2001-24618 RESO
RESOLUTION NO.
2001-24618
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
THE MIAMI BEACH CULTURAL ARTS COUNCIL'S FISCAL
YEAR 2001/2002 BUDGET, IN THE AMOUNT OF $1,497,200.
WHEREAS, the Miami Beach Cultural Arts Council (Council) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the Council is to develop, coordinate, and promote the visual
and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment and benefit of the residents oJ: and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identiJYing the following program areas for the Council: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the Council's budget for each fiscal
year shall be approved by the Mayor and City Commission; and
WHEREAS, accordingly, the Council recommends a $1,497,200 budget allocation for
the Fiscal Year 2001/2002 to continue implementation of its programs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Miami Beach Cultural Arts Council's Fiscal Year 2001/2002 budget, in
the amount of$1,497,200.
PASSED AND ADOPTED THIS 21st DAY OF September ,2001
ATTEST: f
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXEeUTlON
9-n-d (
Date
Exhibit A
Miami Beach eultural Arts eouncil Budget FY 2001-2002
Revenues
FY 2000-2001 Adopted
FY 2001-2002 Proposed
% of total
$520,000 CAC interest
$300,000 GMCVB
$400,000 CMB resort taxes
$525,000 Carry forward
$515,000 CAC interest
$300,000 GMCVB
$400,000 CMB resort taxes
$282,200 Carry forward--
34%
20%
27%
19%
$1,745,000 Total
$1,497,200 Total
100%
Expenses
FY 2000-2001 Adopted
FY 2001-2002 Proposed
% of total
$958,000 Cultural arts grants
$220,000 Marketing
$200,000 Endowment
$187,000 Administration
$180,000 Facilities
$617,000 Cultural arts grants-
$198,000 Marketing
$200,000 Endowment
$174,681 Administration-
$282,200 Carry forward--
$25,319 Contingencies
41%
13%
13%
12%
19%
2%
$1,745,000 Total
$1,497,200 Total
100%
-
$617,000 in cultural arts grant awards for FY 200112002 recommended for
Commission approval on September 21, 2001
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Administration includes the salaries of the Director and Operations Manager,
City operatin9 accounts supporting the Council's programs, professional services,
and City internal service charges
Salaries
Fringe benefits
Operating accounts
Internal service charges
Cap~al
$98,460
$16,274 (pension, health insurance, etc.)
$41,372 (supplies, mailings, consultants)
$16,075 (property management, computers. etc.)
$2,500
Total
$174,681
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Carry forward includes Colony Theatre $180,000, County Cultural Affairs Department advancement
grants $50,000, and ArtsBeach Festival 2001 events during Art Basel Miami Beach $52,200
09/12/2001 12:55 PM
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
September 21, 2001
FROM:
Jorge M. Gonzalez
City Manager
'rb.
SUBJECT:
A RESOLUTION OF THE MAYOR AND elTY eOMMISSION OF THE elTY
OF MIAMI BEAeH, FLORIDA, APPROVING THE MIAMI BEAeH
eUL TURAL ARTS eOUNeIL'S FY 2001/2002 BUDGET, IN THE AMOUNT
OF $1,497,200.
ADMINISTRATION REeOMMENDA TION
Adopt the Resolution.
ANALYSIS
The Cultural Arts Council's (the "Council") mission is to develop, coordinate, and promote
the visual and performing arts in Miami Beach for the enjoyment, education, cultural
enrichment, and benefit of residents and visitors. In 1997, the nine-member volunteer
board conducted town meetings with arts groups to evaluate their needs. It then developed
a cultural arts master plan identifying programs to assist local arts groups: grants,
marketing, facilities, revenue development, and advocacy/planning.
The Mayor and City Commission adopted the master plan on June 3, 1998. Since that
time, the Council has awarded over $2 million in cultural arts grants, supporting thousands
of performances, exhibits, and other cultural activities in Miami Beach. The Council
continually evaluates its programs and effectiveness based on comments from its
constituent arts groups, advisers, grants panelists, community groups, elected officials, City
administrators, and others. The positive economic impact of the Council's work is evident
throughout the community, as is its effect on our quality of life.
