LTC 224-2009 Board & Committee Biannual reportm /~IAMIBEACH
OFFICE OF THE CITY MANAGER
NO. LTC # 224-2009 LETTER TO COMMISSION
TO: Mayor Matti Herrera Bower and Members of the City Commission
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FROM: Jorge M. Gonzalez, City Manager s-'
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DATE: August 20, 2009
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SUBJECT: Board and Committee Biannual report ,_-.
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Pursuant to City Code Section 2-22(130)-"The Chairperson or his designee shall
biannually submit a completed written report form, supplied by the City
Administration, to the City Commission and City Manager."
Attached for your perusal are the reports submitted to the City Clerk's Office.
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C: Robert Parcher, City Clerk
File
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 1
BOARD OR COMMITTEE NAME: Art in Public Places
CHAIRPERSON: Jeremy T. Chestier
CITY LIAISON: Dennis Leyva
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 2
ACTIVITY:
Kevin Arrow - "Beatles Mandala" AiPP Project Bandshell Park
Dan Graham - "Pavilion" AiPP Project 1100 Block of Lincoln Road
Roy Lichtenstein -Restoration
Antoni Miraldi - Deaccession "Speed Love Seat"
Charles OPerry -Restoration and relocation
Brian Tolle - "Maze" AiPP project Collins Park
Wendy Wischer - "Liquid Measures"
~ South Pointe Park -Call to Artists ~
Roy Lichtenstein Mermaid -Restoration
Charles O Perry, Untitled -Restoration
Vision Art in Public Places and future art projects
Presentation Neighborhoods/Community Affairs Committee -The AiPP Program
Charles O Perrty Structural Report
Wendy Wischer -Recommendation of artist for project at 3~d Street & Wash. Ave. public plaza
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Beach Preservation Committee
CHAIRPERSON: Ana Cordero
CITY LIAISON: Lisa Botero, Environmental Resources Manager
NUMBER OF MEETINGS HELD 6
Promote cleanliness and safety on the beach.
Promote the creation of wheelchair access to the beach.
Removal of all trailers maintained on the beach overnight.
Regulation of boardwalk and beachwalk vendors.
Continued monitoring by City of erosion hot spots along beach.
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2009 FUTURE ACTIVITIES/GOALS
• Recommended modified minimum requirements for contractors
• Recommended implementation of unit pricing information on bid forms
• Helped resolve community disputes over construction issues
• Reviewed negotiated amounts on contract amendments and made
recommendations on professional services caps.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Committee for Quality Education
CHAIRPERSON: Evelyn Lampner
CITY LIAISON: Leslie Rosenfeld
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 5
ACTIVITY:
During the period between January 2009, and May 2009, the Committee for
Quality Education focused on implementing the Education Compact formed between
Dade County Public Schools and the City of Miami Beach while maintaining
awareness of issues within the city limits regarding schools, i.e. safety, legislation.
Guests included our district's member of the school board, the region superintendent,
different personnel involved with programs implemented in the Miami Beach Schools
and Miami Beach personnel such as Michael Putz who addresses safety issues
surrounding the schools.
In January, the committee invited Marcos Moran, region superintendent to address
the committee on behalf of the district so as to reassure the committee and the City of
Miami Beach that the compact is whole heartedly supported by the district even at
these dire economic times. Dr. Jane Greenburg, addressed the committee in regards
to Wellness Programs which have been brought to the city of Miami Beach thru the
schools, and Ann Thompson from the Office of Parental Involvement spoke about the
Parent Academy which encourages parents to attend different free events sponsored
by the district. The city is trying to formulate an internal Workshop for city of Miami
Beach families, and Ann is the liaison from the district that will bring this aspect of the
compact to fruition. Kevin Crowder addressed the committee regarding the dire state
of the states' funding and how it will impact the district and therefore our schools
within Miami Beach. School PTA liaisons were encouraged to report back to their
schools to join the campaign to hold education harmless through letters and email
communication.
_ In February, the discussion about the state's funding shortfall continued with a visit
from Judy Marte, the district's chief budget officer. Discussion also included an
update on the planning for the International Baccalaureate Training to take place in
March with 530 participants. In addition, an effort to once again evaluate an extended
speed zone on 41St Street in front of Burger King was brought to light after a student
was hit by a car.
_In March the IB training took place on the 27t" and 28t". The training was an
immensely successful event training the teachers from the Miami Beach schools as
well as other participants from as far as Puerto Rico. Regarding the zone on 41St
street, FDOT rejected the request, but has been asked to reconsider the decision.
In April, Enid Weissman, assistant the superintendent, announced that Miami
Beach Senior High is one of 6 Dade schools that will be applying for the Magnet
School Assistance Grant (MSAP). The one time grant will provide $2 million over a 3
year period. The application will be completed this fall with notification in the spring. If
approved, the program will be rolled out for the 2011-2012 school year. Some of the
Beach High academies covered by this grant will include the International
Baccalaureate (IB), Hospitality and Tourism, Information Technology, and Visual and
Performing Arts. Caryl Grant, Executive Director of Schools of Choice, stated that
under the National Academic Foundation (NAF), students will choose a course of
study/major and the Academy will follow the magnet format with out-of-boundary
recruitment. Dr. Martin Karp spoke about AVID (Advancement Via Individual
Determination), the college preparatory program to aid economically disadvantaged
and first generation students, will continue at Beach High next year. It will also be
instituted at Nautilus. Miami Beach Senior High is headed to becoming a designated
site. Over I/2 million dollars in grants have been raised, with $300,000 allocated for
the second year and $400,000 for the third.
The meeting in May wrapped up the school year with an update from each
principal on the state of their school.
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FUTURE ACTIVITIES
Activities resuming in September will once again focus on the Compact and
continuing to implement the different aspects as well as maintaining an open dialogue
with the district to continue this productive and successful collaboration.
ACCOMPLISHMENTS:
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BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2
January -June 2009
BOARD OR COMMITTEE NAME: Community Development Advisory Committee
CHAIRPERSON: David Smith
CITY LIAISON: Mercedes Rovirosa
Community Development Specialist
NUMBER OF MEETINGS HELD SINCE DECEMBER 2008: 4
ACTIVITY:
The Community Development Advisory Committee (CDAC) meets regularly at
least once a quarter to discuss program activities funded by the U.S. Department
of Housing and Urban Development (HUD) Community Development Block Grant
(CDBG) funds. During the planning proposal phase in the early spring, CDAC
conducts additional meetings to listen to proposal presentations and deliberate
over funding recommendations.
FUTURE ACTIVITIES:
CDAC would review and approve any amendments to the 200/10 or prior years
One-Year Action Plans as necessary.
The Committee would approve the 2010 meeting schedule and plan next year's
proposal process.
ACCOMPLISHMENTS:
CDAC reviewed 40 proposals for CDBG funds and after listening to presentations
and deliberations; they met with the City Manager and unanimously approved the
funding recommendations for the 2009/10 Fiscal Year for CDBG funds.
A total of $260,640 was allocated to 16 Public Services activities which were in line
with the priority areas of child care, youth programming, and programs for the
elderly; $445,000 for housing programs and $399,970 for capital improvements
and economic development. In addition, CDAC also reviewed and made
recommendation on a new Federal program this year, the CDBG-R, with an
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allocation of $30,000 for a Public Services activity and $391,107 for a capital
improvement activity which were allocated according to HUD's requirement for the
CDBG-R program.
The committee attended one of the two public hearings conducted by the Office of
Real Estate, Housing and Community Development for public comment and input
on how the federal funding would be allocated with regard to the identified priority
areas.
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F:\RHCD\$ALL\HSG-CD\MERCY\CDAC\09\Bi-annual Report Jan-June 2009.doc
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
COMMUNITY RELATIONS BOARD
BOARD OR COMMITTEE NAME: COMMUNITY RELATIONS BOARD
CHAIRPERSON: Mr. Brad Fleet
CITY LIAISON: Ms. Barbara Hawayek
NUMBER OF MEETINGS HELD SINCE Jan 2009: Six (6)
ACTIVITY:
• Two new Board Members joined our Board, Robert Newman and Regina
Berman.
• Presentation by Max Sklar ,Tourism and Cultural Development Director
re ardin Memorial Da weekend.
