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2010-3673 OrdinanceORDINANCE NO. 2010-3673 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING THE CODE OF THE CITY OF MIAMI BEACH, BY AMENDING CHAPTER 98, "STREETS AND SIDEWALKS," ARTICLE III, "EXCAVATIONS," DIVISION 2, "PERMIT" SECTION 98-92. "APPLICATION; AMOUNT OF DEPOSIT; USE OF DEPOSIT TO REPLACE SURFACE; PERMIT FEES;" BY AMENDING, SECTION 98-92 TO ADD A SURCHARGE FOR PERMIT PROCESSING, PLANS REVIEW AND INSPECTION SERVICES RENDERED BY THE DEPARTMENT OF PUBLIC WORKS; AND AMENDING APPENDIX "A" THERETO; PROVIDING FOR REPEALER, CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, several studies have raised the issue of the complexity of the City's fee structure related to building permits and recommended the need for a comprehensive review and simplification; and WHEREAS, the Building Development Process in the City of Miami Beach includes the Building Department, the Fire Department Prevention Services Division, the Public Works Engineering Division, and the Planning Department; and WHEREAS, fees for permits to be paid are in accordance with the fee schedule established and approved by City Commission, on all permits and inspections activities necessary to enforce the Florida Building Code, the State Fire Code and the City's regulations related to construction activities; and WHEREAS, a comprehensive review of fees related to the Building Development Process has not been undertaken for over a decade; and WHEREAS, it is the policy of the City Commission that the costs related to the Building Development Process should be adequately covered by user fees; and WHEREAS, minor adjustments were made to the Planning Department fees related to land development administration and regulation in 2001; a 15% across the board fee increase for all Building permits and Fire permits (except remodeling and alteration permits for single family residences and owner-occupied residential) was made in 2003; and the Public Works right of way fees related to the Building Development Process were amended in 2007; however, none of these adjustments undertook an analysis of the cost of delivering the service; and WHEREAS, the City's consultant, MAXIMUS Consulting Services, Inc. (Maximus), has analyzed the City's cost of providing the services associated with the different permit types related to the Building Development Process, and compared them to similar fees charged by other municipalities and Miami-Dade County; and WHEREAS, Maximus has recommended a different fee structure across the board and, where necessary, additional increases or decreases to make fees better reflect the level of effort associated with the permitting aspect of the Building Development Process; and WHEREAS, it was determined by Maximus that the Fire, Planning and Public Works fees related to the Building Development Process were not covering the cost of the services; and WHEREAS, these recommendations were presented to the Finance and Citywide Projects Committee in July, 2009; as a result, an additional $1.5 million in non-Building Department revenues were added to the City's General Fund Budget, and the millage rates proposed in July and adopted in September 2009, as well as the City's General Fund budget, adopted in September 2009 reflect the incorporation of these recommendations; and WHEREAS, the Finance and Citywide Projects Committee directed that the increase in non-Building Department revenues should be offset by a reduction in Building Department revenues; and WHEREAS, at its November 16, 2009, Finance and Citywide Committee approved the recommended fee structure with minor adjustments; and WHEREAS, the proposed increased fees are projected to be revenue neutral; and WHEREAS, the City Administration recommends that the City Commission approve the proposed Ordinance amending Public Works Department fees related to the Building Development Process. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. Chapter 98, "Streets and Sidewalks," Article III, "Excavations," Division 2, "Permit," is hereby amended as follows, by creating a new section 98-92(e): Sec. 98-92. Application; amount of deposit; use of deposit to replace surface; permit fee. (a) The director of public works is hereby authorized to grant a permit to any person to dig up, disturb or make an excavation in any street, parks, parkways, alleys, easements, other public way, or sidewalk within the city upon application made in writing, stating adequately when and where such digging up, disturbing or excavating is to be made, the depth, width and length of such proposed excavation, the purpose for which the same is to be made and for what period of time it is necessary to keep such excavation open. Such application shall be accompanied by payment of the required permit fees and by a deposit in an amount established by the director of public works based on his estimate of the cost of repairing and replacing the excavation. (b) It shall be agreed that the city may use all or such part of such deposit as may be necessary in repairing or replacing the street, park, parkway, alley, easement, other public way or sidewalk in as good condition as it was before the making of such excavation or disturbance; provided, that the person obtaining the permit shall not have within ten days after the period during which such excavation is to remain open, replaced and repaired such street or sidewalk and put the same in as good condition as it was before being disturbed, to the satisfaction of the director of public works. (c) The permit fees to be charged by the department of public works for street excavation, sidewalk repair, paving or resurfacing of parkway or shoulder area, building line and grade survey, sidewalk construction, driveway construction, flume excavation, utility placement, underground utility service connection excavation, groundwater monitoring wells, permit renewal, after-the-fact permit and reinspection within the city are fixed as provided in appendix A. (d} Permit fees will be computed only for the primary item of work for which a permit is required. The fee collected will also cover items of work incidental to the primary item and all processing and inspection services rendered by the department of public works. (Code 1964, § 39-11; Ord. No. 92-2794, § 1, 9-16-92) 2 (e) A surcharge to building permits in the amount(s) set forth in Appendix "A" will be added by the Public Works Department for construction activities which may impact City owned property, rights of way, or easements. The surcharge collected will cover processing, plans review, and inspection services rendered by the Department. The surcharge rate in Appendix "A" will be administratively adjusted annually to reflect increases or decreases in the Consumer Price Index for Consumers in the Southeast United States for all items, unless otherwise directed by the City Commission. SECTION 2. Appendix A is amended as follows: Section this Code Description mount urrent Fee Amount (Effective October 1, 2011) Discounted amount (Effective February 1, 2009 through September 30, 2011) 98- 92(c) (1) Street excavation permit: 50 lineal feet or less.......... 360.00 350.00 Each additional lineal foot.......... 3.44.00 2.95 (2) Sidewalk repair permit: 50 lineal feet or less.......... 334.00 288.00 Each additional lineal foot.......... 3.44 2.95 (3) Sidewalk construction permit: 50 lineal feet or less.......... 334.00 288.00 Each additional lineal foot.......... 3.44 2.95 (4) Paving or resurfacing of parkway or shoulder area permit: 25 lineal feet or less.......... 334.00 288.00 Each additional lineal foot.......... 6.87.00 6.25 (5) Landscaping -per tree 334.00 100.0 (6) Landscaping -bedding 334.00 100.0 (7) Building line and grade survey permit: 50 lineal feet or less.......... 386.00 350.00 Each additional lineal foot.......... 8.59 7.00 (8) Driveway construction permit, each driveway.......... 283.00 25.00 (9) Flume excavation permit, each excavation.......... 334.00 288.00 (10) Utility placement permit, poles, splice pits, manholes, hand holes, catch basins, pedestals, vaults and auger holes.......... 334.00 288.00 Plus, for each additional, per block on same permit.......... 17.00 14.00 Underground utility service connection right-of--way excavation permit, each water, gas, electric, telephone, cable, television or sanitary sewer (11) connection from base building line to the utility located within the public right-of-way.......... 334.00 288.00 (12) Groundwater monitoring wells, each well.......... 334.00 288.00 (13) Permit renewal fee: 90-day extension of permit fee expiration date.......... 125.00 125.00 (14) After-the-fact permit fee: Depend For any work described in (1) through (10) herein, on permi performed without proper permits and inspections, 25% quadruple the above fees. increase (15) Re-inspection fees: When additional inspection is required for work previously inspected and rejected by the department of public works, a re-inspection fee will be required, for each re-inspection.......... 128.00 110.00 (16) Dewatering permit fee.......... 360.00 350.00 Blocking ofright-of--way (plus .25 per L.F. per day + (17) right-of-way obstruction fee $10.53 per square ft per day).......... 953.00 953.00 Partial Blocking right-of--way Utilization fee (Plus .25 per L.F. per day +right-of--way obstruction fee $10.53 per square ft per day) 953.00 953.0 (18) Revocable Permit Application Fee, Involving City Property 8.245.00 4 000.0 Mailing Fee, per address within 375 feet 0.50 0.5 (19) Potential New Fees (General Fund) Coastal Review 1_,030.00 886.0 Traffic Impact Study Review General Sewer Capacity Certification Letter Application 154.00 150.0 (20) Potential New Fees (Non-General Funds) Backflow Annual Inspection Permit (Fire Suppression Fee) 77.00 77.0 Description Amount Discounted Section this Effective October 1, Amount Effective Code 2011) February 1, 2009 through September 30 2011 98-92(e) Double Fees for starting work prior to issuance of permit: Any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing systems before obtaining the City's approval or the necessary permits shall be subject to a penalty of one hundred percent(100 %) of the required permit fee, in addition to the re uired ermit fees. Re-inspection Fee: • First re-inspection 50.00 50.00 • Second and Subsequent re-inspection(s) 100.00 100.00 Revised tans rocessin fee 25.00 25.00 Plan Review and Inspection fee hourly rate "The plan review and inspection fee hourly rate is calculated at the beginning of each fiscal based on the department's approved budget, overhead and indirect costs and the resources assigned to the ins ection r ram Expedited Plan Review if made available at the discretion of the Public Works Department, is determined at the beginning of each fiscal year based on the department's approved budget, overhead and indirect costs and the resources assigned to the plans review and ins ection ro ram Up-front processing fee: percent of estimated Public Works permit 20% 20% fee Enforcement of Citv Code related to Building Permits - Saecialty and Stand Alone Permits Kitchen/Bath/Floorin Kitchen- Sin le Famil & Condo 52.00 49.00 Bath- Sin le Famil & Condo er bathroom 52.00 33.00 Swimmin Pools New Swimming Pools/spa & fountains -residential under 1000 pal. 52.00 14.00 includin a ui ment New Swimming Pools/spa & fountains -residential. 