2009-27289 ResoItem R7H
RESOLUTION NO. 2009-27289
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2010 CITY COMMISSION MEETINGS.
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer
solicited input regarding the scheduling of one City Commission meeting a month; and
WHEREAS, subsequent to Mayor Dermer's request, the Administration placed this issue on
the February 23, 2005 City Commission Meeting agenda to refer it to the Neighborhood/Community
Affairs Committee for discussion; and
WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and
was presented with the idea of having one City Commission meeting a month and an alternate
meeting scheduled the following week; and
WHEREAS, this would allow the City Commission to continue the meeting because of the
lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the
item(s) not handled to the following Wednesday; and
WHEREAS, because the same City Commission agenda will be used, no City Commission/
Manager Agenda reviews will be required; and
WHEREAS, it also allows the Mayor and City Commissior}, and the Administration to reserve
the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if
necessary, does not result in scheduling problems; and
WHEREAS, this new schedule of one Commission meeting a month and an alternate
meeting was implemented in May 2005; and
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, in preparing the recommended meeting dates, the Administration set three (3)
goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2)
schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission
meetings during the month of August, while the City Commission is in recess; and
WHEREAS, the proposed 2008 calendar calls for eleven (11) regularly scheduled City
Commission meetings, nine (9) alternate meetings; and an additional special budget City
Commission meeting will be scheduled at a later time in September.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
the following dates for the year 2010 City Commission Meetings:
___
Commission Meetings
January 13 (Wednesday)
February 3 (Wednesday)
March 10 (Wednesday)
April 14 (Wednesday)
May 12 (Wednesday)
June 9 (Wednesday)
July 14 (Wednesday)
August -City Commission in recess
September 15 (Wednesday)
October 20 (Wednesday)
November 10 (Wednesday)
December 8 (Wednesday)
Alternate Meetings
January 20 (Wednesday)
February 10 (Wednesday)
March 17 (Wednesday)
April 21 (Wednesday)
May 26 (Wednesday)
July 28 (Wednesday)
November 17 (Wednesday)
December 15 (Wednesday)
PASSED and ADOPTED this 9th day of December, 2010.
MA HERRE BO ER, MAYO
ATT ST:
~ a/l. G~
ROBERT PARCH R, CITY CLERK
_ APPROVED AS TO
T:WGENDA\2009\December9\Regular12010•Comrrrission.dates-RESO.doc FORM & LANGUAGE
& FOR EXECUTION
qty-Attorney ""bate
' COMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2010 Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.j: N/A
Issue:
Shall the Mayor and City Commission approve the 2010 Commission meeting dates?
ttem SummaryiKecommendatton:
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times
as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into consideration events such as
the U.S. Conference of Mayors, Miami-Dade County Days, Art Basel, August recess, September to set the
tentative/final millage and the budget approval process, and if an election year then November for
election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1)
Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on
Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City
Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account.. Approved
Funds: 1
2
_3.
4-
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
~ 8ob Parcher, City Clerk
~~, /~ ~ ~~~ ~ ~~ ACENt?A tTE~A ~ ~_
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~~~~ ~~A~
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: December 9, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2010 CITY
COMMISSION MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
At the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input
regarding the scheduling of one City Commission meeting a month. Subsequent to
Mayor David Dermer's request, the Administration placed this issue on the February 23,
2005 Commission Meeting agenda to refer it to the Neighborhood/Community Affairs
Committee for discussion.
The Neighborhood/Community Affairs Committee met on March 29, 2005 and was
presented with the idea of having one Commission meeting a month and an alternate
meeting scheduled the following week. This would allow the City Commission to
continue the meeting because of the lateness of the hour or if a particular item(s) may
cause the meeting to run very late, to continue the item(s) not handled to the following
Wednesday. Because the same Commission agenda will be used, no Commission/
Manager Agenda reviews will be required. It also allows the Mayor and Commission,
and the Administration to reserve the Wednesday following a Commission meeting so
that scheduling of a continued meeting, if necessary, does not result in scheduling
problems.