• Looked at existing Comment Card prepared many years ago. Currently out of
print. Elizabeth Schwartz to look into findin someone to re rint at no cost.
• Continuation of the Peace Pole Project. The Peace Pole project was started by
the World Peace Society dedicated to uniting people across the World through
the universal saying "May Peace Prevail on Earth". To date, more than
200,000 Peace Poles have been dedicated in over 190 countries. The
Committee proposed that the City adopt the Peace Pole project and find an
area for contemplation and meeting to engender a feeling of community,
peace, and harmony. The Peace Pole will be permanently placed in the City of
Miami Beach Botanical Garden. Design submitted by Artist, Winsome Bolt
from the Sunflower was approved. Final cost came in at $3000. Marjorie York
lead fundraising effort to cover the cost. Timeline for completion and unveiling
continues to move back with permitting issues/concrete pouring issues with
contractor license. Awaiting permit approval and now targeting the Ceremony
to be held on World Peace Day, September 21, 2009 from 11:00 AM to 1:00
PM
• Continuation of the S.M.I.L.E. Pilot Program. Work to structure and refine both
at subcommittee and CRB meetings S.M.I.L.E. Board Members have met with
City Manager, City staff (Hilda Fernandez and Nannette Rodriquez),
Commissioners and the Mayor and all are supportive of this initiative. Logo
has been approved by City staff. Board Member and Sub-Committee Chair,
Barbara Montero, has also met with Blue Ribbon Task Force to work jointly
with them. Web pa a development has be un with the oal of populating the
webpage in the Fall. The Program is outlined as follows:
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presentations/workshops a#~d promotional matcriat. S.Ivf .I.LT_ is an acronym for scrviee,
manners, ideas, {cYa~3ersltip ;a:xc3 excetle;##c.e. 7`he pra~rarr; wilt serve as a prntotyp, trtr
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hotels, restaurants, rer.~iters, taxis, hoses, tow comparties.l, etc.). ~xualty, the. program
wont! lie ot~iered to ~~chc!c~ls end ittf.~ ccntna~#nity i#t large.
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FUTURE ACTIVITIES
• Continue to work on approved project- S.M.I.L.E both in subcommittee and
CRB Board meetings.
• Continue Peace Pole project with event planning and "inauguration" for
September 21, 2009
• Continue to look at potential projects especially as may be fitting with the
Calendar of Events.
• Continue to hear complaints/grievances on allegations of discrimination on the
grounds of race, religion, economic status, ethnicity, sexual orientation,
gender, age or handicap.
• Continue to invite guest speakers to educate CRB on issues that are relevant
to the work of this Board and its on oin ro'ects.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Debarment Committee
CHAIRPERSON: Daniel Davis
CITY LIAISON: Gus Lopez
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: Zero
ACTIVITY: Zero
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BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 2 OF 2
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
DESIGN REVIEW BOARD
MIKE STEFFENS
RANDY CESAR, Boards Administrator
DATE OF REPORT: January 2009 through June 2009
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA PRELIMINARY NO ACTION/
DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWT
Jan. 6 5 4 1
Feb. 3 3 1 2
Mar. 3 3 2 1
Apr. 7 6 5 1
May 5 7 4 3
Jun. 2 4 3 1
Totals 28 19 9
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
F:\PLAN\$ALL\CESAR\BI'ANNUAL2009.JANUARY-DUNE-TOTAL--HP&DRB ONLY.DOC
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Disability Access Committee (DAC)
CHAIRPERSON: David New
CITY LIAISON: John Toledo
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 6
ACTIVITY:
The Disability Access Committee (DAC) meets on a monthly basis. The Committee
reviews information, suggestions, and plans, as well as address complaints from the
general public. The DAC Committee assists in providing more conveniently
accessible facilities, public buildings, streets, sidewalks, and programs for
residents and visitors with disabilities in the City of Miami Beach. The Committee
discusses the prioritization of which improvements need to be made to respective
facilities such as building services, recreation, culture, parks, police and
code compliance.
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1) The DAC Committee is currently in the planning stages of a Disability Awareness
Day. This Awareness Day is scheduled for October 23, 2009. ASub-committee was
Formed in order to coordinate the different events that will take place on this day.
The Sub-Committee will meet every Friday until the day of the event.
2) The DAC Committee will continue holding regular monthly meetings as scheduled.
Page 3 of 3
MENTS:
1) Assisted the City in the implementation of Audible Pedestrian Signals.
2) Assisted the City with the information and installation of Mobi Mats on the beaches
for wheelchair-bound citizens and visitors.
3) Assisted the City in assessing existing businesses regarding ADA compliance.
4) Assisted and met with different city departments addressing citizen concerns.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Fine Arts Board
CHAIRPERSON: Carol Housen
CITY LIAISON: Gary Farmer
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 6
ACTIVITY:
Elected Carol Housen chair
Welcomed the reappointment of Robert Glick and two new members Judith Berson
and Jennifer Caplan
Assisted the Tourism and Cultural Development Department in presenting the 35tH
Annual Miami Beach Festival of the Arts on February 7-8, 2009
Reviewed the 09 Festival and made recommendations for improving the 2010 edition
Agreed to invite Paul Stanley to be the 2010 poster artist
Reviewed for certification the work of more than 100 street artist vendors
Page 2of 3
Continue planning process for the 2010 Festival and related events
Continue monthly certification sessions for street artist vendor applicants
Page 3 of 3
See "Activities" above
MEMORANDUM
T0: Hon. Matti H. Bower, Mayor
FROM: Babak Movahedi, Chair
Mayor's Gay Business Development Committee
RE: Bi-annual report
DATE: Augustl2, 2009
It is with great honor and privilege that I write to give the report of the activities of
Mayor's Gay Business Development Committee.
The Committee has continued to meet on a monthly schedule and has also met as
the Board of Directors of Gay Pride, Inc., anon-for profit Florida Company. In the
last six months, the Committee has continued its task of tackling a significant
agenda.
As you are aware, the Miami Beach Commission passed a unanimous resolution
confirming the legality of the Rainbow Flag to be flown in this city and the ceremony
of the first Rainbow Flag raising was a historical moment for the LGBT community
and was covered by the local print and news media. Commissioner Diaz sponsored
a resolution to fast track the permit requirement for raising the Rainbow Flag
during the month of Apri12009 for the celebration of Pride in Miami Beach. The
success of this fast track measure was the source of the Committee's
recommendation to the Commission that this fast track measure be adopted
permanently for raising of all flags in Miami Beach.
On April 18, 2009, the first Miami Beach Gay Pride celebration was held and to the
amazement of all, an estimated 20,000 people attended this event. This will be an
annual event in Miami Beach and its financial benefits for the City are enormous.
The Pride celebration was dedicated to the late A.C. Weinstein, the Mayor's former
Chief of Staff who was instrumental in crating the first Gay Pride celebration in
Miami Beach.
The Committee recommended to the Mayor to adopt a resolution to pass the
Military Readiness Enhancement Act and encouraged the Miami Beach Commission
to sign on as co-sponsors.
Commissioners Diaz and Libbin addressed the Committee and presented proposals
to strengthen the Miami Beach Domestic Partnership laws and the Committee
recommended that they be enacted expeditiously.
The Commission adopted a resolution creating the Mayor's Gay Business
Development Committee as a standing committee.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Health Advisory Committee
CHAIRPERSON: Kathryn Abate
CITY LIAISON: Cliff Leonard
NUMBER OF MEETINGS HELD SINCE January 2009: 0
The reduction in medical providers (closing of South Shore) and economic
conditions has resulted in a lack of interestlrefusal to participate by the
perpetual members. We have previously recommended that this Committee be
discontinued.