1001-25000 total 52.00 22.00 al. includin a ui ment New Swimming Pools/spa & fountains -residential, over 25000 total 52.00 28.00 al. includin a ui ment Swimming Pool Renovation residential (non-structural) including 52.00 15.00 e ui ment New Fountains -commercial, including_eguipment 52.00 50.00 New Swimming Pools/spa -commercial under 1000 gal. each includin a ui ment 52.00 50.00 New Swimming Pools/spa -commercial, 1001-25000 gal.each includin a ui ment 52.00 51.00 New Swimming Pools/spa & fountains -commercial over 25000 gal. 52.00 51.00 each includin a ui ment Swimming Pool Renovation commercial (non-structural) including 52.00 50.00 e ui ment Swimming Pool Resurfacing: • Residential 26.00 11.00 • Commercial 26.00 25.00 Partial and Total Demolition Total Demolition • under 3 stories 26.00 26.00 • over 3 stories 26.00 25.00 Partial Demolition • under 1 000 s .ft. 26.00 24.00 • 1 001-5 000 s .ft 26.00 24.00 • er 1 000 over 5 000 s .ft. 26.00 21.00 Demolition of si ns fences and/or other then above 26.00 24.00 Temporary and Special Event Fees Temporary Platforms for public assembly, first approval 26.00 26.00 Temporary Bleachers for public assembly. first approval 26.00 24.00 Tents up to 1000 sa. ft. per unit (excluding electric and plumbing? 26.00 26.00 Tents each additional 1000 sg. ft. over 1000 per unit (excludina electric and lumbin 26.00 17.00 Temporary Chiller or Generator 26.00 26.00 Construction, Sales or Office Trailer, per trailer 26.00 26.00 Temporary Power for Construction 26.00 26.00 Temporary Power for Test 26.00 23.00 Temporary Toilet/Outhouse, crowd pleaser 26.00 14.00 Enforcement of Cit Code related to Buildin Trade Permits Painting Permit • Commercial 26.00 26.00 Installation or replacement of windows and exterior doors in all buildin s Shutters fixed lass or storefronts: Storefront including windows and doors therein: 26.00 25.00 Movin_g buildings or other structures: 26.00 26.00 Fences and/or walls: • Single-family and duplex buildings 26.00 12.00 • Multi-family, commercial and industrial buildings 26.00 14.00 Awning, canopies and residential patio covers: • New 26.00 25.00 • Replace fabric for awning, canopy or cover 26.00 25.00 Enforcement of City Code related to Plumbing permit fees: Plumbing Permits includin_g Buildin_g, Electric and Mechanical Com onents Backflow protection devices, per device 43.00 37.00 Irrigation Systems • First zone 43.00 9.00 • Each additional zone 43.00 21.00 Water and Drainage Risers and Mains, per 1 Unit Per Riser or Main 43.00 43.00 Per Floor Natural Gas and Liquefied Petroleum, Appliances, per 1 Unit per Outlet and 1 per appliance, such as water heathers, stoves, dryers. etc • Residential 43.00 32.00 • Commercial 43.00 43.00 Gas Water Heater Replacement (No permit required for electrical) 43.00 17.00 Pool Heater New 17.00 17.00 Pool Heater Replacement 26.00 14.00 Plumbing Permits- Stand Alone Drainage or Connections: Water Drainage (rainwater roof inlets, area drains, surface inlets) 26.00 25.00 Condensation drains 26.00 25.00 Water meter/Sub-meter connections to water supply system or to a liances/installations not covered b fixtures 26.00 25.00 Wells. Tanks, Gas, Sewer.• DrVwells or Discharge Wells 26.00 25.00 Natural qas & liquefied petroleum, 1 unit per outlet and 1 per a liance 26.00 25.00 Water/qas mains per 1 unit per 50 feet 26.00 25.00 Sanitary, storm, condensation drains and collector lines per 1 unit 26.00 25.00 per 50 feet Water heater replacement (electrical) 26.00 25.00 Enforcement of City Code related to Mechanical permit fees: AC Unit New-Residential- • 1 Unit 52.00 28.00 • 2-5 Units 52.00 43.00 • each unit over 5 52.00 38.00 AC Unit New-Commercial-Per Unit 52.00 47.00 Coolina Tower with Structural Work 52.00 48.00 AC Unit Replacement, single unit -Single Family Home (R3) or 26.00 15.00 Sin le A artment Unit R2 Residential AC Unit Replacement, single unit -Commercial 26.00 25.00 AC Window Replacement over 12000 BTU, per unit 26.00 11.00 Cooling Tower Replacement without structural work 26.00 25.00 Chiller Replacement without structural work 26.00 26.00 New Construction or Reconfiguration of Space Cost Per One Hundred (100) Sauare Feet based on Occupancy Type as defined by the Florida Building Code. Samples of Occupancy Types are provided for illustrative purposes only and are not inclusive of all uses within each Occu anc T e. The fee is calculated based on the total square footage multiplied by the rate er s uare foot in 100 s uare feet intervals ass ecified below OCCUPANCY TYPE INCREMENTAL COST PER INCREMENTAL 100 SQUARE FEET A-1, Assembly -Fixed Seating (Theater. Concert Hall) • U to 3 000 s uare feet 6.01 • From 3,001 square feet to 15,000 square feet above fee plus 0.10 • From 15,001 square feet to 50,000 square feet above fee plus 0.10 A-2, Assembly -Food and Drink (Restaurant, Night Club, Bar) • Up to 350 square feet 48.59 • From 351 square feet to 17,500 square feet above fee plus 0.54 • From 17 501 s uare feet to 50 000 s uare feet above fee plus 0.28 A-3, Assembly (Worship, Amusement, Arcade, Community Hall) • U to 1 000 s uare feet 20.10 • From 1,001 square feet to 50,000 square feet above fee plus 0.31 B, Business • U to 500 s uare feet 46.38 • From 501 sauare feet to 25,000 square feet above fee plus 0.63 • From 25 001 s uare feet to 50 000 s uare feet above fee plus 0.62 D/E, Daycare and Educational • U to 3 000 s uare feet 9.02 • From 3 001 s uare feet to 50 000 s uare feet above fee plus 0.15 I-1, Institutional (ambulatory, Clinic) • U to 1 500 s uare feet 18.56 • From 1 501 s uare feet to 50 000 s uare feet above fee plus 0.07 1-2, Institutional (non-ambulatory, Hospital) • U to 4 500 s uare feet 6.12 • From 4 501 s uare feet to 50 000 s uare feet above fee plus 0.32 M, Mercantile (Department Store or Drug Store) • U to 1 000 s uare feet 20.10 • From 1.001 square feet to 50,000 square feet above fee plus 0.31 M, Mercantile (Gas Station • U to 400 s uare feet 57.98 • From 401 s uare feet to 20 000 s uare feet above fee plus 0.79 • From 20 001 s uare feet to 50 000 s uare feet above fee plus 0.77 M, Mercantile (Retail or Wholesale) • U to 1 500 s uare feet 16.76 • From 1 501 s uare feet to 50 000 s uare feet above fee plus 0.27 R-1 _ Residential - Transient lRnarrtinn Hn~ Asa Hntc~l Mntall • U to 2 000 s uare feet 12.37 • From 2 001 s uare feet to 50 000 s uare feet above fee plus 0.25 R-2, Residential -Permanent (Apartment, Dormitory Timeshare) • U to 600 s uare feet 41.23 • From 601 square feet to 30,000 square feet above fee plus 0.84 • From 30,001 sauare feet to 50,000 square feet above fee plus 0.73 R-3, Residential -Permanent (Dwellings, Custom Homes) • Up to 1,500 square feet 15.47 • From 1,501 square feet to 10,000 square feet above fee plus 1.37 • From 10,001 square feet to 50,000 square feet above fee plus 0.78 R-4, Residential -Assisted Living (6-16 persons) • U to 1 500 s uare feet 13.40 • From 1 501 s uare feet to 50 000 s uare feet above fee plus 0.22 S-1, Storage -Moderate Hazard (Repair Garage) • U to 500 s uare feet 28.34 • From 501 s uare feet to 25 000 s uare feet above fee plus 0.32 • From 25 001 s uare feet to 50 000 s uare feet above fee plus 0.16 S-2, Storage -Low Hazard (excluding Parking Garage) • U to 1 000 s uare feet 20.10 • From 1 001 s uare feet to 50 000 s uare feet above fee plus 0.31 S-2, Storage -Parking Garaae • U to 15 000 s uare feet 1.72 • From 15 001 s uare feet to 50 000 s uare feet 0.05 Shell Building < 75 feet • U to 7 500 s uare feet 3.30 • From 7,501 sauare feet to 50,000 square feet above fee plus 0.07 Shell Building > 75 feet • U to 15 000 s uare feet 2.06 • From 15 001 s uare feet to 50 000 s uare feet above fee plus 0.06 For an s uare foota a over 50 000 s uare feet above fee er Occu anc T e lus: INCREMENTAL COST PER OCCUPANCY TYPE INCREMENTAL 100 SQUARE FEET I Institutional Clinic or Hos ital 0.10 M Mercantile Retail or Wholesale onl 0,27 R Residential 0.30 S Stora e - excludin Parkin Gara a 0.23 S-2 Stora a -Parkin Gara a or Shell Buildin s 0.06 10 All other Occu anc T es includin but not limited to: 0.33 A, Assembly; B. Business; D, Daycare; E, Educational; and, M, Mercantile (Department Store, Druq Store, Gas Station SECTION 3. REPEALER. All ordinances or parts of ordinances and all section and parts of sections in conflict herewith be and the same are hereby repealed. SECTION 4. CODIFICATION. It is the intention of the City Commission, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Code of the City of Miami Beach as amended; that the sections of this ordinance may be renumbered or relettered to accomplish such intention; and that the word "ordinance" may be changed to "section" or other appropriate word. SECTION 5. SEVERABILITY. If any section, subsection, clause, or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SECTION 6. EFFECTIVE DATE. This Ordinance shall take effect on February 1, 2010. PASSED and ADOPTED this ~ 3 day of JCthuG rte, 2010. MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM AND LANGUAGE & FOR EXECUTION ~ ~ "1 t ~ City Attorney Date 11 m MIAMIBEACH Cit~r of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 13, 2010 SUBJECT: BUILDING, FIRE, PLANNING AND PUBLIC WORKS DEPARTMENT ORDINANCES AMENDING BUSINESS DEVELOPMENT PROCESS FEES, SECOND READING PUBLIC HEARING ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the four ordinances amending various fees related to the Building Development Process in the City of Miami Beach. INTRODUCTION In the last few years, several studies have raised the issue of the complexity of the City's fee structure related to building permits and recommended the need for a comprehensive review, these include: • JRD & Associates Building Department Benchmarking and Customer Service Analysis -August 2005 "The City should consider implementing a simplified fee schedule ..." • City of Miami Beach Internal Audit Report -July 2008 "The Building Department's Fee Schedule is complex and lacks regular revisions" Watson Rice Building Department Operational and Organizational Review and Analysis -December 2008 °The current permit fee schedule is very complex consisting of numerous and varying fees for different types of projects and scopes of work. Although the actual calculation of fees