2009-27105 ResoRESOLUTION NO. 2009-27105
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO VIDEOTAPE AND AIR
ON MBTV 77 THE MAYOR AND GROUP I, II,
AND III COMMISSION CANDIDATE
PRESENTATIONS FOR THE NOVEMBER 3,
2009 GENERAL ELECTION.
WHEREAS, during the 2001 General Election, the City Commission authorized
the administration to videotape and replay on Cable Channel 20, now MBTV77, a
candidate forum sponsored by a local organization.
WHEREAS, the 2001 City Commission also referred to the Community Affairs
Committee, now the Neighborhoods/Community Affairs Committee, the issue of
selecting two additional forums to be taped and aired.
WHEREAS, on September 25, 2001, at the Community Affairs Committee the
issue concerning candidate forums was discussed and the Committee was not
comfortable in selecting only two additional political forums to air.
WHEREAS, pursuant to Resolution No. 2001-24626, the City Commission
adopted the recommendation of the Community Affairs Committee to arrange a
presentation whereby each candidate for City of Miami Beach elected office will be
given up to five minutes of airtime on Cable Channel 20, now MBTV 77 in order to allow
each candidate to present him/herself and his/her platform, with the presentation to be
publicly advertised and held in the Commission Chambers, and subject to the following
presentation guidelines:
1. To offer the Miami Beach viewers an organized presentation,
the Candidate Presentation will be taped live and replayed on
MBTV 77. Important: The individual candidates' presentations
will not be edited for anv reason. Once the taping of a
candidate begins, the camera will not be turned off until the
candidate indicates he or she is finished, or the five (5) minute
time limit has been reached; there is only one opportunity to
tape live. Candidates will be offered the use of the City's
teleprompter and will be offered aone-hour rehearsal session
prior to the date of the taping.
2. In order to have an organized presentation of candidates and
issues, it is important that a strict timetable be developed and
adhered to. Each candidate will be given a scheduled time slot
for their rehearsal and live presentation. See sample
Attachment "B." It is the sole responsibility of the candidate to
make sure he or she is available when it's their time to speak.
Any candidate who misses their assigned time slot
unfortunately will forfeit their opportunity to present. The
administration will be given a time slot at the end of the
Candidate Presentations to present any Voters Guide
information pertaining to Special Election question(s), along with
explanations in both English and Spanish, if needed.
3. The Candidate Presentations will be shown multiple times on
MBTV 77. The scheduled air times will be published in the
news media (Miami Herald Neighbors, and in the Spanish
language newspapers depending on publishing dates), and on
MBTV 77.
4. Candidates must check in at least 10 minutes before their
assigned time slot. This will ensure an orderly transition from
candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor
and the three commission groups and alphabetically by
candidates (as their name will appear on the ballot) within each
of the groups. Again, it is the sole responsibility of the
candidate to be available at their designated time.
6. Before the candidates begin speaking, the moderator (to be
determined) will give an introduction stating the purpose and
explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five (5) minutes of on
airtime on MBTV 77. In order to maintain equitable time for
each candidate who elects to participate in the Candidate
Presentation, when the candidate's five (5) minutes are up, the
candidate will be cut off, even if in mid-sentence. No editing of
the candidate's taped presentation will be done.
8. The moderator will introduce each candidate. The introduction
will be limited to the Mayor or Commission Group Number and
the name of the candidate (example: "Mayoral candidate
Mr./Ms. X"; or "Commission Group I, II, III, IV, V, or VI,
candidate Mr./Ms. Z"). The candidate will be introduced by the
name that will appear on the ballot.
9. At the conclusion of the Candidate Presentation, the
Administration may provide the viewers with an overview of any
Special Election ballot questions (Voters Guide), if needed.
10.Only the candidate may speak on their behalf, not a
representative.
11. No pre-recorded tapes will be used.
12. No background music, special backgrounds or special effects
will be allowed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT THE MAYOR AND
CITY COMMISSION HEREBY AUTHORIZE, SUBJECT TO THE CONDITIONS
STATED SPECIFICALLY IN THIS RESOLUTION, THE ADMINISTRATION TO
VIDEOTAPE AND AIR ON MBTV 77 THE MAYOR AND GROUP 1, II, AND III
COMMISSION CANDIDATE PRESENTATIONS FOR THE NOVEMBER 3, 2009
GENERAL ELECTION.
