99-23130 RESO
RESOLUTION NO.
99-23130
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING A TRANSIT FARE COLLECTION/PROCESSING/
DEPOSITING SYSTEM FOR THE ELECTROW A VE SHUTTLE SERVICE, WHICH
INCLUDES A ONE-YEAR AGREEMENT WITH THE PARKING DEPARTMENT,
THROUGH AN ON-GOING CONTRACT WITH LOOMIS FARGO; SUCH AGREEMENT,
IN THE AMOUNT OF $30,000, TO BE PAID WITH FARE COLLECTION PROCEEDS;
AND FURTHER AUTHORIZING A ONE- TIME REALLOCATION OF FY 1998-99
ELECTROWAVE OPERATING FUNDS, IN THE AMOUNT OF $7,836, FOR THE
PURCHASE OF EIGHT (8) DIAMOND FAREBOXESIEQUlPMENT FOR THE EXISTING
SHUTTLE FLEET, AND OF ONE USED SAFE TO HOLD WEEKEND/HOLIDAY
COLLECTION PROCEEDS.
WHEREAS, as recommended by the Mayor and City Commission, the City plans to institute a twenty five
cent (.25) fare for the Electrowave Shuttle Service, beginning on July 1, 1999; and
WHEREAS, based on twelve (12) month Electrowave passenger counts, it has been estimated that fare
collection proceeds may exceed $300,000 a year; and
WHEREAS, in order to collect fares, certain one-time capital costs and recurring operating costs will be
incurred; and
WHEREAS, it has been recommended that the Electrowave Project enter into an agreement with the Parking
Department for fare collection, processing, and depositing during week days; and
WHEREAS, a separate collection/safe keeping procedure is needed for the weekend and holiday fares, that
will be handled by bonded employees of the Electrowave itself.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve a transit fare
collection/processing/depositing system for the Electrowave Shuttle Service, which includes a one-year agreement with
the Parking Department, through an on-going contract with Loomis Fargo; such agreement, in the amount of $30,000,
to be paid with fare collection proceeds; and further authorize a one-time reallocation of FY 1998-99 Electrowave
operating funds, in the amount of $7,836, for the purchase of eight (8) Diamond fareboxes/equipment for the existing
shuttle fleet, and of one used safe to hold weekend/holiday collection proceeds.
PASSED AND APPROVED this the
14th day of
Apr il
,1999.
MAYOR 141
ATTEST:
_~r fcNt~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
aJ
1!{~ rh/,,!
City orncty ~
MAR-22-99 132:36 PM MBTMAELECTRO
FARE BOXES'
31355359157
EXH/srr F
ELECTROWAVEFARE BOX IMPLEMENTATION
Costs: $ 30,115/annualfy
$ 1,S36/one time
COlt: $ 1,238.0010n. timo
Requirements:
a steel fare boxes with one vault
16 additional vaults
8 vault stanticns
Required mounting bolts and key sets for above
Three fare box des/gns/manufacturer~ were evaluat.d for installation on the
ELECTROWAVE shuttle vehicles. eas~d on equipmont quality, lowest pricIng, ,nd warranty-
Diamond Fire Box" Is recommended. The fOllowing are ttllJ tl1ree quotes;
Ual" Streei Far. Bene..
Celt One Flirt Sex .. V.I,lIt
Addl1lon.1 V.ultl
Does not Include stlntions
OOft not Include boltslkeys
Hold. $250 'n mbced eoineltoken.
WlImlnty: One Ve.r
Rough Surface Aluminum
enamel COlor Coating
Minimal passlnger use delay
Ci.mond Far. Box..
Coat: One /II.,. Bc>>c fa 2 Vault8
Addltfonel VIUItl
Stamlon.
Mountfng bollslkeya
Holde $2CO In mbcod eolnsitoken.
W.rr.nty: Two Years
Solid POll'hld Aluminum
MInimal pa_nger use delay
P.O.M.lncorpol'8ttd
Coot One electronic; perking meter & '/tuft
818n1l0n . Included
Holda $90 qu.rterslaccepts debit card
Solid AlumInum
Could create boardIng delaye
SoplIrllte box required far tokens
Purchase cost does not Include in8taJlatlon attn. boxes. The City would b. r.spensible fer Install anon
based on the manufacture,.. specJftealfona. Th. fare boxe. .... . simple system (not computer
oper.tedJprag,.",med) ft, ..me as the (oar. boxes utilized by MIamI OllClo TI1Inslt. Ths boxe. allow
nlck~I" dime. and l;il.lartera to hI/I intD IIlccked metal collecUen box tI1lt Is removed by key, emptied, (or
",p/.~ with an empty vault) and then returned to the far. box. The system dees not sort coins. count. ItC.