Page 2of 3
nv
None anticipated
Page 3 of 3
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
HEALTH FACILITIES AUTHORITY
NO MEETINGS / NO ACTIVITIES
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
NUMBER OF MEETINGS HELD SINCE JANUARY 1009:
ACTIVITY:
Page 2of 3
Page 3 of 3
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PAGE 1 OF 2
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
HISTORIC PRESERVATION BOARD
JEFF DONNELLY
CITY LIAISON: _ RANDY CESAR, Boards Administrator
DATE OF REPORT: January 2009 through June 2009
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 7
MEETING AGENDA PRELIM NO ACTION/
DATE TTEMS APPRnVF,i~ i~RNiRI~ T)iSC'T 1SSinN CnNTTNi 1Rn F.var s wTTF-nu a wN
Jan. 13 6 3 2 1
Feb. 10 8 4 1 2 1
Mar. 10 5 2 1 2
Apr. 14 11 8 3
May 12 12 5 5 1 1
Jun. 9 9 5 1 3
Jun. 29 special
HPB Meeting No Agenda 1
Totals: 51 27 1 8 13 3
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
FiPLAN\$ALL\CESAR\B I'ANNUAL2009.JANUARY-JUNE-TOTAL--HP&DItB ONLY_DOC
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Loan Review Committee
CHAIRPERSON: Dr. Barry Ragone
CITY LIAISON: Annette Ayala
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 0
ACTIVITY:
No Meetings/No activity
Page 2of 3
ACTIVITIES
Page 3 of 3
ACCOMPLISHMENTS:
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Miami Beach Marine Authority Board
CHAIRPERSON: Donald Blechman
CITY LIAISON: Jose Alberto
NUMBER OF MEETINGS HELD SINCE IANUARY 2009: 4
ACTIVITY:
The prime focus of the the Marine Authority Board has been on safety measures and concern
about the environment.
We are presently rewriting a resolution regarding personal flotation devices that was passed by
the City Commission previously but was defeated in Tallahassee. This resolution recommends
that Florida conform to the Federal Regulations regarding the flotation devices with regard to
child age requirements and vessel length.
The Marine Authority has discussed and recommended the Adopt-a-Beach program, wherein local
businesses and/or individuals would take over responsibility for the cleanliness of various
sections of the beach. Three months ago we recommended that this program be brought to the
Cit Commission for enactment, but nothin was ever done.
Signage on the beach is grossly inadequate and represents a safety hazard under the present
situation. Members of the Marine Authority inspected the signs at the beach and found that the
signs were not placed in positions where they could be readily seen, that multi-language
translations were inadequate, and that warnings for such hazards as rip-tides were also
inadequate. This was another item that we recommended be brought to the City Commission for
action, but it never reached the Commission.
We have had discussions and recommendations regarding water-related commercial activities on
Miami Beach, rejecting some for safety reasons or restrictions on areas of activity. We have
discussed usage of the Purdy Avenue boat ramp -the only public boat ramp in the city -
re ardin rivate and commercial usa e of the ram .
We have dealt with the proliferation of PWC's -personal watercraft - in Biscayne Bay. At present
there is no control over the number of these watercraft being used in the Bay, but eventually this
will become not just a nuisance, but a problem.
At present, we are discussing the new state regulations regarding anchoring. This subject has
been a focus of meetings for several years and thus far, no solution has been found to restrict
anchoring in the bay. We have suggested in past meetings that the City create a mooring area to
accommodate the vessels that visit Miami Beach every year, but nothing has ever been
accomplished to that end.
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FiITiIRF. ArTIVITiF.C
Continuing discussions regarding a mooring area, in the hope that this can really be
accom lished.
Im lementation of Ado t-a-Beach ro ram
Im roved safet si na e at all of the beaches
Changing the Florida regulations regarding personal safety devices to comply with the
national standards
Resolvin the issues at the Purd Avenue boat ram
Promotion of boating safety instruction sponsored by the City. At present, Florida leads
the nation in deadly boating accidents with 77 fatalities. Ninety percent of the fatalities
due to drowning were due to the victim not wearing a safety device. In view of the fact
that we have a very active Coast Guard Auxiliary in this area that already presents safety
classes, the City can use this resource for additional safety courses, both for adults and
minors.
Page 3 of 3
We have stressed safety concerns regarding all waterfront activities
We have denied approvals for commercial activities that would be a danger to the
community.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: MIAMI BEACH COMMISSION FOR WOMEN
CHAIRPERSON: Dona Zemo
CITY LIAISON: Ana Cecilia Velasco
NUMBER OF MEETINGS HELD SINCE JANUARY 2008: 6
Health Forum - in cooperation with Mt. Sinai
Founding organization and host of the Miami Women's Conference
Page 2of 3
Women's Conference and Expo
Women Worth Knowing -Awards
Health Forum
Domestic Violence Program
Leadership for Girls Program
Legislative Issues Tracking
Page 3 of 3
PL15NMtN I S:
Health Forum focused on Women's Issues with cooperation from Health
Professionals from Mt. Sinai, approximately 60-80 individuals were in attendance
Founded and Hosted the First Women's Conference featuring Mayor Matti Herrera
Bower and the participation of six other women Mayor's from MiamiDade County.
Commission meetings hosted speakers on topics of current affairs affecting women,
Commission members brought the experience and expertise to collaborate on the
various programs and efforts.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Cultural Arts Council
CHAIRPERSON: Ileana Bravo
CITY LIAISON: Gary Farmer
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 6
ACTIVITY:
Convened Nominating Committee, reviewed applications and recommended three
candidates for each of the two vacancies on the Board per By-laws
Re-elected Ileana Bravo, Chair, and Sol Genet, Vice-Chair
Completed annual cultural _ rc~ants process orientation, conflict of interest forms, and
primary/secondary reader assignments
Convened Facilities Task Force and reviewed costs and rental rates for Colony and
Byron Carlyle Theaters
Approved Community Benefit Fund Rent Waivers for Fillmore for Amigos for Kids
Blue Ribbon Child Abuse Awareness Event and International Ballet Festival of Miami
Read and scored 58 cultural grant applications requesting a total of $1 025 000.00 in
grant funds
Welcomed new members Eda Valero-Fiqueira and Zoila Datorre
Continued to promote Miami Beach cultural events through monthly press releases
and weekly e-blasts
Monitored erformance of contracted rantees
Monitored operations of Colony and Byron Carlyle Theaters
Page 2of 3
Make funding recommendations for FY 09/10 cultural grants
Review 08/09 cultural grants procedures and recommend improvements for 09/10
Convene grants panel meeting for joint CAC/VCA Cultural Tourism Grants
Present SLEEPLESS NIGHT 2009 on November 7
Page 3 of 3
L15FiMENTS:
See "Activities" above
BOARDS AND COMMITTEE BI-ANUAL REPORT FORM
BOARD OR COMMITTEE NAME:
CHAIRPERSON:
CITY LIAISON:
DATE OF REPORT:
_ PLANNING BOARD
_ Jonathan Fryd
_ MERCY LAMAZARES, AICP
- January 2009 through June 2009
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 7
Meeting
Date Agenda
Items Approved Denied Continued Discussion Workshops
Jan 27 13 10 2 1
Feb 24 11 5 3 3
Feb 26 1
Mar 24 13 6 5 2
April 1 1 1
Apr 21 11 2 7 2
May 26 13 5 1 W 5 2
Jun 23 14 7 1 W 6 0
Total 76 36 2 W 28 10 1
Note: Some totals may not match due to some items being removed from the Agenda at the last minute.
F:\PLAN\$PLB\FORMS\Boards and Committee Bi-annual report - PB jan jun'09.doc
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM
BOARD OR COMMITTEE NAME: Police -Citizens Relations Committee
CHAIRPERSON: Carl Zablotny
CITY LIAISON: Chief Carlos Noriega
NUMBER OF MEETINGS HELD SINCE January 2009: 6
AG
Minutes of January 20, 2009
Members present:
Carl Zablotny
Regina Suarez
Beverly Aberbach
Glenda Krongold
Nelson Gonzalez
It should be noted that the Public Safety Communications Unit had to be relocated from the 4th
floor to its temporary location on April 1, 2008 in the second floor Training Unit due to numerous
employee complaints of the air quality within the PSCU.
The completely renovated PSCU reopened on the 4th floor in it's original location on December
15th, 2008. It is now a state of the art facility with new carpet, ceiling tiles, furniture, equipment
and new paint for nineteen call taking /dispatch positions and two supervisor positions. The
renovation project has also added a specially designed training facility for existing and new
employees. The 911 Records Custodian's Office was also renovated with brand new video
surveillance equipment.
In addition, a state of the art New World ComputerAided Dispatch system for Police and Fire has
been added as well as the computer based Pro Q and A software, which enables call takers to
triage medical calls for service to ensure that the proper Fire and Rescue units are dispatched.
