2010-3671 OrdinanceORDINANCE NO. 2010-3671
AN ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING CHAPTER 50 OF THE CITY OF
MIAMI BEACH CODE BY AMENDING SECTION 50-1,
ENTITLED "ADOPTION BY REFERENCE; SHORT
TITLE", BY AMENDING SECTION 50-2 ENTITLED "LIFE
SAFETY CODE ADOPTION BY REFERENCE", BY
AMENDING SECTION 50-3, ENTITLED "PLANS
EXAMINATION, INSPECTION, PERMITS", AND BY
AMENDING APPENDIX A, ENTITLED "FEE SCHEDULE"
BY MODIFYING FEE SCHEDULE FOR FIRE
DEPARTMENT; PROVIDING FOR A REPEALER,
SEVERABILITY, EFFECTIVE DATE, AND
CODIFICATION.
WHEREAS, several studies have raised the issue of the complexity of the City's
fee structure related to building permits and recommended the need for a
comprehensive review and simplification; and
WHEREAS, the Building Development Process in the City of Miami Beach
includes the Building Department, the Fire Department Prevention Services Division, the
Public Works Engineering Division, and the Planning Department; and
WHEREAS, fees for permits to be paid are in accordance with the fee schedule
established and approved by City Commission, on all permits and inspections activities
necessary to enforce the Florida Building Code, the State Fire Code and the City's
regulations related to construction activities; and
WHEREAS, a comprehensive review of fees related to the Building Development
Process has not been undertaken for over a decade; and
WHEREAS, it is the policy of the City Commission that the costs related to the
Building Development Process should be adequately covered by user fees; and
WHEREAS, minor adjustments were made to the Planning Department fees
related to land development administration and regulation in 2001; a 15% across the
board fee increase for all Building permits and Fire permits (except remodeling and
alteration permits for single family residences and owner-occupied residential) was
made in 2003; and the Public Works right of way fees related to the Building
Development Process were amended in 2007; however, none of these adjustments
undertook an analysis of the cost of delivering the service; and
WHEREAS, the City's consultant, MAXIMUS Consulting Services, Inc.
(Maximus), has analyzed the City's cost of providing the services associated with the
different permit types related to the Building Development Process, and compared them
to similar fees charged by other municipalities and Miami-Dade County; and
WHEREAS, Maximus has recommended a different fee structure across the
board and, where necessary, additional increases or decreases to make fees better
reflect the level of effort associated with the permitting aspect of the Building
Development Process; and
WHEREAS, it was determined by Maximus that the Fire, Planning and Public
Works fees related to the Building Development Process were not covering the cost of
the services; and
WHEREAS, these recommendations were presented to the Finance and
Citywide Projects Committee in July, 2009; as a result, an additional $1.5 million in non-
Building Department revenues were added to the City's General Fund Budget, and the
millage rates proposed in July and adopted in September 2009, as well as the City's
General Fund budget, adopted in September 2009 reflect the incorporation of these
recommendations; and
WHEREAS, the Finance and Citywide Projects Committee directed that the
increase in non-Building Department revenues should be offset by a reduction in
Building Department revenues; and
WHEREAS, at its November 16, 2009, Finance and Citywide Committee
approved the recommended fee structure with minor adjustments; and
WHEREAS, the proposed increased fees are projected to be revenue neutral;
and
WHEREAS, the City Administration recommends that the City Commission
approve the proposed Ordinance amending Fire Department fees related to the Building
Development Process.
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. AMENDMENT OF CHAPTER 50 FIRE PREVENTION AND
PROTECTION
That Chapter 50 of the Code of the City of Miami Beach is hereby amended to read as
follows:
Sec. 50-1. Adoption by reference; short title.
The Saat#~Florida Fire Prevention Code and Chapter 14 of the
Code of ~4etrepe4itafl-Miami Dade County, Florida, are hereby adopted by reference as if
fully set forth herein, as those codes may be amended from time to time.
Sec. 50-2. Life Safety Code adoption by reference.
The National Fire Protection Association (NFPA) 101, Life Safety Code, 4~-ed+t+ea; as
adopted by the State of Florida, is hereby adopted by reference as if fully set forth
herein, as that code may be amended from time to time.
Sec. 50-3. Plans examination, inspections, permits.
(a) Levied. Permits, inspections and other fees of the f;r° ,~°^~~+^~°^• ^f +tio ,,;+.,
City of Miami Beach Fire Department are hereby levied and imposed and shall
apply to building and fire permits and other activities undertaken by that deft
Department.
(b) Double fees. When work for which a building or fire permit is required is
commenced prior to the obtaining of a permit, the permit applicant shall be required
to pay a double permit fee plus a penalty as specified in this-~t+sle-Article. The
payment of the required fee shall not relieve any person, firm or corporation from
fully complying with all of the applicable regulations and codes, nor shall it relieve
them from being subject to any of the penalties therein. The double fee requirement
shall be applicable as noted herein. For a second offense of doing work without a
permit, the permit applicant shall be required to pay twice-the double permit fee
plus a penalty. For each subsequent offense, the permit applicant shall be required
to pay twice-the double permit fee plus a penalty.
(c) Re-inspection fee. When extra inspection trips are necessary due to an
incorrect address given on a call for inspection, prior rejection of work due to faulty
construction, work not being ready for inspection at the time specified, failure to call
for final or other inspections, or required corrections not being made or completed
at the time specified by the contractor, a fee as specified in appendix A for the
second re-inspection may be charged to the permit holder in the trade concerned.
Payment of the re_inspection fee shall be required before any permits will be issued
to the person owing the fee. Further inspection may be refused until payment of re=
inspection fees has been made.
(d) Lost plans fee. When permitted set of plans for fire protection systems are
lost by the applicant(s), owner(s), contractor(s), or any other representative of the
project, a recertification fee will be required to reproduce, review, stamp and
approve a new set of plans as a field copy. Such fee shall be based on ~eFSent
. the cost designated by the
Building Department.
(e) Revised plans processing fee. The charge for plans processing of revisions to
plans re-processed and permitted shall be based on total actual time spent on
review by plans examiners multiplied by plans review fee hourly rate as specified in
appendix A.
(f) Lost permit card fee. If the permit inspection card is lost after the permit has
been issued, a replacement fee as specified in appendix A shall be charged. This
fee is charged to cover the cost of researching inspection approvals and re-signing
the card.
(g) Special inspection fee. Upon request of an interested party and availability of
Fire Department staff, a fire inspection of a building or facility may be performed A
fee equal to actual staff time and related costs shall be assessed for special fire
inspections with a
minimum fee as specified in appendix A shall be charged. Requests submitted by
developers, attorneys, realtors or contractors to inspect a building to determine
existing violations shall be considered special inspections.
(h) Inspection fee hourly rate. The inspection fee hourly rate, °° ^^°^~f~°~' ~^
~.,,,°nrliv 4 ~ is r1°~°rmin°rl ,+ +ti° is calculated at the beginning of each fiscal year
based on the Department's approved budget, overhead and indirect
costs and the resources assigned to the inspection program.
(i) Plans review fee hourly rate. The plan review fee hourly rate, °° °^°^'f°~' ~^
is calculated at the beginning of each fiscal year based
on the Department's approved budget, overhead and
indirect costs and the resources assigned to the plans review program.
(j) Plans re-review fee. When extra plans reviews are due to the failure to correct
a code violation specifically and continuously noted in each rejection, a fee shall be
charged as specified in appendix A. Each time after the third such review that
plans are rejected for the same code violation, a fee of four times the cost
associated with the specific plans review shall be charged. The cost is calculated
based on the actual time spent by plans examiners multiplied by the plans review
fee hourly rate, as specified in appendix A.
(k) Expedited plan review and inspection services. Upon a request from the
applicant, the Department may provide a plans review or inspection on an overtime
basis by Department staff. When such service is provided, the applicant will
reimburse the Department for the cost of this service.
(k}-(I) Certificate of occupancy or certi~cafe of completion. A Fire Department
inspection approval is required before a certificate of occupancy or certificate of
completion is issued for applicable building permits. A fee for this inspection is
included in the applicable building permit fee.
~1) Whenever there is a request for a certificate of occupancy. where there is a change
of occupancy/use and no building permit involved, the applicant will be charged a fee for
inspection cost at an hourly rate.
(2) Whenever the applicant requests a temporary certificate of occupancy or
completion, the applicant will be charged an hourly rate for the fire inspections and/or
any plans review required to approve the final certificate of occupancy or completion
The fee shall be charged as specified in appendix A.
(3) Whenever the applicant requests a partial certificate of occupancy or completion a
fee will be charged as specified in appendix A for the subsequent partial certificate of
occupancy or completion and final certificate of occupancy/completion based on the
hourly rate for inspections and plans review required to approve such certificate(s)
(~}(m) Refunds, time limitations, cancellations, change of contractor. The fees charged
pursuant to this Code, may be refunded by the ~ Fire Marshal subject to the
following:
(1) No refunds shall be made on requests involving:
a. Permit fees of $~:AQ 100.00 or less; or
b. Permits revoked by th Fire Marshal or Building
Official; or
c. Permits cancelled by court order; or
d. Permits which have expired; or
e. Permits under which work has commenced as evidenced by any recorded
inspection having been made by the ~er~tFire Department.
(2) A full refund shall be granted to a permit holder who takes out a permit covering
work outside the jurisdictional inspection area.
(3) A full refund less $100.00 or the upfront fee,
whichever amount is greater, rounded down to the nearest dollar shall be granted to a
permit holder who requests a refund in writing, provided:
a. That the permit holder makes a written request prior to the permit expiration
date; and,
b. That a validated copy of the permit be submitted with such request; and,
That no work, as evidenced by any recorded inspection, has commenced under
such permit.
(4) Where there is a change of contractor involving a permit for which a fee of more
than $~8:8A 100.00 was paid:
a. The original permit holder:
1. Is not entitled to any refund if the permit has expired or if work, as
evidenced by any recorded inspection, has commenced under such permit;
2. Is entitled to a full refund less $100.00 or the upfront fee, whichever is
reater, where the permit has not expired and no work, as evidenced by any
recorded inspection, has commenced.
b. The second permit holder shall pay:
1. A full fee as specified in appendix A for the type of work if the original
permit has expired; or
2. A fee of $100.00 to cover the cost of transferring
the data from the original to the second permit and processing the second
permit in instances where work, as evidenced by any recorded inspection,
has commenced under the original unexpired permit;
3. A full fee as specified in appendix A for the type of work plus a fee of
100.00 to cover the transferring and reprocessing costs where no work, as
evidenced by any recorded inspection, has commenced under the original
unexpired permit.(5) A fee as specified in appendix A shall be paid by
the permit holder who submits a written request for a permit extension.
(6) Where a permit has become null and void or expires, and no work, as evidenced
by at least one recorded inspection, has been made by the department, a credit of 50
percent of the original permit fee covering the same project and involving the same plans
shall be given, provided that a complete reapplication is made within 180 days of the
expiration date of the original permit and provided that no refund has been made
according to this section. The reapplication must be submitted with the plans and the
applicant's validated copy of the original permit. The amount of this fee shall be, at least,
equal to or higher than the minimum fee for the trade concerned.
(n) Employee training, education, safety and technology enhancements. A
surcharge to fire permits will be added for training, education, safety of the ire
prevention employees, and to procure and implement the latest technologies available
for enhancement of services provided by the Building Department or Fire Department.
(o) Upfront Fee. When a building permit or fire permit application is received, the
applicant shall pay an "up front" processing fee as specified in appendix A. This up front
fee will cover the cost of processing and reviewing such permit application. This fee is
not refundable, but shall be credited toward the final .permit fee.
