LTC 168-2010 Analysis of Fire Department ...~.. ~~
m M I AM I B EAC H ~ a~ f~~ ~ _ ~~~~ `= ~~~
OFFICE OF THE CITY MANAGER Z~ ~ L `~~"4'' ~' ~ ~"~r''`~ I I
NO. LTC # 168-201o LETTER; ;TO. CC?;l~!IPc~VfiS~I~N
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 8, 2010
SUBJECT: Analysis of Fire Department Unanticipated Leave Usage and Overtime -Quarter 2 FY
2009/10
This letter provides the Fiscal Year (FY) 2009/10 Quarter 2 update to the analysis of Fire Rescue
Overtime and Leave Usage based on direction from the Budget Briefings at the Finance and
Citywide Projects Committee meeting June 30, 2008. The Quarter 1 analysis was distributed
March 2, 2010 and is attached for reference purposes.
Fiscal Year 2009/10 Results to Date
Results for the first quarter of 2009/10 show Sick Leave usage similar to the years prior to FY
2008/09. However, Emergency Vacation usage is approximately twice that of the prior year for the
first six months.
Unanticipated Leave Usage 4uarter 1 FY 2007/08
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 8 3 6 4 8 12 16 56
SICK 26 10 15 14 11 22 26 123
Total 34 14 20 17 19 34 42 179
Unanticipated Leave Usage Quarter 1 FY 2008/09
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 7 7 5 2 6 12 15 54
SICK 22 12 10 13 13 44 34 148
Total 29 18 15 16 19 56 49 202
Unanticipated Leave Usage Quarter 1 FY 2009/10
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 13 11 4 6 2 17 18 71
SICK 23 19 17 11 22 35 25 153
Total 36 30 21 18 24 52 43 224
Analysis of Fire Department Unanticipated Leave Usage and Overtime
Quarter 2 FY 2009/10
Page 2 of 4
Unanticipated Leave Usage Quarter 2 FY 2007/08
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 8 3 6 4 8 12 16 56
SICK 26 10 15 14 11 22 26 9.88
Total 34 14 20 17 19 34 42 18
Unanticipated Leave Usage Quarter 2 FY 2008/09
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 13.5 4.5 5.5 10 2.35 8 16.58 60
SICK 5.25 7.08 6.63 7 10.5 7.88 25.5 70
Total 19 12 12 17 13 16 42 130
Unanticipated Leave Usage Quarter 2 FY 2009/10
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total
EVAC 19 6 17 7 11 18 29 107
SICK 16 14 17 10 14 17 15 102
Total 35 20 34 17 26 34 44 209
As of the second quarter, approximately 88 percent of the total overtime budget for the year has
been expended.
Fiscal Year FY Actual YTD % of
2009/10 Bud et 01 Q2 Q3 04 Total YTD Bud et
Overtime ($'s) 754,590 321,385 338,882 660,267 88%
Unanticipated leave (hrs)
EVAC
SICK
3,665
1,702
2,572
2,452
6,237
4,154
Total 5,367 5,024 10,391
Further, as shown in the following charts, the trend of unscheduled leave being significantly higher
on weekends continued particularly the emergency vacation component (EVAC), resulting in the
continued need for additional overtime to backfill on those days.
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