A modern media wall has also been added to the PSCU. This innovation will provide PSCU
personnel with up to date information on police and fire calls for service, vehicle location of field
units within the City, weather alerts, breaking news, as well as a LED scrolling message board for
"LIVE" events taking place in the City.
Minutes of February 17, 2009
Members present:
Nelson Gonzalez
Dina Dissen
Rosalie Pincus
Antonio Hernandez Jr
Dov Konetz
Beverly Aberbach
Regina Suarez
Carl Zablotny
Glenda Krongold Daniel Aronson
Jared Plitt Faye Goldin (forgot to sign in)
Presentation from Records Manager John Babcock and Capt. Richard Weissman:
The Records Section provides a variety of services to both the Police Department and the general
public, as well as outside agencies such as the State Attorney, FBI and other state and municipal
police departments. These services include handling all requests for copies of reports and other
police documents as well as responding to subpoenas for information. The Records Section
receives, codes, enters and files over 75,000 documents each year. The Records Section
recently installed a new automated Records Management System.
The section classifies all criminal offense reports and maintains statistical compilations regarding
the numbers and types of crimes reported to the Department. This information is utilized
internally to provide an ongoing picture of criminal activity within the city. Additionally, this
statistical information is forwarded to the Florida Department of Law Enforcement (FDLE) where it
becomes part of the national Uniform Crime Report.
The Alarms Office of the Records Section is responsible for administering the City's False Alarm
Ordinance. Alarm registrations and false alarm penalty payments are processed by personnel
assigned to this office. The False Alarm Ordinance regulates all burglar alarms within the City. If
you have a burglar alarm in your home you must comply with this ordinance. The City of Miami
Beach Alarms Ordinance specifies that you get three free false alarms per fiscal year October 1st
-September 30th. The fine for the fourth false alarm is $50.00. The fine for subsequent false
alarms is $100.00 each. You can get a copy of the City alarm ordinance from the Alarms Office.
Notify the Alarms Office in writing of the effective date of the change and any details pertaining to
the move in order to maintain correct file information. False alarms will remain the responsibility
of the location's last known owner/operator.
Reports
You can file a police report via telephone on the below list of crimes only:
• Grand and Petty Theft
• Harassing Telephone Calls
• Threats
• Criminal Mischief (except graffiti)
• Supplemental Reports
You can pick up a copy of your report at the Police Department: Tuesday through Friday
between the hours of 8:00 am and 3:00 pm. OR Fill out a letter requesting a copy of the
report with case number and send it with aself-addressed stamped envelope to: Miami
Beach Police Department, Records Unit, 1100 Washington Ave.
Miami Beach, FL 33139
Finger Printing Service - As a public service, the Records Section provides a fingerprinting
service for non-criminal purposes such as employment, and handgun permit applications.
Every Tuesday, Wednesday, Thursday & Friday between 8:00 am and 2:30 pm the public can
be fingerprinted in the Records Section on the first floor of the Police Department. We do not
perform fingerprinting forimmigration or alcohol licenses. You must bring your own fingerprint
card, we will not supply one. The fee is $10.00 per card. You must bring a valid photo ID,
which contains your legal name and date-of-birth. Appointments are generally not needed,
however you can make an appointment by calling 305-673-7990.
Minutes of March 17, 2009
Members present: Glenda Krongold Antonio Hernandez
Nelson Gonzalez Beverly Aberbach
Dina Dissen Daniel Aronson
Hope Fuller Carl Zablotny
Jared Plitt Faye Goldin (forgot to sign in)
Presentation regarding the Property and Evidence Unit by Capt. Rick Gullage:
Property and Evidence Unit:
This Unit which is commanded by a Captain, oversees the retention and destruction of all
property and evidence entered into the Police Department confines. In addition, the Unit oversees
and is responsible for all issues related to the police building upkeep and maintenance as well as
the Police Department's motor vehicle fleet.
Property and Evidence -Main Function is evidence processing, intake, storage, and disposal.
Intake -Officers routinely have to document the retrieval of property from individuals they come
into contact with for a variety of reasons: impounding for evidence, found property, abandoned
property, safekeeping property, and prisoner property.
Storage -Every item impounded is stored in the Property and Evidence Unit. The classification
determines the length of time the specific items are retained. Evidence from life felony cases may
be retained indefinitely. New procedures for DNA may change some of our storage procedures.
Disposal -Major challenge due to the limited available space. MBPD is attempting to address
this issue using a few different methods: holding officers more accountable and encouraging
research into cases where the evidence may not be needed, online auction through the internet-
PropertyRoom.com, received bids to increase current available space, and research alternative
facilities.
Police Window -This is one of the busiest places in the Department and is open 24/7. This is
where equipment is checked in and out (including shotguns, radios, flash-lights, vehicles, bikes,
ATVs, boats, uniforms), evidence is entered and retrieved for court or release.
Public Window -Access to recover personal, legally released evidentiary items, safe keeping,
recovered property etc. is provided through this area. Criminal history checks, Court Orders, and
verifiable identification are done through this window.
Tows -The monitoring and documentation of vehicles which come into possession of the Police
Department through enforcement actions. Two private agencies are contracted by the City to tow
vehicles for the following reasons: arrests, accidents, abandoned, and investigations.
Quartermaster -This is the area responsible for equipping the Department's officers and
civilians. This includes all assigned uniforms, guns, ammunition and special equipment as
required by assignment, and hurricane supplies.
Fleet -PEU is also tasked with the management of the Police Department's vehicles. This
includes the purchase, maintenance, and monitoring of each and every vehicle assigned to the
Police Department. PEU is also responsible for routine, preventative and emergency equipment.
The City's Fleet Management division works in conjunction with this unit to ensure safe and
operable vehicles.
Building Maintenance -Ensure the exterior and interior of the building is kept clean, neat, and
orderly. Coordinate the responsibilities and monitor thejanitorial crew to ensure they are cleaning
and maintaining all areas of the building. Routinely check the painted surfaces both inside and
outside of the building to keep the most professional appearance. All of the above are done by
working with the City's Property Management Division.
Mail -The delivery of the Department's U.S. Mail and interoffice mail is done by the PEU Postal
Clerk. This includes mail delivery throughout the City's administrative offices.
Minutes of April 21, 2009
Members present: Dina Dissen Faye Goldin
Glenda Krongold Nelson Gonzalez
Antonio Hernandez Regina Suarez
Rosalie Pincus Jared Plitt
Dov Konetz
Presentation regarding the Internal Affairs Unit by Capt. James Hyde:
Internal Affairs Unit:
Internal Affairs Unit operates under the Office of the Chief and responds to complaints against
employees of the Department. Currently a Captain, five Sergeants and aClerk/Typist are
assigned to this unit. Additionally, the Internal Affairs Unit investigate all police involved shootings,
reviews control of persons reports and maintains an early warning system to track complaints
against employees. This Unit is also called upon to assist in investigations involving employees of
other city departments.
Complaint Procedure
The first step in filing a complaint against an officer or other Department employee is to contact
the Internal Affairs Unit, a Police Department Supervisor or the City Manager's Office. An Internal
Affairs investigator or Police Department supervisor will meet with the complainant to discuss the
complaint.
Upon receipt of a complaint, a determination will be made to either assign the complaint to
Internal Affairs Unit or the employee's commander for investigation. The complainant will be
contacted as soon as possible and asked to give a statement. This process will be conducted in a
non-intimidating private setting. All witnesses and the subject employee(s) will be interviewed as
part of the investigation. When the investigation is completed, the complainant will be notified by
mail of the outcome.
2008 STATISTICAL INFORMATION REGARDING COMPLAINTS AND
INVESTIGATIONS FOR THE MBPD
General Investigations
There were 8 General Investigation complaints filed in 2008. All cases have been completed
and closed.
Shift Level Investigations
There were 34 Shift Level Investigation complaints filed in 2008. 33 of the 34 cases have been
completed and closed. Case dispositions are calculated on closed cases only.
Closed 16
Unsubstantiated 11
Unfounded 4
Exonerated 1
Substantiated 1
Active 1
Total 34
Internal Affairs Investigations*
There were 50 Internal Affairs Investigation complaints filed in 2008. 31 of the 50 cases have
been completed and closed. Case dispositions are calculated on closed cases only.