Th. farals vltlble upcn d.poelt Into the f.,. box (top section) by the driver and pa8senger and Is then swept
down Into the ..cured mebal coin box known.. the vault
1.
$ 510,OOI.lch
215.00/e.ch
2.
$ 573.00/0lCh
220.CO/elch
7S.00/..eh
3S.00/tlch
3.
$ l"O,OO/each
MAR-22-99 02:3~ PM MBTMAELECT~O
3C'lC:::,=-::c::'-~ 1 e-
"":' ,;-
F~~E BOX COLLECTION PROCEDURE:
Coet: $30,OOO/yr.
The City ot Miami Beach Parking Department collects coins and parXing revenues (from
the various parkJng lots) 5 day' a week. Ms. Jlckie Gonzalez, Parking Olrector for the .
Ceparlment and tho MBTMA have had soveral mootlng3 concerning the process that is used by
the Pmlng Department for col/eC1lon, procsssing and deposltJnQ of revenues. It has been
recommended (and supported by Ms. Gonzalez) that we utilize Parking Department staff. vault,
collection I'roe.duros, bagging of shuttle fsrs box revenu., and pidtup by Loomis FSlrgo for
depc~it under II ,pocial contract with the Miami Beach Parking Department in the amount of
$:30,000 annually. The Agreement would be 8ffsdive: Juns 1, 1999 through May 31, 2OCO.
Monday through Friday the Parking Department would collect the shuttle far. vaults, and
follow the same procedure th~y are already u~lng for processing pa~ing metor/garaga revenue
collections. A special revenue sheet would be completed fer the ELECTROWA Vf daily deposits
and sent to the City Financa Department.
Tho City Finance Oepartment wOl.lld be required to establish a separate banking ICCOlJnt
It Sun Tl'IJst (Where Pa/i(ing Oepartment funds are deposited) for ELECTROWA VE fares that
are collected.
SA~i! & PROC~OURE FOR WEEKEND COLLECTION:
Safe: . '00/1 time
Bonding: $ 116/yr.
A. ..parate ..f. will ~ iMta/lod for ~olleetion on Saturdaye, Sundays IInd holidlY1. This SI'O,
purc;,...d used (at I.Inder MOO pius lnatall i1lion) , would b, installed in the !L.J!CTROWA VE Charging
".c:lflty. Wrttt.n prlce qual" far U'ed .afts below:
U..d Sll~i
Requirements:
30" x 20" x .21" (to accommodate 15 fare box vaults)
Installation at eolleetion sit.
1. 6anks Safe & Lock Co, $ 850.00
Used Meilink safe, plus fnMaJ/atlon
2. HSlWood's Miami Safe Co., Inc, $ 695,00
Medel 83018 Security Chest. plus Installation
3. Worldwfde Safe & Vault, I~c. $ 5aO.CO
UL Group. 2 Combination Lock, plus Installation
Assigned project mal"to"."co/dlopatch staffwol.lld be bonded ard aselgned rltspansibility fer
removing the vaults from thlt rare boxes .nd placir:g them in the !arve safe fer proc8ss/nQ by aS$i~nod
~ar!<Jng Otpertm.nt st.,.,. on the followtng Mcnday,
MAR-22-99 02:36 PM MBTMo~ ----'
Bondln;:
Requirement: Fidelity/Employee Di:shonesty Bonds for 5 employees, for one year.
MinImum coverage $10,000.
1.
Security Bond Aasooietes
Fidelity Bonding - 5 employee!
Coverage: $10,000
$ 300/yr.
2.
American Surety Association
Employee Dishonesty Bonds - 5 employees
Coverage: $10,000
$ 115/yr.
3.
AtlantIc Bonding
Employee Dishonesty Bonds - 5 employees
Coverage: S10,000
$ 115iyr.
fAREBOX TOK~NS:
Cost: $ . 0.
Price quotes to have special penny sIzed tokens wIth tl'1. ELECTROWA'IE shuttle logo
on them Is presently underway. The tokens need to be able to pass through the ?arklng
Department's coin sorter and not be eonfu.ed with actual eolnage. The token. would al.o be a
bright color and could bo retained by the purchaser Of not used for fare) as a sowenior. The
co~t to produce the tokens would be abscrt).d through their sale to hotefs and !:lusinesses for
customers and patrons. The tokens can also be recycled once they hIVe been used In the
'....box. SelRng quaniti.. 0' token. to hotel. and restaurants Issures a revenue source and
additional exposure for the projeet - 'ncour.~ln~ use of the ~huttle lnstud of the private
automobile while In the South aeael'l area, Costs to produce the token Is presently in the ie/iS
Mal'l<eUng budget fer the shuttl..
STRE~T 9IaNAG~.
COlt: - 0-
All shuttle step slgn.g. will need to be changed to reflect "SHUTTLE STOp. only.
