99-23127 RESO
RESOLUTION NO. 99-23127
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE ELECTROW A VE SHUTTLE PROJECT
PRESENTATION, AS MADE BY THE MIAMI BEACH TRANSPORTATION
MANAGEMENT ASSOCIATION (MBTMA) AT THE CITY COMMISSION MEETING OF
APRIL 14, 1999; APPROPRIATING $989,465 IN FISCAL YEAR 1997 FEDERAL TRANSIT
ADMINISTRA TION (FT A) SECTION 3 FUNDS, EARMARKED FOR CAPITAL
ACQUISITION PURPOSES FOR THE SHUTTLE PROJECT; AND FURTHER
AUTHORIZING THE ADMINISTRATION TO ADVANCE $989,465 IN CITY FUNDS, FOR
SUBSEQUENT REIMBURSEMENT BY FTA/MIAMI-DADE TRANSIT AGENCY, WITHIN
THREE MONTHS OF INVOICE SUBMITTAL BY THE CITY.
WHEREAS, at the City Commission Meeting of April 14, 1999, the Miami Beach Transportation Management
Association (MBTMA) made a comprehensive presentation on the Electrowave Shuttle Project; its positive impacts
on the community, residents, visitors/tourists, business and economy; and its future funding needs and opportunities;
and
WHEREAS, the FY 1996-97 Federal Transportation Appropriations Bill earmarked FT A Section 3 funds for
the purchase of additional shuttle vehicles and equipment for the Electrowave Service; and
WHEREAS, the Federal earmark expires September 30, 1999, if the City fails to obligate and use the funds
in a timely fashion; and
WHEREAS, the City wishes to acquire additional electric shuttle vehicles to relieve the existing fleet from
the extremely heavy use being experienced since January 1998, when the Electrowave service began; and
WHEREAS, as soon as additional sources of operating funds are identified, the City wishes to operate eight
(8) vehicles in route service, and three (3) in rotation services, in order to also reach the hotels on Collins A venue; the
Collins Park Area and the proposed Cultural Campus; the Miami Beach Botanical Garden Center; the Miami Beach
Convention Center; the Holocaust Memorial; and the Miami Beach Chamber of Commerce.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the Electrowave Shuttle
Project Presentation made by the Miami Beach Transportation Management Association (MBTMA) at the City
Commission Meeting of April 14, 1999; appropriate $989,465 in Fiscal Year 1997 Federal Transit Administration
(FT A) Section 3 funds, earmarked for capital acquisition purposes for the shuttle project; and further authorize the
Administration to advance $989,465 in City funds, for subsequent reimbursement by FTA/Miami-Dade Transit
Agency, within three months of invoice submittal by the City.
PASSED AND APPROVED this the 14th day of
April
,1999.
1fI~
ATTEST:
&! f~~
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
aJ
411-
ity Attorney
~
Exhibit A
SUBJECT:
ELECTROWA VE SHUTTLE PROJECT
PRESENTED TO:
CITY OF MIAMI BEACH CITY COMMISSION
PRESENTED BY:
Gerald K. Schwartz, Esq., President
Judy Evans, Executive Director
Miami Beach Transportation Management Assn., Inc.
DATE:
Wednesday, March 17, 1999
The following is a brief outline addressing 7 project highlights for the first year
and issues related to the future of the ELECTROWA VE shuttle project implemented on
January 27, 1998:
1. ELECTROWA VE ridership: Exceeded projections by 67%
· First year one-way passenger total: 1,507,958
· Original passenger estimate: 900,000
. Miles traveled by ELECTROWAVE: 125,054
. Average Weekly Ridership: 25,000
· Average Daily Ridership: 4,500
2. Operation:
. Operated 363 days during first year
· Only 2 days out-of-service due to hurricane/severe weather
· Maintained 18 - 20 hours/per day schedule
· Under original budget for first year of operation/maintenance
· Route is now 6 miles (including extension south of 5th St.)
· Heavily utilized by residents, tourists, employees in area
. 30 Stops along the route
· Headways approximately every 12 - 15 minutes
. Provides access to over 3,000 public parking spaces
3. Ridership Profile:
· Results of public survey to be completed Orl March 15, 1999
will be presented. 500 surveys conducted by community
volunteers.
4. Project Visibility:
. 43 on-site presentations made during first year
Included President of Costa Rica, Officials of the New
York Port Authority, City of Fort Lauderdale, etc.(complete listing
available)
. 4 nationallregional transportation conferences held in Miami Beach
focused on the ELECTROWA VE project
. Florida Department of Transportation considers the project one of
the most successful and high profile transit projects in the State.