(p) Building Permits. Plans submitted for applicable building permits issued by the
Building Department must be reviewed and approved by the Fire Department before a
permit can be issued. Such building permits will include new construction, additions
renovations, specialty permits, stand alone permits for residential and commercial
buildings, other than single-family and two-family dwellings within the City of Miami
Beach. A fee for plan review and inspections of these permits will be charged as
specified in appendix A.
(q)
a{~pepdix-~ Fire Permits. Afire permit is required for installation modification or
deletion of any component of a fire detection or protection system Afire permit is
issued by the Fire Marshal and processed by the Building Department for components or
systems designed for smoke detection fire alarm fire protection or fire suppression or
similar systems. A fee for the plan review acceptance test and inspection of work
under a fire permit will be charged as specified in appendix A to include services
provided by Fire Department staff.
(r) Hydrant Flow
Test. Upon a request from an applicant, a hydrant flow test will be performed by Fire
Department personnel and results provided to the applicant within a reasonable time
after_ receipt of request. A flow test may not be performed whenever the City, County, or
State has any water flowing restrictions imposed on the water supply of the City of Miami
Beach. A fee will be charged for each flow test as specified in appendix A.
(s) TaFe-~rti~uiel~ieg ~:~me~~~~en~'~;Occupant Content Sign. Owners,
managers, or operators of any assembly occupancy in the City of Miami Beach must
obtain an occupant content sign issued by the Fire Marshal and processed by the
Building Department. A fee for plan review and inspection related to the occupant
content sign will be charged as specified in appendix A.
(t) Periedis firms--standpipe-sys#~~est-vn-e~istir~g--f~.+ildiegs,-~„6e-t~t~s-~-eg~~
.Pyrotechnic Displays Permit. Anv person or entity
using, storing, or displavinq pyrotechnic devices indoor or outdoor of any facility within
the City of Miami Beach must first obtain a permit issued by the Fire Department. A fee
forplan review and inspection will be charged as specified in appendix A. Additional fee
will be charged for staffing of Fire Department personnel as determined by the Fire
Chief. Anv person or entity who does not obtain a permit, provides false information in
order to obtain the permit, or who violates any provision in said permit will be charged a
fine equal to the double fee as specified in Section 50-3(d).
(u) Fireworks Permit. ' , Anv person or entity
using, storing, or displavinq fireworks for private or public display within the City of Miami
Beach must first obtain a permit issued by the Fire Department. A fee for plan review
and inspection will be charged as specified in appendix A. Additional fee will be charged
for staffing of Fire Department personnel as determined by the Fire Chief. Anv person or
entity who does not obtain a permit, provides false information in order to obtain the
permit, or who violates any provision in said permit will be charged a fine equal to the
double fee as specified in Section 50-3(d).
(v) Open Burning Permitgi#. fee-~pead+x-,~ Anv person or entity
engaged in open burning activity must first obtain a permit issued by the Fire
Department. A fee for plan review and inspection will be charged as specified in
appendix A. Additional fee will be charged for staffing of Fire Department personnel as
determined by the Fire Chief. Anv person or entity who does not obtain a permit
provides false information in order to obtain the permit, or who violates any provision in
said permit will be charged a fine equal to the double fee as specified in Section 50-3(d)
(w) Bonfire Permit. Anv person or entity engaged in a bonfire activity must first obtain a
permit issued by the Fire Department. A fee for plan review and inspection will be
charged as specified in appendix A. Additional fee will be charged for staffing of Fire
Department personnel as determined by the Fire Chief Anv person or entity who does
not obtain a permit, provides false information in order to obtain the permit or who
violates any provision in said permit will be charged a fine equal to the double fee as
specified in Section 50-3(d).
(x) Special Events. All special events permits issued 6v the City of Miami Beach must
be reviewed and approved by the Fire Department. A fee for the plan review and
inspection of each special event will be charged to the applicant as specified in appendix
A.
~v) Trade Shows. All trade shows or public events taking place at the Miami Beach
Convention Center or other public facility must be reviewed and approved by the Fire
Department. A fee for plan review and inspection will be charged to the applicant as
specified in appendix A.
(z) Sidewalk Cafe Permits. All sidewalk cafes must be approved by the Fire
Department before a permit is issued by the City. A fee for plan review and inspection
will be charged as specified in Appendix A.
(aa) Special Master. Special Master cases such as mitigation of fines requiring
research and testimony of Fire Department personnel will be charged a fee to the
applicant as specified in appendix A.
(bb) Documents. Requests for copies of fire department records, inspection reports,
logs, or similar documents maintained by the Fire Marshal's Office wi11 be charged a fee
as specified in appendix A.
(cc) The rates in appendix A pertaining to this Division will be administratively adjusted
annually to reflect increase(s) or decrease(s) in Consumer Price Index for Consumers in
the Southeast United States for all items, unless otherwise directed by the City
Commission.
SECTION 2. AMENDMENT OF APPENDIX A -FEE SCHEDULE
That APPENDIX A of the Code of the City of Miami Beach is hereby amended to read as
follows:
~ Section ~ Description ~ Amount ~
~ ~ Chapter 50. Fire Prevention and Protection ~ ~
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50-3 b Starting work without a permit
Double the permit fee
First Offense plus $115.00
Double the permit fee
• Second Offense plus $230.00
Double the permit fee
• Subsequent Offenses plus $575.00
50-3(c) Re-inspection Fee
• First re-inspection 0.00
• Second and subsequent re-inspection(s) Based on four times
the actual time spent
on inspection
multiplied by
inspection hourly rate
50-3 a Revised Plans Processing Fee. Based on actual time
spent on review
multiplied by hourly
rate
50-3 Lost Permit Card Fee. 95.00
50_3(8) Special Fire Inspection Fee. $310 or $95.00/hr
whichever is greater
New Rate established
50_3(h) Inspection Hourly Rate. at the beginning of
each fiscal year
New Rate established
50-3 i Plans Review Hourlv Rate. at the beginning of
each fiscal year
50_3(1) Plans Re-review fee.
• First and Second re-review 0.00
• Third and subsequent re-reviews Based on four times
the actual time spent
on plan review
multiplied by plan
review hourly rate
Certificate of Occupancy or Completion without Hourlv rate; $95.00/hr
50 3(I) Building Permit minimum
I Certificate of Occupancy or Completion Fee after Hourlv rate; $95.00/hr
)
50 3( approving a Temporary Certificate of minimum
. Occupancy/Completion.
Partial. Certificate of Occupancy Fee. Fee based on
50
3 I
th
i
f Hourly rate; $95.00/hr
- e t
me spent
or each subsequent Partial Certificate
and final certificate. ~ minimum
50-3 m Permit Extension 100.00
6% of the fire
50 3(n) Employee Training, Education, Safety, and department
Technology Fee. ~ _ component of the
permit fee
50-3 o Up Front Fee 20% of the fire
department
component of the
• permit fee
_ Building Permits.. New Construction or
.. .Reconfiguration of Space -Under 50,000 square feet
50-3(p)
The fee is based on the total square footage multiplied
by the rate per square foot, in 100 square feet
intervals, as specified below.
50 3(p) OCCUPANCY CLASS INCREMENTAL COST PER
INCREMENTAL 100 SQUARE FEET
Amount Discounted
-
~
` Effective
October 1,
2011 mount
Effective
Februa
1 2010
h rou h
Se tember.
30 2011
A-1, Assembly -Fixed Seating
Up to 3,000 square feet ~ 77.54 50.23
• From 3,000 square feet to 15,000 Above fee lus 4.44 11.27
square feet
• From 15,000 square feet to 50,000 -Above fee lus 4.44 4.44
square feet -
A-2, Assembly -Food and. Drink
• Up to 350.sguare feet 164.35 40.66
• From 350 square feet to 1,750 Above fee lus 23.81
square feet 8.58 .
I
. t.
•'
.5~ ~
• From 1,750 square feet to 3,500
sauare feet Above fee lu 8 58 21.15
• From 3,500 square feet to 17,500
square feet Above fee lus 8 58 8.5
• From 17,500 sauare feet to 50,000
sauare feet Above fee lu 6 37 6.3
A-3, Assemby -Worship, Amusement,
Arcade, Community Hall
• Up to 1,000 square feet 127.74 58.01
• From 1,000 square feet to 5,000
square feet Above fee lu 7 01 24.4
• From 5,000 square feet to Above fee lu 7.01
50.000 sauare feet 7 01
B, Business
• Up to 500 sauare feet 151.16 45.2
• From 500 sauare feet to 2,500 Above fee lu 33.8
sauare feet 7 40
• From 2,500 square feet to Above fee lu 7.4
25,000 square feet 7 40
• From 25,000 square feet to Above fee lu 5.71 5.71
50,000 sauare feet
D/E, Day Care and Educational
• Up to 3,000 sauare feet 128.45 61.8
• From 3.000 square feet to Above fee lu 23.8
15,000 square feet 7 21
• From 15,000 sauare feet to Above fee lu 7.21
50,000 sauare feet 7 21
I-1, Institutional Occupancy
• Up to 1,500 square feet 98.96 39.6
• From 1.500 square feet to 7,500 Above fee lu 20.3
sauare feet 5.51
• From 7.500 sauare feet to Above fee lu 5.51 5.51
50,000 square feet
I-2, Institutional Occupancy
• Up to 4,500 square feet 73.65 51.1
• From 4,500 square feet to
22,500 square feet Above fee lu 5 96 11.5
• From 22,500 square feet to
50,000 square feet Above fee lu 5.96 5.96
M, Mercantile(Department Store or
Drua Store)
• Up to 1,000 square feet 102.84 30.8
• From 1,000 square feet to 5,000 Above fee lu 23.01
square feet 5 02
• From 5,000 square feet to Above fee lu 5.0
50,000 square feet 5.02
M, Mercantile (Gas Station)
• Up to 400 square feet 217.95 42.4
• From 400 square feet to 2,000 Above fee lu 53.81
square feet 9 92
• From 2,000 square feet to Above fee lu 9.9
20,000 squre feet 9'92
• From 20,000 square feet to Above fee lu 8.06 8.06
50,000 square feet
M, Mercantile (Retail or Wholesale)
• Up to 1,500 square feet 81.41 18.8
• From 1,500 square feet to 7,500 Above fee lu 19.6
square feet 4.05
• From 7,500 square feet to Above fee lu 4.0
50,000 square feet 4.05
R-1, Residential -Transient
• Up to 2,000 square feet 122.16 63.2
• From 2,000 square feet to Above fee lu 21.3
10,000 square feet 6.63
• From 10,000 square feet to
50,000 square feet Above fee lus 6.63 6.6
R-2, Residential -Permanent
• Up to 600 square feet 385.82 83.5
• From 600 square feet to 3,000
square feet Above fee lu 21.44 97.00
• From 3,000 square feet to
30,000 square feet Above fee lu 21.44 21.4
• From 30,000 square feet to
50,000 square feet Above fee lu
15.32 15.3
R-4, Residential -Assisted Living
• Up to 1,500 square feet 80.80 40.1
• From 1.500 square feet to 7.500
square feet Above fee lu 3 86 14.0
• From 7,500 square feet to
50,000 square feet Above fee lu 3 86 3.86
S-1, Storage -Moderate Hazard (repair
ara e
• Up to 500 square feet 129.55 50.7
• From 500 square feet to 2,500 Above fee lu 16.4
square feet 6'72
• From 2.500 square feet to 5.000 Above fee lu 14.7
square feet 6 72
• From 5.000 square feet to Above fee lu 6.7
25,000 square feet 6 72
• From 25,000 square feet to Above fee lu 5.01
50,000 square feet 5.01
S-2, Storage -Low Hazard
• Up to 1.000 square feet 99.55 41.61
• From 1.000 square feet to Above fee lu 5.12 19.61
5,000 square feet
• From 5.000 square feet to Above fee lu 5.12 5.1
50,000 square feet
S-2, Storage -Parking Garage
• Up to 15,000 square feet 27.55 27.5
• From 15,000 square feet to Above fee lus 1.38 1.38
50,000 square feet
Shell Building < 75 feet
• Up to 15,000 square feet 25.38 25.3
• From 15,000 square feet to Above fee lu 1.06 1.06
50,000 square feet
Shell Building > 75 feet
• Up to 15,000 sauare feet 27.05 27.0
• From 15,000 square feet to Above fee lu 1.25 1.2
50,000 sauare feet
Building Permits. New Construction or
50-3 Reconfiguration of Space -Above
50,000 sauare feet
I, Institutional Occupancy 6.58 6.5
M, Mercantile Occupancy 4.05 4.0
R, Residential 8.58 8.5
S, Storage Occupancy -excluding
parking garage
4.43
4.4
S~ Storage Occupancy -Parking
Garage, Shell 1.23 1.2
All Other Occupancies 5.68 5.6
A, Assembly
B, Business
D, Daycare
E, Educational, and
M, Mercantile
50-3 Minimum fee for minor alteration not
requiring structural review 75.00 75.0
50.3(p) Building Permits -Specialty Permits
Kitchen/Bath/Flooring
Kitchen Renovation -Single Unit
72.00
68
00
(R-2 Occupancy) .