PASSED AND ADOPTED THIS 15`" day of July, 2009.
Attest:
b U QiL
~~
Robert Parcher tti errera Bo er
City Clerk Mayor
APPROVED AS TO
FORM 8~ LANGUAGE
8 FOR EX{CUTION
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~ au
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Administration To Videotape And Air On MBTV 77 The Mayor And Group I;
II. And III Commission Candidate Presentations For The November 3. 2009 General Election,
Ke Intended Outcome Su orted:
Enhance external and internal communications from and within the City.
Supporting Data (Surveys, Environmental Scan, Etc.): 17.7%, up by 2.7% from 2007. of residents most
often get their information about the City on MBTV 77.
Issue:
Shall The Administration be Authorized To Videotape And Air On MBTV 77 The Mayor And Group I, II,
And III Commission Candidate Presentations For The November 3 2009 General Election?
Item Summa /Recommendation:
The Administration Requests the City Commission Consider The Resolution And Candidate Presentation
Guidelines And Request City Commission Guidance.
Adviso Board Recommendation: __
The 2001 City Commission Community Affairs Committee.
Source of
Funds:
OBPI
Financial In
Ci Clerk's Office Le islative Trackin
Bob Parcher, City Clerk
Si n-Offs:
Department Director Assistant City Manager City Manager
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Cify of Miomi Beach, 1 T:10 Convenfi~r Center Dr ve; Miomi yen<h, f oricu 33 139, www.rniomboach(Lgov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
/..
~.eonn Jorge M. Gonzalez, City Manager '~
DAT=: July 15, 2009
~JBJECt A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO VIDEOTAPE AND AIR
ON MBTV 77 THE MAYOR AND GROUP I, II, AND III COMMISSION CANDIDATE
PRESENTATIONS FOR THE NOVEMBER 3, 2009 GENERAL ELECTION.
ADMINISTRATION RECOMMENDATION
Consider the Resolution and Candidate Presentation Guidelines and request City Commission
guidance.
BACKGROUND
During the 2001 General Election. the City Commission authorized the Administration to videotape
and replay on Cable Channel 20, now MBTV 77, a candidate forum sponsored by a local
organization. The 2001 City Commission also referred to the Community Affairs Committee, now
the Neighborhoods/Community Affairs Committee, the issue of selecting two additional forums to be
taped and aired. On September 25. 2001, at the Community Affairs Committee attended by
Committee Chair Commissioner Matti Herrera Bower, and committee members Commissioners
Simon Cruz, Luis R. Garcia, Jr., and Jose Smith, the issue concerning candidate forums was
discussed. The Committee was not comfortable in selecting only two additional political forums to
air. It was felt that selecting only two would be unfair because other organizations may be left out.
After much discussion, the Committee recommended arranging a candidate presentation where
each candidate is given up to five minutes of airtime on Cable Channel 20, now MBTV 77, to
present themselves and their platform. Pursuant to Resolution No. 2001-24626, the City
Commission approved the recommendation of the Community Affairs Committee. Subsequently, in
2003, 2005, 2006, and 2007. the City Commission authorized the Administration to videotape and
replay on Cable Channel 20, now MBTV 77, the Candidate Presentations.
The candidate presentations will be coordinated by the City Clerk's Office and the Communications
Department using the Candidate Presentation Guidelines (see Attachment "A'). Attachment "B" is
the tentative rehearsal and "live" shoot time slots. The schedule will be adjusted to include the
name of each candidate at the end of candidate qualifying, which is Friday, September 11, 2009 at
5:00 p.m. Upon approval by the City Commission, each qualified candidate will be sent a certified
letter requesting that they confirm their attendance, along with a copy of the Presentation Guidelines
and their designated time-slots.
The Administration recommends that the City Commission considerthe resolution and Presentation
Guidelines and requests City Commission guidance.