Presently, the signs all state "FREE SHUTTLE STOP.. Replllclment signag. WIS purchased
th.-ough the 07/9S budget and are ready 'or placem.nt at all atops.
SHUTTU; SIGNA~
Cost: . o.
Sf~nag. on all re... windows of the seven shuttle vehIcles state ~FRee SHUTTl.:,. This
signege Will need to be removed. The space will be I'!placed with paid advertising by merchants
and elllnt sponsors. Revenue generated from tal. of tn. window will also be placed into an
ELECTROWA VE Marketing Revenue Account for operations. .
All shuttle vehides will have vinyl lettering placed on the entry doors stating 25 cent fare
at.ll east of $1001per 1I."iete. This cost Is Ineluded in tho 08/00 Mar1<atins budget far tho
ELECTROWA VE. _ '
MAR-22-99 02:37 PM MBTMAELECTRO
3055359157
P.05
COLLECTED FAREBOX REVENUE WOULD O"..sET eLECTROWAVe OP~RAnNG
EXPENCfTURES AFTER MEETING CONTRACT AND EQUIPMENT REQUlREMI!NT8 AND !XPENSES.
ANTICIPAT!O flARE !!SOX Rev!NUE:
The following Is based on the avwage weekly ridership 85 of Marc::h 7. 1S99 less 1.000
ps:ssengers for each week:
Average Number of PAuengers I'er Week
Number of Vehicles In Operation
Passengers Per Vehicle/Per Week
Number or Operating Oays Per Week
Passengers Per Vehicle/Per Day
28,000
... 7
4,000
~ L
571
!.tlmated RIdership Per Day/Per VehIcle
Apprcved Fare
Revenue Estimate Per Day of Operations/Per Vehicle
Number ot Vehides
Revenue Estimate Per Oay of Operations
Number of Days of Operation Per Week
Rlven~e eetimate I'.r Week
Num~r of Weeks or OFeration Per Yoar
500.
2~ cents
S 125
x 7
S 87S
X L
$8,125
X~
Total Revenue Projactlld (1 full Year)
· l.... IddltloMl 71 f*4IWI;tnII,-r deyl'plr ","Ic~
S318,!OO
PROJECTED FARE BOX IMPLEMENTATION COST:
One Time Only Expenditures:
$ 37,951.00
$ 7,838,00
8 Fare Soxes
1 Safe
S 7.236.00
600,00
Annual Fsre Collection Cost:
$ 30,115.00
Faro Box Collec;tion S 30,000.00
Employee BondIng 115,00
TOTAL FIRST YEAR COSTS:
$ 37,9!1.00
PROJECTED FIRST YEAR REVENUE:
FIRST YEAR EXPENSES:
ReV!Nue AFTER EXPENSES:
$ 318,~OO
37 951
$ 2eO,S49
Th. a.CTROWA VIi prcj~ wlll need to exp.nd the above amount subject to
ntimbursement fl"Qm fare box revenue prfor to ImplementinQ far. boxes.Rt'OQram. ,.pprovall.
reau.r'lCI bv the Comml..'on to aroceed. -
C. \... Vcltfare. WlXl
fY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
p:\\ci.miaml-beach. fl. us
;ITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO.
.2/Lt--1'C)
TO:
:\-layor Neisen O. Kasdin and
Members of the City Com
DATE: .-\prill-J, 1999
FROM: Sergio Rodriguez
City :\-Tanager
SUB.JECT: 1. .-\. RESOLlTION OF THE M.-\. YOR .-\.ND CIT'\:' COMMISSIO~ OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE ELECTRO\V.-\. VE
SHCTTLE PROJECT PRESENTATION, AS MADE BY THE ML\.MI
BEACH TR\NSPORTATION MANAGEMENT ASSOCIATION C\IBTMA)
AT THE CITY COMMISSION MEETING OF APRIL 14, 1999;
APPROPRIATING $989,465 IN FISCAL YEAR 1997 FEDERAL TRANSIT
ADMINISTRATION (FTA) SECTION 3 FUNDS, EARMARKED FOR
CAPITAL ACQUISITION PURPOSES FOR THE SHUTTLE PROJECT;
.-\.ND FURTHER AUTHORIZING THE ADMINISTRATION TO .-illV.-\... \fCE
S989,465 IN CITY FUNDS, FOR SUBSEQUENT REIMBURSE)IENT BY
FT A/MIAMI-DADE TR~NSIT AGENCY, \VITHIN THREE MONTHS OF
INVOICE SUBMITTAL BY THE CITY.