Bath Renovation -Single Unit (R- 72.00 46
0
2 Occupancy) .
Generator-Commercial
Under 10,000 sg.ft. or non-life 286.00 262
0
safety systems .
10,000 to 50,000 sg.ft. 501.00 501.0
Above 50,000 sg.ft. 907.00 810.0
Swimminp Pools
New Fountains -commercial 48.00 46
0
including equipment .
New Swimming pool/spa -
commercial under 1,000 gallons 167.00 163.0
each including equipment
New Swimminp pool/spa - 215.00 211
0
commercial, 1,001-25,000 gallons .
New Swimming pool/spa - 215
00 212
0
commercial, over 25,000 gallons . .
Swimming pool renovation
commercial 48.00 47.0
Pool eauipment -relocation 24.00 12.0
Partial and Total Demolition
Partial Demolition
under 1,000 sg.ft. 79.00 73.0
1,001 sg.ft. - 5,000 sg.ft. 108.00 99.0
Per 1,000 sg.ft. over 5,000 67.00 53.0
Marine Permits
Docks -Commercial
Under 100 sg.ft. 24.00 13.0
101 - 500 sg.ft. 24.00 24.0
Per 100 sg.ft. or part thereof
over 500 24.00 24.0
Buildinq - TemporaN/Special Events
50 3!p) Permits
Temporary Platforms for public
assembly, first approval 175.00 175.00
Temporary Bleachers for public
assembly, first approval 175.00 160.00
Temporary Platforms/Bleachers for
public assembly, re-approval
106.00
21.00
Tents up to 1,000 sg.ft. per unit 134.00 133.0
Tents each additional 1,000 sg.ft. over
1.,000 per unit 55.00 37.0
Construction, Sales or office trailer per
unit 191.00 190.0
50-3(p~ Buildinq Trade Permits
Building Work including interior doors:
repairs; etc. 95.00 95.00
Windows, Exterior Doors, Shutters,
Fixed Glass or storefronts -New
installation or replacement
• 1 -10 units 79.00 68.00
• 11 - 30 units 95.00 95.00
• 31 - 50 units 135.00 134.00
• Per additional 5 units over 50 24.00 23.00
Storefront
• Up to 100 sg. ft 64.00 62.0
• 101 to 1000 sg. ft. 87.00 86.00
• Per additional 100 sg.ft. over
1000 24.00 24.00
Moving Buidinas/Structures
• Under 1.500 square feet 32.00 31.00
• Per additional 1,500 square feet 32.00 31.0
Concrete, slabs and walkways per
1,000 square feet 79.00 38.00
Pa__yng per 1,000 square feet 55.00 12.00
Fences and/or Walls
Multifamily, commercial and industrial
buildings
• For first 75 linear feet 111.00 59.0
• For each additional 75 feet 24.00 23.0
Awnings, Canopies, New or
Replacement
• Up to 30 square feet 79.00 77.0
• Per each additional 30 square
feet 24.00 23.0
Plumbing Trade Permits
Natural Gas and Liquefied Petroleum,
Appliances, per 1 units qer outlet and 1
Ler_appliance, such as water heaters. 24.00 23.00
stoves, dryers, etc. -Commercial
Electrical Trade Permits
Access Control/Card Access
• Under 5 devices 103.00 41.00
• Up to 25 devices 127.00 112.00
• Per additional 25 devices or part
thereof 57.00 50.0
Mechanical Trade Permits
AC Unit New -Commercial, per unit 24.00 22.0
Cooling Tower with or without Structural
Work 24.00 22.0
Chiller Replacement with or without
structural work
24.00
24.00
Gas or oil furnaces -commercial 32.00 31.00
Hoods 95.00 95.00
Duct New or Replacement -commercial 32.00 31.00
Exhaust Ventilation New or
Replacement
32.00
31.00
Smoke Control Test
• Under 10,000 square feet 334.00 332.00
• 10,000 to 50,000 square feet 525.00 523.00
• Over 50,000 square feet 811.00 810.0
Trash Chute, per unit 95.00 95.0
Elevator Trade Permits
Installation of elevators, per unit
• Up to 3 stories 32.00 31.0
• 3 -10 stories 48.00 47.0
• Per each additional story over
10 16.00 16.0
Installation of new wheelchair lifts, oer
unit 24.00 24.0
Emergency Power Test 215.00 215.0
Elevator Fire Recall Test, per unit 143.00 143.0
50-3 Fire Permits.
Sprinkler/Standpipe Systems based on
area of work
• Up to 2,500 sg. ft. 570.00 570.0
• 2,501 to 3,000 sg. ft. 620.00 620.0
• 3,001 to 5,000 sg. ft. 715.00 715.0
• 5,001 to 10,000 sg. ft. 978.00 978.00
• 10,001 to 15,000 sg. ft. 1,072.00 1 072.0
• 15,001 to 30,000 sg. ft. 1_,455.00 1 455.0
• 30,001 to 75,000 sg. ft. 2,600.00 2 600.0
• 75,001 to 100,000 sg. ft. 3,818.00 3 818.00
• 100,001 to 150,000 sg. ft 5,440.00 5 440.00
• 150,001 to 500,000 sa. ft. 16,180.00 16 180.00
• Over 500,001 sg. ft 19,068.00 19 068.00
Fire Pump Acceptance Testing, 285.00 285.00
Pressure Reducing Valve Acceptance
Testing. 800.00 800.0
Minor work on existing sprinkler system 100.00 100.00
50 3(g) Fire Alarm System based on area of
work
• Up to 2,500 sg. ft. 300.00 300.0
• 2,501 to 3,000 sa. ft. 355.00 355.0
• 3,001 to 5,000 sa. ft. 405.00 405.0
• 5,001 to 10,000 sg. ft. 545.00 545.0
• 10,001 to 15,000 sa. ft. 594.00 594.0
• 1.5,001 to 30,000 sg. ft. 738.00 738.00
• 30:001 to 75,000 sa. ft. 1,120.00 1 120.0
• 75,001 to 100,000 sa. ft. 1,480.00 1 480.0
• 100,001 to 150,000 sa. ft 2,360.00 2 360.0
• 1.50,001 to 500,000 sa. ft. 6,945.00 6945.0
• 500,001 to 1,000,000 sa. ft ~ 8.470.00 8 470.0
Installation of new single station smoke
detectors.
• Under 5 devices, minimum 100.00 100.0
• Up to 25 devices 450.00 450.0
• Per additional 25 devices Above fee lu
beyond the initial 25 or fraction
thereof 300.00 300.0
Minor work on existing fire alarm
s sy tem. 75.00 75.0
Fire Suppression System. Localized
50_3(4) Suppression System (cooking hood. 238.00 238.00
paint booth, etc.l, per unit or system
Fire Suppression System. Room
Suppression System (computer rooms,
50 3(g) 620.00 620.00
electrical rooms, etc.l, per unit or
system
50_3(x) Hydrant Flow Test. 235.00 235.00
50-3(t} Occupant Content Sign. 235.00 235.00
50.3(t) Pyrotechnic Display Permit. 210.00 210.0
50_3(u) Fireworks Permit. 310.00 310.00
50-3 v Open Burning Permit. 210.00 210.0
50-3(w} Bonfire Permit. 140.00 140.0
50.3(x) Special Events Plan Review/Inspection. 210.00 210.0
Trade Shows.(Fee for event plans
50.3(y) covering MBCC or similar facility Hall 150.00 150.00
area or part thereofl
50-3 z Sidewalk Cafes. 75.00 75.0
50-3 as Special Master Cases. 100.00 100.0
50-3(bb) Documents. 10.00 fo
10.00 for
first 10 first 10
pages: a es•
0.15 e
0.15 er
a e a
page page after 1
after 10
pages (letter a e
l
tt
or legal e
er o
le al size
size or
1.00 er or 1.0
page (larger er a
l
than legal ar e
than le al
size ,
size .
SECTION 3. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 4. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of
this ordinance shall become and be made part of the Code of the City of Miami Beach as
amended; that the sections of this ordinance may be renumbered or relettered to
accomplish such intention; and that the word "ordinance" may be changed to "section" or
other appropriate word.
SECTION 5. SEVERABILITY.
If any section, subsection, clause, or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 6. EFFECTIVE DATE.
This Ordinance shall take effect on February 1, 2010.
PASSED and ADOPTED this ~ day of ~AhKCtr~, 2010.
MAYOR
ATTEST:
~~41~, ~ a~,c~~
CITY CLERK
APPROVED S TO
FORM AND to GUAGE
& FORE CUTION
City Attory(ey Date
APPROVED A3 TO
FORM ~ LANGUAGE
ei~ FOR EXECUTION
~, ~ ~~
ty home ~, Date
m MIAMIBEACH
Cit~r of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: January 13, 2010
SUBJECT: BUILDING, FIRE, PLANNING AND PUBLIC WORKS
DEPARTMENT ORDINANCES AMENDING BUSINESS
DEVELOPMENT PROCESS FEES, SECOND READING PUBLIC
HEARING
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the four ordinances
amending various fees related to the Building Development Process in the City of Miami
Beach.
INTRODUCTION
In the last few years, several studies have raised the issue of the complexity of the City's
fee structure related to building permits and recommended the need for a
comprehensive review, these include:
• JRD & Associates Building Department Benchmarking and Customer Service
Analysis -August 2005
"The City should consider implementing a simplified fee schedule ..."
• City of Miami Beach Internal Audit Report -July 2008
"The Building Department's Fee Schedule is complex and lacks regular
revisions"
Watson Rice Building Department Operational and Organizational Review and
Analysis -December 2008
°The current permit fee schedule is very complex consisting of numerous and
varying fees for different types of projects and scopes of work. Although the
actual calculation of fees is automated ..., the accuracy of data that is entered in
the system is difficult to accurately determine because of the fee schedule's
complexity ... Consequently, the accurate collection of permit fees is very
difficult."
Building Development Process Fees
January 13, 2010
Page 2
A comprehensive review of fees related to the Building Development Process has not
been undertaken for over a decade, with the exception of the following:
Minor adjustments were made to the Planning Department fees related to land
development administration and regulation in 2001.
• The Building Department fees, updated in 2003, had a 15% across the board fee
increase for all building permits and fire permits except remodeling and alteration
permits for single family residences and owner-occupied residential to cover a
revenue shortfall projected at that time.
However, no analysis of individual fees was undertaken at that time, nor was
there any analysis of fees in any other department that support the Building
Development Process. Prior to that, the last major fee changes in the Building
Department was in 1992.
• In 2007, the Public Works right of way fees related to the Building Development
Process were amended based on comparisons to other municipalities, but,
similarly, no analysis of individual fees was undertaken at that time.