· Received first "Florida's Travel Choices Award" from FOOT
· Recipient of National Assn. Commuter Transportation Award
· Recipient of Southern Region Commuter Transportation Award
. Miami Design Preservation League Award for 98/99
5. Marketing/Advertising:
· To date no advertising has been purchased to promote the project
· Estimated $800,000 in in-kind advertising supported the project
. Over 250,000 information fliers have been distributed
· New brochures being designed to include potential advertisers
· Back window of vehicles to be made available as of 4/1/99 for ads
· Purchased advertising plan being developed to generate revenue
6. Capital Funding Opportunities: (Approved Federal funding commitments)
· Total: $3,489,465 - FTA Section 3 funds for:
98/99 $989,465 for purchase of 4 additional vehicles
98/99 $1,750,000 vehicles and/or construction parkingltransitlintermodal facilities
9912000 $750,000 vehicles and or construction
· FOOT willing to relieve City of required match through "soft match"
7. Fare Boxes:
. Being implemented on March 31, 1999.
· Fare 25 cents (accepts change and tokens).
· Shuttle stop signs to change from "Free Shuttle" to "Shuttle Stop"
· Public Notice of fare implementation beginning March 10, 1999.
· Temporary supply of brochures being printed with fare rate.
. Revenue projection for first year of implementation - $300,000.
· Cost to implement $50,000 year for box coltaction/security (to be
absorbed by revenues.)
The Miami Beach Transportation Management Association, Inc. requests the
City of Miami Beach Commission's approval to proceed with the purchase of 4
additional electric shuttle vehicles through the authorized FT A Section 3 funding and
FOOT "soft match." All required steps have been met as required by FTA and Miami
Dade County. No capital funding is required by the City of Miami Beach for this
request.
· Storage for the additional vehicles has been identified on Terminal Island in
the parking area directly across from Fleet Management and the Sanitation
Department in an area that is presently not utilized by the City and/or FOOT.
Use of this area has been authorized by the City's Department of Public Works.
· Miami Dade Transit officials (monitoring agent for FT A funding) have
assured management that the Citv of Miami Beach will be reimbursed
throuah FTA funds within 3 months after invoice.
· Route enhancement of the present shuttle route has been requested by hotels
and businesses along Collins Avenue. The route enhancement would travel
north along Collins Avenue beginning at 16th Street, will include stops along
Collins Avenue as well as the new Cultural Center, and will provide new stops
serving the Miami Beach Chamber of Commerce, the Miami Beach Convention
Center, the Holocaust Memorial and Botanical Gardens.
This route enhancement strongly supports our tourists/visitor population,
convention/hotel groups, along with the resident's needs to reach the new
Cultural Center and Public Library, without using the private automobile.
The requested enhancement cannot be accomolished without the
ourchase of the four additional vehicles which will afford us the opportunity to
put our existing 7 vehicles into full service. Cost to implement the existing fleet
with 3 buses as spare will not increase the 98/99 budget ($1,600,000).
The influence of the ELECTROWA VE on the "Quality of Life" in Miami
Beach has definitely been demonstrated. The Commission's support of this
request will have a positive impact on the future of our community's
growth, its residents, visitors/tourists, businesses and economy.
Thank you.
C:\Citypre.wpd
c-tHISI/ B
FTA Section III - Capital Purchase Budget
City of Miami Beach
ELECTROWA VE - Electric Shuttle Project
The following is the cost of purchasing and retro-fitting four (4) electric shuttle
vehicles for the City of Miami Beach's ELECTROWA VE project, to be used as rolling
stock. The capital pricing listed below is based on the final awarded bid quote that was
established in the initial vehicle purchase of seven (7) vehicles in late 1996. The
vehicle pricing and optional equipment expense was locked in for a two year period by
the vehicle manufacturer, Advanced Vehicle Systems, Chattanooga, TN. Due to the
visibility and tremendous success of this project, the vehicle manufacturer continues to
support the price quote as originally submitted.
4 - 22 passenger buses (Base price)
$ 167,120/ea.
$ 668,488
Includes:
100 hp AC Propulsion System
Heating System (Propane 40,000 BTU)
Front Windshield Defroster 7,500 BTU)
Ribbed Rubber Flooring
Custom Padded Bench Seats
(1) Roof Hatch (Manual)
Half Slider Tinted Windows
Stop Request Chime
Driver's Fan
Eronomic Driver's Seat
Built-in Wheelchair Ramp-ADA-Compliant
Tow Bar
Battery "Fuel Guage~
324 Volt Lead Acid Batteries - Set/Bus (Chloride)
Battery Wattering System
Optional Equipment:
$ 56,961
70,000 BTU Air Conditioning (Propane)
Luminator Destination Signage (front/side)
Luminator Destination Sign System (including software)
Spare Tire (Front w/rim mounted)
Spare Tire (Rear wlrim mounted)
Additional Roof Hatch (Powered)
Spare B~ttery Packs (2 per vehicle)
Battery C-harger (interior)
Sound System with Tape Player
Fare Box
Dispatch Radios
New Parts Inventory
Exterior Artwork Design
Vinyl Art & Signage (Installation to Exterior/Interior)
Rear Window Logo
9 Heavy Duty Brochure Racks
ADA Required Signage
Project Administration: . Retained by HDTA...... . . . . . . ~ . . $ 2,000
. Travel by designated project
staff to manufacturer site,
as required by FTA $3,000
SUBTOTAL:
Contingency: (10%)
PROJECT TOTAL:
Less MDTA's fee
Buses & equipment:
;.
