2001-24613 RESO
RESOLUTION NO. 2001-24613
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
FINAL BUDGETS FOR THE GENERAL, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR
2001/02.
WHEREAS, on September 5, 2001, the Mayor and City Commission
tentatively adopted the operating and debt service budgets for FY 2001102; and
WHEREAS, Florida Statute 200.065 specifies the manner in which budgets
are adopted. Following a second public hearing, the fmal millage rate for both general operating and
debl service is adopted, and immediately thereafter, final budgets by fund are adopted.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
City of Miami Beach hereby adopts final budgets for the General, Enterprise, and Internal Service
Funds for Fiscal Year 2001102 as summarized and listed below.
GENERAL
ENTERPRISE
INTERNAL
SERVICE
CATEGORY
TOTALS
REVENUES
GENERAL OPERATING REVENUES
Ad Valorem Taxes $54,365,641 $54,365,641
Ad Valorem Taxes-RDA So Pointe 5,416,030 5,416,030
Ad Valorem Taxes-RDA City Center 6,418,507 6,418,507
Ad Valorem Taxes-Normandy Shores 54,494 54,494
Other Taxes 18,993,033 18,993,033
Licenses and Permits 9,282,700 9,282,700
Intergovernmental 9,994,000 9,994,000
Charges for Services 2,033,400 2,033,400
Fines and Forfeits 1,633,000 1,633,000
Interest 4,662,500 4,662,500
Rents and Leases 1,406,125 1,406,125
Miscellaneous 5,267,407 5,267,407
Other 21,871,346 21,871,346
Subtotal $141,398,183 $141,398,183
DEBT SERVICE
Ad Valorem Taxes $9,768,132 $9,768,132
Subtotal $9,768,132 $9,768,132
FUND TOTAL $151,166,315 $151,166,315
REVENUES (cont.)
GENERAL
INTERNAL
SERVICE
ENTERPRISE
ENTERPRISE FUNDS
Convention Center/TOP A
Parking
Sanitation
Sewer Operations
Stormwater Operations
Water Operations
FUND TOTAL
$13,840,495
19,250,202
5,660,865
27,608,000
5,446,150
18,519,500
$90,325,212
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
Information Technology
Property Management
Risk Management
FUND TOTAL
$690,003
5,516,431
9,165,685
6,180,601
13,045,839
$34,598,559
TOTAL - ALL FUNDS
$151,166,315
$34,598,559
$90,325,212
CATEGORY
TOTALS
$13,840,495
19,250,202
5,660,865
27,608,000
5,446,150
18,519,500
$90,325,212
$690,003
5,516,431
9,165,685
6,180,601
13,045,839
$34,598,559
$276,090,086
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
MAYOR & COMMISSION $1,112,334 $1,112,334
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER 1,588, I 07 1,588,107
CITY CLERK 1,455,720 1,455,720
Central Services $690,003 690,003
FINANCE 2,962,943 2,962,943
Information Technology 9,165,685 9,165,685
Management & Budget 558,762 558,762
FLEET MANAGEMENT 5,516,431 5,516,431
HUMAN RESOURCES 1,661,420 1,661,420
Risk Management 13,045,839 13,045,839
INTERNAL AUDIT 349,587 349,587
PROCUREMENT 663,067 663,067
Grants Management 183,431 183,431
CITY ATTORNEY 3,140,348 3,140,348
APPROPRIATIONS (cont.)
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTlON GENERAL ENTERPRISE SERVICE TOTALS
ECONOMIC DEV. & CULTURAL
ARTS
Economic Development
ECONOMIC DEVELOPMENT 993,171 993,171
BUILDING 3,753,214 3,753,214
PLANNING 2,203,866 2,203,866
Cultural Arts
ARTS, CULTURE & ENTERTAIN. 534,420 534,420
BASS MUSEUM 1,100,869 1,100,869
Tourism & Conventions
CONVENTION CENTERffOPA $13,840,495 13,840,495
OPERATIONS
NEIGHBORHOOD SERVICES 3,119,675 3,119,675
PARKING 19,250,202 19,250,202
PARKS & RECREATION 17,325,466 17,325,466
PUBLIC WORKS 5,021,467 5,021,467
Property Management 6,180,601 6,180,60 I
Sanitation 5,660,865 5,660,865
Sewer Operations 27,608,000 27,608,000
Stonnwater Operations 5,446,150 5,446,150
Water Operations 18,519,500 18,519,500
CAPITAL IMPROVEMENT PROGRAM 1,807,257 1,807,257
PUBLIC SAFETY
FIRE 23,772,675 23,772,675
POLICE 48,783,034 48,783,034
CITYWIDE ACCOUNTS 6,522,813 6,522,813
CITYWIDE ACCTS-RDA So Pointe 5,416,030 5,416,030
CITYWIDE ACCTS-RDA City Center 6,418,507 6,418,507
OPERATING CONTINGENCY 950,000 950,000
Subtotal $141,398,183 $90,325,212 $34,598,559 $266,321,954
APPROPRIATIONS (cont.)
