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2010-27297 Reso~- - - - RESOLUTION NO ~ 2010-27297 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE -CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIAL' LY ADOPTING THE BASIS OF DESIGN ` REPORT (BODR) .FOR THE. LITTLE STAGE THEATER COMPLEX (THE PROJECT) WHEREAS, the Little Stage Theatre Complex is comprised of the Carl Fisher .Clubhouse, the Acorn Theater, the 21St Street bandshell, :and adjacent site areas,including a pedestrian path running parallel and adjacent to the Collins Canal. WHEREAS, it is proposed that the pedestrian path which is parallel and adjacent to the Collins Canal will eventually become part of the Miami Beach Atlantic Greenway Network; and WHEREAS, the Carl Fisher Clubhouse, designed by August (Gus) Geiger, is one of the oldest buildings still standing in the City (built in .1916); and WHEREAS, in_ 1937, the Little Acorn-Theater (often referred to as the "Little Stage"), designed by Robert A. Taylor,.was added to the site. WHEREAS, the 21St bandshell was later added to the site in the 1950's; and WHEREAS, as per Resolution No.83-17323, adopted on April 20, 1983, the 21St Street Community Center became a .historic preservation site; and WHEREAS, in April 2005, the City commissioned Glavovic Studio, Inc. (Glavovic) to perform planning servicesassociated with.a-Site feasibility Study (Study) for a skate plaza to be located at the Little Stage Theater Complex site; and WHEREAS, on December 2005, a full .presentation of the skate plaza concept was presented to the Cultural Arts Council (CAC); and WHEREAS, on January 6, 2006, the CAC passed: a motion expressing its support for an alternate site and if the Carl Fisher Clubhouse site is to be pursued as a potential skate plaza/multi- use area, that CAC be involved in the planning and design; and ~ , WHEREAS, on June 8, 2005, Resolution No. 2005-25928 was approved, authorizing the issuance of Request for Qualifications (RFQ) No. 26-04/05 for the histoCic'preservation, restoration and/or rehabilitation of the Little Acorn Theater and the Carl,Fisher Clubhouse, demolition of the 21St Street band-shell, and potential recreation improvements adjacent to and/or part of the site; and WHEREAS, on June 27, 2005, RFQ No. 26-04/05 was issued, resulting in the City's receipt of five (5) qualification packages; and WHEREAS, on October 19, 2005, the •Mayor and the City Commission authorized the •~~,.; .Administration to negotiate a professional services agreement with Glavovic, for the Little Stage . `Theatre Complex; and WHEREAS, on December 6, 2006, the City Commission approved Resolution No. 2006- 26387, approving and authorizing the Mayor and City Clerk to execute a professional services agreement with Glavovic, in an amount not to exceed $472,000, for architectural, engineering; and - -.landscape architecture services for the master planning, design,. bid and award, and construction administration services associated with the Little Stage Theater Complex project; and WHEREAS, at the July 22, 2008, Community Design Workshop,, Glavovic presented two (2) schemes: Scheme One and Scheme Two; and WHEREAS, Scheme One proposes that approximately25,000 square feet of land area be added to the contract boundary, most of which is the existing Parks and Recreation Building Courtyard; an area immediately to the west of the existing courtyard.; a 30-foot expansion along the south property line, where it abuts the Miami Beach Convention, Center; and an area at the property's west entrance (entrance from Convention Center Drive); and WHEREAS, Scheme Tvvo.proposes a smaller design within the contract boundaries; and WHEREAS, the Cultural/Skate plaza is laid differently and located closer to the Carl Fisher Clubhouse; and WHEREAS, on December 10, 2008, in response to the community's interest to have the Little Stage Theater building in operation as a viable venue prior to this project coming into fruition, the City Commission adopted Resolutions No. 2008-26945, and 2009-27069, approving and . authorizing the Administration to proceed with limited upgrades to the existing facility, as a maintenance project through the City's Property Management Division; and further approved and authorized up to $35,.000 to fund for these upgrades from the previously appropriated professional services portion of the project; and - WHEREAS, project funds were previously appropriated in Fiscal Year 2006/2007 from City Center RDA Capital Fund; Fund 365, in the amount of $637,200, with a funding balance of $ 11,407. WHEREAS, the City seeks to approve the BODR, and then seek additional funding forthis project's implementation through the Capital Budget Process; and NOW, THEREFORE, BE IT RESOLVED BY THE .MAYOR AND CITY COMMISSION OF . THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and officially adopt the Basis of Design Report (BODR) for the Little Stage Theater Complex ;PASSED AND ADOPTED this /3'~kday of ,~Ahkar~ , 20q+~. AT EST: ROBERT ~ PARCHER, CITY CLERK MATTI ERRERA BOWER, MAYOR T:\AGENDA\2010\January 13\Regular\Little Stage Theater Complex-BODR.Reso.doc APPROVED AS TO FORM & LANGUAGE & F(1H EXECUTION ~ 3b t~ ate COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and the City Commission of the City of Miami Beach, Florida, approving and officially adopting the Basis of Design Report (BODR) for the Little Stage Theater Complex (The Pro~ect rce mtenaea outcome su ortea: To ensure well designed quality Capital Projects Supporting Data (Surveys, Environmental Scan, etc.):1 The 2009 Community Satisfaction