$ 227,844
$ 5,000
$ 901r~32
$ 90,133
$ 991,465
2,000
$ 989,465
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EXHIBIT C
FYs 1999 AND 2000 ELECTROW A VE OPERATING BUDGETS
Comparison between Budgets and Funding Sources
Budget Categories:
Red Top Charges to Operate Shuttles
Fleet Maintenance Charges
MBTMA Project Administration
Marketing, Advertising & Promotion
Electricity to Charge Batteries
Miscellaneous Operating Costs
Uniforms for Drivers
Communication (13 radios)
Insurance on shuttle vehicles
Sub-total 0........0..... ...... ............ 0... ............. 0......
Contingency r terns
Operating Budget ..............................................
Red Top's Annual Cost:
Yearly contract cost alone
Veh. insurance required by City
Veh. permits/fees required by County
EXISTING ROUTE
7 vehicles
(5 oper./2 spare)
FY 1998-99
ENHANCED ROUTE
11 vehicles
(8 oper./3 spare)
FY 1999-2000
$ 774,000
478.000
95.700
80,000
50,000
35.769
6,000
22,000
$ 959,000
614,094
95.700
45,000
41,500
25,000
9,900
22,000
69.000
$1,541.469 $1.881,194
70,000 (wlins.) 94,060
51,611,469 51,975,254
$ 774,000
63,000
2, 730
$ 839,730
$ 959,000
69,000
4,730
$1,032,730
EXISTING AND POTENTIAL FUNDING SOURCES:
FY 1998-99 FY 1999-2000
Scenario 1 Scenario 2 Scenario 3
FDOT carry-over funds 5808,969 -0- -0- -0-
-.
FDOT new contribution 300,000 $ 865,000 $ 665,000 $ 565,000
City Resort Tax funds 450,000 865,000 665,000 565,000
Projected fare collection revenues 40.000 250.000 250,000 250,000
Projected advertising revenues -0- 20,000 20,000 20,000
rCLEr grant (2nd installment) 12.500 -0- -0- -0-
State EnergylEnviron.Trust Funds * -0- -0- 200,000 300.000
Congo Mitig./Air Quality Funds ** -0- -0- 200,000 300,000
Total Funding .,.,....,.........,......... $1,611,469 S2,000,000 s..?,000,000 52,000,000
* Application to the Florida Legislature (submitted to lobbyists).
** Funding request submitted to the MPO with FDOT's support.
(e'..bg:OOO)aJ
FY 1999 ELECTRO\V A VE SERVICE:
EXHIBIT D
Operates 5 vehicles in route service and 2 in rotation service at.......................... S 1.611,469
TABLE 1: FY 2000 ELECTROW A VE SERVICE. based on a 5450.000 (itV' Contribution:
Existing or reduced route service.
Resort Tax contribution
FOOT contribution
Projected fare collection revenues *
Projected on-board advertising revenues
Congestion Mitigation! Air Quality funds * *
Energy/Environmental Trust Funds ***
Total # of vehicles (operation & rotation)
that can be operated under Table 1 Scenarios:
Scenario La
$ 450.000
450.000
-0-
-0-
-0-
-0-
$ 900,000
Scenario 1.b
$ 450.000
450,000
200.000
20,000
300.000
-0-
$1,420,000
Scenario 1.c
$ 450.000
450.000
250,000
20,000
300,000
300.000
$1, 770,000
077
out of service 4 oper./ 3 rot. 5 to 6 in oper.
TABLE 2: FY 2000 ELECTROW A VE SERVICE. based on a larger Citv/local contribution:
"Enhanced Route Service" operating an lI-vehicle fleet
Resort Tax contribution
FOOT contribution
Projected fare collection revenues *
Projected on-board advertising revenues
Other local contribution( s)
Congestion Mitigation! Air Quality funds * *
Energy/Environmental Trust Funds ***
Scenario 2.a
$ 865,000
865,000
250,000
20,000
')
-0-
-0-
$2,000,000
Scenario 2.b
$ 665,000
665,000
250,000
20,000
?
200,000
200.000
$2,000,000
Scenario 2.c
$ 565,000
565,000
250,000
20,000
?
300,000
30MOO
$2,000,000
Total # of vehicles (in operation & rotation) 11 11 11
that can be operated under Table 2 Scenarios: 8 vehicles in operation! 3 in rotation service
LEGEND:
* After expenses
** Application to the Metropolitan Planning Organization (lvlPO) anti FOOT. Results will be
known after July 1, 1999.