L~
JMG:HF:RP
ATTACHMENT"A"
2009 City of Miami Beach Candidate Presentation Guidelines
1. To offer the Miami Beach viewers an organized presentation, the Candidate Presentation will
be taped live and replayed on MBTV 77. Important: The individual candidates' presentations
will not be edited for any reason. Once the taping of a candidate begins, the camera will not
be turned off until the candidate indicates he or she is finished, or the five (5) minute time limit
has been reached; there is only one opportunity to tape live. Candidates will be offered the
use of the City's teleprompter and will be offered cone-hour rehearsal session prior to the
date of the taping.
2. In order to have an organized presentation of candidates and issues, it is important that a strict
timetable be developed and adhered to. Each candidate will be given a scheduled time slot for
their rehearsal and live presentation. See attachment "A.'' It is the sole responsibility of the
candidate to make sure he or she is available when it's their time to speak. Any candidate
who misses their assianed time slot unfortunately will forfeit their opportunity to
rep sent. The Administration will be given a time slot at the end of the Candidate
Presentations to present any Voters Guide information pertaining to Special Election
question(s), along with explanations in both English and Spanish, if needed.
3. The Candidate Presentations will be shown multiple times on MBTV 77. The scheduled air
times will be published in the news media (Miami Herald Neighbors, SunPost, and in the
Spanish language newspapers depending on publishing dates), and on MBTV 77.
4. Candidates must check in at least 10 minutes before their assigned Time slot. Thiswill ensure
an orderly transition from candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor and the three commission
groups and alphabetically by candidates (as their name will appear on the ballot) within each
of the groups. Again. it is the sole responsibility of the candidate to be available at their
designated time.
6. Before the candidates begin speaking, the moderator (to be determined) will give an
introduction stating the purpose and explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five (5) minutes of on airtime on MBTV 77. In order to
maintain equitable time for each candidate who elects to participate in the Candidate
Presentation. when the candidate's five (5) minutes are up, the candidate will be cut off. even
if in mid-sentence. No editing of the candidate's taped presentation will be done.
8. The moderator will introduce each candidate. The introduction will be limited to the Mayor or
Commission Group Number and the name of the candidate (example: "Mayoral candidate
Mr./Ms. X"; or "Commission Group I, II, III, IV, V, OR VI, candidate Mr./Ms. Z"). The candidate
will be introduced by the name that will appear on the ballot).
9. At the conclusion of the Candidate Presentation, the Administration may provide the viewers
with an overview of any Special Election ballot questions (Voters Guide), if needed.
10. Only the candidate may speak on their behalf. not a representative.
11. No pre-recorded tapes will be used.
12, No background music, special backgrounds or special effects will be allowed.
T.~AGENDAQOC.'.upuSUT,ConsenP~wndidatzpreun!a:io~som Coc
ATTACHMENT "B"
Schedule to be adjusted after qualifying
REHEARSAL Confirmed
Monday, October 5
Seat Arrival Start End
Mavnr
8:30 AM 8 45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
11:00 AM 11:15 AM 12:15 PM
12:15 PM 12:30 PM 1:30 PM
1:30 PM 1:45 PM 2:45 PM
2:45 PM 3:00 PM 4:00 PM
Tuesday, October 6
rnva a n
Grou II
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
Group III
11:00 AM 11:15 AM 12:15 PM
12:15 PM 12:30 PM 1:30 PM
1:30 PM 1:45 PM 2:45 PM
2:45 PM 3:00 PM 4:00 PM
4:00 PM 4:15 PM 5:15 PM
LIVE Confirmed
Wednesday, October 7
~ Arrval ~ txpec[eo rcecora ume~
9:45 AM 10:00 AM
10:05 AM 10:20 AM
10:25 AM 10:40 AM
10:45 AM 11:00 AM
11:05 AM 1120 AM
11:25 AM 11:40 AM
12:15 PM 12:30 PM
12:35 PM 12:50 PM
12:55 PM 1:10 PM
1:15 PM 1:30 PM
1:35 PM 1:50 PM
1:55 PM 2',10 PM
F'~.CLERICLERIELECTIONt2009 General Eledion~.Candidate Rresentation'.2009 Cand~dale presentation schedule 1 no names