2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAJ.'\'lI BEACH, FLORIDA, APPROVING, BY 517THS VOTE, A
WAIVER OF COMPETITIVE BIDDING, AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTR~CT WITH
ADVANCED VEHICLE SYSTEMS, INC. (A VS), IN THE AMOUNT OF
S866,304, FOR THE PURCHASE OF FOUR (4) ADDITIONAL ELECTRIC
SHliTTLE VEHICLES, AT THE SAME BASE BID PRICE QUOTED TWO
YEARS AGO, OR $167,120 PER UNIT, PLUS OPTIONAL EQCIPMENT;
THE PURCHASE BEING FUNDED \VITH FEDERAL TR~\fSIT
ADMINISTRATION (FT A) SECTION 3 FUNDS, EAAAIARKED FOR THAT
PURPOSE IN FISCAL YEAR 1997; SAID CONTRACT WITH A VS TO BE
ISSUED ONLY AFTER RECEIVAL OF A GRANT AWARD NUMBER AND
ORDER TO PROCEED FROM FTA.
3. A RESOLUTION OF THE MAYOR AND CITY COMMISSIO:\ OF THE
CITY OF MIAMI BEACH, FLORIDA, APPRO\L'iG .-\.:\'O AVTHORlZI~G
THE ADMINISTRATION TO IMPLEMENT A T\VENTY-FIVE CENT FARE
FOR THE ELECTROWA VE SHUTTLE SERVICE, 'BEGINNING .ILL Y 1,
1999; SAID FARE PROCEEDS TO BE CONTRIBUTED TO THE
ELECTROWA VE OPERATING BUDGET.
AGENDA ITEM t [ t-\
DA TE .$- - I 4- -crl
.t A RESOLUTION OF THE MAYOR AND CITY COMMISSIOl\ OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A TRANSIT FARE
COLLECTION/PROCESSING/DEPOSITING SYSTEM FOR THE
ELECTRO\V A VE SHUTTLE SERVICE, \VHICH INCLUDES :\ ONE-
YEAR AGREEMENT \VITH THE PARI\:ING DEPARTMENT, THROUGH
A1'\f ONGOING CONTRACT WITH LOOMIS FARGO; SUCH AGREE:\IENT
IN THE AMOUNT OF S30,OOO, TO BE PAID \VITH FARE COLLECTION
PROCEEDS; AND Fl'RTHER AUTHORIZING A O:\E-TIME
REALLOCATION OF FY 1998-99 ELECTRO\VA VE OPER-\ TING FUNDS,
IN THE AMOCNT OF S7,836, FOR THE PURCHASE OF EIGHT (8)
DL-\.\;IOND F AREBOXES/EQUIPMENT FOR THE EXISTING SHlTTTLE
FLEET, AND OF ONE CSED SAFE TO HOLD WEEKEND/HOLIDA Y
COLLECTION PROCEEDS.
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZI~G THE
ADMINISTR~ TION TO APPLY FOR STATE TOLL REVENUE CREDITS,
THROUGH THE FLORIDA DEPARTMENT OF TR-\NSPORTA TION
(FDOT), TO MEET THE REQUIRED MATCH OF $1.75 MILLION IN
FISCAL YEAR 1999 FEDER-\L TRANSIT ADMINISTR-\ TION (FTA)
EAR\IARKS TO THE ELECTRO\VA VE PRO.JECT, A~D PROCl'RE A
PRE-A \VARD AUTHORIZATION FROM FT A TO USE 550,000 OF THE
TOTAL AJ."IOUNT, TO RETROFIT AN EXISTING FLEET MANAGE:\IENT
MECHANICAL BAY INTO AN AUXILIARY CHARGING FACILITY TO
SERVE THE NEEDS OF AN ENHANCED ELECTRIC SHUTTLE FLEET.
ADMINISTR-\ TION RECOMMENDATION
Adopt the tive Resolutions.
BACKGROUND
On September 9, 1998, City Commission R~solution No. 98-22886 authorized the Administration
to initiate the process required to receive $989.-1-65 in Federal Transit Administration (FT:\.) funds,
through the Miami-Dade Transit Agency (~roT A), that had been earmarked for the purchase of
additional electric shuttle vehicles and equipment. In addition, a motion \vas adopted requiring
Commission approval prior to purchasing additional vehicles for the ELECTROWA VE Service.
MDT A has recently informed the City of Miami Beach that a grant number and order to proceed will
be issued by FTA in April. 1999.
Furthermore. on September 9. 1998. in connection with the o.dc1r-tion of the o.forememioned
resolution and the adoption of the FY 1998-99 operating budget for the ELECTROW.:.J. FE Program.
the City Commission requested a comprehensive report prior to acc~ting and authorizing the
purchase of the additional vehicles. This .-\genda Item includes an ELECTRorVA rEProgram
presentation by the Miami Beach Transportation Management Association. a synopsis of which is
herein attached as Exhibit A.