*** Request submitted by City lobbyists for consideration at the on-going State Legislative
session. Results will be known in May 1999.
9
rY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
p\\ci. miami-beach. fl. us
;ITY OF MIAMI BEACH
COMMISSION MEMORA:'IDUI'" NO.
2/+-1'CJ
TO:
Mayor Neisen O. Kasdin and
Members of the City Com
DATE: Aprill-t, 199<)
FRO"': Sergio Rodriguez
City 'tanager
SLB.JECT: 1. A RESOLCTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE ELECTROWA VE
SHlTTLE PROJECT PRESENTATION, AS MADE BY THE MIAMI
BEACH TR.\NSPORT A TION MANAGEMENT ASSOCIATION (MBTMA)
AT THE CITY COMMISSION MEETING OF APRIL 14, 1999;
APPROPRIATING $989,465 IN FISCAL YEAR 1997 FEDERAL TR-\NSIT
ADMINISTR<\TION (FTA) SECTION 3 FUNDS, EARt\'IARKED FOR
CAPITAL ACQUISITION PURPOSES FOR THE SHUTTLE PROJECT;
Al'\iD FURTHER AUTHORIZING THE ADMINISTRATION TO .-\DV.-\..~CE
S989,465 I~ CITY FUNDS, FOR SUBSEQUENT REIMBURSE~[ENT BY
FTA/MIAMI-DADE TRANSIT AGENCY, \VITHIN THREE MONTHS OF
INVOICE SUBMITTAL BY THE CITY.
2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIA1'n BEACH, FLORIDA, APPRO\lNG, BY 5/7THS VOTE, A
WAIVER OF COMPETITIVE BIDDING, AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTR<\CT WITH
ADVANCED VEHICLE SYSTEMS, INC. (A VS), IN THE AMOUNT OF
S866,304, FOR THE PURCHASE OF FOUR (4) ADDITIONAL ELECTRIC
SHL"TTLE VEHICLES, AT THE SAME BASE BID PRICE QUOTED TWO
YEARS AGO, OR $167,120 PER UNIT, PLUS OPTIONAL EQUIPMENT;
THE PURCHASE BEING FUNDED WITH FEDERAL TR-\..~SIT
ADMINISTRA TION (FT A) SECTION 3 FUNDS, EARMARKED FOR THAT
PURPOSE IN FISCAL YEAR 1997; SAID CONTRi\CT WITH A VS TO BE
ISSCED ONLY AFTER RECEIVAL OF A GR.\NT AWARD NUMBER AND
ORDER TO PROCEED FROM FTA.
3. A RESOLlTION OF THE MAYOR AND CITY COMMISSIO:\ OF THE
CITY OF \IL-\:\II BEACH, FLORIDA. APPRO"'" L'\fG AND ALTHORlZI:\G
THE ADMINISTR<\ TION TO IMPLEMENT A T\\''ENTY-FIVE CENT FARE
FOR THE ELECTROW AVE SHUTTLE SERVICE,'BEGINNING .JCL Y 1,
1999; SAID FARE PROCEEDS TO BE CONTRIBUTED TO THE
ELECTROWA VE OPERATING BUDGET.
AGE:'IDA ITEM t '1 ~\
DATE-*-I4--94
.t A RESOLUTION OF THE MAYOR AND CITY COMMISSIO:\ OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A TR-\~SIT FARE
COLLECTION/PROCESSING/DEPOSITING SYSTEM FOR THE
ELECTROW A VE SHUTTLE SERVICE, \VHICH INCLUDES A ONE-
YEAR AGREEMENT WITH THE PARKING DEPARTME:\fT, THROUGH
Ai'\l ONGOING CONTRACT \\'lTH LOOl\-US FARGO; SUCH AGREEMENT
IN THE Al"IOlTNT OF 530,OO(), TO BE PAID \VITH FARE COLLECTION
PROCEEDS; AND FURTHER AVTHORIZI:\G A O:\E-TIME
REALLOCATION OF FY 1998-99 ELECTRO\VAVE OPER-\TING Fl'NDS,
IN THE AMOUNT OF 57,836, FOR THE PURCHASE OF EIGHT (8)
DIA:\IOND F AREBOXES/EQVIPMENT FOR THE EXISTING SHVTTLE
FLEET, AND OF ONE CSED SAFE TO HOLD WEEKEND/HOUDA Y
COLLECTION PROCEEDS.