is automated ..., the accuracy of data that is entered in the system is difficult to accurately determine because of the fee schedule's complexity ... Consequently, the accurate collection of permit fees is very difficult." Building Development Process Fees January 13, 2010 Page 2 A comprehensive review of fees related to the Building Development Process has not been undertaken for over a decade, with the exception of the following: Minor adjustments were made to the Planning Department fees related to land development administration and regulation in 2001. • The Building Department fees, updated in 2003, had a 15% across the board fee increase for all building permits and fire permits except remodeling and alteration permits for single family residences and owner-occupied residential to cover a revenue shortfall projected at that time. However, no analysis of individual fees was undertaken at that time, nor was there any analysis of fees in any other department that support the Building Development Process. Prior to that, the last major fee changes in the Building Department was in 1992. • In 2007, the Public Works right of way fees related to the Building Development Process were amended based on comparisons to other municipalities, but, similarly, no analysis of individual fees was undertaken at that time. BACKGROUND Building Development Process The Building Development Process ("Process") in the City of Miami Beach includes the Building Department, the Fire Department's Prevention Services Division, the Public Works' Engineering Division, and the Planning Department. The Building Department provides process intake, routing, billing, and computer support for the entire "Process°; in addition to the issuance of all building and trade permits, enforcement of the Florida Building Code and enforcement of codes promulgated by regulatory agencies such as the Hotel and Restaurant Commission, Miami-Dade Environmental Resources Management, State Department of Health and Professional Regulation, Federal Emergency Management Agency (FEMA), Miami-Dade County, State Elevator Board, and the U.S. Army Corp of Engineers. The Building Department staff conducts plans review and inspections for plumbing, structural, building, electrical, governmental compliance, elevator, accessibility and mechanical trades as required by the different permit types. The Fire Department's Fire Prevention Division is involved in the majority of building permits issued by the City. A Fire Department fee is collected for each building permit corresponding to the Fire Department's review and inspection. The Public Works Department Engineering Division staff conducts plan reviews and inspections for all construction activities that occur within the public right-of-way (streets, roadways, waterways, alleys and sidewalks), public property and easements. The Public Works Department also performs plan review activities supporting a variety of Building Building Development Process Fees January 13, 2010 Page 3 Department permits in private property that will connect and/or will have potential impacts to City owned utilities, right-of-way and/or easements. The Planning Department serves as staff to the City's Planning Board, Board of Adjustment, Design Review Board, Historic Preservation Board, and Single Family Residential Review Panel. Depending on the scope of the project, a new development is required to receive approval from one or more of these Boards. The Planning Department processes the applications, reviews them and prepares recommendations to all of the above Boards. Fees are assessed for the various planning applications according to a fee schedule contained within the City Code. The Planning Department also reviews all building permits for compliance with the land development regulations and consistency with architectural review guidelines and preservation appropriateness criteria. This zoning review is required to ensure compliance with existing legislation, zoning requirements, and state growth management requirements. Further, the Planning, Building, and Fire Departments participate in the Certificate of Occupancy or Completion process that allows for the use and occupancy of the structure based on certifying that the use is permitted and that the structure is in compliance with applicable City Codes. Legal Aspects A fee for each permit is required to be paid, in accordance with the fee schedule established and approved by City Commission, on all permits and inspections activities necessary to enforce the Florida Building Code, the Florida Fire Prevention Code and the City's regulations related to construction activities. The fees for the Building Department fees are required to be structured as per the Florida Building Code, Florida Statutes, Chapter SS 553 and Florida Statutes 166.22, as outlined below: Section 553.80(7), Florida Statutes: The governing bodies of local governments may provide a schedule of reasonable fees, as authorized by s. 125.56(2) or s. 166.222 and this section, for enforcing this part. These fees, and any fines or investment earnings related to the fees, shall be used solely for carrying out the local government's responsibilities in enforcing the Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual revenue derived from fees, and the fines and investment earnings related to the fees, may not exceed the total estimated annual costs of allowable activities. Any unexpended balances shall be carried forward to future years for allowable activities or shall be refunded at the discretion of the local government. The basis for a fee structure for allowable activities shall relate to the level of service provided by the local government. Fees charged shall be consistently applied. Building Development Process Fees January 13, 2010 Page 4 Section 166.222, Florida Statutes, -further states that: The governing body of a municipality may provide a schedule of reasonable inspection fees in order to defer the costs of inspection and enforcement of the provisions of its building code. The Building Department fees are addressed in Chapter 14 of the City Code. The Fire Department fees are addressed in Chapter 50 (Fire Prevention and Protection) of the City Code. The Planning and Public Works Departments are allowed to charge for their respective services related to the Building Development Process, as long as their fees are clearly identified in a separate schedule. These Planning Department fees will be listed under Chapter 15 of the City Code. Other Planning Department fee schedules are listed under Chapter 118, 130, 138 and 142, while Public Works Department fee schedules are listed under Chapter 98. The proposed ordinances incorporate changes to all these Chapters of the City Code. These changes need to be individually listed by Chapter to ensure compliance with all appropriate legal mandates, however, the attachment to this memo provides a summary of the aggregate impact of these fees across the departments involved. 2009 BUILDING DEVELOPMENT PROCESS FEES_ST_UDY In mid 2009, the City initiated a study of costs and fees related to the Process with the consulting firm, Maximus Consulting Services Inc. ("Maximus"). The primary focus of the study was to develop a simplified fee structure and associated fee levels for services performed by the Building Department in enforcing the Florida Building Code as well as services performed by other Departments in enforcing other Federal, State and City Codes related to building permits. In addition, the study reviewed other development related costs and fees in the Planning, Public Works and Fire Departments. Methodology to Develop Cost Estimates and Recommended Fee Levels In developing recommended fee levels, Maximus performed a comprehensive review of costs of the processing building permits in the City of Miami Beach in four City departments: Building, Fire, Public Works and Planning, including detailed review of the level of effort required for each proposed fee category. A review of this magnitude of level of effort requirements had not been performed for at least the last 10 years. This included including a review of: Historical revenues from Fiscal Year 2007/2008, the last full year for which the total was available and associated customer demand levels for the Fiscal Year 2007/2008. • Budgeted Expenses from Fiscal Year 2008/2009. • Indirect Cost using the rates the City developed using 2006 actual expenses, applied to each department's budgeted expenditures for Fiscal Year 2008/2009, except for capital. Building Development Process Fees January 13, 2010 Page 5 • Level of effort for each recommended for fee category and aggregated level of effort across all fee categories o Comparison of aggregate level of service estimates to available hours in each department (i.e. net of leave hours, administrative hours, etc.) o Comparison of level of effort estimates by fee category to other jurisdictions The approach in determining the cost of services included review of the budget and other financial reports, personal interviews with departmental staff, and development of models to account for the costs of services. The models consider how many times each service is performed annually, the effort and labor cost of service, the cost of non-labor line items from the department's budget, as well as government indirect costs. Indirect support for all these functions is provided by a number of City Department including the administrative Departments (Finance, Human Resources, Budget and Performance Improvement, Communications, Procurement, and the City Manager's Office), as well as the City Clerk's Office, the City Attorney's Office, and the Mayor and Commission. Proposed Fee Structure for Building Permit-Related Functions The proposed fee structure incorporates the following components: New Construction, Renovations and Alterations (Master Permits): Currently, the City charges for new construction based on square footage and for renovations and alterations based on construction value. The recommended fee structure is based the estimated cost of plan review and inspections (level of effort) for type of occupancy classification. To determine the cost of these fees, all which is required is to know the structure's occupancy type and size (square footage). This provides a simplified, transparent approach that is easy for the customer to understand and for staff to implement. In addition, these recommended fees are proposed at a level inclusive of mechanical, electrical and plumbing permit fees, each of which previously had separate permit fees in addition to the master permit fee. The recommended fee structure moves away from a value based system for reconfiguration of space and $0.15 per square foot for new construction. As a result of the