2
The FY 1996-Q7 Federal TransportJtion Appropriations Bill carl11ark~d $1.2 million in Federal
Transit Administration (FT.--\.) Section 3 funds for the purchase of additional shuttle vehicles and
equipment for the ELECTROWA FE Service. The Federal earmark expires on September 30. 1999.
the end of the three-year effective-period, and funding allocation is approximately 80<% Federal and
20% local. At the City's request. on July 14, 1998, the Florida Oepartment of Transportation
(FOOT) agreed to assume the local matching obligation by providing a "soft" match using State toll
revenue credits. Therefore. the ELECTROH~..J. VE is due to receive $989..+65 in FT A funds.
The Intermodal Transit Center Conc~pt:
An Intermodal Transit Center is a station \vhere several modes of transportation meet and inter-
connect to serve the needs of the transit users. Intermodal facilities feature an information center
and may also include parking for vehicles and bicycles, restrooms. Sn:lck area(s). stor~ fronts. and
other services.
The ELECTROW..J. fiE has received Federal earmarks totalling $3.489.465 in FTA Section 3 funds.
for either the purchase of vehicles or construction of an intermodal transit center/ permanent facility
for the shuttle vehicles. Such allocations of capital funds have been spread over three appropriation
years, as follows:
FY 1996-97
FY 1998-99
FY 1999-00
$ 989.465 (being claimed by the City for the purchase of -+ vehicles)
$1.750.000 (yet to be obligated by the City)
$ 750.000
Due to the national notoriety of the ELECTROWA VE service, the City has benefited from the above-
mentioned earmarks and submitted another funding request for $7 million for intermodal transit
purposes. As a result on April 7, 1999, the Clerk of the U.S. House Transportation Appropriations
Committee toured the ELECTROWA VE service and its temporary facility, and the prospective site
for an intermodal transit center, which, in the future, should also house the Miami Beach terminus
of the regional East- West N!ultimodal Corridor. The Intermodal Transit Program docwnent was
presented at that time and is attached, as Exhibit G. The ELECTROWA VE is the key for the City to
continue obtaining Federal funds for the development and construction of a transit intermodal center,
as well as a permanent storage/maintenance facility for the electric shuttle vehicles.
In addition, as a major funding partner of the ELECTROWA. VE Project, FDOT has expressed
willingness to relieve the City from its 20% cash match obligation to the above-mentioned FT A
funds, by producing a "soft" match using State toll revenue credits.
Si~nificant Considerations for the ELECTROWA VE Program:
1. The ELECTROWA FE has carried over 1. 77 million passeng~rs. and constitutes a legitimate
success story in national transit terms. The high ridership level is an evidence of the vital
nature of this type of service to the South Beach community. \'vhich has come to depend and
count on the service it provides. A passenger survey \vill be conducted between now and
October 1999. to assess the ridership and ascertain the fe~sibility of implementing
"congestion pricing.'.'
2. The ELECTROW A VE is a critical component of the Ocean Drive Mitigation Plan.
..,
.)
3. FOOT advises that the ELECTROW AVE is considered by the State of Florida as an
extremely high-pro tile project.
4. Oue to its success as a local circulator. the ELECTROW.i VE is viewed by State and County
transportation planners as a precursor of the East- West Multimodal Corridor. This has added
credibility to the argument that Miami Beach be included in the initial phase of the Corridor
Project. Through Resolution No. 99-23107. adopted by the City Commission on March
17. 1999, the City's official request was submitted to the MPO and FOOT. This connection
between the regional and local transit services will ultimately provide alternative sources of
capital funding for the ELECTROHA VE Project. and ~nhance the City's potential for also
receiving operating funds.
5. The shuttle service solidifies the creation of Transportation Concurrency ~bnagement
Areas (TCMA). also kno\'m as "urban transit villages," and is consistent with
recommendations of the Municipal Mobility Plan (MMP).
6. The shuttle service is a growth management tool that encompasses and promotes the
principles of community livability and sustainability.
Future Sources of Funding:
The MBTMA and City are exploring alternative sources of recurring funds to sustain an "enhanced
route service." The majority of the available funding sources can be accessed only after two full
years of operations and the establishment of the ELECTROWA VE as an on-going City service. The
MBTMA and City have estimated approximately $2 million in potential funding that may be
available by creating or accessing the following sources:
o Creation of a dedicated revenue source by exploring a surcharge for shuttle operations. This
could possibly generate from $500,000 to $700,000 a year.
o Congestion pricing (low fare for day-time riders, and higher fare on holiday and weekend
nights), generating approximately $70,000 a year.
o A share of the operating funds received annually by MDTA from the National Transit Data,
a formula fund based upon county-wide ridership numbers. ELECTROWA v E eligibility
begins after two (2) full years of operation. Approximately $100,000 a year.
o In the event that the City service contributes to an increase in State transportation funding,
beginning in the first year in which service is renected in Federal and State Section 15
reporting. the County will agree to pay the City a proportionate share of the operating funds
received by MOTA from the State Transportation Block Grant Program. Approximately
$25,000. _
<) Revenues e:enerated bv an intermodal transit tacilitv built \vith FT A Section 3 funds. Among
"-'.. '" .....
potential revenue generators are parking fees/congestion pricing, rental of store frontage, etc.
