2010-27456 ResoRESOLUTION NO.' 2010-27456
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
ADOPTING THE BASIC OPERATIONAL GUIDELINES FOR THE
USE OF THE WEST LAWN/FIELD IN SOUTH POINTE PARK AS
RECOMMENDED BY THE NEIGHBORHOODS/COMMUNITY
AFFAIRS COMMITTEE AT ITS MEETING OF MAY 25, 2010.
WHEREAS, the Neighborhoods/Community Affairs Committee held an initial discussion
which concerned the operational issues of the newly reconstructed South Pointe Park (the
"Park") during its February 17, 2009 meeting; and
WHEREAS, the Administration requested direction and guidance on pending issues that
would ultimately shape the future uses of the Park, included but not limited to, such matters as
park hours, facility and field rentals, motorized and non-motorized vehicles in the Park,
programming and special events; and
WHEREAS, a City of Miami Beach community meeting was held on May 12, 2009 at the
Park's community room to gain additional input from the residents as to operational issues; and
WHEREAS, the Neighborhoods/Community Affairs Committee, by and through
subsequent meetings with the community, gained additional input from the residents and the
Mayor and City Commission related to operational issues, which resulted in recommendations
being forwarded to the Mayor and City Commission of the City of Miami Beach; and
WHEREAS, the Mayor and City Commission of the City of Miami Beach, at its April 14,
2010 meeting, approved Resolution No. 2010-27375, Approving and Adopting Operational
Guidelines for South Pointe Park relating to Park Hours, Bicycles and Skateboards, Motorized
Vehicles, Fishing and Swimming in the Park, the Rental of the Recreational Center (Community
Room), Fields and Pavilion (Rooftop), and Special Events in the Park as Recommended by the
NeighborhoodslCommunity Affairs Committee at its Meeting of February 16, 2010; and
WHEREAS, the Administration was directed to refer the issue of field rentals to the
Neighborhoods/Community Affairs Committee for further development and direction, and the
issue of field rentals in the Park was discussed at the May 25, 2010, Neighborhoods/
Community Affairs Committee meeting; and
WHEREAS, the Neighborhoods/Community Affairs Committee set forth, and approved
the below guidelines for the usage of the west lawn/field area in the Park by schools and other
youth organizations, specifically:
(1) There will be no rentals of any field in the Park, however, the west lawn/field area can be
rented by schools and other youth organizations on a space available basis and only
within the approved times.
(2) The west lawn/field would only be available for use by school aged youth weekdays
(Monday -Thursday) during the hours of 10:00 A.M. and 5:00 P.M., for a maximum of
four (4) hours at a time.
(3) Use of the west lawn/field by school aged children or a school aged youth group would
only be available for non-league, non-organized play that does not require temporary
structures (e.g. tents requiring permits) or other supports that would require a special
event permit.
(4) There would be no field use requests approved on weekends (Friday -Sunday).
(5) There can be no sales/service/consumption of alcoholic beverages.
(6) Live entertainment or amplified sound are not permitted.
(7) The Administration is to track the reserved usage of the west lawn/field by school aged
youth and youth groups and report back to the Neighborhood/Community Affairs
Committee once the Park is fully functioning as intended.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approves and adopts the
basic operational guidelines for the west lawn/field in South Pointe Park as recommended by
the Neighborhoods/Community Affairs Committee at its meeting of May 25, 2010.
PASSED and ADOPTED this ~y~` day of July, 2010.
ATTEST:
C~ ~~~' I HERR RA BOWER
MAYOR
ROBERT PARCHER, CITY CLERK
APPROVED AS TO
FORM LANGUAGE
& F ECUtION
~~
ORNEY A~
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution, approving and adopting the basic operational guidelines for the use of the west lawn/ field in South
Pointe Park as recommended by the Neighborhoods/Community Affairs Committee on May 25, 2010.