value based system, current fees for reconfiguration of space are much higher than for new construction. Under the recommended fee structure, new construction and reconfiguration of space are treated the same for fee purposes and there is no project true-up on final values required at project close-out. • Specialty Permits: Additional fee categories are recommended for frequently requested smaller permits that are interdisciplinary in nature. These include permits such as kitchens, baths, swimming pools, generators, etc. Most of this type of work will have a fixed fee. Building Development Process Fees January 13, 2010 Page 6 • Building/ Mechanical /Electrical /Plumbing Stand-alone permits: Some applicants need a permit for building, mechanical, plumbing, and electrical work without an associated major construction project/master permit. Work that is related to Building Development but that the Fire Department charges for separately pursuant to the Fire Code (sprinkler systems, fire alarm systems, cooking hood suppression systems, etc.): These fees have been re-structured to be based on square footage instead of number of components. However, a minimal fee will remain for small jobs to continue to encourage permits for minor sprinkler and fire alarm work. • Special Event Permit Fees: A discount is proposed when astage/platform has been pre-approved. Permitting fees for portable toilets will be charged per event - currently charged per toilet. In addition, Fire Department costs not previously charged to cover the cost of evaluating and inspecting special events have been included. Administrative Fees: These include various services such as replacement of lost plans, lost permit cards, request for permit extensions, etc. A fee has been established for Partial Certificate of Occupancy based on a proration of the original permit fee plus 20 percent to cover increased administrative costs. Temporary Certificate of Occupancy (TCO) fees will be charged at the same level as a Certificate of Occupancy (CO) fees covering the administrative component of the process, in addition to hourly fees for any re-inspection that may be required between TCO and Final CO. In addition to fees charged for enforcing the Florida Building Code and the Florida Fire Prevention Code, fees are proposed to include cost recovery for the following previously non-fee items: • A Zoning review fee -costs associated with the review of plans for planning and zoning requirements in the City Code • A Public Works review fee -plan review and inspection costs to support a variety of permits in private property that have the potential to impact City-owned property, rights-of-way or easements Other fee recommended fee changes include the following: • Revisions will be billed on an hourly basis, reflecting the level of effort for the review for each specific revision • Upfront fee of 20 percent of the estimated permit fee at time of application will be charged to cover the cost of plan reviews • The penalty for lost plans has been removed • A 6 percent Training and Technology Surcharge will apply to all permits and accrue to all departments -the 6 percent is equivalent to the current surcharge for Building only which is based on value • An automatic annual fee adjustment is recommended to the proposed fees based on increases in the Consumer Price Index Building Development Process Fees January 13, 2010 Page 7 Fees for Other Services In addition, the costs to perform other development related functions in these four departments were reviewed. These functions included the following: Fire • Occupant load inspections • Hydrant flow tests • Fireworks, bonfire, etc. Planning • Administration of Land Development Regulations o The fee categories are unchanged from existing o These fees apply to approvals such as ^ Design Review and Historic Preservation Board applications ^ variance and conditional use hearings ^ other miscellaneous planning fees Public Works Right-of--Way Fees • ROW obstruction: Two Fee components are recommended o Abase ROW obstruction fee is recommended to cover the costs associated with the review to determine that a full or partial roadway closure is warranted and the costs associated with inspections related to the closure o The current additional right-of-way obstruction fee will be assessed based on the area utilized • Fees related to sidewalk repair/construction, driveways, etc. Costs versus Recommended Fees It is important to distinguish between cost and recommended fees, as there may be certain categories where the City, from a policy perspective, chooses to charge less than the full cost of the service, and subsidize the balance from General Fund sources, Building Operations reserve, or other sources, as well as instances where the City may determine a fee should not be charged. This is also important when comparing to other jurisdictions as they may use other revenues (i.e., property and/or sales taxes) to help fund the service. Charging full cost or partial cost reflects a policy decision as to who will pay for the service, the user or taxpayers. Discounts are recommended for the following: • Round cost findings down to whole numbers • Reduce permitting costs of small projects -encourage compliance o The level of effort for small projects can be disproportionally high relative to the total cost of the work being performed o This work create a disincentive to obtaining a permit for small projects Building Development Process Fees January 13, 2010 Page 8 The study also presents some potential new fees. Where demand is discretionary and the benefit of City's effort is not to all residents or businesses as a whole, a fee is an appropriate way to fund the service. Results of the study indicate that the City has been significantly undercharging for the services performed by the Planning, Fire and Public Works Departments related to the Building Development Process as shown in the tables below. Revenue Surplus (Subsidy) of Providing Bu ilding Developm ent Process Services' City Data, Computed Surplus/ Current Category FY07/08 Annual Annual Cost (Subsidy) Recovery Revenue _d _ _ ___ ~. ___ Department of Bwlding _ , __ ~_ __ ~ ~ _ ___~_ .~__- Construction and Renovation $ 3,760 000 Stand Alone Permits $ 4,260,000 Specialty Permits $ 1,520,000 Department of Building Subtotal v,... __._. $ 9,732,237 _._~ $ 9,540,000 _. __ __ ~ _..~_ __. ~ . __ ,_.._ Department of Planning_~__~a_ ~ _ ______ _ _ ___ _ _ ~ ~ _ ~~~~~~ ~~~ Construction and Renovation $ 360,000 Stand Alone Permits~upport to Building $ 300,000 Specialty Permits-Support to Building $ 110,000 Department of Planning Subtotal $ 770,000 Department of Public Works (Engineering) M~ ~ ~ ~~~~µ ~X ~~~ <' ~~ ~~6~M144~m~u~~~ ~~~ Construction and Renovation-Support to Building $ 50,000 Stand Alone Permits-Support to Building $ 40,000 Specialty Permits-Support to Building $ 30,000 Department of Public Works Subtotal __ ~__. _ _.. ~ W _ ___...~ ~. $ 120,000 _,. _._ _, _,_.._. . _ . ~.. __ ~ . ~ v .._._ _ . , _ .,_ w Fire Department ~ , n ~ , .. ~ . _ ~ .... Building Construction and Renovation $ 410,000 Specialty Misc related to building $ 70,000 Stand Alones- Related to Building Permits $ 1,180,000 Department of Fire -Subtotal $ 587,503 $ 1,660,000 Total Fees Earned $ 10,319,740 $ 12,090,000 $ (1,770,260) 85.36% Prior Year fees collected in FY07/OS $ 2,673,120 $ 2,673,120 Total Fees Collected $ 12,992,860 $ 12,090,000 $ 902,860 Building Development Process Fees January 13, 2010 Page 9 Revenue Surplus (Subsidy) of Providing B uilding Development Process Services City Data, Computed Surplus/ Current Category FY07/08 Annual Annual Cost (Subsidy) Recovery Revenue Department of Planning and Zoning.:. Planning and Zoning $ 452,023 $ 830,000 $ (377,977) _... 54.46% Department of Public Works (Engineering) - Public Works Services (General Fund) $ 650,448 $ 990,000 $ (339,552) 65.70% Potential New Fees (General Fund) $ _ $ 200,000 $ (200,000) 0.00% Subtotal, Public Works $ 650,448 $ 1,190,000 $ (539,552) 54.66% Fire,Department ~~"~~~ ~ ~ _~" ~' ~ ~~~~ ~ ~~~ ~ ~ ~~~~ ~~~~~~~ ~~~ ~~~~~~ ~~~~~ ~~~~~~~ Miscellaneous Items not related to building construction $ 60,546 $ 170,000 $ (109,454) 35.62% TOTAL DEVELOPMENT PROCESS FEES (EXCLUDING PRIOR YEAR FEES COLLECTED IN FY 07/08) $ 11,482,757 $ 14,280,000 $ (2,797,243) 80.41% As a result, fee increases are recommended for Planning, Fire and Public Works Departments related to the Building Development Process. However, it is further recommended that these fee increases be offset by short term decreases in Building Department fees so that, in the aggregate, the total combined fees charged to the development community essentially remain at current levels. It is important to note that, while the fees are essentially revenue neutral at a macro level, individual permit types will change up or down consistent with the level of effort. Further, it is recommended that the resulting decreases in Building Department revenues be replaced by funds in previously set aside Building Department reserves so that costs related to enforcing the Florida Building Code continue to be offset by Building revenues. The proposed fees also include a reset after two years such that fees fully cover the level of effort. Finally, the fee ordinance also clarifies and corrects errors, such as the Planning Department fee-in-lieu of parking, which was increased in 2006, but never corrected in the appendix. An overdue increase of the open space impact fee for the South Pointe area is also proposed. Finance and Citywide Projects Committee and Community Feedback The recommended fee structure was presented to the Finance and Citywide Projects Committee in July 2009 and November 2009. At the July meeting, the Committee approved the concept and, as a result, an additional $1.5 million in non Building Department revenues were added to the City's General Fund Budget for Fiscal Year (FY) 2009/10. Further, the millage rates proposed in July and adopted in September, as well as the City's General Fund budget were adopted with revenues reflecting Building Development Process Fees January 13, 2010 Page 10 incorporation of these recommendations. At the November meeting, the Committee reviewed the proposed fee schedule, recommended minor revisions, and recommended that the proposed fee schedules be forwarded to the Commission for approval. At the suggestion of the Finance and Citywide Projects Committee, a meeting was held with members of the development community through the Building Development Task Force that had been form earlier to recommend improvements to the Building Development Process. The attendees of the meeting generally expressed support of the fee restructure. The attendees also suggested that the City consider the feasibility of applying the new