BACKGROUND
Building Development Process
The Building Development Process ("Process") in the City of Miami Beach includes the
Building Department, the Fire Department's Prevention Services Division, the Public
Works' Engineering Division, and the Planning Department.
The Building Department provides process intake, routing, billing, and computer support
for the entire "Process°; in addition to the issuance of all building and trade permits,
enforcement of the Florida Building Code and enforcement of codes promulgated by
regulatory agencies such as the Hotel and Restaurant Commission, Miami-Dade
Environmental Resources Management, State Department of Health and Professional
Regulation, Federal Emergency Management Agency (FEMA), Miami-Dade County,
State Elevator Board, and the U.S. Army Corp of Engineers. The Building Department
staff conducts plans review and inspections for plumbing, structural, building, electrical,
governmental compliance, elevator, accessibility and mechanical trades as required by
the different permit types.
The Fire Department's Fire Prevention Division is involved in the majority of building
permits issued by the City. A Fire Department fee is collected for each building permit
corresponding to the Fire Department's review and inspection.
The Public Works Department Engineering Division staff conducts plan reviews and
inspections for all construction activities that occur within the public right-of-way (streets,
roadways, waterways, alleys and sidewalks), public property and easements. The Public
Works Department also performs plan review activities supporting a variety of Building
Building Development Process Fees
January 13, 2010
Page 3
Department permits in private property that will connect and/or will have potential
impacts to City owned utilities, right-of-way and/or easements.
The Planning Department serves as staff to the City's Planning Board, Board of
Adjustment, Design Review Board, Historic Preservation Board, and Single Family
Residential Review Panel. Depending on the scope of the project, a new development is
required to receive approval from one or more of these Boards. The Planning
Department processes the applications, reviews them and prepares recommendations to
all of the above Boards. Fees are assessed for the various planning applications
according to a fee schedule contained within the City Code. The Planning Department
also reviews all building permits for compliance with the land development regulations
and consistency with architectural review guidelines and preservation appropriateness
criteria. This zoning review is required to ensure compliance with existing legislation,
zoning requirements, and state growth management requirements.
Further, the Planning, Building, and Fire Departments participate in the Certificate of
Occupancy or Completion process that allows for the use and occupancy of the structure
based on certifying that the use is permitted and that the structure is in compliance with
applicable City Codes.
Legal Aspects
A fee for each permit is required to be paid, in accordance with the fee schedule
established and approved by City Commission, on all permits and inspections activities
necessary to enforce the Florida Building Code, the Florida Fire Prevention Code and
the City's regulations related to construction activities.
The fees for the Building Department fees are required to be structured as per the
Florida Building Code, Florida Statutes, Chapter SS 553 and Florida Statutes 166.22, as
outlined below:
Section 553.80(7), Florida Statutes:
The governing bodies of local governments may provide a schedule of
reasonable fees, as authorized by s. 125.56(2) or s. 166.222 and this
section, for enforcing this part. These fees, and any fines or investment
earnings related to the fees, shall be used solely for carrying out the local
government's responsibilities in enforcing the Florida Building Code. When
providing a schedule of reasonable fees, the total estimated annual revenue
derived from fees, and the fines and investment earnings related to the
fees, may not exceed the total estimated annual costs of allowable
activities. Any unexpended balances shall be carried forward to future years
for allowable activities or shall be refunded at the discretion of the local
government. The basis for a fee structure for allowable activities shall relate
to the level of service provided by the local government. Fees charged shall
be consistently applied.
Building Development Process Fees
January 13, 2010
Page 4
Section 166.222, Florida Statutes, -further states that:
The governing body of a municipality may provide a schedule of reasonable
inspection fees in order to defer the costs of inspection and enforcement of the
provisions of its building code.
The Building Department fees are addressed in Chapter 14 of the City Code. The Fire
Department fees are addressed in Chapter 50 (Fire Prevention and Protection) of the
City Code. The Planning and Public Works Departments are allowed to charge for their
respective services related to the Building Development Process, as long as their fees
are clearly identified in a separate schedule. These Planning Department fees will be
listed under Chapter 15 of the City Code. Other Planning Department fee schedules
are listed under Chapter 118, 130, 138 and 142, while Public Works Department fee
schedules are listed under Chapter 98.
The proposed ordinances incorporate changes to all these Chapters of the City Code.
These changes need to be individually listed by Chapter to ensure compliance with all
appropriate legal mandates, however, the attachment to this memo provides a summary
of the aggregate impact of these fees across the departments involved.
2009 BUILDING DEVELOPMENT PROCESS FEES_ST_UDY
In mid 2009, the City initiated a study of costs and fees related to the Process with the
consulting firm, Maximus Consulting Services Inc. ("Maximus"). The primary focus of the
study was to develop a simplified fee structure and associated fee levels for services
performed by the Building Department in enforcing the Florida Building Code as well as
services performed by other Departments in enforcing other Federal, State and City
Codes related to building permits. In addition, the study reviewed other development
related costs and fees in the Planning, Public Works and Fire Departments.
Methodology to Develop Cost Estimates and Recommended Fee Levels
In developing recommended fee levels, Maximus performed a comprehensive review of
costs of the processing building permits in the City of Miami Beach in four City
departments: Building, Fire, Public Works and Planning, including detailed review of the
level of effort required for each proposed fee category. A review of this magnitude of
level of effort requirements had not been performed for at least the last 10 years. This
included including a review of:
Historical revenues from Fiscal Year 2007/2008, the last full year for which the total
was available and associated customer demand levels for the Fiscal Year
2007/2008.
• Budgeted Expenses from Fiscal Year 2008/2009.
• Indirect Cost using the rates the City developed using 2006 actual expenses, applied
to each department's budgeted expenditures for Fiscal Year 2008/2009, except for
capital.
Building Development Process Fees
January 13, 2010
Page 5
• Level of effort for each recommended for fee category and aggregated level of effort
across all fee categories
o Comparison of aggregate level of service estimates to available hours in each
department (i.e. net of leave hours, administrative hours, etc.)
o Comparison of level of effort estimates by fee category to other jurisdictions
The approach in determining the cost of services included review of the budget and
other financial reports, personal interviews with departmental staff, and development of
models to account for the costs of services. The models consider how many times each
service is performed annually, the effort and labor cost of service, the cost of non-labor
line items from the department's budget, as well as government indirect costs.
Indirect support for all these functions is provided by a number of City Department
including the administrative Departments (Finance, Human Resources, Budget and
Performance Improvement, Communications, Procurement, and the City Manager's
Office), as well as the City Clerk's Office, the City Attorney's Office, and the Mayor and
Commission.
Proposed Fee Structure for Building Permit-Related Functions
The proposed fee structure incorporates the following components:
New Construction, Renovations and Alterations (Master Permits): Currently, the City
charges for new construction based on square footage and for renovations and
alterations based on construction value. The recommended fee structure is based
the estimated cost of plan review and inspections (level of effort) for type of
occupancy classification. To determine the cost of these fees, all which is required is
to know the structure's occupancy type and size (square footage). This provides a
simplified, transparent approach that is easy for the customer to understand and for
staff to implement. In addition, these recommended fees are proposed at a level
inclusive of mechanical, electrical and plumbing permit fees, each of which
previously had separate permit fees in addition to the master permit fee.
The recommended fee structure moves away from a value based system for
reconfiguration of space and $0.15 per square foot for new construction. As a result
of the value based system, current fees for reconfiguration of space are much higher
than for new construction. Under the recommended fee structure, new construction
and reconfiguration of space are treated the same for fee purposes and there is no
project true-up on final values required at project close-out.
• Specialty Permits: Additional fee categories are recommended for frequently
requested smaller permits that are interdisciplinary in nature. These include permits
such as kitchens, baths, swimming pools, generators, etc. Most of this type of work
will have a fixed fee.
Building Development Process Fees
January 13, 2010
Page 6
• Building/ Mechanical /Electrical /Plumbing Stand-alone permits: Some applicants
need a permit for building, mechanical, plumbing, and electrical work without an
associated major construction project/master permit.
Work that is related to Building Development but that the Fire Department charges
for separately pursuant to the Fire Code (sprinkler systems, fire alarm systems,
cooking hood suppression systems, etc.): These fees have been re-structured to be
based on square footage instead of number of components. However, a minimal fee
will remain for small jobs to continue to encourage permits for minor sprinkler and fire
alarm work.
• Special Event Permit Fees: A discount is proposed when astage/platform has been
pre-approved. Permitting fees for portable toilets will be charged per event -
currently charged per toilet. In addition, Fire Department costs not previously
charged to cover the cost of evaluating and inspecting special events have been
included.
Administrative Fees: These include various services such as replacement of lost
plans, lost permit cards, request for permit extensions, etc. A fee has been
established for Partial Certificate of Occupancy based on a proration of the original
permit fee plus 20 percent to cover increased administrative costs. Temporary
Certificate of Occupancy (TCO) fees will be charged at the same level as a
Certificate of Occupancy (CO) fees covering the administrative component of the
process, in addition to hourly fees for any re-inspection that may be required
between TCO and Final CO.
In addition to fees charged for enforcing the Florida Building Code and the Florida Fire
Prevention Code, fees are proposed to include cost recovery for the following previously
non-fee items:
• A Zoning review fee -costs associated with the review of plans for planning and
zoning requirements in the City Code
• A Public Works review fee -plan review and inspection costs to support a variety
of permits in private property that have the potential to impact City-owned
property, rights-of-way or easements
Other fee recommended fee changes include the following:
• Revisions will be billed on an hourly basis, reflecting the level of effort for the
review for each specific revision
• Upfront fee of 20 percent of the estimated permit fee at time of application will be
charged to cover the cost of plan reviews
• The penalty for lost plans has been removed
• A 6 percent Training and Technology Surcharge will apply to all permits and
accrue to all departments -the 6 percent is equivalent to the current surcharge
for Building only which is based on value
• An automatic annual fee adjustment is recommended to the proposed fees
based on increases in the Consumer Price Index
Building Development Process Fees
January 13, 2010
Page 7
Fees for Other Services
In addition, the costs to perform other development related functions in these four
departments were reviewed. These functions included the following:
Fire
• Occupant load inspections
• Hydrant flow tests
• Fireworks, bonfire, etc.
Planning
• Administration of Land Development Regulations
o The fee categories are unchanged from existing
o These fees apply to approvals such as
^ Design Review and Historic Preservation Board applications
^ variance and conditional use hearings
^ other miscellaneous planning fees
Public Works Right-of--Way Fees
• ROW obstruction: Two Fee components are recommended
o Abase ROW obstruction fee is recommended to cover the costs
associated with the review to determine that a full or partial roadway
closure is warranted and the costs associated with inspections related to
the closure
o The current additional right-of-way obstruction fee will be assessed based
on the area utilized
• Fees related to sidewalk repair/construction, driveways, etc.
Costs versus Recommended Fees
It is important to distinguish between cost and recommended fees, as there may be
certain categories where the City, from a policy perspective, chooses to charge less than
the full cost of the service, and subsidize the balance from General Fund sources,
Building Operations reserve, or other sources, as well as instances where the City may
determine a fee should not be charged. This is also important when comparing to other
jurisdictions as they may use other revenues (i.e., property and/or sales taxes) to help
fund the service. Charging full cost or partial cost reflects a policy decision as to who will
pay for the service, the user or taxpayers. Discounts are recommended for the
following:
• Round cost findings down to whole numbers
• Reduce permitting costs of small projects -encourage compliance
o The level of effort for small projects can be disproportionally high relative
to the total cost of the work being performed
o This work create a disincentive to obtaining a permit for small projects
Building Development Process Fees
January 13, 2010
Page 8
The study also presents some potential new fees. Where demand is discretionary and
the benefit of City's effort is not to all residents or businesses as a whole, a fee is an
appropriate way to fund the service.