Approximately $500,000. after expenses.
4
o Revenues g~nerated through th~ implementation of TCrvl:\(s). through mitigation plans
from additional development projects. The Ocean Drive Mitigation Plan alone would have
generated approximately $70.000.
o Increased revenues from fare collections and on-board advertising. Approx. $400.000/year.
o Congestion Mitigation and Air Quality Discretionary Funds. through annual application to
the MPO/ FOOT, could generate approximately $300.000 a year.
o State Energy/Environmental Trust Funds, through annual application to the State L~gislature.
could generate at least $200.000 a year.
ANAL YSIS
Resolution No.1
Appropriating the FT A funds earmarked for capital acquisition
purposes of the shuttle project, and authorizing the City to advance the
funds for subsequent reimbursement by FTA, within three months from
invoice submittal by the City.
The Miami Beach Transportation Management Association (MBT~IA) and the Administration
request an authorization to purchase four (4) additional electric shuttle vehicles and equipment. as
listed in Exhibit B, herein attached. using $989,465 in FTA Section 3 funds. This three-year-old
Congressional earmark to the ELECTROWA VE Project expires September 30, 1999, if the
City fails to obligate and use the funds in a timely fashion. The additional vehicles would allow the
original seven (7) vehicles to have a "resting" period from their present heavy use. Since January
20, 1998, the 22-passenger buses have carried over 1. 77 million passengers and is one of the most
successful transit routes in Miami-Dade County.
The additional vehicles are estimated to arrive in July 1999, and retrofit to be completed by August.
The FY 1999 budget totalling $1,611,469, provides sufficient funds to cover maintenance and other
associated costs that will be incurred by the additional "rolling stock" vehicles, through the
remainder of FY 1999. The existing shuttle route has been operated by five (5) vehicles on route
service and two (2) in rotation service.
It has been proposed that. beginning October 1999, the ELECTROW..J. VE route should be
"enhanced" to include the Collins Avenue hotel area, the proposed Cultural Center and the
Holocaust Memorial. To implement this "enhanced route", it would be necessary to have eight (8)
vehicles on route service plus three (3) in rotation service. As a result the estimated FY 1999-2000
operating budget would require approximately $2 million. Attached as Exhibit C is a comparison
bet\veen the present FY 1999 and the proposed "enhanced route" operating budgets. and th~ current
and "potential" funding sources.
FUNDING
FY 1999 Funding Sources/Operating Budget: As sho,^,TI in Exhibit C, the City provided funding
in the amount of $450,000 towards the $1.61 million operating budget approved for FY 1999. The
City's contribution was supplemented with a one-time cash carry-over from FDOT, in the amount
of $808,969, plus a new contribution in the amount of $300.000, also provided by FOOT. There
5
\vill be ~O cash C~l!Ty-over available tiJr FY 2000, and the new contributilln by FOOT \\ illl11atch
one-to-one (1: I) that of the City. The FY 1999 budget. at $1.61 million. is suftici~nt to op~rJt~ five
(5) vehicles in route service. and two (2) in rotation service.
FY 200t) Fundin~ Sources/Operating Budget: Exhibit D provides two tables renecting alternative
funding scenarios with a continued $450.000 Resort Tax contribution from the City (Table I) l)r with
an increase in Resort Tax contribution. to implement the "enh~lnced route." varying from $565.000
to 865.000. Based upon meetings with the City's Finance and Budget departments. a S-+50.000
Resort Tax contribution is the maximum amount the City is recomm~nding for th~ FY 2000
operating budget. A $450.000 contribution by the City is not sut1icient to operate an "enhanced
route service" or the existing level of service. without additional funding sources.
A $450.000 City contribution would only be sufficient to operate the existing service. as described
in TABLE 1, Scenario I.c. of Exhibit D. if additional funds were awarded as applied for. i.e.
$300.000 in Congestion Mitigation and Air Quality (CMAQ) funds requested from the Metropolitan
Planning Organization (MPO), and $300.000 in State Energy/Environmental Trust funds as
submitted to the State Legislature. Under Scenario I.c., if the additional vehicles are purchased.
they would serve as relief inventory only. until additional operating funds could be identified to
implement an "enhanced route."