fee structure to projects recently permitted projects and that the City should evaluate the conditions under which revision fees would apply. Changes Since First Reading At the first reading of the Ordinance on December 9, 2009, the Commission directed staff to review the fees for solar panels and directed staff to present these recommendations to the Finance and Citywide Projects Committee between first and second reading. There was no Finance and Citywide Projects Committee meeting between first and second reading, however, the proposed permit fees for Commercial Solar Photovoltaic Panels were revised to incorporate a 20 percent discount; residential solar panels were already significantly discounted and, therefore, no further discounts are recommended. In addition, refinements were made to a few fees including smoke detectors, tents, etc., however these were all minor in nature, and none of these had any significant impacts on the overall projected revenues. FISCAL IMPACTS OF PROPOSED FEE STRUCTURE The following table summarizes the impact of the proposed fee discounts which result in essentially the same level of revenues as in FY 2007/08. It is important to note that the revenue projections required the conversion of permit volumes, etc. from the current fee structure to the new, radically changed fee structure. Therefore several assumptions had to be made in the revenue estimation regarding the volumes associated with each of the new fees in the revenue model. Further, the demand levels for building permits have decreased by approximately 15 percent since FY 2007/08. As a result, while the table below reflects a between 6 percent increase and a 10 percent decrease in revenue. This range is probably well within the accuracy of the revenue estimates from the model. The revised fees structure provides for an increase of between approximately $1.7 and $2.3 million annually to the General Fund outside of Building Department revenues. Building Development Process Fees January 13, 2010 Page 11 Revenues Based on a Based on FY 15% 2007/08 Reduction in Department City Data, FY FY 2007/08 Difference from Volumes with Volumes with Impact with 07/08 Annual Computed Current Proposed Proposed Reduced Department Revenue Annual Cost Collections Discounts Discounts Volumes Building $9,732,237 $9,540,000 $192,237 $8,140,000 3 $6,919,000 ; ($2,813,237) ~... Planning , 452,023 1 600 000 i ($1,147,977) 1,340,000 ~ $1 139 000 ; $686 977 Public Works ~~ 650448 ~~ 1310,000 ($659,552) 1,180,000$1,003,000 ~ $352,552 Fire ! 648,049 1,830,000 ($1,181,951) 1,500,000 $1,275,000 , $626,951 Total $11,482,757 $14,280,000 ($2,797,243) $12,160,000 $10,336,000 ~ ($1,146,757) i , ~ _~, .. g_ ...._..~_...._____~_.__ _. Change in revenues from FY 2007/08 ~ t .__ $677,243 ($1 146,757) ° nge in revenues ____ /o Cha ~~.,__~_ __ ._._____ ~..w_ _~,___. ~ .___.___._ _ 6%l -10% ~ __.~ . l F d R G 480 mm -~~~~-_.__._._ 2 269 480 ~ 1 666 enera un evenues Change in non-Building Department , , , $ $ , Sample Fees With the Proposed Structure Specific examples of proposed fees with comparisons the level of effort costs, current fees and other entities, where applicable, are provided in the attachments 1 though 3. CONCLUSION The Administration recommends that the City Commission adopt the four ordinances amending various fees related to the Building Development Process in the City of Miami Beach. JMG:KGB ATTACHMENT 1 SAMPLE FEES WITH THE PROPOSED STRUCTURE SPECIALTY PERMITS Level of Proposed Current Annual Effort Fee Fee Quanti C~3.'~~n]~1',~i oe e Kitchen-SFH & Condo $ 1,264 $ 1,200 $ 807 74 Bath-SFH & Condo $ 1,178 $ 750 $ 333 63 Flooring per 500 sq.ft.(minimum lumbin fee ma be re uired $ 232 $ 200 $ 136 622 e e Generators -sin le famil $ 1,537 $ 500 $ 136 27 Generators -commercial Under 10,000 Sq.Ft.(Non -Life Safety is rated at under 10,000 S .Ft. $ 3,277 $ 3,000 $ 21 8 18 . ~ee . New Swimming Pools/spa & fountains -residential, 1001- 25000 total gal. inGuding e ui ment $ 2,319 $ 1,000 $ 485 51 Swimming Pool Renovation residential (non-structural) includin a ui ment $ 1,665 $ 500 $ 672 32 e ~3 Included AC Unit New-Residential-1 Unit $ 554 $ 300 $ 225 below AC Unit New-Residential-2-5 Units $ 715 $ 600 $ 788 15 e. . Irri ation S stems, 1 zone $ 469 $ 100 $ 46 55 Irrigation Systems per each Included additional zone $ 154 $ 75 $ - above ee -t s Doe ~i ~.(~ Installation or replacement of windows or exterior doors, 1-10 $ 583 $ 500 $ 386 492 Installation or replacement of windows or exterior doors, 11-30 $ 885 $ 882 $ 769 46 Specialty Permits (continued) Level of Proposed Current Annual Effort Fee Fee Quanta oa .- [3 Temporary Platforms for public assembl , first a royal $ 400 $ 400 $ 750 13 Temporary Bleachers for public assembl , first a royal $ 327 $ 300 $ 30 4 Temporary Platforms & bleachers for public assembly, New re-a royal $ 135 $ 50 $ - cat o Tents up to 1000 sq.ft., per unit excludes electric ~ lumbin $ 300 $ 300 $ 46 50 Tents each additional 1000 sq.ft. over 1000, per unit (excludes Included electric & lumbin $ 148 $ 100 $ - above New New Tem ora Chiller or Generator $ 760 $ ~ 760 cat o cat o Temporary ToiletlOuthouse, multi-unit trailer $ 111 $ 100 $ 48 64 Temporary Toilet/Outhouse, per Included event $ 54 $ 30 $ 48 above Can •, o Concrete Slabs and walkways er 1000 s .ft. $ 415 $ 200 $ 75 74 Pavan er 1000 .ft. $ 445 $ 100 $ 46 92 -,. o 0 00 0 Roofing/ Re-roofing under 2,000 s .ft. MIN FEE $ 550 $ 200 $ 90 360 Roofing/ Re-roofing per each additional 1000 sq.it. or part Included thereof $ 68 $ 100 $ 14 above Fences and/or Walls -residential under 75 feet MIN FEE $ 416 $ 200 $ 80 71 Fences and/or Walls -residential per additional 75 feet or part Included therof $ 79 $ 79 $ 15 above a Awnings, canopies and residential patio covers, 1-30 sq.ft. (Canopy Replacement Charged at Minimum Fee $100.00 $ 410 $ 400 $ 75 72 Per each additional 30 feet of Included awnin area or art thereof $ 92 $ 90 $ - above o -oo e Residential $ 225 $ 100 $ - 16 Commercial $ 311 $ 302 $ - 2 Paintin Permit -commercial $ 248 $ 250 $ 125 209 Painting Permit -residential INTAKE AND ZONING ONLY $ 165 $ 100 $ 125 80 Pool Heater Re lacement $ 178 $ 100 $ 46 21 Specialty Permits (continued) .~ Lost Plans mandated $ - Based on cost er a e 25% of ermit fee Lost Permit Card research $ 76 $ 76 $ - Buildin Permit Extension $ 143 $ 100 $ 75 450 ~ a> 40!10 Year Recertification Pro ram Fee Non -Threshold $ 884 $ 300 $ 150 350 40/10 Year Recertification Pro ram Fee $ 884 $ 500 $ 150 Included above PLANNING AND ZONING ADMINISTRATION OF LAND DEVELOPMENT PROCESS FY Level of 2007/08 Fee Cate o Effort Pro osed Fee Current Fee Volumes Conditional Use $1,296.96 $1,290.00 $800.00 24 DRB Base fee... $864.64 $860.00 $500.00 40 $0.1 up to a maximum of Included + DRB Fee er s.f. $0.10 $10,000 $0.0075 above Variance (single-family) Base fee $216.16 $215.00 $175.00 30 + er variance $108.08 $105.00 $100.00 Variance (commercial) Base fee $864.64 $860.00 $750.00 30 Included + er variance $243.18 $240.00 $200.00 above HPB base fee... $864.64 $860.00 $700.00 60 $0.1 up to a maximum of Included + HPB fee er s.f. $0.15 $10,000 $0.0075 above FIRE -MISCELLANEOUS FEES Fee Category Level of Effort Proposed Fee Current Fee FY 2007/08 Volumes New Sprinkler system up to 2,500 s.ft. $ 601 $ 600 $ 277 10 75,001 sq.ft. to 100,000 $ 3,847 $ 3,847 $ 2,338 20 NGnor work on existing system $ 315 $ 100 $ 40 40 Cooking hood suppression system $ 505 $ 504 $ 86 33 Bonfire $ 143 $ 140 $ 50 10 Fireworks $ 310 $ 310 $ 50 20 Occupant load $ 238 $ 235 $ 150 150 PUBLIC WORKS MISCELLANEOUS FEES Fee Category Level of Effort Proposed Fee Current Fee FY 2007/08 Volumes Sidewalk Construction (50 lineal feet or less) $ 334 $ 288 $ 125 34 Each additional lineal foot $ 3.44 $ 2.95 $ 2.50 included above Driveway Construction $ 283 $ 125 $ 125 75 Underground Utility Placement $ 334 $ 288 $ 125 267 Building Line and Grade Survey (50 lineal feet or less) $ 386 $ 350 $ 312.5 2 Each additional lineal foot $ 7.00 $6.25 Paving or Resurfacing of Parkway or Shoulder area (25 lineal feet or less) $ 334 $ 288 $ 125 6 Each additional lineal foot $ 6.25 $ 6.25 included above V! 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O a0 n N O ~ N {A N ~ 1 ~ N m O 00 O O H d ~ E r n 0 A N C ` O C N N C T ~ d to D W f0 ~ w ~L W V ~' Z W Q W ~ `~O 1"' Z MWOWC WOa J Z QWO GV aZF~- 0 Z _J ~ ~ V m ?~ ~ W WZ O a O a N W W LL F Z W V c c c c 0 0 0 0 ~~ ~ U U V1 ~ N ~ V1 ~ V) ~ U y U ~ U ~ U /f y O ~ O ~ O C O ~ O O N O ~ O p O N t11 ~ _ ~ ~ _ ~ O O O O 0 0 0 0 o a o 0 ~ o ~ o o o ,mo ~ ~ N ~ N ~.. IJf ~ lA ~ r:) tL to W r;f tll to 41 ~ Q ~ o_ ~ a ~ a ~ ~ ~ ~ ~ ~ ~ ~ ` a~ a~ m w a Q a a. ~ N N ~ N a to O V~ t/F VF .~ w v a ~ ~ ~ o ~ ~ a City of Miami Beach, Florida Building Development Process Fees Study Consultant's Report January 2010 MAXIMUS Consulting Services, Inc. 1033 Skokie Boulevard, Surte 350 Northbrook, Illinois 60062 (847} _513-SS08 CITY OF MIAMI BEACH. FLORLDA Building Development Process Fees Stud}- Consultant Report, January 2010 T.4~3E.~ CZF C'Ctt~TENTi S Page 1 ONTRODUCTION 1 It is Time for the City to Update Fee Prices 1 The City's Goals for the Project 2 METHODOLOGY 4 Productive Hourly Rate Calculation 5 The Study Process 6 Cost vs. Price. 