Key Intended Outcome Supported:
Increase Satisfaction with Recreational Programs
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates 84.9% of
residents rated the City's Recreation programs as either excellent or good.
Issue:
Shall the Ma or and Cit Commission ado t the resolution?
item Summary/Recommendation:
The initial discussion concerning the operational issues pf the newly reconstructed South Pointe Park was held on
February 17, 2009, at the Neighborhoods/ Community Affairs Committee meeting. The Administration requested
direction on issues such as park hours, facility and field rentals, motorized and non-motorized vehicles in the park,
programming and special events. Subsequent meetings with the community and the Neighborhoods/ Community
Affairs Committee were held over the next year to gain additional input from the residents and Commission related
to operational issues, resulting in recommendations from the Committee being forwarded to the full Commission.
The Administration prepared an agenda item related to the operational guidelines for South Pointe Park that was
discussed at the April 14, 2010 Commission meeting and that resulted in approval of operational guidelines for
South Pointe Park relating to park hours, bicycles and skateboards, motorized vehicles, fishing and swimming in the
park, the rental of the recreational center (Community Room) and Pavilion, and special events in the park. The issue
of Field Rentals was referred to the Neighborhoods/Community Affairs Committee for further development and
direction.
The issue of field rentals in South Pointe Park was discussed May 25, 2010 at the Neighborhoods/Community
Affairs Committee meeting. Following comments and discussion by the Commission Committee members,
residents and the administration, the Committee made a motion approving guidelines for the usage of the west
lawn/field area by schools and other youth organizations, permitting the use subject to the restrictions and criteria
developed.
It is recommended that the Commission adopt the attached resolution.
Advisory Board Recommendation:
Discussed and/or recommended by the Neighborhoods/ Community Affairs Committee on February 17, 2009, June
17, 2009, February 16, 2010, May 25, 2010.
rmanciai mtormation:
Source of Amount Account
Funds: ~
~~ 2
OBPI Total
Financial Im act Summa
w cierK•s urnce Le Islative Trackin
Kevin Smith, Parks & Recreation Director
Sign-Offs:
Department Director s istant City Manager City Manager
KS HMF JMG
T:WGENDA\2010\July 14\Consent\Establishment of South Pointe Park Field Use Operational Guidelines. )
Summary.doc v
J\/t ~ ~ ~ ~ ~~~ ~ ACiEEVDA ITEM ~'J
v ` DATE 7-~~L-~
m MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 14, 2010 l
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ADOPTING THE BASIC
OPERATIONAL GUIDELINES FOR THE USE OF THE WEST LAWN/FIELD IN
SOUTH POINTE PARK AS RECOMMENDED BY THE NEIGHBORHOODS/
COMMUNITY AFFAIRS COMMITTEE AT ITS MEETING OF MAY 25, 2010.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Increase Satisfaction with Recreational Programs.
BACKGROUND
The initial discussion concerning the operational issues of the newly reconstructed South Pointe
Park was held on February 17, 2009, at the Neighborhoods/Community Affairs Committee
meeting. The discussion focused on a number of issues, including the park's proposed
maintenance, security and programming plans, and the assigned responsibilities of various
departments contributing to the successful operations of the new South Pointe Park. The
Administration also requested direction and guidance on pending issues that would ultimately
shape the future uses of the park. These included, but were not limited to, such matters as park
hours, facility and field rentals, motorized and non-motorized vehicles in the park, programming
and special events.
Subsequent meetings with the community and the Neighborhoods/Community Affairs
Committee were held over the next year to gain additional input from the residents and
Commission related to operational issues, resulting in recommendations from the Committee
being forwarded to the full Commission. While there was agreement on park hours, fishing,
community room rentals and motorized/non-motorized vehicles in the park, the Committee did
not recommend field rentals, or whether special events should be permitted.
