been discussed. Trust has approved the following date for the race: April 5,6,7, of 2002 A Mitigation Plan addressing environmental concerns shall be provided, Payment Schedule: Bayfront Use and City of Miami fees due 30 days from the end of the race, Bayfront Ticket and City of Miami Ticket charge due 60 days from the end of the race, City of Miami payment for services due 60 days from the end of the race, only if Raceworks,LLC provides sufficient security to assure payment in a form acceptable to the City Manager, else payment will be due following current City of Miami procedures. http://www.ci.miami.fl.us/raceworks/proposed_agreemencwithracework.htm 08/02/20Q~___ Site Assessment Page 1 of3 Raceworks, LLC American Lemans Series Course: Site Impact Assessment and Mitigation Plan The existing site for the proposed racecourse includes portions of Biscayne Boulevard, the service road for Bayside Marketplace, the waterfront promenade in Bayfront Park and Chopin Plaza between Bayfront Park and the Intercontinental Hotel. The racecourse has been designed specifically to utilize the existing roadways in all of these areas as well as the parking lot area between northbound and southbound Biscayne Boulevard. The racecourse will have minimal impacts to each of these sites and we have carefully analyzed the details of these impacts as part of the planning process. We have determined that there will be four areas of impact; those include vegetation, landmarks, infrastructure and post race restoration of the site. 1. Vegetation The racecourse begins on Biscayne Boulevard and continues south to a private parking lot traveling past Chopin Plaza weaving through Bayfront Park and passing by Bayside Marketplace. Through careful planning and configuration of the racecourse the impacts are minimal to the existing vegetation in the site. All of the trees or palms that are impacted by the racecourse will be transplanted within Bayfront Park. . Biscayne Boulevard- 200 existing trees and palms only 21 will be impacted by the racecourse, . Chopin Plaza - 8 palms will be impacted by the racecourse. . Bayfront Park- 500 existing trees and palms less than 1 % or a total of 5 palms will be impacted by the racecourse, . Bayside Marketplace- 100 existing trees and palms along the side of Bayside Marketplace only 2% or a total of 2 trees will be impacted by the racecourse. We have provided a detailed tree disposition plan, plant list and site photos that include the botanical name, common name, height, spread, canopy and trunk diameter at breast height for each tree/palm impacted as part of this submittal. Detailed plans of the proposed relocation site for the vegetation will be provided to the City of Miami Parks and Recreation Department for approval prior to installation. If for any reason any of the trees or palms do not survive the transplanting process they will be replaced on a 2: 1 basis with the same species and same size tree/palm. If for any reason the same size tree/palm is not available in the commercial market they will be replaced with the same species in a smaller size on a 3: 1 basis. Shrubs will be replaced with new three gallon plant material and groundcover will be replaced with one gallon plant material. Tree Transplanting Process All of the trees proposed for transplanting will be relocated under the supervision of a certified arborist according to standards established by the American Society of Consulting Arborists. This will include root pruning 8 weeks prior to transplanting to establish proper root growth. These trees will also have some canopy pruning during this time to prepare them for the transplanting process. Any trees that are not currently watered