INTERNAL DEPARTMENT
'~,
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
DEBT SERVICE
Debt Service 9,768,132 9,768,132
Subtotal $9,768,132 $9,768,132
TOTAL - ALL FUNDS $151,166,315 $90,325,212 $34,598,559 $276,090,086
PASSED and ADOPTED this 21st day of September. 2001.
ATTEST:
Jh~r f~~
CITY CLERK
~!1
MAYOR
,
MANA
AND BUDGET
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
M~_'l" !o-O/
ttom 0818
FUNDING APPROVAL:
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CITY OF MIAMI BEACH
NOTICE OF A SPECIAL
COMMISSION MEETING
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NOTICE IS HEREBY given that a Special Commission Meeting will
be heid by the City Commission of the City of Miami Beach on
Friday, September 21, 2001, commencing at 4:00 p.m. with
g I public hearings to be held at the times listed below, in the
"".1 Commission Chambers, 3rd Floor, City Hall, 1700 Convention
~ I Center Drive, Miami Beach, Florida.
",.
'" at 5:01 p,m.:
~ A public hearing on the proposed millage rate and budget for Fiscal
'" Vear 2001/02 for the City of Miami Beach.
b:
'" at 5:02 p.m.:
'" A public hearing on the proposed millage rate and budget for Fiscal
:;i Year 2001/02 for the Normandy Shores Local Government
'" Neighborhood improvement District. .
r:2!
:::> In addition, the City Commission may discuss other City business at
;:: this meeting.
Inquiries concerning this meeting should be directed to the Office of
Management and Budget at (305) 673.7510.
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.0105, Fla. Stat., the City hereby advises
the public that: if a person decides to appeal any decision made by
the City Commission with respect to any matter considered at its
meeting or its hearing, such person must ensure that a verbatim
record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. This
notice does not constitute consent by the City for the introduction or
admission of otherwise inadmissible or irrelevant evidence, nor does
it authorize challenges or appeals not otherwise allowed by law.
In accordance with the Americans with Disabilities Act of 1990,
I persons needing special accommodation to participate In this
proceeding should contact the City Clerk's office. Telephone (305)
673.7411 for assistance; if hearing impaired, telephone the Florida
Relay Service numbers, (800) 955.8771 (TDD) or (800) 955-8770
(VOICE), for assistance.
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MNURaberDOlL.i ,~..~' ~"'.~;-.Ii.-." .-.-.-4'.~"..~' .-.-..:-'4-......-..'.. ..-~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER ORIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM
TO:
Mayor Neisen Kasdin and
Members of the City Commission
DATE: September 21, 2001
FROM:
o~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR
THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR
FISCAL YEAR 2001102.
Jorge M. Gonzalez
City Manager
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 21,2001, the Administration released a Proposed Budget 101aling $142,238,159 for the
General Fund balanced with 7.399 mills, exclusive of debt service. This millage maintained current
basic service levels, funded operational costs for projects expected to be completed during FY 2002,
and funded $3.6 million of enhanced service levels. These enhancements included: funding for
additional personnel in the Information Technology Department to enable implementation and
maintenance of new and existing computer systems, an additional lifeguard location, a regular
bimonthly bilingual newsletter to be sent to all residents, additional support staff in various
departments, as well as enhanced services in the areas of Parks and Recreation and Neighborhood
Services to mainlain new facilities and services that have come on line.
Subsequent to the release of the Proposed FY 2001/02 Budget, the Commission at its July 25, 2001
meeting reduced the proposed tenlative operating millage from 7.399 to 7.299 mills and requested
thaI the Administration return with adjustmenls in the proposed budget to achieve the reduction in
millage. This decrease in millage reduces the General Fund Budgel by $744,837 and the RDA budget
by $162,139. In addition, Miami-Dade County revised their Gas Tax revenue estimates in early
August which resulted in a revenue decrease of $118,000 which coupled with a $185,000 increase
in projecled revenues resulted in a total General Fund budgel reduction of $839,976.