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO APPL Y FOR STATE TOLL REVENUE CREDITS,
THROUGH THE FLORIDA DEPARTMENT OF TRANSPORTATION
(FDOT), TO MEET THE REQUIRED MATCH OF $1.75 MILLION IN
FISCAL YEAR 1999 FEDERAL TRL\.NSIT ADMINISTRL\. TION (FTA)
EAR:\IARKS TO THE ELECTROWA VE PROJECT, AI\D PROCCRE A
PRE-A 'WARD AUTHORIZATION FROM FT A TO USE S50,000 OF THE
TOTAL AL"IOUNT, TO RETROFIT AN EXISTING FLEET MAl'\TAGEMENT
MECHANICAL BAY INTO AN AUXILIARY CHARGING FACILITY TO
SERVE THE NEEDS OF AN ENHANCED ELECTRIC SHUTTLE FLEET.
ADMINISTR-\ TION RECOMMENDATION
Adopt the five Resolutions.
BACKGROUND
On September 9, 1998, City Commission Resolution No. 98-22886 authorized the Administration
to initiate the process required to receive $989.465 in Federal Transit Administration (FTA) funds,
through the Miami-Dade Transit Agency (MDTA), that had been earmarked for the purchase of
additional electric shuttle vehicles and equipment. In addition. a motion \vas adopted requiring
Commission approval prior to purchasing additional vehicles for the ELECTROWA T/E Service.
MDTA has recently informed the City of~fiami Beach that a grant number and order to proceed \viII
be issued by FL\ in April. 1999.
Furthermore. on September 9. 1998. in connection \vith the adc..~tion ,)f the aforeme:l.tioned
resolution and the adoption of the FY 1998-99 operating budget for the ELECTROrvA. VE Program.
the City Commission requested a comprehensive report prior to acc~ting and authorizing the
purchase of the additional vehicles. This .-\genda Item includes an ELECTROfvA VE Program
presentation by the '\;liami Beach Transportation Management Association. a synopsis of which is
herein attached as Exhibit A.
7
The FY 191.)6-97 Federal fransportatioll Appropriations Bill earmarked $1.2 million in Federal
Transit Administration (FT.'\.) Section 3 funds for the purchase of additional shuttle vehicles and
equipment for the ELECTROWA VE Service. The Federal earmark expires on September 30. 1999.
the end of the three-year effective-period, and funding allocation is approximately 80~'o Federal and
20% local. At the City's request. on July 14. 1998, the Florida Department of Transportation
(FOOT) agreed to assume the local matching obligation by providing a "soft" match using State toll
revenue credits. Therefore. the ELECTRO~r~4.. VE is due to receive $989.465 in FT A funds.
The Intermodal Transit Center Concept:
An Intermodal Transit Center is a station vv'here several modes of transportation meet and inter-
connect to serve the needs of the transit users. Intermodal facilities feature an information center
and may also include parking for vehicles and bicycles. restrooms. snack area(s). store froms. and
other services.
The ELECTRO~v~4.. VE has received Federal earmarks totalling $3,489.465 in FTA Section 3 funds.
for either the purchase of vehicles or construction of an intermodal transit center/ permanent facility
for the shuttle vehicles. Such allocations of capital funds have been spread over three appropriation
years, as follows:
FY 1996-97
FY 1998-99
FY 1999-00
$ 989.465 (being claimed by the City for the purchase of -+ vehicles)
$1.750.000 (yet to be obligated by the City)
$ 750.000
Due to the national notoriety of the ELECTROWA VE service. the City has benefited from the above-
mentioned earmarks and submitted another funding request for $7 million for intermodal transit
purposes. As a result on April 7,1999, the Clerk of the U.S. House Transportation Appropriations
Committee toured the ELECTROW4. VE service and its temporary facility, and the prospective site
for an intermodal transit center, which, in the future, should also house the Miami Beach terminus
of the regional East-West Multimodal Corridor. The Intermodal Transit Program document was
presented at that time and is attached, as Exhibit G. The ELECTROWA VE is the key for the City to
continue obtaining Federal funds for the development and construction of a transit intermodal center,
as well as a permanent storage/maintenance facility for the electric shuttle vehicles.
In addition, as a major funding partner of the ELECTROWA VE Project, FDOT has expressed
willingness to relieve the City from its 20% cash match obligation to the above-mentioned FT A
funds, by producing a "soft" match using State toll revenue credits.
Significant Considerations for the ELECTROWA VE Program:
1. The ELECTRorV:4YE has carried ove.r I. 77 million passengers. and constitutes a kgitimak
success story in national transit terms. The high ridership level is an evidence of the vital
nature of this type of service to the South Beach community. which has come to depend and
count on the service it provides. A passenger survey will be conducted between now and
October 1999. to assess the ridership and ascertain the fe~sibility of implementing
"congestion pricing."
2. The ELECTROW A VE is a critical component of the Ocean Drive Mitigation Plan.
.,
.J
3. FOOT advises that the ELECTROW AVE is considered by the State of Fk1rida as an
extremely high-pro tile project.