Unsubstantiated 29
Reclassified 10
Exonerated 11
Closed 7
Substantiated 7
Unfounded 3
Withdrawal 5
Rescinded 1
Active 19
Total Dispositions 92
*Please note, for IA cases, there may be several dispositions per investigation due
to multiple officers involved or multiple listed allegations.
Minutes of May 19, 2009
Members present: Aron Rabin Nelson Gonzalez
Glenda Krongold Dina Dissen
Antonio Hernandez Jared Plitt
Beverly Aberbach Daniel Aronson
Hope Fuller
Presentation regarding the City of Miami Beach's / MBPD's Memorial Day Weekend Plan:
The City of Miami Beach's Major Events Plan included submitting a request for in-kind services
assistance to Miami-Dade County to provide enhanced public safety resources, beach
maintenance and the participation of members of the County's Goodwill Ambassador Team, to
assist the City of Miami Beach throughout the Memorial Day holiday weekend. This is
supplemented by mutual aid from Miami-Dade County Police Department, FHP, Miami PD, Coral
Gables PD, FDLE, ATF, Hialeah PD, Surfside, and Miami-Dade Department of Corrections. As in
previous years, the Police Department will be cancelling off-duty assignments and deploying
officers on an alpha/bravo shift assignment.
The trans ortation Ian does not call for the closure of Ocean Drive, but is tanned for in the
event crowd control issues arise. The Police Department will implement a transportation plan
between Ocean Drive, Collins and Washington Avenue from 6th Street to 16th Street from 7:00
p.m. until 7:00 a.m. daily, beginning Friday May 22 through Monday morning, May 25th. The plan
will be similarto previous years, with the exception of allowing east/westvehiculartraffic on some
cross streets between Ocean and Washington. The plan includes the closure of some 100 and
200 blocks between 6th Street to 15th Street throughout the weekend. Washington Avenue and
Collins Avenue will remain open with two-way traffic. If population expectations surpass or do not
materialize, the transportation plan will be altered accordingly to ensure public safety.
The City will once again implement a plan similar to last year to address pedestrian overflow
along Collins Avenue, especially on certain blocks where pedestrian flow often exceeds sidewalk
capacity. Sidewalks along Collins Avenue will be expanded into the parking lane using French
barricades to accommodate the large pedestrian crowds from 7th Street to Espanola Way.
French barricades will also be utilized along the curb on the east side parking lanes on the
sidewalks and prevent overflow into the street.
In addition to the Goodwill Ambassador Program, the City is expanding their efforts to
disseminate information to the public. These efforts include signage, flyers and radio outreach
providing information on current City, State and Federal codes.
Minutes of June 16, 2009
Members present:
Dov Konetz
Rosalie Pincus
Beverly Aberbach
Nelson Gonzalez
Jared Plitt
Tony Hernandez
Hope Fuller
Regina Suarez
Dina Dissen
Daniel Aronson
Faye Goldin
Presentation regarding the City of Miami Beach's Hurricane Plan included the following topics:
PURPOSE, SCOPE, POLICY
GOALS
HAZARD ANALYSIS
TIMETABLE FOR LAW ENFORCEMENT RESPONSE
EMPLOYEE DESIGNATIONS
STAFFING (HURRICANE WATCH/WARNING)
ATTENDANCE/OVERTIME PROCEDURES
LANDFALL PERSONNEL RESPONSIBILITIES
RECOVERY/RECALL PROCEDURES
COMMAND AND CONTROL
PUBLIC SAFETY COMMUNICATIONS UNIT
Following the discussion of the hurricane plan, the MBPD's response to the extraordinary rain
event on June 6, 2009 was reviewed. The following is an excerpt from the City Manager's Letter
to the City Commission regarding this event.
As a result of torrential rain and wind at 4:16 pm on June 5, 2009, an initial incident included a
large palm tree falling on top of a vehicle, which was headed eastbound on the McArthur
Causeway and trapping the driver. _ MBPD patrol officers responded to the scene as well as
rescue personnel from the Miami Beach Fire Department (MBPD). While in a driving rain and
significant winds, both Fire Rescue personnel and MBPD officers treated the driver for injuries
and assisted in extricating him. The driver was eventually transported to Mt. Sinai hospital.
This intervention slowed or stopped east bound traffic on the McArthur Causeway and slowed
westbound traffic as well. In addition, more MBPD and MBPD units began responding to assist
with the rescue effort and direct traffic. As a result of the flooding coupled with the emergency
units on the scene, eastbound traffic on the McArthur Causeway moved very slowly. Further
impeding eastbound traffic were several vehicles broken down in the intersection of 5`h Street and
Alton Road due to the pooling of water nearly two feet high. During the response to this traffic
crash, the Venetian Causeway became impassable due to widespread flooding causing vehicles
to stall and further exacerbating access to and from Miami Beach. At that point, assistance from
Florida Highway Patrol was requested to intermittently block off the eastbound exit of 1395 from
195 to ease the traffic congestion.
To further alleviate the grid lock, MBPD officers rerouted eastbound traffic westbound on
McArthur Causeway at the intersection of Fountain Street and (Star Island) and the McArthur
Causeway. Available plainclothes officers working a proactive crime detail were diverted and
deployed in pick up trucks to flooded areas to assist with traffic control and public safety efforts.
Police officers driving pickup trucks were picking up stranded motorists and pedestrians and
taking them to higher ground and shelter.
As the rainfall grew more intense, flooding in the major thoroughfares of Alton Road, West
Avenue and other surface streets began to increase causing more vehicles to stall and in some
instances, float parked and occupied vehicles. This resulted in roadways being blocked causing
further delays in the MBPD response efforts. To contend with this situation, MBPD supervisory
staff coordinated with counterparts from the City's Fleet Management Division and other City
Departments to obtain specialty vehicles to tow vehicles and effectively traverse roadways where
standing water was at extreme levels. To further support these mitigation efforts, MBPD
command personnel requested water pumps from the Public Works Department to be placed at
key intersections to alleviate the some of flooding.
Despite massive flooding, strong winds, intense lightning and rain, police officers stopped for
stranded motorists providing assistance where ever they could. In many cases, officers were in
knee deep water physically pushing vehicles off to the side of the road to a safer place.
Understanding the severe nature of these exigent circumstances, all available sworn personnel
were deployed to the affected areas to assist with traffic control, public safety efforts and calls for
service. In further support of this deployment, police officers were held over on their shifts until
the flood waters subsided to a safe level.
In an effort to further mitigate the situation, members of the MBPD supervisory staff contacted all
the local electronic media outlets to advise motorists to stay out of the affected areas. Although
the media began broadcasting the problems associated with the inclement weather on Miami
Beach and surrounding communities, traffic continued to proceed east towards the City of Miami
Beach.
From 3pm to 7pm, during the storm's peak hours, 599 calls for service were received by the
Public Safety Communications Unit (PSCU) (nearly three times the normal volume for a Friday
night during the same time frame). This increase resulted in a call volume so great, that the
excess calls had to be routed to the Miami Dade Police Department's Communications Bureau for
dispatch. During this time frame, there were many legitimate calls for service, including reports of
structural failures, people stuck in elevators and others which further tied up police resources.
However, many of the incoming calls to the Public Safety Communication Unit were inquiries from
drivers on cellular telephones stuck in traffic; inconvenienced, asking when the roads would be
clear causing many of the police telephone lines to be unnecessarily tied up.
There will be an after-action critique of this unique critical incident in the very near future to
identify what mitigation efforts worked, as well as, the lessons learned to enhance our response
with future major inclement weather events.
POLICE/CITIZENS RELATIONS COMMITTEE 2009 CALENDAR
January 20, 2009 May 19, 2009 September 15, 2009
February 17, 2009 June 16, 2009 October 20, 2009
March 17, 2009 July 21, 2009 November 17, 2009
April 21, 2009 August 18, 2009 December 15, 2009
All of the above meetings will be held in the Community Room of the Miami Beach Police
Department at 6:00 p.m.
ACCOMPLISHMENTS:
• The Police/Citizen's Relations Committee provides the means fora better
understanding of the policies and procedures of the Miami Beach Police Department.
• The Police/Citizen's Relations Committee affords the Miami Beach Police
Department the opportunity to communicate to the community information regarding
current events, changes in the Police Department, and allows for community
concerns to be brought to the attention of the Chief of Police.