During August, the Administration met and discussed each of the proposed new or increased service
levels included in the Proposed FY 2002 budget. Additionally, the Assistant City Managers were
asked to meet with individual department directors to review each proposed current service level
budget with the goal of identifying possible reductions which had the least impact on service
delivery. Such items were recommended for elimination from the budget. All budget adjustments
AGENDA ITEM
R7A (zJ
~-L( -0 I
DATE
Final Operating and Debt Service Budgets - FY 2001/02
Page 2
September 21,2001
reduced "new or increased service levels" except for approximalely $110,000 to specific operating
line items which have historically remained unspent. The Summary of Adjustments below identifies
the adjuslmenls 10 revenues and the recommended decreases in expenditures to achieve the reduction
to 7.299 mills.
SUMMARY OF ADJUSTMENTS (REVENUES AND EXPENDITURES):
GENERAL FUND
Revenues
Ad Valorem Taxes - City
Ad Valorem Taxes - RDA
Intergovernmental
Rents & Leases
Miscellaneous
TOTAL DECREASE
Expenditures
Finance
Management & Budget
Human Resources
City Clerk
City Attorney
Economic Development
Arts, Culture & Entertainment
Code Compliance
Elder Affairs
Media Relations
Parks & Recreation
Public Works
Police
Fire
Citywide Accounts
Citywide Accounts-RDA
TOTAL DECREASE
INTERNAL SERVICE FUNDS
Revenues
Information Technology
Property Management
TOTAL DECREASE
Expenditures
Informalion Technology
Property Management
TOTAL DECREASE
Change
($744,837)
( 162,139)
( 118,000)
30,000
155.000
($839,976)
Change
($ 40,573)
(56,262)
(17,000)
(28,494)
(127,950)
(8,100)
(7,200)
(38,000)
(2,000)
(33,820)
(35,194)
(93,382)
(49,862)
(15,000)
(125,000)
(162.139)
($839,976)
Change
($ 45,000)
(24.706)
($69,706)
Chanl!e
($ 45,000)
(24.706)
($69,706)
Final Operating and Debt Service Budgets - FY 2001/02
Page 3
September 21, 2001
The Attached Exhibit A provides a description of each adjustment to revenue and expenditures.
Additionally on Exhibit B we have included a chart which provides a comparison by Fund and
Department of Ihe following items: 1) Original FY 2001/02 Proposed Budget at 7.399 mills
including increases 10 both current and enhanced service levels; 2) The impact of the millage
reduclion to 7.299 mills; 3) The Revised FY 2001/02 budget at 7.299 mills, and 4) The current FY
2000/01 Adopted Budget.
PROCEDURE
On September 5, 2001, the tentative millage rate for general operating and debt service, and the
tentative operating budgets, by fund, were adopted. During the first public hearing, concern was
expressed over Ihe elimination of two proposed enhancements; an additional Code Compliance
Officer to patrol the beach areas and an additional Media Specialist to enhance the City's lelevision
programming. It was agreed that if sufficient surpluses arise during the fiscal year, the
Administration would presenl a budget amendment to the Commission to reinstale these
enhancements.
As outlined in the companion Agenda Item R7Al, Florida Statute 200.265 specifies the manner in
which budgets are adopted. Following a second public hearing, the final millage rate for both
general operating and debt service is adopted, then immediately thereafter, final budgets by fund are
adopted. The attached Resolution is therefore presented to you al this time for adoption.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates the
revisions discussed above and establishes the final budgets for General, Enterprise, and Internal
Service Funds for Fiscal Year 2001/02.
G:PDW:JC
<f6
EXHIBIT A
GENERAL FUND
Summary of Revenue Adjustments by Category
Category
Ad Valorem
Taxes - City
Ad Valorem
Taxes - RDA
Amount
($744,837)
($162,139)
Intergovernmental ($118,000)
Rents & Leases
Miscellaneous
$ 30,000
$155.000
($839,976)
Description
Reduction due to 0.1 00 mill decrease
to 7.299
Reduction due to 0.1 00 mill decrease
107.299
Miami-Dade County revised Gas Tax:
estimales in early August
Revised estimates from increased
Penrods restaurant revenue
Revised estimates to reflect the new
beach concession contract
General Fund Total Revenue Adjustments
Summary of Expenditure Adjustments by Department
Department
Finance
Mgmt. & Budget
Amount
($38,173)
($2.400)
($40,573)
($54,105)
(2.157)
($ 56,262)
Human Resources ($17,000)
Description
Elimination of proposed Office
Associate IV to provide clerical
support to the department.
Reduction of travel costs.