7 Determining the Fee Structure 8 SUMMARY RESULTS 10. FUTURE STEPS AND UPDATING FEES ~C~c~ MA?CIMUS Attachment 1 Level of effort findings for all fee categories and City staff discount recommendations in a table covering all departments • Revenue Summary • Loaded Hourly Rates • Renovation and New Construction Fees • Specialty Permits • Stand-Alone Permits • Public Works Permits • Planning Permits • Fire Permits Attachment 2 Hourly rate calculations for each department Attachment 3 Financial reconciliations for each department APPENDIX City of Miami Beaclr, Florida Building Development Process Fees Study -Consultant Report, January 2010 INTRODUCTION It is Time for the City to Update Fee Prices The last study of the cost of development permit services in the City of Miami Beach was nearly a decade ago. Since that time, the City's budget has increased, construction methods have evolved, the City implemented a new building code and the industry itself went through boom and bust. Even if the City's fee prices reflected costs as of nine years ago, they do not at the present. The City does not intend to charge more than the cost of the services it provides, but as a matter of fiscal prudence, it would not wish to charge less unintentionally. Getting fee revenue and the cost of underlying services to match exactly is only possible if demand for permits and the City budget are stable. When either is in flux, a city will over or under-recover the cost of the services for which it charges fees. Florida law requires revenue and expense to match, but does not specify that each single fiscal year must match. The City's Goals for the Project The City's goals for the project were to set fees that have a direct relationship between services provided and the amount charged. The scope of the project involves three collaborative phases of work: • Phase 1 -Pre-planning and project kick-off • Phase 2 -Cost and Fee Analysis • Phase 3 -Public Outreach and Recommendations The City wanted to simplify the structure for charging fees. We recommended that construction permit fees be based on the City's cost of providing services to permits under the Building Code. • Traditional fee pricing based on the value of the construction work is not a reliable measure of the City's cost to do the work. For example, an applicant using more expensive materials would pay a higher fee, even though the City's cost to review and inspect the work would be the same. The Code Council itself testified in a California inquiry into fee setting that valuation methods do not correlate to the cost of the underlying work. While not illegal, they are difficult to explain to someone asking for a justification of the amount they must pay. MAXIMUS Consulting Services, Inc. Ciry of Mianai Beacla, Florida Building De~~elopnient Process Fees Stud~J -Consultant Report, Ja-~uary 2010 • By basing this study on the City's process of doing the work, we achieve the City's goal that the amount charged have a direct relationship to the services provided. The City also requested selective comparison of its fee prices to those charged by neighbors. This is a difficult apples-to-apples challenge, since fees are not always titled similarly, may not cover the same bundle of services even if they are titled similarly and may not address the same expectations of level of service. Peer communities may not have done a cost of service study, may have done so years ago, or may not have followed the findings of a cost study when setting prices. In some of our attempts to resolve these questions, peer cities simply told us, "You would have to bring us blueprints for such a project and have us determine the fee for that project." The motivation for checking peer prices is to test if setting prices based on Miami Beach costs might result in prices that are radically different than builders are used to seeing for similar permits. Despite the formidable obstacles to peer comparison, we were able to determine that, for some of the most common types of permits, Miami Beach would not be an outlier by establishing prices at the levels recommended in this study. METHODOLOGY Our models use history to predict the future. It uses the most recent data available for budgets, staffing, procedures, and annual fee service demand in order to determine the current actual cost to provide services. Our approach is to use the latest available data to forecast the future. Specifically, the latest available figures were: • Historical revenues from Fiscal Year 2007/2008, the last full year for which the total is available Projected revenue using the costs we developed multiplied by the most recent year of customer demand totals (see below). This revenue will not, by design, reconcile precisely to the City's records for a few reasons. First, large permits pay in one year and require work over a period that often extends past that year. Second, even small permits may pay in one year and commence work in the next. Third, many permits are charged using a sliding scale of base amount plus an increment, without a data source to record centrally how many increments the permit funded. Our practice is to reconcile to within 10°!0 of the City's figure, or explain why this is not appropriate in a particular case. • Budgeted Expenses from Fiscal Year 2008/2009 MAXIMUS Consulting Services, Inc. -2- City of Mianzi Beach, Florida .Building Developtnetzt Process Fees Study -Consultant Report, January 2010 • Indirect Cost using the rates the City developed using 2006 actual expenses, applied to each department's budgeted expenditures for Fiscal Year 2008/2009, except for capital. • Customer demand for the Fiscal Year 2007/2008. In general the models are comprised of the following types of fee. In each model the Time Estimates section details the components of tasks for each fee service that build up to the total time spent per customer. • Specialty Fees: This model component for each department includes all fees for items not involving structural changes, which we title, "Specialty Fees." These are services related to building safety, but not necessarily involving more than a single department. • Building/Mechanical / Electrical l Plumbing (MEP) Stand-alone Fees: Some applicants need a permit for building/mechanical, plumbing, and electrical work without associated construction. • Construction Fee Schedule: This fee schedule is based on the International Building Code occupancy types. To determine the cost of these fees, all which is required is to know the structure's occupancy type and size (square footage). • The schedule decomposes the cost of each service by its plan review and inspection components. We calculated that plan review is 20 percent of total cost. • The model produces a result of the type shown below. It includes detail (not shown below) of costs by each contributing department, costs per square foot and City staff recommended pricing. Square Footage TOTAL PROJECT COST Class Occupancy Type FROM UP TO FROM TO A 1 Assembly-Fixed Seating - 3,000 $ - $ 18,443.10 Theater, Concert Hall 3,001 15,000 $ 18,446.47 $ 23,647.10 15,001 50,000 $ 23,691.12 $ 38,827.96 The City is careful not to charge applicants for services they do not receive. Within limits, a certain amount of averaging is unavoidable, but the City is careful to respect this principle. When an application arrives, the City must review it to determine if it requires review by other departments. In particular, the departments of Planning, Public Works and Fire may be involved in review of particular applications. MAXIMUS Consulting Services, Inc. -3- City of Miami Beach, Florida Building Development Process Fees Study -Consultant Report, January 2010 Not knowing if an application will require review of all departments, we cannot produce a summary schedule that shows the cost of all departments involved in plan review and inspection. The City (through the Building Department) must follow the process we explained above for each of the departments to be involved in the review and add those costs together to determine the fee for a permit. In addition to fees for departments involved in the development process, the Study looked at other related fees, including Fire Department annual fire inspection fees and nightclub occupant load fees as well as fees associated with the City's certificate of use process. Productive Hourly Rate Ca{cu{ation A critical piece of our methodology is the hourly rate calculation, as these apply to all times in the model in the calculation of service costs. All the costs included in the budget are used to calculate the fully-loaded hourly rate: indirect costs (overhead), exclusions, and any off-budget expenses (such as this fee study). Our assumptions reflect City policy, are based on accruals (not actual usage by employee, which varies from year to year) and are consistent across departments. The costs shown do not include the charge for the Training and Technology Fund in each department. Those would apply as an additive of 6 percent to the fee for each permit. In addition, to determine the total available hours, we evaluated compensated absences such as vacation, holiday and sick days, as well as authorized breaks, training and other commitments that reduce staffs availability for assignments to serve customers. We also determined the total hours available to spend on providing services to customers (as opposed to total paid staff hours). Employees do not work 52 weeks per year. An employer pays for 52 weeks, but part of the payment is for compensated absences such as vacation, holiday and sick time. This paid time off is essentially a fringe benefit that we treat as an additive accruing to the cost of each hour of customer service. The analysis follows City policy for accrual of these non-duty hours, not the actual usage. Basing it on accruals yields a better long-term match of leave allowed and leave taken. De artment Hourl Rate Buildin $114.00 Fire: $95.46 Plannin $108.08 Public Works: $103.07 MAXIMUS Consulting Services, lnc. -4- City of Miami Beacft, Florida Bt~ildittg De~~elopntent Process Fees Study - Cor:sultat:t Report, Jattuary+ 2010 The Study Process We developed the fee structure and refined it to include Florida Building Code structure and specialty fees that do not involve structural changes. The analyses, totaling hundreds of pages of output, are in the hands of City staff. We spent considerable time harmonizing structures of the four departments involved in development fee work. Each has unique responsibilities, methods that differ somewhat from other departments involved in processing the same application and also, responsibility for development permits that only that department services. The chart below depicts that each of the departments of Fire, Planning and Public Works have specialty permits of their own, but also, contribute direct service to the review and approval of certain building permits. Those efforts are specifically attributable to and directly traceable to individual applications for various development permits. They are not general governmental functions allocated to development permits, but represent services that the City would not provide until or unless an applicant sought a permit. Building Public tanning Works, We developed time per activity as follows: • Staff initially provided estimates of time to perform each service. As expected, these estimates proved to be approximately accurate, but in need of refinement. • Consultant staff checked City responses against records of similar size local governments it has reviewed elsewhere. We noted the outlier responses to City staff for reconsideration. In all such cases, City staff refined the estimates. • Extending time estimates by quantities of each transaction type builds up a total time requirement for each department. We reconciled the total time reported for each department to the time available in each department, net of the time required for paid leave and administrative duties. City staff MAXIMUS Consulting Services, Inc. -5- City of Miami Beacl:, Florida Building Development Process Fees Study -Consultant Report, January 2010 used the results to further refine its data. This was not intended to be an efficiency study, but this step accomplished two goals. First, it prevented a department from seeking reimbursement for more than the number of hours