While there is no assurance that the above-mentioned State and MPO/Federal funds will be
awarded. FOOT has committed its assistance toward securing at least the CMAQ funds. The City
and MBTMA \vill continue to seek outside funding for FY 2000, to continue the existing service.
to implement the "enhanced route," and to reduce the ELECTROWA fiE burden on the City's Resort
Tax Fund.
TABLE 1, of Exhibit D, provides three (3) potential funding scenarios for FY 2000 (for the existing
or reduced route service), based upon a continued $450,000 Resort Tax contribution to the operating
budget, as follows:
Scenario La The ELECTROWA f..'E Project \vould be out of service. if no additional funds beyond
$450,000 from Resort Tax and $450,000 from FDOT were awarded, for a total of
5900.000. Under this scenario, the project would not be able to produce sufficient
fare and advertising revenues to reach an operable budget level.
Scenario l.b The City would be able to maintain only four (4) vehicles in operation, and three (3)
on rotation service (less than the existing level of service), if $900.000 is the
combined City-FDOT contribution, $300,000 is awarded in CMAQ funds,
5200.000 is produced by fare collections. and $20.000 from advertising. for a total
of S 1...(2 million.
Scenario l.c. The City would be able to maintain five (5) to six (6\ vehicles in service. while the
remaining vehicles (including the four ne\v vehicles) would be used as relief
inventory only. until additional funding sources are i~ritified to implement the
"enhanced route." Under this scenario, funding would include $450,000 in Resort
Tax funds. $450,000 from FDOT, 5300.000 in CMAQ funds, $300,000 from the
State Legislature, $250,000 in fare collection proceeds, and $20,000 in advertising
revenues. for a total of $1.77 million.
6
TABLE 2, of Exhibit D. providc:s three pottntial funding scenarios. assuming a brger Cit:
contribution (plus a 1: I match by FDOT) and alternative State: and Fed~ral funding awards that
would allow for the adoption of a $2 million operating budget and. therefore. the implementation
of an "enhanced route."
It is essential that the following be understood regarding the Table I. and Table 2. Sce:nario~:
o The amount of the City contribution is the: key to the n.lture of the ELECTROW-l fE Project.
whether the route se:rvice continues as is. or an "e:nhanc~d sen'ice" is impl~mented.
o Since FOOT provides a 1: I match to the City contribution. the total project funding increases
or decreases proportionately to the funding commitment by the: City.
o The administrative (tixed) costs of the City contract \vith Re:d Top Transportation. Inc.
remain essentially the: same: \vhether the contractor operate:s 4 or 8 vehicles in route se:rvice:.
SummarY:
Due to the facts that I) the heavily-used electric shuttle fleet is in real nee:d of relief inventory, and
that 2) the $989,465 FT A Section 3 earmark will expire September 30. 1999, the Administration
recommends that the four (4) additional shuttle vehicles be acquired. Based upon a $450,000 Resort
Tax contribution to the FY 2000 operating budget, the additional four (4) vehicles will be used only
as "rolling stock," until the NfBTMA and the City are able to identify additional funding to operate
an "enhanced route service."
Resolution No.2
Waiver of competitive bidding, by 5/7ths vote, and authorization to
contract with Advanced Vehicle Systems, Inc. for the purchase of four
(4) additional electric shuttle vehicles and optional equipment, at
$866,304, using a portion of the FT A funds.
The three small U.S. manufacturers/suppliers produce different versions of electric shuttle vehicles,
which are not compatible with each other. Therefore, in order to ensure compatibility \vith our
existing fleet the four (4) additional shuttle vehicles should be ordered from the original supplier -
Advanced Vehicle Systems, Inc. (A VS), of Chattanooga, Tennessee, which offers the same base
price per vehicle ($167,120) as quoted t\vo years ago. There have been two changes in the optional
equipment category, as follows:
1. The air conditioning system carries a slightly higher cost ($167 per unit), due to the fact that
A VS is now offering a significantly improved unit, which is welcome by Fleet Management.
2. At $1 0,800/set. the recently-quoted cost of batteries is actually lower than in 1996-97 (at
$13.621/set). but novv. the City wishes to order a larger number of spare sets per vehicle than
pre:viously. or two se:ts pe:r vehicles. This actually increases the: optiomI-e:quipme:nr costs by
approximately $7.856.
The: total contract price (base vehicle plus options) is $216,576 per vehicle or 5866.304 for four (4)
vehicles. The City would advance the 5866.304 needed to purchas~ the vehicles and related
equipment. listed in Exhibit E. for subsequent reimbursement by FT NMDT A. using FTA funds
earmarked for the purpose. Reimbursement would be received within three months of invoice
submittal by the City.
7
A City purchas~ ord~r shall not be issued to .-\ VS prior to receiving a grant award number and order
to proceed from FTA/MDT.-\. This is due to happen in April. 1999.