Department total
Elimination of vacant Mgmt. &
Budget Analyst.
Reduction of travel costs.
Department total
Reduction of Travel and Training
costs.
EXHIBIT A (Continued)
City Clerk
($28,494)
Elimination of proposed full time
Media Specialist position.
($9.000)
Elimination of proposed construction
litigation attorney position.
Reduction in Travel and Dues &
Membership costs.
City Attorney
($118,950)
($127,950)
Department total
Econ. Development ($8,100)
Reduction of Travel and Dues &
Membership costs.
Arts, Culture & Ent. ($7,200)
Reduction of Travel and Dues &
Membership costs.
Code Compliance ($38,000)
Elimination of proposed Code Compliance
Officer for Beachfront Concessions and
Cilywide License inspections.
Elder Affairs ($2,000)
Reduction of Travel costs.
Media Relations ($33,820)
Reduction to reflect five editions of proposed
Citywide bilingual newsletter during initial
year
(6,000)
(24.706)
Elimination of proposed E-Z Go Workhorse
800 Golf Cart for the Lincoln Rd./Lummus
Park areas to be purchased FYO I.
Reduction of Travel and Training costs.
Reduction of Internal Service Costs.
Parks & Recreation ($4,488)
($35,194)
Department total
Public Works
($45,382)
(3,000)
(45.000)
Elimination of funding for proposed Office
Assoc.V position in Transp./Concurrency
Mgmt. area.
Reduction of Travel and Training costs.
Reduction ofInternal Service Costs.
($93,382)
Department total
EXHIBIT A (Continued)
Police
($28,100)
(21.762)
Elimination of funding for proposed
reclassification of Officer position to Assistant
Chief of Police position.
Elimination of proposed Data Entry Clerk for
the Records Unit.
($49,862)
Department total
Fire ($15,000)
Elimination of proposed funding for stralegic
planning.
Citywide Accounts ($100,000)
(25.000)
Reduction in undesignated contingency to be
used by City Manager to fund
programs/projects as needed
Reduction of streets and streetlights projects
based on revised Miami-Dade County Gas
Tax Revenue estimates received in August
2001.
($125,000)
Department total
(87.937)
Reduction in City contribution to South Poinle
RDA as a result of 0.1 00 mill decrease.
Reduction in City contribution to City Center
RDA as a result of 0.1 00 mill decrease.
Citywide-RDA
($74,202)
($162.139)
Department total
($839,976)
General Fund Total Expenditure
Adjustments
INTERNAL SERVICE FUNDS
Summary of Expenditure Adjustments by Department
Information Tech.
($45,000)
Elimination of proposed IT Specialist II for
the Applications Division.
Property Mgmt.
($24.706)
Elimination of proposed additional Municipal
Service Worker III position for citywide
fountains.
($69,706)
Internal Service Fund Total Adjustments
EXHIBIT B
CITY OF MIAMI BEACH
Propoaed FI.cal Year 2001102 Budget
Propoaed Budget FY 2001 - 2002
Proposed Budget Budget Revised Revl.ed FY 02 Bud va
Budget Change. Reduction. Budget Adopted FY 01 Bud
FUND/DEPARTMENT FY2001/02 @7.399mllls @O.10mllls @7.299mllls Inc (Dee)
GENERAL FUND
MAYOR AND COMMISSION $ 1,020,918 $ 1,112,334 $ 91,416 $0 $ 1,112,334 $ 91,416
CITY MANAGER 1,572,161 1,588,107 15,946 0 1,588,107 15,946
FINANCE 2,688,304 3,003,516 315,212 (40,573) 2,962,943 274,639
MANAGEMENT & BUDGET 476,675 615,024 138,349 (56,262) 558,762 82,087
INTERNAL AUDIT 331,585 349,587 18,002 0 349,587 18,002
HUMAN RESOURCES 1,356,270 1,678,420 322,150 (17,000) 1,661,420 305,150