Results of the study indicate that the City has been significantly undercharging for the
services performed by the Planning, Fire and Public Works Departments related to the
Building Development Process as shown in the tables below.
Revenue Surplus (Subsidy) of Providing Bu ilding Developm ent Process Services'
City Data, Computed Surplus/ Current
Category FY07/08 Annual Annual Cost (Subsidy) Recovery
Revenue
_d _ _ ___ ~. ___
Department of Bwlding _ , __ ~_ __ ~ ~ _ ___~_ .~__-
Construction and Renovation $ 3,760 000
Stand Alone Permits $ 4,260,000
Specialty Permits $ 1,520,000
Department of Building Subtotal
v,... __._. $ 9,732,237
_._~ $ 9,540,000
_. __
__ ~ _..~_ __. ~
.
__ ,_.._
Department of Planning_~__~a_ ~ _ ______ _ _ ___ _ _ ~
~
_ ~~~~~~ ~~~
Construction and Renovation $ 360,000
Stand Alone Permits~upport to Building $ 300,000
Specialty Permits-Support to Building $ 110,000
Department of Planning Subtotal $ 770,000
Department of Public Works (Engineering)
M~ ~
~ ~~~~µ ~X ~~~ <'
~~ ~~6~M144~m~u~~~ ~~~
Construction and Renovation-Support to
Building $ 50,000
Stand Alone Permits-Support to Building $ 40,000
Specialty Permits-Support to Building $ 30,000
Department of Public Works Subtotal
__ ~__.
_ _..
~
W
_
___...~ ~. $ 120,000
_,. _._
_, _,_.._.
.
_
. ~.. __
~ .
~
v .._._ _ . , _ .,_
w
Fire Department ~ , n
~
,
.. ~
.
_
~ ....
Building Construction and Renovation $ 410,000
Specialty Misc related to building $ 70,000
Stand Alones- Related to Building Permits $ 1,180,000
Department of Fire -Subtotal $ 587,503 $ 1,660,000
Total Fees Earned $ 10,319,740 $ 12,090,000 $ (1,770,260) 85.36%
Prior Year fees collected in FY07/OS $ 2,673,120 $ 2,673,120
Total Fees Collected $ 12,992,860 $ 12,090,000 $ 902,860
Building Development Process Fees
January 13, 2010
Page 9
Revenue Surplus (Subsidy) of Providing B uilding Development Process Services
City Data, Computed Surplus/ Current
Category FY07/08 Annual Annual Cost (Subsidy) Recovery
Revenue
Department of Planning and Zoning.:.
Planning and Zoning $ 452,023 $ 830,000 $ (377,977)
_... 54.46%
Department of Public Works (Engineering) -
Public Works Services (General Fund) $ 650,448 $ 990,000 $ (339,552) 65.70%
Potential New Fees (General Fund) $ _ $ 200,000 $ (200,000) 0.00%
Subtotal, Public Works $ 650,448 $ 1,190,000 $ (539,552) 54.66%
Fire,Department
~~"~~~ ~
~
_~" ~' ~ ~~~~ ~ ~~~
~ ~
~~~~ ~~~~~~~
~~~
~~~~~~ ~~~~~
~~~~~~~
Miscellaneous Items
not related to
building construction $ 60,546 $ 170,000 $ (109,454) 35.62%
TOTAL DEVELOPMENT PROCESS FEES
(EXCLUDING PRIOR YEAR FEES
COLLECTED IN FY 07/08) $ 11,482,757 $ 14,280,000 $ (2,797,243) 80.41%
As a result, fee increases are recommended for Planning, Fire and Public Works
Departments related to the Building Development Process. However, it is further
recommended that these fee increases be offset by short term decreases in Building
Department fees so that, in the aggregate, the total combined fees charged to the
development community essentially remain at current levels.
It is important to note that, while the fees are essentially revenue neutral at a macro
level, individual permit types will change up or down consistent with the level of effort.
Further, it is recommended that the resulting decreases in Building Department
revenues be replaced by funds in previously set aside Building Department reserves so
that costs related to enforcing the Florida Building Code continue to be offset by Building
revenues. The proposed fees also include a reset after two years such that fees fully
cover the level of effort.
Finally, the fee ordinance also clarifies and corrects errors, such as the Planning
Department fee-in-lieu of parking, which was increased in 2006, but never corrected in
the appendix. An overdue increase of the open space impact fee for the South Pointe
area is also proposed.
Finance and Citywide Projects Committee and Community Feedback
The recommended fee structure was presented to the Finance and Citywide Projects
Committee in July 2009 and November 2009. At the July meeting, the Committee
approved the concept and, as a result, an additional $1.5 million in non Building
Department revenues were added to the City's General Fund Budget for Fiscal Year
(FY) 2009/10. Further, the millage rates proposed in July and adopted in September,
as well as the City's General Fund budget were adopted with revenues reflecting
Building Development Process Fees
January 13, 2010
Page 10
incorporation of these recommendations. At the November meeting, the Committee
reviewed the proposed fee schedule, recommended minor revisions, and recommended
that the proposed fee schedules be forwarded to the Commission for approval.
At the suggestion of the Finance and Citywide Projects Committee, a meeting was held
with members of the development community through the Building Development Task
Force that had been form earlier to recommend improvements to the Building
Development Process. The attendees of the meeting generally expressed support of the
fee restructure. The attendees also suggested that the City consider the feasibility of
applying the new fee structure to projects recently permitted projects and that the City
should evaluate the conditions under which revision fees would apply.
Changes Since First Reading
At the first reading of the Ordinance on December 9, 2009, the Commission directed
staff to review the fees for solar panels and directed staff to present these
recommendations to the Finance and Citywide Projects Committee between first and
second reading. There was no Finance and Citywide Projects Committee meeting
between first and second reading, however, the proposed permit fees for Commercial
Solar Photovoltaic Panels were revised to incorporate a 20 percent discount; residential
solar panels were already significantly discounted and, therefore, no further discounts
are recommended.
In addition, refinements were made to a few fees including smoke detectors, tents, etc.,
however these were all minor in nature, and none of these had any significant impacts
on the overall projected revenues.
FISCAL IMPACTS OF PROPOSED FEE STRUCTURE
The following table summarizes the impact of the proposed fee discounts which result in
essentially the same level of revenues as in FY 2007/08. It is important to note that the
revenue projections required the conversion of permit volumes, etc. from the current fee
structure to the new, radically changed fee structure. Therefore several assumptions
had to be made in the revenue estimation regarding the volumes associated with each
of the new fees in the revenue model. Further, the demand levels for building permits
have decreased by approximately 15 percent since FY 2007/08. As a result, while the
table below reflects a between 6 percent increase and a 10 percent decrease in
revenue. This range is probably well within the accuracy of the revenue estimates from
the model.
The revised fees structure provides for an increase of between approximately $1.7 and
$2.3 million annually to the General Fund outside of Building Department revenues.
Building Development Process Fees
January 13, 2010
Page 11
Revenues Based on a
Based on FY 15%
2007/08 Reduction in Department
City Data, FY FY 2007/08 Difference from Volumes with Volumes with Impact with
07/08 Annual Computed Current Proposed Proposed Reduced
Department Revenue Annual Cost Collections Discounts Discounts Volumes
Building $9,732,237 $9,540,000 $192,237 $8,140,000 3 $6,919,000 ; ($2,813,237)
~...
Planning , 452,023 1 600 000 i ($1,147,977) 1,340,000 ~ $1 139 000 ; $686 977
Public Works
~~ 650448
~~ 1310,000 ($659,552) 1,180,000$1,003,000 ~ $352,552
Fire
! 648,049 1,830,000 ($1,181,951) 1,500,000 $1,275,000 , $626,951
Total $11,482,757 $14,280,000 ($2,797,243) $12,160,000 $10,336,000 ~ ($1,146,757)
i
,
~ _~, .. g_ ...._..~_...._____~_.__ _.
Change in revenues from FY 2007/08 ~
t
.__
$677,243 ($1 146,757)
° nge in revenues ____
/o Cha
~~.,__~_ __ ._._____ ~..w_ _~,___. ~ .___.___._ _ 6%l -10%
~ __.~ .
l F
d R
G 480 mm -~~~~-_.__._._
2
269
480 ~
1
666
enera
un
evenues
Change in non-Building Department ,
,
,
$
$
,
Sample Fees With the Proposed Structure
Specific examples of proposed fees with comparisons the level of effort costs, current
fees and other entities, where applicable, are provided in the attachments 1 though 3.
CONCLUSION
The Administration recommends that the City Commission adopt the four ordinances
amending various fees related to the Building Development Process in the City of Miami
Beach.
JMG:KGB
ATTACHMENT 1
SAMPLE FEES WITH THE PROPOSED STRUCTURE
SPECIALTY PERMITS
Level of Proposed Current Annual
Effort Fee Fee Quanti
C~3.'~~n]~1',~i
oe e
Kitchen-SFH & Condo $ 1,264 $ 1,200 $ 807 74
Bath-SFH & Condo $ 1,178 $ 750 $ 333 63
Flooring per 500 sq.ft.(minimum
lumbin fee ma be re uired $ 232 $ 200 $ 136 622
e e
Generators -sin le famil $ 1,537 $ 500 $ 136 27
Generators -commercial Under
10,000 Sq.Ft.(Non -Life Safety is
rated at under 10,000 S .Ft. $ 3,277 $ 3,000 $ 21
8 18
. ~ee .
New Swimming Pools/spa &
fountains -residential, 1001-
25000 total gal. inGuding
e ui ment $ 2,319 $ 1,000 $ 485 51
Swimming Pool Renovation
residential (non-structural)
includin a ui ment $ 1,665 $ 500 $ 672 32
e
~3
Included
AC Unit New-Residential-1 Unit $ 554 $ 300 $ 225 below
AC Unit New-Residential-2-5
Units $ 715 $ 600 $ 788 15
e. .
Irri ation S stems, 1 zone $ 469 $ 100 $ 46 55
Irrigation Systems per each Included
additional zone $ 154 $ 75 $ - above
ee -t s Doe ~i ~.(~
Installation or replacement of
windows or exterior doors, 1-10 $ 583 $ 500 $ 386 492
Installation or replacement of
windows or exterior doors, 11-30 $ 885 $ 882 $ 769 46
Specialty Permits (continued)
Level of Proposed Current Annual
Effort Fee Fee Quanta
oa .- [3
Temporary Platforms for public
assembl , first a royal $ 400 $ 400 $ 750 13
Temporary Bleachers for public
assembl , first a royal $ 327 $ 300 $ 30 4
Temporary Platforms &
bleachers for public assembly, New
re-a royal $ 135 $ 50 $ - cat o
Tents up to 1000 sq.ft., per unit
excludes electric ~ lumbin $ 300 $ 300 $ 46 50
Tents each additional 1000 sq.ft.