Survey indicated that 59.2% of all respondents reported too few "Museums"; "Family friendly activities", (53.6%), and "Cultural activities", (40.3%}. Although improved from- rioi- ears; art and culture was one of the services identified that the City should strive not to reduce. .Issue:. Shall the City Commission approve and adopt the Basis of Design Report (BODR)7 Item Summa /Kecommendatoon: , The Project is comprised of the Carl Fisher Clubhouse, the Acorn Theater, the bandshell (proposed to be demolished), and adjacent site areas, including a pedestrian path running parallel and adjacent to the Collins Canal. It is proposed.that the pedestrian path which is parallel and adjacent to the Collihs Canal will eventually become part of the Miami Beach Atlantic Greenway Network (Greenway). The Greenway will provide a safe route for pedestrians and bicycles, and is seen as an opportunity to bring people to the site. Located alongside the Collins Canal, the Acorn Theater Complex (aka The Little Stage Theater) is an urban space seeking to be reconnected to the surrounding fabric of the city. In April 2005, the City of Miami Beach commissioned Glavovic Studio, Inc. (Glavovic) to perform planning services associated with a Site Feasibility Study (Study) for a skate plaza to be located at the site. In December 2005, a full presentation of the skate plaza concept was presented to the Cultural Arts Council (CAC). The concept was well received and the CAC referred the item for more discussion. to the CAC Facilities Taskforce Subcommittee. On December 6, 2006, the City Commission authorized Resolution No.2006-26387, approving and authorizing the Mayor and City Clerk to execute a professional services agreement with Glavovic, in an amount not to exceed $472,000, for architectural, engineering, and landscape architecture services for the master planning, design, bid and award, and construction administration services associated with the project. On January 6, 2006, the CAC passed a motion expressing their support for an alternate site and if the Carl Fisher Clubhouse site is to be pursued as a potential skate plaza/multi-use area, that CAC be involved in the planning and design. The Consultant's Notice to Proceed (NTP) for the Planning Phase was issued on August 30, 2007. Project planning process has followed the standard project sequence, from project kick-off meeting to a community design workshop (CDW) held on July 22, 2008. At the July 22, 2008, CDW, Glavovic presented two (2) schemes (refer to attached power point presentation documents, Attachment 1). Scheme One, proposes that approximately 25,000 square foot (SF) of land area be added to the contract boundary, most of which is the existing Parks and Recreation Building Courtyard, an area immediately to the west of the existing courtyard, a 30-foot expansion along the south property line, where it abuts the Miami Beach Convention Center, and an area at the property's west entrance (entrance from ConventionCenter Drive). Scheme Two proposes a smaller design within the contract boundaries..(refer to pages 48 and 49 of the BODR-Attachment 1). The City, seeks.to approve the BODR, and then seek additional funding for this. project's implementation thru the CapitaP Budget Process. The Administration does not intend to initiate the design of this project until funding to construct the project is available. The Administration. recommends adoptin the Resolution. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: ~ ,2 ~ OBPI Total Financial Impact Summary: N!A Ci Clerk's Office Le islative Trackin Mario Gonzalez-Pola, ext.2705 Sign-Offs: 'Departure ct Assistant°City IUianager City Mana er COC JGG JMG T:\AGENDA\2010\January 13\Regufar\Little Stage Theater.Summary.doc I I ( / ~ A~~DA ,TEM c~~ mA /-/3 /D l~/1IAMI~EACH~ ,City of Miami Beach, 1.700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfLgov ~. ~ - ~ COMMISSION" Iv1EMORANDUM " TO: Mayor Matti Herrera Bower and Members of the. City Commission ' FROM: Jorge M: Gonzalez, ,City Manag DATE: January 13, 2010, SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,. FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT (BODR) FOR THE LITTLE STAGE THEATER COMPLEX (THE PROJECT) ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING The. total project funding currently-available for this project from the City Center RDA Capital Fund is $11,407. .BACKGROUND ' The Little Stage Theatre Complex( The Project) is comprised of the Carl Fisher Clubhouse, ." the Acorn Theater, the bandshell (proposed to be demolished), and adjacent site areas, including a pedestrian .path running parallel and adjacent to the Collins Canal. It is proposed that the .pedestrian path which is parallel and adjacent to the Collins Canal will eventually become part of the Miami Beach Atlantic Greenway Network (Greenway).. The Greenway will provide a safe route for pedestrians and bicycles, and is seen as an opportunity to bring people to the site. Located alongside the Collins Canal, the Acorn Theater Complex (aka The Little Stage Theater) is an urban space seeking to be reconnected to the surrounding fabric of the city. This urban space is ideal for youth-oriented activities. The Carl Fisher Clubhouse, designed by August (Gus) Geiger, is one of the oldest buildings still standing-in the City. It was built in 1916, one year after the incorporation of the City of Miami Beach, aspart of Carl Fisher.'s private executive golf course.. In 1937, the Little Acorn " . Theater (often referred to as the "Little Stage"); designed by Robert A. Taylor, was added to the site. The band-shell was later added to the site in the 1950's. As per Resolution 83-1.7323, adopted on April 20, 1983, the 21St Street Community Center became a historic preservation site. The 21St Street Community Center inciudes all the above facilities as described in the background portion of this memorandum. In April. 