available for permit work. Second, it allowed those departments with duties not related to permit work to account for that time too. This refinement continued for months, resulting in data that staff were able to approve as a reasonable reflection of their duties. City staff work as teams. Therefore, the cost models use an hourly rate for each department, rather than a rate for each person on the team. The hourly rate is the department's total budget divided by the hours available for customer service. Customer service hours are a calculation of total compensated hours minus paid leave and administrative duties by job title. For each construction occupancy type (e.g. Assembly-Fixed Seating for Theaters and Concert Halls, Mercantile-Department & Drug Stores, Dwellings-Custom Homes), we asked staff to provide us with a typical project size. For a project of that size, we decomposed the customer service process into many small steps, which staff were more confident in their ability to estimate service times. For certain key occupancy types (Business, Residential and Mercantile), we asked staff to explain the time to perform each customer service step for projects of different sizes. Using that data, we calculated how much longer it took to serve larger projects and how much less time it took to serve smaller projects. We applied these percentage differences to similar occupancy types. • For example, there are many types of residential occupancies in the Building Code. Asking staff to explain micro-step service times for each would be inordinately time consuming. Instead, we asked staff to explain one type and applied the percentage time differences to the other residential project types. Staff then reviewed these estimates to provide us with their confirmation that these scaling assumptions were reasonable. Cost vs. Price It is important to distinguish between cost and price. Just because another jurisdiction charges a lower fee does not mean that its cost is lower. In fact, many agencies, not knowing their costs, use other revenues (i.e., property and/or sales taxes) to help fund the service. Charging full cost or partial cost reflects a policy decision as to who will pay for the service, the user or taxpayers. Our approach to determining the cost of services included review of the budget and other financial reports, personal interviews with departmental staff, and development of models to account far the costs of services. The models consider how many times each service is performed annually, the effort and labor cost of service, the cost of non-labor line items from the department's budget, as well as government overhead costs. MAXIMUS Consulting Services, Inc. -6- City of .'Miami Beach, F/ori~la Building Development Process Fees Study -Consultant Report, January 2010 We cannot stress enough the degree of collaborative communication, revision, refinement and validation that these models received. Having done hundreds of projects of this type, we had never seen a client with comparable sensitivity to validating the results of these models. By vetting all data through amulti- disciplinaryteam, testing every assumption and fact and seeking consensus on all findings, the City and its citizens should have high confidence in these models. Determining the Fee Structure We recommend charging the cost of services provided, with certain caveats. • There is a fixed cost to all projects of intake, routing, review and, in many cases, inspection. The cost of processing a small permit may be relatively high compared to the cost of the underlying project. If applicants view the fee as "too high" in relation to the work itself, they may hesitate to seek permits, which is detrimental to public safety. In these cases, the City may wish to use tax dollars to support some of the cost of the regulatory process. • Rounding prices to whole numbers reduces the risk of inaccurate fee payments. • The process of a cost-based fee review is very time consuming. Rather than repeat it frequently, the City should update the fee schedule regularly with adjustments based on a cost index such as the change in appropriation to the underlying departments. The type of review done for this project should happen not more than once every four or five years. • Frequent price increases are not popular, but they avoid the problem inherent with infrequent increases where a city may feel that adjusting to the cost of the work results in an increase that too great. When that happens, a city must stretch scarce tax dollars to fund services whose fees are supposed to cover the cost of the work. • While the City should publish a fee schedule to give applicants a clear idea of the amount they will owe for a permit, the City must determine the fees applicable to each permit. An applicant's interpretation of the project is not necessarily the same as the City's understanding and that understanding would affect the price of some permits. • To cover the cost of plan review for projects that may not proceed immediately to construction, the City should establish a fee of 20 percent of the permit price as an upfront fee. We determined this to be the percent of a permit service related to plan review. MAXIMUS Consulting Services, Inc. -7- City of Miami Beaela, Florida Building Development Process Fees Study -Consultant Report, Januaay 2010 • To cover the cost for Partial Certificate of Occupancy or Completion the fee should reflect the level of effort cost based on a proration of the original permit fee plus 20 percent to cover increased administrative costs. • Temporary Certificate of Occupancy (TCO) fees should be charged at the same level as a Certificate of Occupancy (CO) fees covering the administrative component of the process, in addition to hourly fees for any re-inspection that may be required between TCO and Final CO Other fee recommended fee changes include the following: • Revisions will be billed on an hourly basis, reflecting the level of effort for the review for each specific revision • The 25 percent penalty for lost plans should be removed and replaced with a level of effort fee plus reproduction costs A 6 percent Training and Technology Surcharge should apply to all permits and accrue to all departments -the 6 percent is equivalent to the current surcharge for Building only which is based on value To determine the cost of a permit for construction, one needs to know the size and occupancy type of the project. There may be other features of the application that require specialty permits, which City staff must verify. For all ofi the rigoc to determine the cost of the fee service, determining the fee for a particular permit is quite simple. There are a number of specialty permits that the study details in various tables. Determining the fee for these permits is simply a matter of finding the permit type on the appropriate table. SUMMARY RESULTS The study confirmed the City's suspicion that overall, current fees are more than adequate for services of the Building Department, but are not sufficient to reimburse all of the services that the City provides to an applicant in the Building Development Process. Specifically, • Building Department fees recover five percent more than the cost of operating that department. • When considering all four of the departments involved (Building, Fire, Planning and Public Works), current fees recover approximately 20 percent less than the overall City cost of services invoked by filing an application for a permit. MAXIMUS Consulting Services, Inc. -8- City of Miami Beach, Ftorida Building Derelopntent Process Fees Study -Consultant Report, January 2010 The process of issuing a permit involves support from other City departments and those departments have other responsibilities to enforce City code related to development that we noted it is providing either without permits or at prices far too low to cover the cost of the work. In addition, fees related to Fire Department annual fire inspection fees and nightclub occupant toad fees as well as fees associated with the City's certificate of use process appear to be significantly undercharging as well. However, the processes associated with these activities are still under review and thus, the level of efforts may change if the processes change. IVIAXIMUS Consulting Services, Inc. -9- City of Akanzi Beach, Florida Building Development Process Fees Study -Consultant Report, Ja~7uary 201 U Revenue Sur lus (Subsi of Providing Building Develo ment Process Services Revenue from ~~ o g ry City Data,FY07108 Computed SurplusV Cunrent% LFeeswt~thort Annual Revenue Annual Cost (Subsidy) Recovery proposed Discounts Department of Building ConsWdion and Renovation $ - $ 3,755,542 $ 3,310,219 Stand Alone Permits $ - $ 4,258,220 $ 3,523,153 SpedaltyPertnlts $ - $ 1,522,709 $ 1,311,362 Depattment of Building Subtotal $ 8,732,237 $ 9,638,470 $ 8,144,734 Department of Planning Construction and Renovation $ 363,640 $ 297,439 Stand Abne Permits-Support to Building $ 300,117 $ 241,187 SpeciattyPertnits-Support toBuifding $ 108,486 $ 71,418 DapartmentofPlanningSubtotal S 770,243 $ 810,025 Department of Public Works (Engineering) Construction and Renovaton -Support to Building $ 54,682 $ 54,882 Stand Alone Permits-Support to 8uilding $ 42,548 $ 27,718 Specialty Permits-SupponloBuilding $ 27,617 $ 19,334 OepartmeM of Public Works Subtotal $ 124,847 $ 101,732 Fire Department Building Construc0on and Renovation $ 412,436 $ 282,308 Spertiatty I~sc related to bulkiing $ 68,038 $ 64,481 Stand Atones- Related to Building Permits $ 1,184,270 $ 992,922 DepartmeMOfFtre-SuMotal $ b87,503 5 1,664,742 $ 1,349,711 ote Fees me $ 10,319,744 $ 12,098,502 S (1,778,582) 85.31% S 10,208,202 Prior Year fees co0ected In FY07l08 $ 2,673,120 $ 2,873,120 Total Fees Collected $ 12,992,860 $ 12,0911,302 $ 898,658 $ 10,208,202 Revenue Sur Itts Sutlsi of Providin Buildin Develo rrtent Process Services Revenue from Category City Data, FY07/08 Computed Surptusl Current % L Fees wi~th~ Annual Revenue Annual Cost (Subsidy) Recovery proposed Discounts Deparbment of Planning and Zoning Planning and Zoning $ 452,023 $ 828,773 5 (374,750) 54.87% $ 727,053 Department of Public Works (Engineering) Public Vtibrlcs Services (General Fund) $ 650,448 $ 987,671 $ (337,223) 65.86% $ 889,885 Potential New Feea (Genera! Fund) $ _ $ 200,989 $ (200,1389) 0.00% $ 193,290 Subtotal, Publk Works $ 650,448 $ 1,188,660 $ (538,212) 54.72% $ 1,082,975 Fire Department IWscellaneous tams not related to building construction $ 60,548 $ 171,638 $ (111,092) 3526% $ 149,425 TOTAL DE1Il10PMQdf PROCESS i$S (DCCLUDWG PRIOR YlcAR Fi;ES COLLEC7'®INFY07/08) $ 11,482,757 S 14,263,373 5 2,800,818 80.39% $ 12,165,855 City staff recommend prices that, in some cases, recover less than the full cost of the services