over 1000, per unit (excludes Included
electric & lumbin $ 148 $ 100 $ - above
New New
Tem ora Chiller or Generator $ 760 $ ~ 760 cat o cat o
Temporary ToiletlOuthouse,
multi-unit trailer $ 111 $ 100 $ 48 64
Temporary Toilet/Outhouse, per Included
event $ 54 $ 30 $ 48 above
Can •, o
Concrete Slabs and walkways
er 1000 s .ft. $ 415 $ 200 $ 75 74
Pavan er 1000 .ft. $ 445 $ 100 $ 46 92
-,. o 0 00 0
Roofing/ Re-roofing under 2,000
s .ft. MIN FEE $ 550 $ 200 $ 90 360
Roofing/ Re-roofing per each
additional 1000 sq.it. or part Included
thereof $ 68 $ 100 $ 14 above
Fences and/or Walls -residential
under 75 feet MIN FEE $ 416 $ 200 $ 80 71
Fences and/or Walls -residential
per additional 75 feet or part Included
therof $ 79 $ 79 $ 15 above
a
Awnings, canopies and
residential patio covers, 1-30
sq.ft. (Canopy Replacement
Charged at Minimum Fee
$100.00 $ 410 $ 400 $ 75 72
Per each additional 30 feet of Included
awnin area or art thereof $ 92 $ 90 $ - above
o -oo e
Residential $ 225 $ 100 $ - 16
Commercial $ 311 $ 302 $ - 2
Paintin Permit -commercial $ 248 $ 250 $ 125 209
Painting Permit -residential
INTAKE AND ZONING ONLY $ 165 $ 100 $ 125 80
Pool Heater Re lacement $ 178 $ 100 $ 46 21
Specialty Permits (continued)
.~
Lost Plans mandated
$ - Based on
cost er a e 25% of
ermit fee
Lost Permit Card research $ 76 $ 76 $ -
Buildin Permit Extension $ 143 $ 100 $ 75 450
~ a>
40!10 Year Recertification
Pro ram Fee Non -Threshold
$ 884
$ 300
$ 150
350
40/10 Year Recertification
Pro ram Fee
$ 884
$ 500
$ 150 Included
above
PLANNING AND ZONING ADMINISTRATION OF LAND DEVELOPMENT PROCESS
FY
Level of 2007/08
Fee Cate o Effort Pro osed Fee Current Fee Volumes
Conditional Use $1,296.96 $1,290.00 $800.00 24
DRB Base fee... $864.64 $860.00 $500.00 40
$0.1 up to a
maximum of Included
+ DRB Fee er s.f. $0.10 $10,000 $0.0075 above
Variance (single-family) Base fee $216.16 $215.00 $175.00 30
+ er variance $108.08 $105.00 $100.00
Variance (commercial) Base fee $864.64 $860.00 $750.00 30
Included
+ er variance $243.18 $240.00 $200.00 above
HPB base fee... $864.64 $860.00 $700.00 60
$0.1 up to a
maximum of Included
+ HPB fee er s.f. $0.15 $10,000 $0.0075 above
FIRE -MISCELLANEOUS FEES
Fee Category
Level of Effort
Proposed Fee
Current Fee FY 2007/08
Volumes
New Sprinkler system up to 2,500 s.ft. $ 601 $ 600 $ 277 10
75,001 sq.ft. to 100,000 $ 3,847 $ 3,847 $ 2,338 20
NGnor work on existing system $ 315 $ 100 $ 40 40
Cooking hood suppression system $ 505 $ 504 $ 86 33
Bonfire $ 143 $ 140 $ 50 10
Fireworks $ 310 $ 310 $ 50 20
Occupant load $ 238 $ 235 $ 150 150
PUBLIC WORKS MISCELLANEOUS FEES
Fee Category Level of
Effort Proposed
Fee
Current Fee FY 2007/08
Volumes
Sidewalk Construction (50 lineal feet or
less)
$
334
$
288
$
125
34
Each additional lineal foot $ 3.44 $ 2.95 $ 2.50 included above
Driveway Construction $ 283 $ 125 $ 125 75
Underground Utility Placement $ 334 $ 288 $ 125 267
Building Line and Grade Survey (50
lineal feet or less)
$
386
$
350
$
312.5
2
Each additional lineal foot $ 7.00 $6.25
Paving or Resurfacing of Parkway or
Shoulder area (25 lineal feet or less)
$
334
$
288
$
125
6
Each additional lineal foot $ 6.25 $ 6.25 included above
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City of Miami Beach, Florida
Building Development Process Fees Study
Consultant's Report
January 2010
MAXIMUS Consulting Services, Inc.
1033 Skokie Boulevard, Surte 350
Northbrook, Illinois 60062
(847} _513-SS08
CITY OF MIAMI BEACH. FLORLDA
Building Development Process Fees Stud}-
Consultant Report, January 2010
T.4~3E.~ CZF C'Ctt~TENTi S
Page
1 ONTRODUCTION
1 It is Time for the City to Update Fee Prices
1 The City's Goals for the Project
2 METHODOLOGY
4 Productive Hourly Rate Calculation
5 The Study Process
6 Cost vs. Price.
7 Determining the Fee Structure
8 SUMMARY RESULTS
10. FUTURE STEPS AND UPDATING FEES
~C~c~
MA?CIMUS
Attachment 1 Level of effort findings for all fee categories and City staff discount
recommendations in a table covering all departments
• Revenue Summary
• Loaded Hourly Rates
• Renovation and New Construction Fees
• Specialty Permits
• Stand-Alone Permits
• Public Works Permits
• Planning Permits
• Fire Permits
Attachment 2 Hourly rate calculations for each department
Attachment 3 Financial reconciliations for each department
APPENDIX
City of Miami Beaclr, Florida
Building Development Process Fees Study -Consultant Report, January 2010
INTRODUCTION
It is Time for the City to Update Fee Prices
The last study of the cost of development permit services in the City of Miami
Beach was nearly a decade ago. Since that time, the City's budget has
increased, construction methods have evolved, the City implemented a new
building code and the industry itself went through boom and bust. Even if the
City's fee prices reflected costs as of nine years ago, they do not at the present.
The City does not intend to charge more than the cost of the services it provides,
but as a matter of fiscal prudence, it would not wish to charge less
unintentionally.
Getting fee revenue and the cost of underlying services to match exactly is only
possible if demand for permits and the City budget are stable. When either is in
flux, a city will over or under-recover the cost of the services for which it charges
fees. Florida law requires revenue and expense to match, but does not specify
that each single fiscal year must match.
The City's Goals for the Project
The City's goals for the project were to set fees that have a direct relationship
between services provided and the amount charged. The scope of the project
involves three collaborative phases of work:
• Phase 1 -Pre-planning and project kick-off
• Phase 2 -Cost and Fee Analysis
• Phase 3 -Public Outreach and Recommendations
The City wanted to simplify the structure for charging fees. We recommended
that construction permit fees be based on the City's cost of providing services to
permits under the Building Code.
• Traditional fee pricing based on the value of the construction work is not a
reliable measure of the City's cost to do the work. For example, an
applicant using more expensive materials would pay a higher fee, even
though the City's cost to review and inspect the work would be the same.
The Code Council itself testified in a California inquiry into fee setting that
valuation methods do not correlate to the cost of the underlying work.
While not illegal, they are difficult to explain to someone asking for a
justification of the amount they must pay.
MAXIMUS Consulting Services, Inc.
Ciry of Mianai Beacla, Florida
Building De~~elopnient Process Fees Stud~J -Consultant Report, Ja-~uary 2010
• By basing this study on the City's process of doing the work, we achieve
the City's goal that the amount charged have a direct relationship to the
services provided.
The City also requested selective comparison of its fee prices to those charged
by neighbors. This is a difficult apples-to-apples challenge, since fees are not
always titled similarly, may not cover the same bundle of services even if they
are titled similarly and may not address the same expectations of level of service.
Peer communities may not have done a cost of service study, may have done so
years ago, or may not have followed the findings of a cost study when setting
prices. In some of our attempts to resolve these questions, peer cities simply
told us, "You would have to bring us blueprints for such a project and have us
determine the fee for that project."
The motivation for checking peer prices is to test if setting prices based on Miami
Beach costs might result in prices that are radically different than builders are
used to seeing for similar permits. Despite the formidable obstacles to peer
comparison, we were able to determine that, for some of the most common types
of permits, Miami Beach would not be an outlier by establishing prices at the
levels recommended in this study.
METHODOLOGY
Our models use history to predict the future. It uses the most recent data
available for budgets, staffing, procedures, and annual fee service demand in
order to determine the current actual cost to provide services. Our approach is to
use the latest available data to forecast the future. Specifically, the latest
available figures were:
• Historical revenues from Fiscal Year 2007/2008, the last full year for
which the total is available
Projected revenue using the costs we developed multiplied by the most
recent year of customer demand totals (see below). This revenue will not,
by design, reconcile precisely to the City's records for a few reasons.
First, large permits pay in one year and require work over a period that
often extends past that year. Second, even small permits may pay in one
year and commence work in the next. Third, many permits are charged
using a sliding scale of base amount plus an increment, without a data
source to record centrally how many increments the permit funded. Our
practice is to reconcile to within 10°!0 of the City's figure, or explain why
this is not appropriate in a particular case.
• Budgeted Expenses from Fiscal Year 2008/2009
MAXIMUS Consulting Services, Inc.
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City of Mianzi Beach, Florida
.Building Developtnetzt Process Fees Study -Consultant Report, January 2010
• Indirect Cost using the rates the City developed using 2006 actual
expenses, applied to each department's budgeted expenditures for Fiscal
Year 2008/2009, except for capital.
• Customer demand for the Fiscal Year 2007/2008.
In general the models are comprised of the following types of fee. In each model
the Time Estimates section details the components of tasks for each fee service
that build up to the total time spent per customer.
• Specialty Fees: This model component for each department includes all
fees for items not involving structural changes, which we title, "Specialty
Fees." These are services related to building safety, but not necessarily
involving more than a single department.
• Building/Mechanical / Electrical l Plumbing (MEP) Stand-alone Fees:
Some applicants need a permit for building/mechanical, plumbing, and
electrical work without associated construction.
• Construction Fee Schedule: This fee schedule is based on the
International Building Code occupancy types. To determine the cost of
these fees, all which is required is to know the structure's occupancy type
and size (square footage).
• The schedule decomposes the cost of each service by its plan review and
inspection components. We calculated that plan review is 20 percent of
total cost.
• The model produces a result of the type shown below. It includes detail
(not shown below) of costs by each contributing department, costs per
square foot and City staff recommended pricing.
Square Footage TOTAL PROJECT COST
Class Occupancy Type FROM UP TO FROM TO
A 1 Assembly-Fixed Seating - 3,000 $ - $ 18,443.10
Theater, Concert Hall 3,001 15,000 $ 18,446.47 $ 23,647.10
15,001 50,000 $ 23,691.12 $ 38,827.96
The City is careful not to charge applicants for services they do not receive.
Within limits, a certain amount of averaging is unavoidable, but the City is careful
to respect this principle. When an application arrives, the City must review it to
determine if it requires review by other departments. In particular, the
departments of Planning, Public Works and Fire may be involved in review of
particular applications.
MAXIMUS Consulting Services, Inc.
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City of Miami Beach, Florida
Building Development Process Fees Study -Consultant Report, January 2010
Not knowing if an application will require review of all departments, we cannot
produce a summary schedule that shows the cost of all departments involved in
plan review and inspection. The City (through the Building Department) must
follow the process we explained above for each of the departments to be
involved in the review and add those costs together to determine the fee for a
permit.
In addition to fees for departments involved in the development process, the
Study looked at other related fees, including Fire Department annual fire
inspection fees and nightclub occupant load fees as well as fees associated with
the City's certificate of use process.
Productive Hourly Rate Ca{cu{ation
A critical piece of our methodology is the hourly rate calculation, as these apply
to all times in the model in the calculation of service costs. All the costs included
in the budget are used to calculate the fully-loaded hourly rate: indirect costs
(overhead), exclusions, and any off-budget expenses (such as this fee study).
Our assumptions reflect City policy, are based on accruals (not actual usage by
employee, which varies from year to year) and are consistent across
departments. The costs shown do not include the charge for the Training and
Technology Fund in each department. Those would apply as an additive of 6
percent to the fee for each permit.
In addition, to determine the total available hours, we evaluated compensated
absences such as vacation, holiday and sick days, as well as authorized breaks,
training and other commitments that reduce staffs availability for assignments to
serve customers. We also determined the total hours available to spend on
providing services to customers (as opposed to total paid staff hours).
Employees do not work 52 weeks per year. An employer pays for 52 weeks, but
part of the payment is for compensated absences such as vacation, holiday and
sick time. This paid time off is essentially a fringe benefit that we treat as an
additive accruing to the cost of each hour of customer service. The analysis
follows City policy for accrual of these non-duty hours, not the actual usage.