Beyond the $866.304 A VS contract cost. the $123,161 balance in FTA funds \vill be used to
acquire. from other vendors. the additional ~quipm~nt and services ne~ded to retrofit the vehicles
for ELECTROW4. VE route service. Additional it~ms include exterior artwork design. instal.lation
of vinyl art and signage, communication radios. logos. brochure racks. AOA-required signag~. and
ne\v parts inventory. Thes~ purchases would also abide by the City procurement requirements.
Resolutions No, 3&... Approving and authorizing the implementation of a 25-cent transit fare,
of a collection system and its recurring operating costs, and the one-time
reallocation of $7,836 in operating funds to purchase the needed capital
equipment.
A 25-cent fare is proposed to be implemented by July 1, 1999. Based on the tirst-year's 1.5 million
ridership minus 20%, it has been calculated that the ELECTROVv:4 FE Service will collect
approximately $318.500 in fares per year. (Please refer to Exhibit F). The costs associated with
fare collection activities are as follo\vs:
o The purchase of eight (8) fareboxes/equipment and one used vault at 57,836. \Vhile the FT A
funds will cover th~ cost for the additional four vehicles. the City is still responsible for
acquiring fareboxeslequipment for th~ existing vehicles, at a total cost of$7,236. .-\ one-time
reallocation of ELECTR0 WA. VE operating funds will be needed to cover this cost. as well
as that of purchasing one used vault. in the amount of $600, to store the weekend/holiday
fare collection proceeds.
o It is recommended that we utilize Parking Department staff, vault, collection procedures.
bagging of shuttle farebox revenue, and pick up by Loomis Fargo for deposit under a special
contract with the Miami Beach Parking Department, in the amount of $30,000 annually,
to be paid with fare collection proceeds. The agreement would be effective June I, 1999
through May 31, 2000.
o The weekendlholiday collection would be handled by five employees, bonded at S115/year
($10,000 coverage) to retrieve the locked fareboxes and deposit them in the vault, above
mentioned. This would take place at the ELECTROWA fiE facility in Terminal Island for
funds retrieval by designated Parking Oepartment employees on the next work-day morning.
In summary, the first-year costs of implementing a 25-cent fare for the ELECTROW:.J. VE Service
and of collecting approximately $300,000 in farebox revenues, are estimated to be $7.836 in one-
tim~ capital purchases. and 530.115 in operating expenses.
Resolution No.5
Authorizing the Administration to apply for State Toll Revenue Credits
through FDOT, to meet the required match to the 1999 FTA earmarks
to the shuttle project, and procure a pre-awar€!authorization from FT A
to use 550,000 out these earmarks, to retrofit an existing mechanical bay
into an auxiliary charging facility to serve an enhanced shuttle fleet.
8
The additional vehicles can be stored adjacent to the existing ELECTROW-l VE facility. In addition,
the City Property Management and Fleet Management divisions propose to retrofit at approximately
$50,000, one of the City mechanical bays to satisfy the battery charging needs of an expanded
shuttle fleet. The Administration requests Commission approval to request a soft match by FOOT
and procure a pre-award authorization from FT A to use a portion of an additional $1.75 million
earmark to the ELECTROfv:-l VE, to cover the above-mentioned capital cost.
CONCLUSION
The Administration and the Miami Beach Transportation Management Association recognize and
reiterate the importance of the ELECTROW~4. FE Service to the present and future mobility needs of
South Beach residents and visitors. and recommend approval of the R~solutions.
ep1.-~
SR/CC/ AJ
(4ewshud )a
..
9
CDi2-AFT
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ADMINISTRATION TO'
IMPLEMENT A TWENTY-FIVE CENT FARE FOR THE ELECTROWAVE SHUTTLE
SERVICE, BEGINNING JULY I, 1999, SAID FARE PROCEEDS TO BE CONTRIBUTED TO
THE ELECTROWAVE OPERATING BUDGET.
WHEREAS. on September 9, 1998, the City Commission requested that the Administration obtain the
required County permission, and initiate the process needed to implement a twenty-five cent (.25) fare for the
Electrowave Shuttle Service; and
WHEREAS, the permit has been granted, and a transit fare collection, processing, and depositing system has
been identified, which includes a one-year agreement with the Parking Department, through an on-going contract with
Loomis Fargo; and
WHEREAS, the Parking Department is able to assume the additional duties as of July I, 1999; and
WHEREAS, it has been estimates that the shuttle service may produce over $300,000 in fare revenues in one
year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and authorize the
Administration to implenent a twenty-five cent fare for the Electrowave Shuttle Service, beginning July I, 1999; said
fare proceeds to be contributed to the Electrowave Operating Budget.
PASSED AND APPROVED this the
of
,1999.
MAYOR
ATTEST:
CITY CLERK
aJ