BOARDS AND COMMITTEE Bi-ANNUAL REPORT FORM -PAGE 1 OF 3
Supported state initiatives to aid filmmaking in Miami Beach through incentives.
Supported City of Miami's decision to renew lease of Expo Center to allow#BURN
NOTICE to remain in the community.
Started redesign of Neighborhood Notification Farm for more user-friendly and
informative purposes.
Began cooperative initiatives with the GMCVB and MBCC {In Card)
Further education to residents) businesses about value of production industry.
Business friendly recommendations to aid industry during economic hardships.
Further education of commissioners towards value of production industry.
Further education to residents/ businesses about value of production industry.
Page 2of 3
F
Finalize natifiicatian farm and signature survey.
Work with MBCC towards providing discounts to industry vendors and new industry/
hospitality In Card.
Get City mare invested in State incentive legislative needs.
`.
Page 3 of 3
ACCOMPLISHMENTS:
Finalized mock up of Notification form for use in residential areas.
Drafted letter of support for City of Miami's continuation of Burn Notice lease at Expo
Center.
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Safety Committee
CHAIRPERSON: M Korus
CITY LIAISON: Cliff Leonard
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 3
Review of hazard notifications, steps taken to correct and identification of potential
hazards.
Page 2of 3
Continue identification and reporting of hazards. Use of email for ongoing concerns
adopted by committee.
Page 3 of 3
Identification and notice of numerous hazards resulting in repairs and possible
reduction to public injury.
Page 1 of 2
Martinez, Maria
From: Cesar, Randy
Sent: Monday, June 29, 2009 4:08 PM
To: Martinez, Maria
Cc: Mooney, Thomas; Belush, Michael
Subject: RE: Board and Committees Bi-Annual reports due July 1, 2009
Attachments: BI'ANNUAL2009.January-June~TOTAL--HP&DRB only.doc
Maria,
Attached please find the bi-annual report for both Design Review Board and Historic Preservation Board. There
is no report for the Single Family Residential Review Panel because it has not convened in 2009. Thanks.
Randy
!_"~~
Ivl IA~vI l lE~IEA~~
Randy Cesar, Office Associate IV/Boords Administrator
PLANNING DEPARTMENT
170D Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7000 x6586 /Fax: 305-673-7559 / www._miamibeachflgoy
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Mooney, Thomas
Sent: Thursday, June 18, 2009 12:08 PM
To: Cesar, Randy
Subject: Fw: Board and Committees Bi-Annual reports due July 1, 2009
See below.
From: Martinez, Maria
To: Parekh, Anna; Leyva, Dennis; Botero, Lisa; Oldenburg, John; Carreno, Charles; Rosenfeld, Leslie; Cruz, Jose;
Usaga, Ingrid; Rovirosa, Mercedes; Hawayek, Barbara; Velazquez, Jianina; Lopez, Gus; Mooney, Thomas; Toledo,
John; Farmer, Gary; Wakefield, Rebecca; Smith, Kevin; Leonard, Clifton; Walker, Patricia; Pinder, Odessa;
Rodriguez, Nannette; Ayala, Annette; Alberto, Jose; Velasco, Ana Cecilia; Aller, Michael; Inguanzo, Ramiro;
Lamazares, Mercedes; Reeder, Tricia; Noriega, Carlos; Middaugh, Bob; Parcher, Robert; Frances, Saul; Roque,
Grisette; Vargas, Ellen
Cc: Prieto, Silvia; Hernandez, Kerry
Sent: Thu Jun 18 12:04:20 2009
Subject: Board and Committees Bi-Annual reports due July 1, 2009
It is time to submit the first Bi-Annual report for 2009 This report covers the activities from
January 2009 thru June 2009. Please send it by July 1, 2009.
06/29/2009
Page 2 of 2
Pursuant to City Code 2-22(13), the chairperson or his designee shall biannually
submit a completed written report -Sec: 2-22 General Requirements
13) The chairperson or his designee shall biannually submit a
completed written report form, supplied by the city
administration, to the city commission and city manager.
Additionally, the chairperson or his designee shall
annually present an oral report to the commission and
city manager. The contents of both the report form and
the oral report shall be approved by the submitting
agency, board or committee prior to the presentations.
We do this twice a year, in January and in July.
If your committee has not met, please complete the form and report
"No Meetings/No activity."
Thank you for your cooperation,
Maria
iVIIAMI ~ ~
Maria E. Martinez, Assistant City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7000 ext. 6250 / Fax: 305-673-7254 / www.m. amibeachfl.goy
We are committed to providing excellent public service and safety to a!I who live, work and play in our vibrant, tropical, historic community.
06/29/2009
BOARDS AND COMMITTEE BI-ANNUAL REPORT
Sustainability Committee
CHAIRPERSON: Commissioner Saul Gross
CITY LIAISON: Robert Middaugh, ACM
NUMBER OF MEETINGS HELD SINCE JANUARY 1009: 5
ACTIVITY:
To identify and promote policies and practices within the City of Miami Beach aimed at achieving a sustainable
environment as well as minimizing negative impacts and maximizing benefits to the environment.
FUTURE ACTIVITIES
• Encourage Commission to adopt the following recommended changes to parking program to
encourage sustainable vehicles: install two charging stations for electric vehicles; relocate some of
the unused parking spaces dedicated to ILEV vehicles from 42"d Street to Lincoln Road (after garage
opens behind City Hall) and inclose proximity to LEED certified projects; add electric cars to the list of
vehicles that can purchase $100 citywide parking permit; when ILEV vehicles register with the City,
streamline paperwork to automatically grant them a residential parking decal for the neighborhood in
which they live.
• Encourage Commission to adopt an ordinance allowing an electric car dealer to locate on 5th Street.
• Encourage Commission to adopt a shared car program and shared bike rental program.
• Get recycling containers installed in public rights of way and fine tune the locations
• Continue working with Ameresco to refine their energy saving recommendations for City facilities.
• Work with businesses and apartment building owners to show them that increasing recycling saves
them money because it allows them to reduce the frequency of more costly trash pick ups.
• Continue working with Recycle Bank to implement program of rewards for residents who recycle.
• Create easily accessible sustainability section on City's web site.
• Work with City departments to require that for City properties, vendors use green products, including
for cleaning, painting and landscaping.
• Continue to discuss mandating that new light fixtures be of cut off type to minimize negative
environmental impact of lighting glare
• Continue to educate the public about green resources, programs and initiatives
ACCOMPLISHMENTS:
• Worked with Miami Dade County to structure the single stream recycling program for single family
homes. Program has been implemented and recyclables collected have tripled.
• Negotiated with commercial waste hauler franchisees, prior to franchise renewal, and obtained their
agreement to: provide 100 recycling containers at no cost to the City; pickup recycling in public rights
of way at no cost to the City; and reduce the number of trash pick ups commensurately with the
increase in the number of recycling pickups, allowing apartment buildings to save money.
• In March 2009, held a free seminar on the Florida Green Lodging Hotel Program at the Miami Beach
Convention Center which was attended by approximately 275 guests.
• In April 2009 held the Earth Day Art show in City Hall.
• In April 2009, introduced Tap project to local restaurants, encouraging patrons to donate $1 or more
for the tap water they usually enjoy for free, thereby supporting UNICEF efforts to bring clean and
accessible water to millions of children all over the world.
• Proclaimed April as water conservation month per South Florida Water Management District
Comprehensive Water Conservation Program
• In May 2009, Commission adopted voluntary Green (LEED) Building ordinance with incentives.
• In June 2009, participated in the MiaGreen Expo and Conference, staffed booth and provided
information and contacts to visitors.
Page 1 of 3
Martinez, Maria
From: Swanson, Anne
Sent: Friday, July 17, 2009 12:25 PM
To: Martinez, Maria
Subject: FW: The Bi-Annual Report is past due. Please submit. Thanks,
Hi Maria,
The TRAC committee is going to submit a final report in a couple of months, so we will not be submitting a
biannual report. The committee will probably only meet three or four more times, just to work on the report.
Anne
From: Williams, Allison
Sent: Wednesday, July 15, 2009 11:59 AM
To: Swanson, Anne
Cc: Martinez, Maria
Subject: FW: The Bi-Annual Report is past due. Please submit. Thanks,
Hi Anne,
I hope that all is well, Based on the information below, we need to file the bi-annual report for TRAC. Can you
please help with that?