with an irrigation system will be hand watered with a water truck during the root pruning process. The trees will be relocated to a new location within Bayfront Park utilizing heavy equipment. Any damage to the park site or irrigation system during the transplanting process will be repaired as part of this process. If necessary the existing irrigation within Bayfront Park will be expanded to provide adequate irrigation for the transplants. All trees will be braced to prevent any injury to the trees and the public due to the strong winds from Biscayne Bay. Transplanted trees will be monitored on a monthly basis for a period of one year to assess the condition. Any http://www.ci.miami.fl.us/race....orks/assessment.htm 1)S;!/0'1/'Jnn, Site Assessment Page 2 of 3 trees that do not survive the transplanting process will be replaced at the end of one year, Palm Transplanting Process All of the palms proposed for transplanting will be relocated under the supervision of a certified arborist according to the standards established by the American Society of Consulting Arborists. The palms do not require root pruning and can be relocated prior to the trees. The palms will be relocated to a new location within Bayfront Park utilizing heavy equipment. Any damage to the park site or the existing irrigation system during the transplanting process will be repaired as part of this process. If necessary the existing irrigation within Bayfront Park will be expanded to provide adequate irrigation for the transplanted palms. All palms will be braced to prevent any injury to the palms and the public due to the strong winds from Biscayne Bay. Transplanted palms will be monitored on a monthly basis for a period of one year to assess the condition. Any palms that do not survive the transplanting process will be replaced at the end of one year, 2. Landmarks Bayfront Park . The large fountain by the waterfront in Bayfront Park will not be impacted by the location of the racecourse. Structural barriers will be placed in front of the existing fencing during races to avoid any potential impacts to this landmark. . The Claude Pepper statue on axis with the fountain will not need to be relocated, . The walkways parallel to the bay are lined with concrete benches that will be temporarily removed and replaced immediately after the event. Blscayne Boulevard . There are two existing small sculptures that will be relocated with the cily's permission. Bayside Marketplace. . There are three existing flagpoles by the Casino Princessa docking station that will be upgraded to removable poles that will facilitate relocating during each race. There are also five decorative concrete planters adjacent to the flagpoles that will be relocated during races. Both the flagpoles and the planters will be replaced in their original position after each race. Directly south of this location there are six concrete planters that will also need to be relocated. 3. Infrastructure The racecourse has been planned to minimally impact the city streetscape and infrastructure. The course utilizes the existing roadways in all locations of the site and therefore does not require the construction of any new roadbeds. With regard to the specific slreetscape components within this area, the racecourse has no impacts to the Metro Mover structure and no impacts on pedestrian access to the Metro Mover other than during race day. The surface parking areas located between northbound and southbound Biscayne Boulevard are not impacted by the racecourse. 