The proposed budget for the Council for FY 01/02 is $1,497,200. This budget includes
funding for cultural arts grants, marketing the endowment, Administration, and a prior
year's carry forward.
AGENDA ITEM
DATE
R'l E
(f-'J../-O I
eultural arts grants
The Council is recommending grants to 71 not-for-profit organizations for cultural events
in Miami Beach between October 1, 2001 and September 30, 2002. The grants range
from, $3,000 to $31,000. The Council strongly encourages community involvement and
collaborations, particularly through the City's free monthly arts night, ArlsBeach 2nd
Thursdays.
Forty-five citizen volunteers were selected last March to review grant applications and
make funding recommendations at public meetings in July. The panelists collectively
volunteered thousands of hours of their time reviewing the proposals and materials,
working with the Council's staff and, where possible, attending events. The panelists were
informed, diverse, and dedicated. All panels were co-chaired by members of the Cultural
Arts Council.
Grants represent 41%, or $617,000, of the Council's annual budget. This includes a
$55,000 matching grant to the VCA for cultural tourism grants that support cultural events
with documented tourism benefits. A total of $1 ,357,440 was requested by grant applicants
this year, under the guidelines of capped requests. Funding available for these grants was
49.5% of the requested amount.
Marketing
Marketing represents 13% or $198,000, of the Council's annual budget. The Council
promotes the City worldwide as the region's preeminent cultural destination and helps
market the programs of its 71 constituent arts groups and maintains two websites,
ArtsBeach.com and 2ndThursdays.com, that have global reach and response. The sites
are being upgraded to better handle the high volume of information and allow on-line
purchases of tickets. With more than 50,000 hits this season, they are valuable tools for
the Council's mission of promoting the local arts industry and our City as a cultural center
of the Americas. The City's website is now using ArtsBeach.com for its on-line calendar of
events.
The City's free monthly arts night series, ArlsBeach 2"d Thursdays, was launched by the
Council last October as a way to market collectively the arts organizations supported by
the City's cultural arts grants. It has had tremendous success, expanding to include all
sectors of the City and all grantees. Thousands of participants are now involved in this
ongoing community festival. The series has generated positive media exposure for the City
every month since its inception. As the series continues to expand, the Council will be
seeking private support to augment funding provided by the City for ArlsBeach
2ndThursdays.
Other initiatives include media purchases and the marketing of ArlsBeach Festival 2001
during Art Basel Miami Beach in December. The ArlsBeach Festival is to promote all of the
City's performing and visual arts groups during Art Basel Miami Beach and generate new
funding for the Council's programs through private sponsorships and fundraising events.
These include:
ArlsBeach Super 2nd Thursday, Thursday, December 13, 6-10PM
Free exhibits, performances, and other creative events throughout the City in four compact
hours: music, theater, art exhibits, readings, lectures, dancelmovement, films, children's
activities, heritage, guided tours, and more.
ArtsBeach Benefit Concert at the Lincoln Theatre, Friday, December 14, 8:30-11PM
Concert by the New World Symphony, followed by an outdoor reception on Lincoln Road.
ArtsBeach Latin Gala Benefit "Necklaces of Paradise" Saturday, December 15, 10PM-2AM,
Paris Theatre
Legendary Latin musicians, dancers, and an installation by artist Jean-Michel Othoniel.
Endowment
Each year, the Council allocates $200,000, 13% of its annual budget, towards
establishment of an endowment.
Administration
Administrative costs represent 12%, or $174,681, of the Council's annual budget. These
expenses includes salaries and benefits for two full-time employees, professional services,
operating accounts supporting the Council's programs, capital, and City internal service
charges.
Prior Year's earry Forward
A prior year's carry forward of 19%, or $282,200, of the Council's annual budget, is
reflected in the to FY 01/02 Budget. These funds are committed as follows: $180,000 for
Colony Theater renovations; $52,200 for ArlsBeach Festival events during Art Basel Miami
Beach; and $50,000 for the advancement grants program with the Miami-Dade County
Cultural Affairs Department.
It is recommended that the Mayor and the City Commission adopt the attached Resolution
approving the Council's FY/02 Budget.
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Attachment
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