4. Due to its success as a local circulator. the ELECTROWA VE is viewed by State and County
transportation planners as a precursor of the East- West Multimodal Corridor. This has added
credibility to the argument that Miami Beach be included in the initial phase of the Corridor
Project. Through Resolution No. 99-23107. adopted by the City Commission on March
17, 1999. the City's official request was submitted to the MPO and FOOT. This connection
between the regional and local transit services will ultimately provide alternative sources of
capital tunding for the ELECTROrvA. VE Project. and enhance the City's potential for also
receiving operating funds.
5. The shuttle service solidifies the creation of Transportation Concurrency Management
Areas (TCMA). also known as "urban transit villages." and is consistent with
recommendations of the Municipal Mobility Plan (MMP).
6. The shuttle service is a gro\oVth management tool that encompasses and promotes the
principles of community livability and sustainability.
Future Sources of Funding:
The MBTMA and City are exploring alternative sources of recurring funds to sustain an "enhanced
route service." The majority of the available funding sources can be accessed only after two full
years of operations and the establishment of the ELECTROWA VE as an on-going City service. The
MBTMA and City have estimated approximately $2 million in potential funding that may be
available by creating or accessing the following sources:
o Creation of a dedicated revenue source by exploring a surcharge for shuttle operations. This
could possibly generate from $500,000 to $700,000 a year.
o Congestion pricing (low fare for day-time riders, and higher fare on holiday and weekend
nights), generating approximately $70,000 a year.
o A share of the operating funds received annually by MDTA from the National Transit Data,
a formula fund based upon county-wide ridership numbers. ELECTROWA v'E eligibility
begins after two (2) full years of operation. Approximately $100,000 a year.
() In the event that the City service contributes to an increase in State transportation funding.
beginning in the first year in which service is ret1ected in Federal and State Section 15
reporting. the County will agree to pay the City a proportionate share of the operating funds
received by MOTA from the State Transportation Block Grant Program. Approximately
$25,000. _
o Revenues generated by an intermodal transit facility built \vith FT A Section 3 funds. Among
potential revenue generators are parking fees/congestion pricing, rental of store trontage, etc.
Approximately $500,000, after expenses.
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<) R~venu~s g~l1aat~d through the implementation of TCMA(s). through mitigJtion pbns
from additional development projects. The Ocean Drive Mitigation Plan alone would have
generated approximately $70,000.
<) Increased rev~nues from fare collections and on-board advertising. Appro:'\:. $400.000/y~ar.
<) Congestion Mitigation and Air Quality Discretionary Funds. through annual application to
the MPOI FOOT. could gen~rate approximately $300.000 a y~ar.
<) State En~rgy/Environmental Trust Funds, through annual application to the State L~gislature.
could generate at least $200.000 a year.
ANAL YSIS
Resolution No, 1
Appropriating the FT A funds earmarked for capital acquisition
purposes of the shuttle project, and authorizing the City to advance the
funds for subsequent reimbursement by FT A, within three months from
invoice submittal by the City.
The Miami Beach Transportation Management Association (MBTMA) and the Administration
request an authorization to purchase four (4) additional electric shuttle vehicles and equipment. as
listed in Exhibit B, h~rein attached. using $989,465 in FTA Section 3 funds. This three-year-old
Congressional earmark to the ELECTROWA VE Project expires September 30, 1999, if the
City fails to obligate and use the funds in a timely fashion. The additional vehicles would allow the
original seven (7) vehicles to have a "resting" period from their present heavy use. Since January
20, 1998, the 22-passenger buses have carried over I. 77 million passengers and is one of the most
successful transit routes in Miami-Dade County.
The additional vehicles are estimated to arrive in July 1999, and retrofit to be completed by August.
The FY 1999 budget, totalling $1,611.469, provides sufficient funds to cover maintenance and other
associated costs that will be incurred by the additional "rolling stock" vehicles, through the
remainder of FY 1999. The existing shuttle route has been operated by five (5) vehicles on route
service and two (2) in rotation service.
It has been proposed that. beginning October 1999, the ELECTROff/:..J. VE route should be
"enhanced" to include the Collins Avenue hotel area, the proposed Cultural Center and the
Holocaust Memorial. To implement this "enhanced route", it would be necessary to have eight (8)
vehicles on route service plus three (3) in rotation service. As a result. the estimated FY 1999-2000
operating budget would require approximately $2 million. Attached as Exhibit C is a comparison
betw'een the present FY 1999 and the proposed "enhanced route" operating budgets. and the current
and "potential" funding sources.
FUNDING
..
FY 1999 Fundin~ Sources/Operatin~ Budget: As sho\\iTI in Exhibit C, the City provided funding
in the amount of 5450,000 towards the $1.61 million operating budget approved for FY 1999. The
City's contribution was supplemented with a one-time cash carry-over from FOOT, in the amount
of$808,969, plus a new contribution in the amount of$300.000, also provided by FOOT. There
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\-vill be:\O cash carry-over availabk tor FY 2000. and the ne\-.. contribution by FOG r \\illl1latch
one-to-one (I: 1) that of the City. The FY 1999 budget, at $1.61 million. is sufficient to operate five
(5) vehicles in route service. and two (2) in rotation service.