APRIL 14, 2010 COMMISSION DISCUSSION
The Administration prepared an agenda item related to the operational guidelines for South
Pointe Park to be discussed at the April 14, 2010 Commission meeting. At the Commission
meeting the issues were discussed by both the community and commission, resulting in the
approval of Resolution No. 2010-27375, approving and adopting operational guidelines for
South Pointe Park relating to park hours, bicycles and skateboards, motorized vehicles, fishing
and swimming in the park, the rental of the recreational center (Community Room), fields and
pavilion (rooftop), and special events in the park as recommended by the Neighborhoods/
Community Affairs committee at its meeting of February 16, 2010 (as amended allowing for City
produced special events only).
Page 2 of 3
South Pointe Park
In light of no agreement on the issue of field rentals, the Commission referred the discussion of
field rentals to the Neighborhoods/Community Affairs Committee for further development and
direction.
As directed, the discussion of field rentals was placed on the April 27, 2010 Neighborhoods/
Community Affairs Committee meeting for discussion. At the April 27~h meeting the item was
deferred at the request of the Administration due to a limited number of residents present. The
item was subsequently included on the May 25, 2010 Neighborhoods/Community Affairs
Committee agenda.
NEIGHBORHOODS COMMITTEE -MAY 25. 2010
Residents attended the meeting to participate in the discussion on this issue. While it was
suggested that no action be taken until such time as the turf conditions and other issues at the
park are resolved (e.g. children's playground, Washington Avenue Fountains), the Committee
members felt that the use of the west lawn/field for youth groups, with the parameters proposed,
should be permitted. Following comments and discussion by the Commission Committee
members, residents and the administration, the Committee made a motion approving the
following guidelines for the usage of the west lawn/field area in South Pointe Park by schools
and other youth organizations:
• No field rentals would be permitted other than for school-aged youth or youth
organizations.
• The west lawn/field would only be available for use by school-aged youth weekdays
(Monday- Thursday) during the hours of 10:00 A.M. and 5:00 P.M., for a maximum
of four (4) hours at a time.
• Use of the west lawn/field by school-aged children or a school-aged youth group
would only be available for non-league, non-organized play that does not require
temporary structures (e.g. tents requiring permits) or other supports that would
require a special event permit.
• There would be no field use requests approved on weekends (Friday -Sunday) or
holidays.
• There can be no sales/service/consumption of alcoholic beverages.
• Live entertainment/amplified sound are not permitted.
• The Administration is to track the reserved usage of the west lawn/field by school
aged youth and youth groups and report back to the Committee.
FIELD RENTAL/RESERVATION RATE
The field rental rate at City Parks, as established by the City Commission in 2003, is $150 for a
four hour period. There is an additional cost for rentals for staffing @$25.00 per hour per staff,
4 hour minimum. The number of staff is determined by the supervisor depending on the scope
of the rental; insurance may also be required. The Parks and Recreation Department,
throughout the year, receives periodic requests to use various recreation facilities, such as
softball fields, tennis courts, swimming pools, etc., from local public and private schools, as well
as other user groups. Most often a school will seek a waiver of the rental fee by submitting a
written request to the City, as is permitted per Resolution No. 2002-24731. This request is then
submitted via the Parks and Recreation Department to the City Manager (or his designee) with
a recommendation for a fee waiver based on the established criteria in the above cited
resolution. The City Manager is authorized to approve the waiver of the rental fee only with the
requesting organization responsible for paying all direct costs, including labor for the event, a
damage/clean-up deposit and insurance if deemed necessary.
Page 3 of 3
South Pointe Park
CONCLUSION
.The administration recommends that the Commission approve and adopt the basic operational
guidelines for the use of the west lawn/field in South Pointe Park as recommended by the
Neighborhoods/Community Affairs Committee at its meeting of May 25, 2010, and the proposed
field rental (reservation) fee, consistent with fees at other City parks.
JMG/ HMF/KS
T:WGENDA\2010\July 14\Consent\Establishment of South Pointe Park Field Use Operational Guidelines. Comm.
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