4. Post Race Site Restoration After all race events the site will be restored to the pre-race conditions. The restoration techniques will include: . All tire and skid marks from vehicles will be removed from sidewalks and roads with a combination of http://www.ci.miami.fl.us/raceworks/assessment.htm 08/0212001 'Site 1\ssessment Page 3 of3 pressure cleaning and environmentally acceptable solvents. . All event debris and trash will be containerized and removed from the site. . All temporary site furniture such as bleachers, trash receptacles, portable restrooms, temporary fencing, traffic bollards and safety barriers will be removed from the site. . All turf areas that are damaged by race vehicles, pedestrian traffic, or service vehicles will be resodded. . All ground cover or shrubs that are damaged by race vehicles, pedestrian traffic, or service vehicles will be replaced. . Any damage to sign age, lighting or utilities will be repaired. http://www.ci.miami.fl.us/raceworks/assessment.htm 08/02/200 1 . Proposed Course Layout Page 1 of 1 Exhibit A ___..z.-.~ -_.,-_.__._,-~-_._......._-------------,--~.~------_.._-----.__._._..,-~.'~~'--- ~ ,. --. .. , .....~...- . ,'- ~~ . "';(.-'.) . ....\ -" I ..-....:'--./ ....-.'.. ~... )/ \.EGENO ::: -'. _ ~.~"'~H" (::(:\1"$_- ,,"~:WT ... '~~'---_/'~:-'--~ : r-- ,.. .?\ ... ~: '. "\ .$' .J. 'J<- J ~ ; ... . . -" .-( .' , 'F. f ... L"':>'/,",~' ....,' (\ ....::: I ... >~. ~ ~ __' ": - ..' ...~ -' ~/':)'i <( .... ' \ ..:1----.. ,".;..;f;~ . -\ ...~, ,~.-':' ':' ~':.,~'4:~_: .);..~ ~ 'LJ~' .\ ~~,"l~#!~~},:-V ,-:.: _j"'\ '." ';"1 ...,,.;.;;.....:--01 ~'-:N(~' /" ~ ~ :,- ........~p'*- ..,% " --<c.'~' .... ~ . ., '- ~ . . . \ ~ ~ij~ ~~ .: ,......' " '" ...~_ "'.... ~. - I"'," ;;- ~~"'. 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LJ. ..'~ r -.1 ~ ...~... ~,(.;,~~,.'~ I:... ~ I 1~~ .1:1 ,e:::ff'rU' "D'ul;; '''EJ::'::'~L:.;.J , .LJ'~. ~, I,l Bt: :;;.1. ,to.. !i ~,. \i --. .'. ..~E ".'r.AVi-':'. . .; 1\ I': = ~ ~. ,~l I~ .~rl :'Ii!.......l ,'-~nn. -'i ~I!E '\r,l ~Ff!--,,!.o:l, 'I '0.' :~:::.::J ,"-"-" ", u ~ .,." , t:- , ~,,:~;;~~'"'l_: '~..r::::J~n~t""~:~:::~~~4: . " " j .1"" j, .:__ 1':1' ,': !~ 1:: ,.'.n. l.o.....n ~ _ _ . " , , i- ---" http://www.ci.miami.fl.us/raceworks/map.htm 08/0212001 . Existing Vegetation Page 1 of 3 Exhibit 8 ~'. (~) ~':'~'-:~'_";"il ;j ""'" (1.) .".:: ~ IA'tF"O+IiT "'''',,11:. P4TH L(lOKIfiO. t4U1'U WUT AT c:HO,.\N fI'l.ILZA '.:::;':'. : 1 ~ :.~11-:' .,\ ii;; .1.... ,( '.,....'. ,,,,, #" ,; ......... ""","" -....."""""'*" "" - ",,- """"......- ~..~.~-- ....."" @ TRANSPLANT (5) SABAL PALMS & REMOVE MISC. SHRUBS 2A. 2B, 2C, 20 & 2E 8) ri<:.N:':Pl~fJ;..i/~~''''~..7"C:f Pi\~M'6 ('SOUlH SID'[} fiLJCAlL .:.l....;f;!.; UiJt-11 po!..:. ,~!:R!)SSW.\;.J'; S'CN ';.\, "B, 40::. .;), '~E. 'l:& .tl.:.t http://www.ci.miami.fl.us/raceworks/vegetation.htm @ TRANSPLANT (3) SA8AL PALMS '" REMOVE MISC. SHRUBS 3A. .38 &. 3e @ IRANSPlANT (2) PIGEON PLUM TREES &< (1) PINK TRU,",PET TREE (NORTH END) rOI< EXIi CUT or PI. AREA SA, 58 & 5C 08/0212001 Exi'stit\g Vegetation tIIIC""fHl"VD. ,AT' NiLW :n:" ~lNQ ...n ;,"..':i'~l' (6 ; @ iF:ANSPlANI (I) PINK TRUMPET TR(((SCAfTH ENOJ ~Cli W1CER EN~ANCE TO :::tl' ;"f;((A 8:+'\ k ~ @ r;rl.n~,''''~ ;:LMI~f.!';' ..... '7..r.;,;'8S :' i'''"(. ::'~:'[r ;-:~R:: '; '..; ::,_ L;:::I)Vi', http://www.ci.miami.fl.us/raceworks/vegetation.htm Page 2 of 3 o TR/.,NSPlAi"1T (2) Sr:.'vf.F2: Bui1C~~""'OCD ;fH~($. (2~ ~INj( TP.VMP(T TREES &" {l) piGEC_\l PUJM f~H (NORfH ("NO} i<:o,!CVE (1) $Tl,i\fP ('ZOI)TH ~ND) 1J., i'e. 7(:, i'D, 1F.: &: 7F @ mANSPlANT (2) GUlolSO LIMBO TREES &: REMOVE MISC. SHRuBS 9.'0 &: 98 @ RELCC/l,"t (J~ Flr'oJ;'; Po..fS-. {51 PL~rHtRS ~ (2) PA...~HON(S (lQIn')/')flfl1 Existing Vegetation . . Page 3 of3 @ ijtlCOiE 16i APfCoI, :';'11,15, ,\- PLMITCRS 12:", 12~LI~'C. 120. ',)i; &- ,;Zr: http://www.ci.mi ami. fl, Ilslraceworks/ve getation.htrn ORm?/?o01