FY 2000 Fundin~ Sources/Operating Budget: Exhibit 0 provides two tables ret1ecting altem~ltive
funding scenarios with a continued $450.000 Resort Tax contribution from the City (Tabk I) or \-vith
an increase in Resort Tax contribution. to implement the "enhanced route." varying tram 5565.000
to 865.000. Based upon meetings with the City's Finance and Budget departments. a 5'+50.000
Resort Tax contribution is the maximum amount the City is recommending for the FY ::2000
operating budget. A $450.000 contribution by the City is not sufficient to operate an "enhanced
route service" or the existing level of service. without additional funding sources.
A $450.000 City contribution would only be sufticient to operate the existing service. as described
in TABLE 1, Scenario l.c. of Exhibit O. if additional funds were awarded as applied tor. i.e.
$300,000 in Congestion Mitigation and Air Quality (CMAQ) funds requested from the Metropolitan
Planning Organization (MPO). and $300.000 in State Energy/Environmental Trust funds as
submitted to the State Legislature. Under Scenario I.e., if the additional vehicles are purchased.
they would serve as relief inventory only. until additional operating funds could be identified to
implement an "enhanced route."
While there is no assurance that the above-mentioned State and MPO/Federal funds will be
a\-varded. FDOT has committed its assistance to\vard securing at least the CMAQ funds. The City
and MBTMA \viIl continue to seek outside funding for FY 2000, to continue the existing service.
to implement the "enhanced route," and to reduce the ELECTROWA VE burden on the City's Resort
Ta'( Fund.
TABLE 1, of Exhibit D, provides three (3) potential funding scenarios for FY 2000 (for the existing
or reduced route service), based upon a continued $450,000 Resort Ta'( contribution to the operating
budget, as follows:
Scenario l.a The ELECTROWA. VE Project \vould be out of service, if no additional funds beyond
5450,000 from Resort Tax and $450,000 from FDOT were awarded, for a total of
5900,000. Under this scenario, the project would not be able to produce sufficient
fare and advertising revenues to reach an operable budget level.
Scenario l.b The City would be able to maintain only four (4) vehicles in operation, and three (3)
on rotation service (less than the existing level of serv'ice), if $900.000 is the
combined City-FDOT contribution, $300,000 is awarded in CMAQ funds.
S200.000 is produced by fare collections. and 520.000 from advertising. for a total
of S 1.'+2 million.
Scenario lc. The City would be able to maintain five (5) to six (6) vehicks in service. while the
remaining vehicles (including the four new vehicles) would be used as relief
inventory only. until additional funding sources are i~ritified to implement the
"enhanced route." Under this scenario. funding would include $450.000 in Resort
Tax funds, $450,000 from FOOT. $300.000 in CMAQ funds, $300.000 from the
State Legislature, $250,000 in fare collection proceeds, and $20.000 in advertising
revenues. for a total of $1.77 million.
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TABLE 2, of Exhibit D. provides threl..: potential funding scenarios. assuming a brger Cit:
contribution (plus a I: I match by FOOT) and alternative State and Federal funding awards that
would allow for the adoption of a $2 million operating budget and. therefore. the implementation
of an "enhanced route."
ft is essenti:.11 that the follov.ing be understood regarding the Table I. and Table .2. Sccmrios:
(> The amount of the City contribution is the key to the tllture of the ELECTROWi fE Project.
\'lhether the route service continues as is. or an "enhanced service" is implemented.
(> Since FOOT provides a I: I match to the City contribution. the total project funding increases
or decreases proportionately to the funding commitment by the City.
(> The administrative (tixed) costs of the City contract \'lith Red Top Transportation. fnc.
remain essentially the same \vhether the contractor operates 4 or 8 vehicles in route service.
Summarv:
Due to the facts that 1) the heavily-used electric shuttle tleet is in real need of relief inventory, and
that 2) the $989,465 FT A Section 3 earmark \vill expire September 30. 1999, the Administration
recommends that the four (4) additional shuttle vehicles be acquired. Based upon a $450,000 Resort
Tax contribution to the FY 2000 operating budget, the additional four (4) vehicles will be used only
as "rolling stock," until the tvfBTMA and the City are able to identify additional funding to operate
an "enhanced route service."
Resolution No, 2
Waiver of competitive bidding, by 5/7ths vote, and authorization to
contract with Advanced Vehicle Systems, Inc. for the purchase of four
(4) additional electric shuttle vehicles and optional equipment, at
$866,304, using a portion of the FT A funds.