Many thanks.
MIAMI ~~~
Allison R. Williams, Chief Accountant
FINANCE DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305.673.7000 x 6608 /Fax: 786-394-4272
ww.w....,.m.i.a...m..b..e.a.c...hfl..,.g .o...v..
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Walker, Patricia
Sent: Wednesday, July 15, 2009 11:52 AM
To: Williams, Allison
Subject: Fw: The Bi-Annual Report is past due. Please submit. Thanks,
Can you please see about the TRAC report. Thanks
MIAMIBEACH
Trish Walker
Chief Financial Officer
1700 Convention Center Drive,
Miami Beach, FL 33139
Office 305.673.7466
Fax 786-394-4461
Cell 305.333.4300
08/11/2009
Page 2 of 3
www. miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant,
tropical, historic community.
From: Martinez, Maria
To: Parekh, Anna; Oldenburg, John; Usaga, Ingrid; Rovirosa, Mercedes; Toledo, John; Wakefield, Rebecca;
Smith, Kevin; Aller, Michael; Inguanzo, Ramiro; Winick, Graham; Walker, Patricia; Cruz, Jose; 'Hernandez, Judy'
Cc: Prieto, Silvia
Sent: Tue Jul 14 14:25:37 2009
Subject: The Bi-Annual Report is past due. Please submit. Thanks,
Pursuant to City Code 2-22(13), the chairperson or his designee shall biannually
submit a completed written report -Sec: 2-22 General Requirements
13) The chairperson or his designee shall biannually submit a
completed written report form, supplied by the city
administration, to the city commission and city manager.
Additionally, the chairperson or his designee shall
annually present an oral report to the commission and
city manager. The contents of both the report form and
the oral report shall be approved by the submitting
agency, board or committee prior to the presentations.
We do this twice a year, in January and in July.
If your committee has not met, please complete the form and report
"No Meetings/No activity."
We are missing the report for the following committees:
Affordable Housing Advisory Committee
Beautification Committee
Budget Advisory Committee
Committee on the Homeless
Community Development Advisory Committee
Disability Access Committee
Fine Arts Board
Gay Business Development Ad Hoc Committee
Golf Advisory Committee
Hispanic Affairs Committee
Miami Beach Sister Cities Program
Parks and Recreational Facilities Board
Personnel Board
Production Industry Council
Public Safety Advisory Committee
Transparency Reliability and Accountability Committee
Thank you for your cooperation,
Maria
MIAMII~EAC
Maria E. Martinez, Assistant City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7000 ext. 6250 / Fax: 305-673-7254 / wwvr.mamibeachfl.gov
We are committed to providing excellent public service and safety to a!1 who live, work and play in our vibrant, tropical, historic community.
08/11/2009
BOARD AND COMMITTEE BI-ANNUAL REPORT FORM
JANUARY THROUGH JUNE 2009
BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING
CHAIRPERSON: MARK WEITHORN
CITY LIAISON: SAUL FRANCES
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: SIX b
ACTIVITY:
Januar y 5, 2009•
•
• Self Service
Bicycle Rental Program Update
• Sub-Committee Update -Ref: Mid/North Beach Local Route
• Weight Limit on Venetian Causeway
• Status Report Items:
1 . Parking Status Report -October 2008
February 2, 2009•
• Election of TPC Chair
• Shared Car Concept Update
• Status Report Items:
1 . Parking Status Report -November 2008
March 2, 2009:
• Miami-Dade Transit (MDT)
• Sustainability Committee Discussion on Green Initiatives
• Public Works Issues:
- Intersection of 67'h ST & Harding/Indian Creek
- Signage/Speed Bumps on Park View Island
- Signage on Lincoln Road (skateboards)
- Placement of Speed Bumps within Bike Lanes
• Status Report Items:
1. Parking Status Report -December 2008
April 6, 2009:
• Updates:
- South Beach Local to Belle Isle
- Park View Island Issues
- 6Th ST & Harding/Indian Creeks Issues
- Green Initiatives (bus fares/gas stations)
• Florida Department of Transportation (FOOT) Update on Slated Miami Beach Project/Timelines
• Status Report Items:
1 . Parkin Status Re ort -,January 2009
May 4 , 2009:
• BayLink Discussion
• Skateboarding Signage on Lincoln Road -Status Report
• Discussion on Surtax Letter to Mayor & Commission
• Closing of Venetian Causeway Isle Bridge
• Status Report Items:
1 . Parking Status Report -February 2009
June 1, 2009•
• Miami-Dade County (MDC) & Marlin Engineering to discuss:
- Synchronization of Traffic Lights
- 63~d ST Collins 8~ Indian Creek (design flaws)
• Florida Department of Transportation (FDOT) to discuss pending issues
• Shared Bicycle Program Update
• Discussion on Meter Rates throughout Miami Beach
• Mid-Beach Traffic Change
• Status Report Items:
1 . Parking Status Report -March 2009
January 5, 2009•
Self Service Bicycle Rental Program:
• Motions Passed:
- Committee in favor of Bicycle Rental Program so long as City prohibits riding bicycles on
sidewalks 24/7 on Lincoln Road/Ocean Drive/Collins Ave/Washington Ave, to limit
interference with pedestrians and business owners
- Vendor should pay for market study showing demand by our residents and visitors for
P rog ra m
- Any company chosen to operate Program, shall have significant money at risk;
Committee does not support idea of City spending $1.5 million to implement Program
- Final determination of kiosk locations to be done by City
- Any future shortfalls of Program shall not be imposed on City, but on vendor
- Cost of insurance shall be built into rental cost to protect for theft/damage
February 2, 2009•
Election of TPC Chair:
• Mark Weithorn elected Chair of Committee
March 2, 2009•
Sustainability Committee Discussion on Green Initiatives:
• Motions Passed:
- All City Departments should review how they use transportation in carrying out daily
responsibilities and pursue methods which use less gasoline such as bicycles/scooters/electric
vehicles/hybrids, etc.
- City should mandate no idling of vehicles when not in use
- In instances (where practicable) such as Code Enforcement, Meter Readers, Parking Enforcement,
Fire Inspection, City should require employees to park at set location and walk within reasonable
radius of area
- When possible, replace gasoline powered vehicles with green alternative vehicles
2
May 4, 2009:
BayLink Discussion
• Motion Passed•
- BayLink to be•addressed in the future
Discussion on Surtax Letter to Mayor & Commission
• Motion Passed•
- Surtax Letter approved for submittal to the Mayor & Commission
Green Initiatives
• Motion Passed:
- Going forward, when City buys vehicles, they not be restricted to run only on petroleum
FUTURE ACTIVITIES:
• U date: 5rh & Alton Parkin Gara a Joint Venture Pro'ect
• U date: Multi Pur ose Parkin Facili (MPPF)
• Ex ansion of Pa -on-Foot Stations in Gara es
• Ex ansion of Multi-S ace Meters
**Please see page 4-5 for Public Works Future Activities**
PUBLIC WORKS -TRANSPORTATION DIVISION PROJECTS -June 2009
Transportation and Parking Committee Bi-annual Report
Projects Status Completion
Timeframe
Rehabilitation to Sunset Drive Bridges 1 and 2 and Henedon October 2010
Avenue Bridge estimated to begin in October 2009.
American Recovery and Roadway improvements to Indian Creek Drive from Abbott
Reinvestment Act Transportation Avenue to 71St Street and to Dickens Avenue from 71St Street
Projects to 87th Terrace are estimated to begin in October 2009.
Improvements include milling and resurfacing, pavement
markings and striping. Bike lanes will also be striped on these
roadwa s, where feasible.
City staff and the consultant are developing the Transportation November
Element for the City of Miami Beach Comprehensive Plan. 2009
Public workshops were held in October 2009 and in February
Transportation Element 2009. The project was presented to the Land Use Committee
on April 6, 2009 and will be presented again on July 27, 2009.
Another special public meeting with the City Commission will
be scheduled in Se tember 2009.
BODR approved by City Commission in September 2007. The September
16T" Street Operational City anticipates seeking City Commission approval forthe Phase 2012
Improvement/Enhancement II design and engineering contract with the consultant at the
Project -Phase II September 2009 Commission Meeting. Expected design phase
to start b Aril 2010.