Basing it on accruals yields a better long-term match of leave allowed and leave
taken.
De artment Hourl Rate
Buildin $114.00
Fire: $95.46
Plannin $108.08
Public Works: $103.07
MAXIMUS Consulting Services, lnc.
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City of Miami Beacft, Florida
Bt~ildittg De~~elopntent Process Fees Study - Cor:sultat:t Report, Jattuary+ 2010
The Study Process
We developed the fee structure and refined it to include Florida Building Code
structure and specialty fees that do not involve structural changes. The
analyses, totaling hundreds of pages of output, are in the hands of City staff.
We spent considerable time harmonizing structures of the four departments
involved in development fee work. Each has unique responsibilities, methods
that differ somewhat from other departments involved in processing the same
application and also, responsibility for development permits that only that
department services. The chart below depicts that each of the departments of
Fire, Planning and Public Works have specialty permits of their own, but also,
contribute direct service to the review and approval of certain building permits.
Those efforts are specifically attributable to and directly traceable to individual
applications for various development permits. They are not general
governmental functions allocated to development permits, but represent services
that the City would not provide until or unless an applicant sought a permit.
Building
Public
tanning Works,
We developed time per activity as follows:
• Staff initially provided estimates of time to perform each service. As
expected, these estimates proved to be approximately accurate, but in
need of refinement.
• Consultant staff checked City responses against records of similar size
local governments it has reviewed elsewhere. We noted the outlier
responses to City staff for reconsideration. In all such cases, City staff
refined the estimates.
• Extending time estimates by quantities of each transaction type builds up
a total time requirement for each department. We reconciled the total time
reported for each department to the time available in each department, net
of the time required for paid leave and administrative duties. City staff
MAXIMUS Consulting Services, Inc.
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City of Miami Beacl:, Florida
Building Development Process Fees Study -Consultant Report, January 2010
used the results to further refine its data. This was not intended to be an
efficiency study, but this step accomplished two goals. First, it prevented
a department from seeking reimbursement for more than the number of
hours available for permit work. Second, it allowed those departments
with duties not related to permit work to account for that time too. This
refinement continued for months, resulting in data that staff were able to
approve as a reasonable reflection of their duties.
City staff work as teams. Therefore, the cost models use an hourly rate for each
department, rather than a rate for each person on the team. The hourly rate is
the department's total budget divided by the hours available for customer service.
Customer service hours are a calculation of total compensated hours minus paid
leave and administrative duties by job title.
For each construction occupancy type (e.g. Assembly-Fixed Seating for Theaters
and Concert Halls, Mercantile-Department & Drug Stores, Dwellings-Custom
Homes), we asked staff to provide us with a typical project size. For a project of
that size, we decomposed the customer service process into many small steps,
which staff were more confident in their ability to estimate service times. For
certain key occupancy types (Business, Residential and Mercantile), we asked
staff to explain the time to perform each customer service step for projects of
different sizes. Using that data, we calculated how much longer it took to serve
larger projects and how much less time it took to serve smaller projects. We
applied these percentage differences to similar occupancy types.
• For example, there are many types of residential occupancies in the
Building Code. Asking staff to explain micro-step service times for each
would be inordinately time consuming. Instead, we asked staff to explain
one type and applied the percentage time differences to the other
residential project types. Staff then reviewed these estimates to provide
us with their confirmation that these scaling assumptions were reasonable.
Cost vs. Price
It is important to distinguish between cost and price. Just because another
jurisdiction charges a lower fee does not mean that its cost is lower. In fact, many
agencies, not knowing their costs, use other revenues (i.e., property and/or sales
taxes) to help fund the service. Charging full cost or partial cost reflects a policy
decision as to who will pay for the service, the user or taxpayers.
Our approach to determining the cost of services included review of the budget
and other financial reports, personal interviews with departmental staff, and
development of models to account far the costs of services. The models consider
how many times each service is performed annually, the effort and labor cost of
service, the cost of non-labor line items from the department's budget, as well as
government overhead costs.
MAXIMUS Consulting Services, Inc.
-6-
City of .'Miami Beach, F/ori~la
Building Development Process Fees Study -Consultant Report, January 2010
We cannot stress enough the degree of collaborative communication, revision,
refinement and validation that these models received. Having done hundreds of
projects of this type, we had never seen a client with comparable sensitivity to
validating the results of these models. By vetting all data through amulti-
disciplinaryteam, testing every assumption and fact and seeking consensus on
all findings, the City and its citizens should have high confidence in these
models.
Determining the Fee Structure
We recommend charging the cost of services provided, with certain caveats.
• There is a fixed cost to all projects of intake, routing, review and, in many
cases, inspection. The cost of processing a small permit may be relatively
high compared to the cost of the underlying project. If applicants view the
fee as "too high" in relation to the work itself, they may hesitate to seek
permits, which is detrimental to public safety. In these cases, the City may
wish to use tax dollars to support some of the cost of the regulatory
process.
• Rounding prices to whole numbers reduces the risk of inaccurate fee
payments.
• The process of a cost-based fee review is very time consuming. Rather
than repeat it frequently, the City should update the fee schedule regularly
with adjustments based on a cost index such as the change in
appropriation to the underlying departments. The type of review done for
this project should happen not more than once every four or five years.
• Frequent price increases are not popular, but they avoid the problem
inherent with infrequent increases where a city may feel that adjusting to
the cost of the work results in an increase that too great. When that
happens, a city must stretch scarce tax dollars to fund services whose
fees are supposed to cover the cost of the work.
• While the City should publish a fee schedule to give applicants a clear
idea of the amount they will owe for a permit, the City must determine the
fees applicable to each permit. An applicant's interpretation of the project
is not necessarily the same as the City's understanding and that
understanding would affect the price of some permits.
• To cover the cost of plan review for projects that may not proceed
immediately to construction, the City should establish a fee of 20 percent
of the permit price as an upfront fee. We determined this to be the
percent of a permit service related to plan review.
MAXIMUS Consulting Services, Inc.
-7-
City of Miami Beaela, Florida
Building Development Process Fees Study -Consultant Report, Januaay 2010
• To cover the cost for Partial Certificate of Occupancy or Completion the
fee should reflect the level of effort cost based on a proration of the
original permit fee plus 20 percent to cover increased administrative costs.
• Temporary Certificate of Occupancy (TCO) fees should be charged at the
same level as a Certificate of Occupancy (CO) fees covering the
administrative component of the process, in addition to hourly fees for any
re-inspection that may be required between TCO and Final CO
Other fee recommended fee changes include the following:
• Revisions will be billed on an hourly basis, reflecting the level of effort for
the review for each specific revision
• The 25 percent penalty for lost plans should be removed and replaced
with a level of effort fee plus reproduction costs
A 6 percent Training and Technology Surcharge should apply to all
permits and accrue to all departments -the 6 percent is equivalent to the
current surcharge for Building only which is based on value
To determine the cost of a permit for construction, one needs to know the size
and occupancy type of the project. There may be other features of the
application that require specialty permits, which City staff must verify. For all ofi
the rigoc to determine the cost of the fee service, determining the fee for a
particular permit is quite simple.
There are a number of specialty permits that the study details in various tables.
Determining the fee for these permits is simply a matter of finding the permit type
on the appropriate table.
SUMMARY RESULTS
The study confirmed the City's suspicion that overall, current fees are more than
adequate for services of the Building Department, but are not sufficient to
reimburse all of the services that the City provides to an applicant in the Building
Development Process. Specifically,
• Building Department fees recover five percent more than the cost of
operating that department.
• When considering all four of the departments involved (Building, Fire,
Planning and Public Works), current fees recover approximately 20
percent less than the overall City cost of services invoked by filing an
application for a permit.
MAXIMUS Consulting Services, Inc.
-8-
City of Miami Beach, Ftorida
Building Derelopntent Process Fees Study -Consultant Report, January 2010
The process of issuing a permit involves support from other City departments
and those departments have other responsibilities to enforce City code related to
development that we noted it is providing either without permits or at prices far
too low to cover the cost of the work.
In addition, fees related to Fire Department annual fire inspection fees and
nightclub occupant toad fees as well as fees associated with the City's certificate
of use process appear to be significantly undercharging as well. However, the
processes associated with these activities are still under review and thus, the
level of efforts may change if the processes change.
IVIAXIMUS Consulting Services, Inc.
-9-
City of Akanzi Beach, Florida
Building Development Process Fees Study -Consultant Report, Ja~7uary 201 U
Revenue Sur lus (Subsi of Providing Building Develo ment Process Services
Revenue from
~~ o
g ry City Data,FY07108 Computed SurplusV Cunrent% LFeeswt~thort
Annual Revenue Annual Cost
(Subsidy)
Recovery
proposed
Discounts
Department of Building
ConsWdion and Renovation $ - $ 3,755,542 $ 3,310,219
Stand Alone Permits $ - $ 4,258,220 $ 3,523,153
SpedaltyPertnlts $ - $ 1,522,709 $ 1,311,362
Depattment of Building Subtotal $ 8,732,237 $ 9,638,470 $ 8,144,734
Department of Planning
Construction and Renovation $ 363,640 $ 297,439
Stand Abne Permits-Support to
Building $ 300,117 $ 241,187
SpeciattyPertnits-Support toBuifding $ 108,486 $ 71,418
DapartmentofPlanningSubtotal S 770,243 $ 810,025
Department of Public Works (Engineering)
Construction and Renovaton -Support
to Building $ 54,682 $ 54,882
Stand Alone Permits-Support to
8uilding $ 42,548 $ 27,718
Specialty Permits-SupponloBuilding $ 27,617 $ 19,334
OepartmeM of Public Works Subtotal $ 124,847 $ 101,732
Fire Department
Building Construc0on and Renovation $ 412,436 $ 282,308
Spertiatty I~sc related to bulkiing $ 68,038 $ 64,481
Stand Atones- Related to Building
Permits $ 1,184,270 $ 992,922
DepartmeMOfFtre-SuMotal $ b87,503 5 1,664,742 $ 1,349,711
ote Fees me $ 10,319,744 $ 12,098,502 S (1,778,582) 85.31% S 10,208,202
Prior Year fees co0ected In FY07l08 $ 2,673,120 $ 2,873,120
Total Fees Collected $ 12,992,860 $ 12,0911,302 $ 898,658 $ 10,208,202
Revenue Sur Itts Sutlsi of Providin Buildin Develo rrtent Process Services
Revenue from
Category City Data, FY07/08 Computed Surptusl Current % L Fees wi~th~
Annual Revenue Annual Cost (Subsidy) Recovery
proposed
Discounts
Deparbment of Planning and Zoning
Planning and Zoning $ 452,023 $ 828,773 5 (374,750) 54.87% $ 727,053
Department of Public Works (Engineering)
Public Vtibrlcs Services (General Fund) $ 650,448 $ 987,671 $ (337,223) 65.86% $ 889,885
Potential New Feea (Genera! Fund) $ _ $ 200,989 $ (200,1389) 0.00% $ 193,290
Subtotal, Publk Works $ 650,448 $ 1,188,660 $ (538,212) 54.72% $ 1,082,975
Fire Department
IWscellaneous tams not related to
building construction $ 60,548 $ 171,638 $ (111,092) 3526% $ 149,425
TOTAL DE1Il10PMQdf PROCESS i$S
(DCCLUDWG PRIOR YlcAR Fi;ES
COLLEC7'®INFY07/08) $ 11,482,757 S 14,263,373 5 2,800,818 80.39% $ 12,165,855
City staff recommend prices that, in some cases, recover less than the full cost of
the services themselves. This is intentional; it avoids having permit prices for
small projects that are disproportionately large in relation to the cost of the
underlying work. However, it is important to remember that the City will still incur
the full costs of these services, and therefore, the impacts of any discounts must
MAXIMUS Consulting Services, Inc.