themselves. This is intentional; it avoids having permit prices for small projects that are disproportionately large in relation to the cost of the underlying work. However, it is important to remember that the City will still incur the full costs of these services, and therefore, the impacts of any discounts must MAXIMUS Consulting Services, Inc. -10- Cilh of Miami Beach, Florida Building Development Process Fees Study - Consu[tmat Report, Jas:uar~~ 2010 be covered from other revenue sources such as reserves, other tax revenues, etc. This is a City policy decision, not a finding of the cost study. The above table shows our projection of the impact of the proposed fee structure whereby fees reflecting the cost of the level of effort with the exception of the discounts proposed by the City, assuming that demand levels remain the same as FY 2007/08. Under this proposal, the same level of demand would generate approximately $12.2 million in revenue as compared to the $11.5 million generated in FY 2007/08. It is important to note that the revenue projections required the conversion of permit volumes, etc. from the current fee structure to the new, radically changed fee structure. Therefore several assumptions had to be made in the revenue estimation regarding the volumes associated with each of the new fees in the revenue model, and therefore, the revenues projections must be viewed as a reasonable estimate only. The revised fees structure provides for an increase revenues of $2.3 million annually to the General Fund outside of Building Department revenues, assuming that demand levels remain the same as FY 2007/08. This document includes attachments that show the following: • Attachment 1: Level of effort findings for all fee categories and City staff discount recommendations in a table covering all departments • Attachment 2: Hourly rate calculations for each department • Attachment 3: Financial reconciliations for each department FUTURE STEPS AND UPDATING FEES If the goal is to achieve cost recovery of providing fee services, it is crucial to update and increase fees regularly. As costs increase and other sources of revenue are limited, maintaining prices at an appropriate level of cost recovery is essential to the fiscal health of the City. Under general circumstances, we recommend a full fee study every four or five years. Fee studies are an involved process and the changes that would result in an annual study would not be sufficient to justify its cost. There are a few exceptions to this suggested time frame, when there are significant changes to the current operation such as: a) Re-organization of the department b) Reduction or increase in work force c) Reduction or increase in operating or capital expenses d) A desired change in the structure of the current fee schedule MAXIMUS Consulting Services, Inc. -11- Git~7 of Miami Beach, Florida Building Development Process Fees Study - Consultai:t Report, January 2010 In such circumstances it is likely that, even under the four or five year time frame, the cost of providing services has changed significantly and a re-evaluation of fees would be necessary in order to charge based on actual cost. If the City wishes to update fees on an annual basis, it can still do so without having to conduct a full fee study. This may be based on the annual increase in budget cost, the Consumer Price Index, the cost of labor, or other relevant cost index. 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V .- h an d c~i a6 ~ i t'~ a N n tQ N of o N 0 O = 0 R ~ ~ I w N w w w w I w ' H w I w w~ w w N ~ wI ' r m t O fJ ~ ~ M ~ N !h N Q ~ wl w~ N ( w w ~, ~ w w N w w w N w mm LL pp pp p p p p p p p p p ~ Q S H Q Q H ~ O S O O S S g o d o~ c n u~' g o fv,' m M N N N 2ti M N w w N N w w w w w w N w w w W ~ ~ (H ~~ w Nm w{ w ~ w w ~ w ~ ~ i w ~ w ~N { w w ~ N ~~ w N~ 1 w y~ tN P ~+ W ~~ ~ M~ N (O O N fg~~ l~ f0 a N ~ ~ ~ V ~ t0 ~ {V~ O ry ~ C9 1m0 1'1 N~ 4 m w N I N~ w w w~ wl w N w w w w~ w f l } l ,~o ; ~ ` ~ ~ ~ ~ ~ ~ g ~0 ~ ~~ ~ ~~ ~ '° ~~ o ~~' _ N~ ~$ yI A~ 4 ~ ~ ~! ~ ~ ~ ~ ~ W ~ ~ '~ ~ ~ ~ ~ i ~ ~ m ~ ~( N I ~ t'u ~ Si ~ ~ '~ ~ ~ ~ 5 ~ ~ ~ ~ $ i l ! , i ~ ~ I ~ Zx ~ O e ~~ ~ ~ ~ n U C ~N~11 .Y 2 m N s q pC U ~~ ev .p .~ O LL t d ~ C ~ ,~ a 00 ~ c V IL Q ~~ ~ ~ ~~~~~~~~~~~~~~~~W~a~~~n~~~ w~ ~ ~ ~ 0 ~~ u. C v MM~ 09 Nf9W tll ~ f9 f9 ~ M f9 tl~i~Yi Y7 C f919 f9 tttl~~tt~~~ffffff ~ O00 ~ ~ ~ ~ NCO MM~M ~ Q ~N fA~ tllW tl~f HIAO O fAMfA O~ ~ ~ H ~ O 4. Z y ~~' d LL C m~ E°¢ ~ a tae ~_ ~ c V~~ ~W N M ~ W f9 N Vi ~ ~ H t0 N ~ ~ ~ H a ^ ~ H ~ l~ n fN0 m G~ IA tli M N 1nq m ~ n N tD t0 R M W tD V~~ M V t0 f9 ~ a0 O~ O^f M O 01 h O o ~ R D O~ ~ ~a a ~~ _1~' j l9Hp~~f9C ~-N 01ff ~ N ~~~ tV ~- w ~} fA W V!W w w ~ W W 49 M {+ ~ W fA Nl~ LL 0000 0 ~ ~f71ii.ObO0 1~f Y~ 00080S~ ~~00000 < Q QQ 5 Q~ ~~~S~i2S .- e4in~ ~i~~~ ~r~in~~~~ ~ Z m ~' S m~ ~ LL ~ S ~ a $ U a ~ ~~ f t ~ ti c yN O .C m N C 7 W QC U O ~_ LL C N V ~41NBr .~ THURSDAY; RECEMBER 31, 2009 - . .~ '~ =- =. _ - =: :- = _ ,`(A 1 .~IYDTtCE IS HEREBY groan that second readings,and Public fieath~s wUl be held,by.the Mayor end Cdy Commission pf fhe B of arni • ~Y, JNi -Beach,Florida,- in tfie Commission.:Chambers, 3rd:•t%or Giy.~#ai(4 ]7110 Conv~Fltion,Ceater-t~iwa; ifdiagii Bea~h,.F-orid?, iiesday,.larruery ~3, X10, 3o ix>flsider ~ ' t'lydinance Amending Chapter 15 ~ Tfie -Miami Beach G#y I~ip:fgrft(ted "Bt>sines,".- BY Iii `y . ~ , Vendoxss" By Amend~ag•Se~am 18=9D1; fFltitled "Oefiriitions" By bcpanding txeographieal•Oefini~ons~i Aress.Rei filed u Rerfioiarreis Ate Xt V$ndors~ 6y Amending ~eefign 18-909, Eoti~edaArBsf Veniior~Ger~f'u r. ~9~tt•~t #?erfprijers~ndA Amerid~ngSectiona8-905,Enfitled"Pemt f~juired: i~YJ~endingT#aeProcedu~esT-t~TheFrooessingl~fiAppiiCatioAS;,$y' iti~plication," Bg Amendmg`Ttre~s Relative To' Permii&; The ~ Of~'ees,-And tc+rdery Preceduras;: • ;ByA(Flendiog Section 18=906; E,ntitle~ "`Regulations And Prohibitions"By.Amending the Provisions Concemfng Latfery Proxies; Zrine 1_ocations, Expanding Tt~NumberOfZones7~i~p~ngpetm9Assigotraents~n~!er~aiaAreasDfThe !'~n(tAm Regartllng'ihel~a(niienanBeijt'As~iStlTEndor; ~.Or"Streef'Periormer.~ont:s; ~#1me ~', )mfg ProYSions ~Y ndirtg,Sestion 18.909, Eattitled "Disclaimed Display, And ibrpit~iaa Permit ~i titicate" Tb Correct•A Typ~graphirak: Error,4nd7o flepuire'lhat Petrnits Be A@d~On The Permittees... , . { . inqunies~may'be~in~edto9he Gfl_ds~mpGanr~.l.3epartmer]t.at.~DS)673-7~8.5._~ - ' - a An OxdlnanceAmending Chapter3D,Entitled".(;ode Hnfnrcemerd;"BJrAme~ndfr~g)•IrrtidelflT~ereot,.FFltitled"EnforesmerlL~Prdure;"8gea~it~&echoFl`; ~D-'7~,:Erriitled "Fine,".By)lmenditr9,7?re itiasifiela~ng To The Ml~gation Qf-Rne~~knd'rh~ A~uetiori t#~1.Fne~p DUeToT!attiai •Compfiara~.i•3y ` Amending 3ec~oo 30-76,fntitled~`Rehearings; ltilitigatitln," By Req't4at'Mibga~i r+i~ 8e ~Reguested+lVrthin'Ttatae`l~s.-~rnra'Tiae l~Utlg•t#~ , ;l~idatiitOf ComptianceFrom A CByfispestorVtyttr~he Clerlc_OtTtleSpeeiai Masker,. ,' _ _ _• _ ._ . ._- - { h~iides may be xliieraedYo-the 13IYM~!]ei's Ot~rce {305) 67~-701.p. , . :. r3's~;p.m... _ _ ,a Amending'Buitdirig'Develry5mear.1?rooess•Fees: ' .. ~ .. ' . _ - 1. Afi•OF~kia[ice Arm (~pter~]4 0f'[he City Of'Miamt Beach Eobe•$yUeiet-rig l~ivisron i;Secfion ]~4-31. . 7 _ ` . ''` _~ ~" Thru 438 Rr in 1xs Entrreiy; Aad Amending•aiylsion2Thereof~ed, ~PermR Fees"; Amending Secfinris'14.61 Through 170 fheriettt; A>tdAmencting~IppendixATfleret®,.Entitled :"fee 5cheduig'; ~idAmendmerrts P.ruvidirig~A~h~,m Peri~oitAnd lnspec6~n fees,.6ye Febnrary 1,2D1A'FQr~uilding, Plumbing; Electrical,AbdMechanicalWork,And'€orilfher~uildit~~R~vRies. , - _ ingbiries may be dn~ected-tolhe Building lkepaftmsntat~3g5) 673`76]t7•~ .- - M ~ •~ 2 ion Ordinance Amendmg Chapter 50 Ofi~he Ci{y lit M•ranai: 3eaoh Code ~,,~;ndu-~Seehon 50-°I , End "dh~(~pfion By ~efeience; Short idle; ; ~j!Amend"in9• 60•-2 "Life.3atety Code Adoptiori.l~rRefer~nce;'.By Amend"mg_Section:5q-3, E?r~fet}'~je~rS iine~on;:lraipectir4e,• Permits",And BY~~.Re~~!4, titled "Fee Schedule" BY Modity_ing Fee S~ctredule For Firs D.epartrnent. _ - ltiquiries maps be directedre F~*Deptent ~ (305)-673-7]~3. - - • •~An Ordinance ~ , - - ~' - '•.. - Ame~rrgihe~CodeOtTheCityl)fMiami.Beach,ByAmen6in~'i~,A~ta3ell;~i~ion„2,Sectum'14~30 6enerall~maafion," ;ni;c3ion ]p(5J-'fe:.i~fererx"e A'Sspatate Zoning Review Fee;~ssociatedt'the.dg-'Pr1~q~~~, ~~9 Chapter 'i5, itr A~td A Zmtioq Revreiro FeE.Associa~d Wftli The Buiid'urg PrOSesg; Patd=Aiaendirrg Appendix A Thereof To lnrdude'Gharges For Zoning • 13veview;4ssociated With'fhe ~tfrldmg Pror~ss And To Atljust And iiieVise fees Por Axbrsirt, (}f t.atrd I)evetgpment l;e~u(ations. lrtquiriesmay he-directed iO the Planrim De - - 9 partmerft at (305)'6'x3=755D. .. 4.An Ordinance Amendmg.The Code.Of Ttie•Ciiy Of Miami Beach, ByA]r~nding Chapter 98, $trt~ And SideNralks, Aiticlellt"F~ _ ' -- 2*. mit° Section 98-92: °ApPlicafion;~mount afDeposit, tine lit"p~os#tTp AeRfagg Strrlasl~; Perm' Fees;' ~~A~~~swn " - :~~r9e ~ Plans Review Arrb lnspetd~r; d ByAmending, Section 8&92 ToAdd "A"'therEto. _ _ ~ ~ Rendergd.8y'The Departrrrent Of Pu51ic Works;. And Amending Appends ' -inquiries may be directed to'~e~blic W Depantrnent ai (305) ~,6~7~. ~' - ° ? `1N?'P6RE5'FED PARTIES are tnvited to- appearat iris meeBng, or.be represented by an a9om', arto-express theitvlews in w'r'ing addressed,fo tfie Gdy ~, {~nimission, c1o the'City Clerk, ]700 Conveption:Genterllrive,lst Fbor, . ' Hail, Miami iorptrbiic tn. ~` Bed Florida 33139• Copies ofthese ordmances.are available specdon.durir.~<normallxrsi~tesshoucs:la the ley Gledt's 0#ioe,17'41J Convention Geater~rive, let ftegr. (bty t1a11~and Nliami'8eact~, FJprida 33]~J, This laeeting maybe continued and iirutePsuch circumstance's atlditionaf legal natice.~roaTd not be pnivided. _ r _ - - - ^` - - - . Aotert"E. Percher I;i(y Clerk . .' _:'` ~ `'- .. LSty4fi~liarti_Beaeli _ P.nnsuant to Section 286.01if5 fla: Stet.; the City herebyadvis~ thepubNc ~.persbd dewappeal atg~ ~ecisirin mad~l3Y the (fit Commission .- ' vvitlar-i~pect.fo any rriattier considered at its me~ng or tts hearing, such person must ensrrre theta ~rerbatim record of-the~pcodeedings is made; which ' indud~ the testimorryand:eyidence upon whichfhe appeal is to be Based.Taus notice does~not~nstiUrte ciDnserrttiythe`t~tp~tthepdIIChp~n oradmissiora of pthervitise inadmissdrle~rtryrrelavarrt ~. ~ < . -.. - ., . _ ?fie, -ipr does it~iuthorizerttalle[_aR.appea~ sve~Se a~fUp~rretl by'~vv .. - - _ ''ti- n3guest this na~eriatin accessible #ormat;sign-langpa9e;rp, ~fon~nn'Dn'•ac~5s;1jO-~ew@nS yNhh•iCi~. Bnd/Dr anyn •. I . to i'~iew anydncument or participate in any. (uly-sponsored proceedir19, please ~conhect. (805) 60~~I89 (voice), {3D5) 673-72]i3 (TT1`} 5ve days.in advance to inhia#e your regwest•TTY LSers~nay also calf7]'I (Florida Relay'Service). -