The three small U.S. manufacturers/suppliers produce different versions of electric shuttle vehicles.
which are not compatible with each other. Therefore, in order to ensure compatibility with our
existing fleet. the four (4) additional shuttle vehicles should be ordered from the original supplier -
Advanced Vehicle Systems, Inc. (A VS), of Chattanooga, Tennessee, which offers the same base
price per vehicle ($167.120) as quoted two years ago. There have been two changes in the optional
equipment category, as follows:
1. The air conditioning system carries a slightly higher cost ($167 per unit). due to the fact that
A VS is now offering a significantly improved unit, which is welcome by Fleet Management.
2. At $1 0,800/set. the recently-quoted cost of batteries is actually lo\ver than in 1996-97 (at
$13.6211set). but now. the City wishes to order a larger number of spare sets per vehicle than
previously. or two sets per vehicles. This actually incre:1ses the optional-equipment costs by
approximately $7,856.
The total contract price (base vehicle plus options) is $2 I 6,576 per vehicle or $866.304 for four (4)
vehicles. The City would advance the $866.304 needed to purchas~ the vehicles and related
equipment. listed in ExhibitE. for subsequent reimbursement by FT..vMOT A, using FT A funds
earmarked for the purpose. Reimbursement would be received within three months of invoice
submittal by the City.
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A City purchase order shall not be issued to A. VS prior to receiving a grant award number and order
to proceed from FT A/MDTA. This is due to happen in April. 1999.
Beyond the $866,304 A VS contract cost. the 5123,161 balance in FT A funds "vi II be used to
acquire. from other vendors. the additional equipment and services needed to retrotit the vehicles
tor ELECTROWA VE route service. Additional items include exterior artwork design. installation
of vinyl art and signage, communication radios. logos. brochure racks. AD.-\-required signage. and
neVi parts inventory. These purchases would also abide by the City procurement requirements.
Resolutions No. 3&~ Approving and authorizing the implementation of a 25-cent transit farc.
of a collection system and its recurring operating costs, and the one-time
reallocation of 57,836 in operating funds to purchase the needed capital
equipment.
A 25-cent fare is proposed to be implemented by July 1. 1999. Based on the first-year's 1.5 million
ridership minus 20%, it has been calculated that the ELECTROWA VE Service \\ill collect
approximately $318,500 in fares per year. (Please refer to Exhibit F). The costs associated with
fare collection activities are as follows:
o The purchase of eight (8) fareboxes/equipment and one used vault at $7,836. \\ibile the FT A
funds will cover the cost for the additional four vehicles, the City is still responsible for
acquiring fareboxeslequipment tor the existing vehicles, at a total cost of$7,236. A. one-time
reallocation of ELECTROW.4 VE operating funds will be needed to cover this cost. as well
as that of purchasing one used vault. in the amount of $600, to store the weekendlholiday
fare collection proceeds.
o It is recommended that we utilize Parking Department staff, vault collection procedures,
bagging of shuttle farebox revenue, and pick up by Loomis Fargo for deposit under a special
contract with the Miami Beach Parking Department, in the amount of 530,000 annually,
to be paid with fare collection proceeds. The agreement would be effective June I. 1999
through May 31,2000.
o The weekendlholiday collection would be handled by five employees, bonded at S115/year
($10,000 coverage) to retrieve the locked fareboxes and deposit them in the yault, above
mentioned. This would take place at the ELECTROWA VE facility in Terminal Island for
funds retrieval by designated Parking Department employees on the next work-day morning.
In summary, the first-year costs of implementing a 25-cent fare for the ELECTROW.4 VE Service
and of collecting approximately $300.000 in farebox revenues, are estimated to be $7.836 in one-
time capital purchases. and S30.115 in operating expenses.
Resolution No.5
Authorizing the Administration to apply for State Toll Revenue Credits
through FOOT, to meet the required match to the 1999 FTA earmarks
to the shuttle project. and procure a pre-awar~authorization from FT A
to use $50,000 out these earmarks, to retrofit an existing mechanical bay
into an auxiliary charging facility to serve an enhanced shuttle fleet.
8
The additional vehicles can be stored adjacent to the existing ELECTROW.-/. VE facility. In addition.
the City Property Management and Fleet Management divisions propose to retrofit. at approximately
$50,000, one of the City mechanical bays to satisfy the battery charging needs of an expanded
shuttle fleet. The Administration requests Commission approval to request a soft match by FOOT
and procure a pre-award authorization from FT A to use a portion of an additional $1.75 million
earmark to the ELECTROFv~~ VE, to cover the above-mentioned capital cost.
CONCLUSION
The Administration and the Miami Beach Transportation Management Association recognize and
reiterate the importance of the ELECTROW~~ VE Service to the present and future mobility needs of
South Beach residents and visitors. and recommend approval of the Resolutions.
epi.-~
SR/CC/ AJ
(.f.ewshutl )a
"
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