Feasibility study completed, public workshop held, and Ongoing
presentation made to the Finance and Citywide Projects
West Avenue Bridge Committee on July 10, 2008. City staff is conducting the
environmental permitting phase and pursuing the possibility of
an easement ac uisition.
City of Miami Beach Traffic Calming Manual completed. The Ongoing
manual will be finalized after the traffic calming pilot program is
completed. The manual was presented at the May 18, 2009
Traffic Calming Manual Neighborhoods/Community Affairs Committee. City staff
received direction to proceed with executing an agreement
with Miami-Dade County (the County) to be able to authorize
the Cit to im lement a cit ide Traffic Calmin Pro ram.
Traffic Calming Pilot Program & Traffic calming speed cushions installed in Middle Beach on Ongoing
Miscellaneous Traffic Calming Lower North Bay Road, Prairie Avenue and 34 Street. Once
Projects pilot study is completed, final adoption of the manual by City
Commission will be ac uired.
Coastal Communities Transportation Master Plan (CCTMP)
Phase I Intersection Study was completed and a public Ongoing
Dickens/ 71St Intersection workshop was held on October 15, 2008. City staff is conducting
Improvements Phase II with the consultant, which is anticipated to be
com leted in Se tember 2009.
Indian Creek Operational FDOT is programming improvements in the Transportation 2010
Improvements (63rd St. - 75th Improvement Program (TIP) for 2010.
St. )
Collins Avenue, 63rd - 72nd Flexible Parking Lane Pilot Study is in progress. City staff is Ongoing
Operational and Landscaping waiting for final approval from FDOT.
Improvements
The Parking Department is conducting contract negotiations with Ongoing
Shared Car Program the consultant.
Coastal Communities Transit Studv (CCTSI
Miami-Dade Transit (MDT) has been using the Ongoing
recommendations in the CCTS to make decisions on the
consolidation of bus routes and other changes as part of their
North Beach Local efforts to reduce transit service due to funding shortfalls.
Local circulator route for the North Shore Neighborhoods, similar
to the South Beach Local. Implementation is estimated to occur
in November 2009.
On June 14, 2009 the SBL bus route will be extended to include Ongoing
South Beach Local (SBL) service to Collins Park and Belle Isle. In addition, MDT is
consolidating SBL bus stops along West Avenue as requested
b the TPC to increase the o erational efficienc of the SBL.
Intermodal Transit Facility Phase II of the feasibility study for a transit center at 72" Street
Stn
i
l l
i
i
i
2
h Ongoing
Feasibility Study will beg
ons are
n
n August
009. Ot
er potent
a
ocat
St
`d
Street, 23
Street, and Julia Tuttle/41
Street.
Bicvcle nroaram
Atlantic Greenway Network Bikeways Master Plan adopted by City Commission in October Ongoing
2007. The Ian will be u dated on an as-needed basis.
Dade Boulevard Bike Path Dade Blvd. bike path is at 60% design. A public workshop was Ongoing
held on January 26, 2009. Historic Preservation Board granted
approval on February 10, 2009. Improvements to the 17tH Street
and Dade Boulevard intersection will be included in this project.
Improvements include the elimination of the conflicting
westbound merge on Dade Boulevard between Purdy Avenue
and Bay Road. It will also include the installation of bike lanes
along the 17tH Street Bridge and possibly additional on-street
arkin on the north side of 17tH Street west of Alton Road.
Bicycle Standards Design Final draft of manual is being revised by the consultant. August 2009
Manual
Interim Striping project 16 Street and Prairie Avenue bike lanes have been installed. October 2009
Euclid Avenue and 73`d Street bike lane striping plans are
com lete and awaitin a royal b Miami-Dade Count .
Self-Service Bicycle Rental City staff is conducting a competitive bid process to hire an October 2009
Program experienced company to manage the program. City staff is
negotiating the contract with the selected contractor. A
presentation on the details of this program was made at the June
2009 TPC meetin .
BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority
CHAIRPERSON: Elsie Sterling Howard
CITY LIAISON: Grisette Roque Marcos
NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 3
ACTIVITY:
February 13, 2009:
A grant in the amount of $45,000 was awarded to the Swimwear Association of Florida for the
marketing, advertising, and publicity/PR of SwimShow 2010. Motion by Mr. Lehman to grant
$45,000 towards the marketing, advertising, and publicity/PR of SwimShow 2010. Seconded
by Ms. Castillo. Motion passes unanimously.
A grant in the amount of $35,000 was awarded to Film Life, Inc for the marketing, advertising,
and Publicity/PR of Film Life's 13th Annual American Black Film Festival. Motion by Mr.
Lehman to grant $35,000 towards the marketing, advertising, and publicity/PR of Film Life's
13tt' Annual American Black Film Festival (ABFF). Seconded by Ms. Hertz. Motion passes
unanimously.
A grant in the amount of $40,000 was awarded to Exclusive Sports Marketing for the Miami
Beach September Sports Series. Motion by Mr. Lehman to grant $40,000 to the Miami Beach
September Sports Series. Seconded by Mr. Adkins. Motion passes unanimously.
A grant in the amount of $35,000 was awarded to Salsa Enterprises, Inc. d/b/a Salsa Lovers
for the Miami Salsa Congress. Motion by Mr. Goldin to grant $35,000 for the Miami Salsa
Congress. Seconded by Mr. Lehman. Motion passes unanimously.
A grant in the amount of $75,000 was awarded to the GMCVB for POW WOW 2009. Motion
by Ms. Hertz to grant $75,000 towards the enhancement of the shuttle system; the
establishing of multi-language staff at various hotels to deliver the appropriate customer
service; the South Beach event and the food and beverage costs associated with POW WOW
2009. Seconded by Mr. Adkins. Motion passes unanimously.
April 17, 2009:
Updates on the various initiatives developed as part of the Mayor's Blue Ribbon Task Force
on Tourism were provided to the board.
May 22, 2009:
A grant in the amount of $30,000 was awarded to the Miami Beach Chamber of Commerce
for the Miami Beach IN Card Project. Motion by Ms. Hertz to grant $30,000 for the Miami
Beach IN Card. Seconded by Mr. Lehman. Motion passes unanimously.
The 2009/2010 Cultural Tourism Panelists were selected. Ms. Howard, Ms. Hertz, and Mr.
Adkins volunteered to participate.
Page2of3
The VCA board will hold a strategy meeting on Friday, July 17, 2009 at 9:00 am to discuss the
goals and strategies for the upcoming fiscal year, 2009/2010.
Page 3 of 3
February 13, 2009:
SwimShow 2010 - $45,000 grant in the Major One Time Special Event grant category
Film Life's 13th Annual American Black Film Festival (ABFF) - $35,000 grant in the Special
Events Recurring grant category
Miami Beach September Sports Series - $40,000 grant in the Special Events Recurring grant
category
Miami Salsa Congress - $35,000 grant in the Special Events Recurring grant category
POW WOW 2009 - $75,000 grant as part of Destination Marketing
May 22, 2009:
Miami Beach IN Card - $30,000 grant in the Initiatives grant category
BOARD AND COMMITTEE BI-ANNUAL REPORT FORM
BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory
Board
CHAIRPERSON: Vacant
CITY LIAISON: Ellen Vargas
NUMBER OF MEETINGS HELD SINCE January 09: 3
January 22 (no quorum), March 26, June 25,
ACTIVITY:
The Scott Rakow Youth Center serves in an advisory capacity to the City
Commission, City Manager and the Director of Parks and Recreation on matters
related to the successful operations and programs of the Scott Rakow Youth
Center. The Board shall interact with other Boards, governmental agencies and
civic groups on an as needed basis to foster the success of the Scott Rakow
Youth Center's goals and objectives.
ACCOMPLISHMENTS:
• Discussion and review new and existing youth programs.
• Continued review of CIP/constructions updates.
• Continued discussion of new security i.e. cameras
• Continued discussion of lack of parking for the Scott Rakow Youth Center.
FUTURE ACTIVITIES:
The Scott Rakow Youth Center will be going under construction on August 3,
2009 and the Advisory Board will continue to discuss future planning and
programs.
• Continue the monitoring and evaluation of the on-going recreation programs
and services offered at the Scott Rakow Youth Center.