CITY CLERK 1,262,643 1,484,214 221,571 (28,494) 1,455,720 193,077
PROCUREMENT 510,608 663,067 152,459 0 663,067 152,459
GRANTS MANAGEMENT 0 183,431 183,431 0 183,431 183,431
CITY ATTORNEY 2,889,856 3,268,298 378,442 (127,950) 3,140,348 250,492
ECONOMIC DEVELOPMENT 926,682 1,001,271 72,589 (8,100) 993,171 64,489
BUILDING 3,262,460 3,753,214 490,754 0 3,753,214 490,754
PLANNING 2,005,227 2,203,666 198,639 0 2,203,866 198,639
ARTS, CULTURE & ENTERTNMEN 378,581 541,620 163,039 (7,200) 534,420 155,839
BASS MUSEUM OF ART 926,808 1,100,869 174,061 0 1,100,869 174,061
NEIGHBORHOOD SERVICES
ADMINISTRATION 0 110,511 110,511 0 110,511 110,511
CODE COMPLIANCE 1,634,624 1,745,920 111,296 (38,000) 1,707,920 73,296
CHILDREN'S AFFAIRS 175,631 196,147 20,516 0 196,147 20,516
LOG CABIN 126,287 139,833 11,546 0 139,833 11,546
ELDER AFFAIRS 68,468 31,598 (36,870) (2,000) 29,598 (38,870)
CIVICALL 0 190,163 190,163 0 190,163 190,163
COMMUNITY RESOURCE MGMT 0 334,452 334,452 0 334,452 334,452
MEDIA RELATIONS 286,715 402,579 115,864 (33,820) 368,759 82,044
COMM DEV-HOMELESS 0 42,292 42,292 0 42,292 42,292
PARKS AND RECREATION 16,815,761 17,360,660 544,899 (35,194) 17,325,466 509,705
PUBLIC WORKS 4,339,040 5,114,849 775,809 (93,382) 5,021,467 682,427
CAPITAL IMPROVEMENT PROGM 1,186,416 1,807,257 620,841 0 1,807,257 620,841
POLICE 45,105,401 48,832,896 3,727,495 (49,862) 48,783,034 3,677,633
FIRE 20,973,158 23,787,675 2,814,517 (15,000) 23,772,675 2,799,517
CITY\^IIDE ACCOUNTS 6,830,115 6,647,813 (182,302) (125,000) 6,522,813 (307,302)
CITY\IVIDE ACCT-RDA SO,Polnte 4,742,612 5,490,232 747,620 (74,202) 5,416,030 673,418
CITYWIDE ACCT -RDA City Ctr 5,252,610 6,506,444 1,253,834 (87,937) 6,418,507 1,165,897
OPERATING CONTINGENCY 850,000 950,000 100,000 0 950,000 100,000
SUBTOTAL $ 127,999,616 $ 142,238,159 $ 14,238,543 ($839,976) $ 141,398,183 $ 13,398,567
DEBT SERVICE 9,334,224 9,768,132 433,908 0 9,768,132 433,908
TOTAL GENERAL FUND $ 137,333,840 $ 152,006,291 $ 14,672,451 ($839,976) $ 151,166,315 $ 13,832,475
INTERNAL SERVICE FUNDS
INFORMATION TECHNOLOGY $ 12,472,685 $ 9,210,685 $ (3,262,000) (1) ($45,000) $ 9,165,685 $ (3,307,000)
RISK MANAGEMENT 12,255,164 13,045,839 790,675 13,045,839 790,675
CENTRAL SERVICES 667,779 690,003 22,224 690,003 22,224
PROPERTY MANAGEMENT 5,473,142 6,205,307 732,165 (24,706) 6,180,601 707,459
FLEET MANAGEMENT 8,488,438 5,518,431 (2,972,007) (1) 5,516,431 (2,972,007)
TOTAL INTER SRVC FUNDS $ 39,357,208 $ 34,668,265 $ (4,688,943) ($69,706) $ 34,598,559 $ (4,758,649)
ENTERPRISE FUNDS
CONVENTION CENTERfTOPA $ 12,296,916 $ 13,840,495 $ 1,543,579 $0 $ 13,840,495 1,543,579
WATER OPERATIONS 18,336,000 18,519,500 183,500 18,519,500 183,500
SEWER OPERATIONS 27,075,200 27,608,000 532,800 27,608,000 532,800
STORMWATER OPERATIONS 3,435,000 5,446,150 2,011,150 5,448,150 2,011,150
SANITATION 6,427,692 5,660,865 (766,827) (1) 5,660,865 (766,827)
PARKING 16,522,873 19,250,202 2,727,329 19,250,202 2,727,329
TOTAL ENTERPRISE FUNDS $ 84,093,681 $ 90,325,212 $ 6,231,531 $0 $ 90,325,212 $ 6,231,531
TOTAL ALL FUNDS $ 280,784,729 $ 276,999,768 $ 16,215,039 ($909,682) $ 276,090,086 $ 15,306,367
(1) In the Proposed FY 2002 Budget, Capital expenditure. have been presented and will be proposed for adoption as part of the FY 2002
Capital Budget. The.e expenditures were Included as part of the FY 2001 Adopted Operating Budget