-10-
Cilh of Miami Beach, Florida
Building Development Process Fees Study - Consu[tmat Report, Jas:uar~~ 2010
be covered from other revenue sources such as reserves, other tax revenues,
etc. This is a City policy decision, not a finding of the cost study.
The above table shows our projection of the impact of the proposed fee structure
whereby fees reflecting the cost of the level of effort with the exception of the
discounts proposed by the City, assuming that demand levels remain the same
as FY 2007/08. Under this proposal, the same level of demand would generate
approximately $12.2 million in revenue as compared to the $11.5 million
generated in FY 2007/08. It is important to note that the revenue projections
required the conversion of permit volumes, etc. from the current fee structure to
the new, radically changed fee structure. Therefore several assumptions had to
be made in the revenue estimation regarding the volumes associated with each
of the new fees in the revenue model, and therefore, the revenues projections
must be viewed as a reasonable estimate only.
The revised fees structure provides for an increase revenues of $2.3 million
annually to the General Fund outside of Building Department revenues,
assuming that demand levels remain the same as FY 2007/08.
This document includes attachments that show the following:
• Attachment 1: Level of effort findings for all fee categories and City staff
discount recommendations in a table covering all departments
• Attachment 2: Hourly rate calculations for each department
• Attachment 3: Financial reconciliations for each department
FUTURE STEPS AND UPDATING FEES
If the goal is to achieve cost recovery of providing fee services, it is crucial to
update and increase fees regularly. As costs increase and other sources of
revenue are limited, maintaining prices at an appropriate level of cost recovery is
essential to the fiscal health of the City.
Under general circumstances, we recommend a full fee study every four or five
years. Fee studies are an involved process and the changes that would result in
an annual study would not be sufficient to justify its cost. There are a few
exceptions to this suggested time frame, when there are significant changes to
the current operation such as:
a) Re-organization of the department
b) Reduction or increase in work force
c) Reduction or increase in operating or capital expenses
d) A desired change in the structure of the current fee schedule
MAXIMUS Consulting Services, Inc.
-11-
Git~7 of Miami Beach, Florida
Building Development Process Fees Study - Consultai:t Report, January 2010
In such circumstances it is likely that, even under the four or five year time frame,
the cost of providing services has changed significantly and a re-evaluation of
fees would be necessary in order to charge based on actual cost.
If the City wishes to update fees on an annual basis, it can still do so without
having to conduct a full fee study. This may be based on the annual increase in
budget cost, the Consumer Price Index, the cost of labor, or other relevant cost
index.
MAXIMUS Consulting Services, Inc.
-12-
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~41NBr .~ THURSDAY; RECEMBER 31, 2009 - .
.~
'~ =- =. _ -
=: :- =
_ ,`(A 1
.~IYDTtCE IS HEREBY groan that second readings,and Public fieath~s wUl be held,by.the Mayor end Cdy Commission pf fhe B of arni •
~Y, JNi -Beach,Florida,-
in tfie Commission.:Chambers, 3rd:•t%or Giy.~#ai(4 ]7110 Conv~Fltion,Ceater-t~iwa; ifdiagii Bea~h,.F-orid?, iiesday,.larruery ~3, X10, 3o ix>flsider
~ ' t'lydinance Amending Chapter 15 ~ Tfie -Miami Beach G#y I~ip:fgrft(ted "Bt>sines,".- BY Iii `y .
~ , Vendoxss" By Amend~ag•Se~am 18=9D1; fFltitled "Oefiriitions" By bcpanding txeographieal•Oefini~ons~i Aress.Rei filed u Rerfioiarreis Ate Xt
V$ndors~ 6y Amending ~eefign 18-909, Eoti~edaArBsf Veniior~Ger~f'u r. ~9~tt•~t #?erfprijers~ndA
Amerid~ngSectiona8-905,Enfitled"Pemt f~juired: i~YJ~endingT#aeProcedu~esT-t~TheFrooessingl~fiAppiiCatioAS;,$y'
iti~plication," Bg Amendmg`Ttre~s Relative To' Permii&; The ~ Of~'ees,-And tc+rdery Preceduras;:
• ;ByA(Flendiog Section 18=906; E,ntitle~ "`Regulations And Prohibitions"By.Amending the Provisions Concemfng Latfery Proxies; Zrine 1_ocations, Expanding
Tt~NumberOfZones7~i~p~ngpetm9Assigotraents~n~!er~aiaAreasDfThe !'~n(tAm Regartllng'ihel~a(niienanBeijt'As~iStlTEndor;
~.Or"Streef'Periormer.~ont:s; ~#1me ~', )mfg ProYSions
~Y ndirtg,Sestion 18.909, Eattitled "Disclaimed Display, And ibrpit~iaa Permit ~i titicate" Tb Correct•A Typ~graphirak:
Error,4nd7o flepuire'lhat Petrnits Be A@d~On The Permittees... , . {
. inqunies~may'be~in~edto9he Gfl_ds~mpGanr~.l.3epartmer]t.at.~DS)673-7~8.5._~ - ' -
a An OxdlnanceAmending Chapter3D,Entitled".(;ode Hnfnrcemerd;"BJrAme~ndfr~g)•IrrtidelflT~ereot,.FFltitled"EnforesmerlL~Prdure;"8gea~it~&echoFl`;
~D-'7~,:Erriitled "Fine,".By)lmenditr9,7?re itiasifiela~ng To The Ml~gation Qf-Rne~~knd'rh~ A~uetiori t#~1.Fne~p DUeToT!attiai •Compfiara~.i•3y `
Amending 3ec~oo 30-76,fntitled~`Rehearings; ltilitigatitln," By Req't4at'Mibga~i r+i~ 8e ~Reguested+lVrthin'Ttatae`l~s.-~rnra'Tiae l~Utlg•t#~ ,
;l~idatiitOf ComptianceFrom A CByfispestorVtyttr~he Clerlc_OtTtleSpeeiai Masker,. ,' _ _ _• _ ._ . ._- -
{ h~iides may be xliieraedYo-the 13IYM~!]ei's Ot~rce {305) 67~-701.p. , . :.
r3's~;p.m... _ _ ,a
Amending'Buitdirig'Develry5mear.1?rooess•Fees: ' .. ~ .. ' . _ -
1. Afi•OF~kia[ice Arm (~pter~]4 0f'[he City Of'Miamt Beach Eobe•$yUeiet-rig l~ivisron i;Secfion ]~4-31. . 7 _ ` . ''` _~ ~"
Thru 438 Rr in 1xs Entrreiy; Aad
Amending•aiylsion2Thereof~ed, ~PermR Fees"; Amending Secfinris'14.61 Through 170 fheriettt; A>tdAmencting~IppendixATfleret®,.Entitled
:"fee 5cheduig'; ~idAmendmerrts P.ruvidirig~A~h~,m Peri~oitAnd lnspec6~n fees,.6ye Febnrary 1,2D1A'FQr~uilding, Plumbing;
Electrical,AbdMechanicalWork,And'€orilfher~uildit~~R~vRies. , - _
ingbiries may be dn~ected-tolhe Building lkepaftmsntat~3g5) 673`76]t7•~ .- -
M ~ •~
2 ion Ordinance Amendmg Chapter 50 Ofi~he Ci{y lit M•ranai: 3eaoh Code ~,,~;ndu-~Seehon 50-°I , End "dh~(~pfion By ~efeience; Short idle; ;
~j!Amend"in9• 60•-2 "Life.3atety Code Adoptiori.l~rRefer~nce;'.By Amend"mg_Section:5q-3, E?r~fet}'~je~rS iine~on;:lraipectir4e,•
Permits",And BY~~.Re~~!4, titled "Fee Schedule" BY Modity_ing Fee S~ctredule For Firs D.epartrnent. _ -
ltiquiries maps be directedre F~*Deptent ~ (305)-673-7]~3. - -
• •~An Ordinance ~ , - - ~' - '•.. -
Ame~rrgihe~CodeOtTheCityl)fMiami.Beach,ByAmen6in~'i~,A~ta3ell;~i~ion„2,Sectum'14~30 6enerall~maafion,"
;ni;c3ion ]p(5J-'fe:.i~fererx"e A'Sspatate Zoning Review Fee;~ssociatedt'the.dg-'Pr1~q~~~, ~~9
Chapter 'i5, itr A~td A Zmtioq Revreiro FeE.Associa~d Wftli The Buiid'urg PrOSesg; Patd=Aiaendirrg Appendix A Thereof To lnrdude'Gharges For Zoning
• 13veview;4ssociated With'fhe ~tfrldmg Pror~ss And To Atljust And iiieVise fees Por Axbrsirt, (}f t.atrd I)evetgpment l;e~u(ations.
lrtquiriesmay he-directed iO the Planrim De - -
9 partmerft at (305)'6'x3=755D.
.. 4.An Ordinance Amendmg.The Code.Of Ttie•Ciiy Of Miami Beach, ByA]r~nding Chapter 98, $trt~ And SideNralks, Aiticlellt"F~ _ '
-- 2*. mit° Section 98-92: °ApPlicafion;~mount afDeposit, tine lit"p~os#tTp AeRfagg Strrlasl~; Perm' Fees;' ~~A~~~swn
" - :~~r9e ~ Plans Review Arrb lnspetd~r; d ByAmending, Section 8&92 ToAdd
"A"'therEto. _ _ ~ ~ Rendergd.8y'The Departrrrent Of Pu51ic Works;. And Amending Appends
' -inquiries may be directed to'~e~blic W Depantrnent ai (305) ~,6~7~. ~' - °
? `1N?'P6RE5'FED PARTIES are tnvited to- appearat iris meeBng, or.be represented by an a9om', arto-express theitvlews in w'r'ing addressed,fo tfie Gdy ~,
{~nimission, c1o the'City Clerk, ]700 Conveption:Genterllrive,lst Fbor, . ' Hail, Miami
iorptrbiic tn. ~` Bed Florida 33139• Copies ofthese ordmances.are available
specdon.durir.~<normallxrsi~tesshoucs:la the ley Gledt's 0#ioe,17'41J Convention Geater~rive, let ftegr. (bty t1a11~and Nliami'8eact~, FJprida
33]~J, This laeeting maybe continued and iirutePsuch circumstance's atlditionaf legal natice.~roaTd not be pnivided. _
r _ - - - ^` - - - . Aotert"E. Percher I;i(y Clerk .
.' _:'` ~ `'- .. LSty4fi~liarti_Beaeli _
P.nnsuant to Section 286.01if5 fla: Stet.; the City herebyadvis~ thepubNc ~.persbd dewappeal atg~ ~ecisirin mad~l3Y the (fit Commission .-
' vvitlar-i~pect.fo any rriattier considered at its me~ng or tts hearing, such person must ensrrre theta ~rerbatim record of-the~pcodeedings is made; which
' indud~ the testimorryand:eyidence upon whichfhe appeal is to be Based.Taus notice does~not~nstiUrte ciDnserrttiythe`t~tp~tthepdIIChp~n
oradmissiora of pthervitise inadmissdrle~rtryrrelavarrt
~. ~ < . -.. - ., . _ ?fie, -ipr does it~iuthorizerttalle[_aR.appea~ sve~Se a~fUp~rretl by'~vv .. - - _
''ti- n3guest this na~eriatin accessible #ormat;sign-langpa9e;rp, ~fon~nn'Dn'•ac~5s;1jO-~ew@nS yNhh•iCi~. Bnd/Dr anyn •.
I . to i'~iew anydncument or participate in any. (uly-sponsored proceedir19, please ~conhect. (805) 60~~I89 (voice), {3D5) 673-72]i3 (TT1`} 5ve days.in
advance to inhia#e your regwest•TTY LSers~nay also calf7]'I (Florida Relay'Service). -