This new schedule of one Commission meeting a month and an alternate meeting was
implemented in May 2005.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall
meet at such times as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into
consideration events such as the U.S. Conference of Mayors, Miami-Dade County Days,
Art Basel, August recess, September to set the tentative/final millage and the budget
approval process, and if an election year then November for election/runoff election
meetings, and finally Federal and Religious Holidays. Considering the above it is difficult
to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1)
schedule one (1) Commission meeting and one (1) alternate meeting a month; 2)
schedule Commission meetings on Wednesdays; and 3) not to schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration met the goals with the following exceptions:
Exception 1: In June, due to Art Basel beginning on June 14, there is no alternate
meeting scheduled.
Exception 2: In September, due to Budget Hearings that will be scheduled at a later
time, there is no alternate meeting scheduled.
Note: The Miami Beach Annual Boat Show is scheduled for February 7 7-15 with move-
in scheduled to start on February 4-90 and move-out scheduled on February 16-
18, which creates significant parking and traffic challenges for the City Hall area.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings
January 13 (Wednesday)
February 3 (Wednesday)
March 10 (Wednesday)
April 14 (Wednesday)
May 12 (Wednesday)
June 9 (Wednesday)
July 14 (Wednesday)
August -City Commission in recess
September 15 (Wednesday)
October 13 (Wednesday)
November 10 (Wednesday)
December 8 (Wednesday)
Alternate Meetings
January 20 (Wednesday)
February 10 (Wednesday)
March 17 (Wednesday)
April 21 (Wednesday)
May 26 (Wednesday)
July 28 (Wednesday)
October 20 (Wednesday)
November 17 (Wednesday)
December 15 (Wednesday)
The proposed 2010 calendar calls for 11 regularly scheduled Commission meetings, 9
alternate meetings; and an additional special budget Commission meeting will be
scheduled at a later time in September.
In preparing the calendar, City-designated holidays and religious holidays have been
taken into consideration. Attachment "A" is a list of City of Miami Beach holidays.
Attachment "B" is a list of Jewish holidays.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
proposed City Commission meeting dates and alternate meeting dates for the year
2010.
JMG/REP/Ic
T:\AGENDA\2009\December 9\Regular\2010-Commission.dates-MEMO.doc
Attachment "A"
New Year's Day
Dr. Martin Luther King, Jr. Day
President's Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas
CITY OF MIAMI BEACH
LEGAL HOLIDAYS 2010
Friday, January 1, 2010
Monday, January 18, 2010
Monday, February 15, 2010
Monday, May 31, 2010
Monday, July 5, 2010
Monday, September 6, 2010
Thursday, November 11, 2010
Thursday, November 25, 2010
Friday, November 26, 2010
Friday, December 24, 2010
Attachment "B"
JEWISH HOLIDAYS 2010
Tu B'Shevat January 30, 2010
Ta'anit Esther February 25, 2010
Purim February 27 to 28, 2010 (work should be avoided)
Shushan Purim March 1, 2010
Passover March 29-April 6, 2010 (work is permitted only on April 1-2 & 4)
Second Passover April 28, 2010
Lag B'Omer May 2, 2010
Shavuot May 18-20, 2010 (no work permitted)
The 17th of Tammuz June 29, 2010
Tish'a B'Av July 19-20, 2010 (work should be avoided)
Rosh Hashanah September 8-10, 2010 (no work is permitted)
Fast of Gedaliah September 12, 2010
Yom Kippur September 17-18, 2010 (no work is permitted)
Sukkot September 22-29, 2010 (work is permitted only on Sept. 26-29)
Hoshana Rabbah September 29, 2010
Shemini Atzeret September 29-30, 2010 (no work is permitted)
Simchat Torah September 30-October 1, 2010 (no work is permitted)
Chanukah December 1-9, 2010