2005, the City of Miami Beach commissiohed Glavovic Studio, Inc. (Glavovic) to _ perform planning services associated with a Site Feasibility Study (Study) for a skate plaza. to be located at the site. The Study included a comprehensive site analysis, as well as a Planning and Zoning Department's review, that determined the program of a skate plaza is compatible with this site and its environment. In December 2005, a full presentation of the .skate plaza concept was presented .to the Cultural Arts. Council {CAC). The concept was well received and the CAC referred the item for more discussion to the CAC Facilities Taskforce Subcommittee. On January 6, 2006, the CAC .passed a motion expressing their . support for an alternate site and if the Carl Fisher Clubhouse site is to be pursued as a City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 Page 2 of 7 potential skate plaza/multi-use area, that CAC be involved in the planning. and design. On June 8, 2005, Resolution No. 2005-25928, was approved., authorizing the issuance of Request for- Qualifications {RFQ) for the historic preservation, restoration and/or rehabilitation of the Little Acorn Theater and the Carl Fisher Clubhouse, demolition of the 21St Street band-shell, and potential recreation improvements adjacent to and/or part of the site. On June 27, 2005, RFQ No. 26-04/05 was issued, resulting in the City's receipt of five (5) qualification packages. On October 19, 2005, the Mayor. and the City Commission authorized the Administration to negotiate a professional services agreement with Glavovic, for the Little Stage Complex. On December 6, 2006, the City Commission authorized Resolution No. 2006-26387, approving .and authorizing the Mayor and City Clerk to execute a professional services agreement with Glavovic, in an amount not to exceed .$472,000, for architectural, engineering., and landscape architecture services for the master planning, design, bid and award, and construction administration services associated with the Little Stage Theater Complex project. The Consultant's Notice to Proceed (NTP) for the Planning Phase was issued on August 30, 2007. Project planning process has followed the standard project sequence, from project kick-off meeting to a community design workshop (CDW) held on July 22, 2008. At the conclusion of the CDW presentation, a question and answer session followed. In summary, consensus was not reached and the attendees expressed the desire to have the following items further addressed: • Re-evaluate proposed multi-function characteristics of skate plaza component; • Re-evaluate size of the proposed skate plaza; ~• Consult- skate boarding community- and/or reputable skate boarding ~ --~- - _ - consultant during the design of the skate plaza component to ensure a successful layout; • Street boarding is only one type of skate boarding activity appropriate for the proposed skate plaza component; however, consider alternate locations for a professional facility to serve all other forms of skate boarding.; • Consider .noise factor from adjacent streets when designing spaces particularly activities along Washington Avenue; and ' • Consider the need for policing activities when designing spaces During the planning process, the City decided. to upgrade the existing Carl Fisher Clubhouse to meet ADA and Life Safety code requirements, prior to the full implementation of the entire renovation project. The facility is currently in use, prompting the necessity to provide these upgrades. Glavovic provided supplemental architectural and engineering services for these improvements and the construction of these capital improvements has been completed.. ANALYSIS: Neighborhood The Little Stage Theater Complex is part of the 21St Street Community Center, and is located west of Washington Avenue, and east of Convention Center Drive, on a tract of land adjacent to an existing linear park along Collins Canal, just south of Dade Boulevard. On the southern portion of the site, along Washington Avenue, is the Parks and Recreation Center, which houses the Parks and Recreation Department administrative offices. The Community Center site is zoned "CCC"- Convention Center District, and is part of the City City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 - Page 3 of 7 Center Neighborhood. .Project Description The Project is comprised of the Carl Fisher Clubhouse, the Little Stage Theater (aka Acorn Theater), the Band-shell (proposed to be demolished), and adjacent site areas, including a pedestrian path running parallel and adjacent to the site, along the Collins Canal, that will eventually become part of the Miami Beach Atlantic Greenway Network (Greenway). . The anticipated improvements consist of the following: Restoration and/or rehabilitation of the existing Carl Fisher Clubhouse and Acorn ("Little Stage") Theater. Demolition of existing Band-shell facility • New theater support facility building New Parks Pavilion building • .Pedestrian walkways • Skate plaza • Landscaping • Irrigation • Site lighting At:the July 22, 2008, CDW, Glavovic presented two (2) schemes (refer to attached power point presentation documents, Attachment 1). Scheme One, proposes that approximately 25,000 square foot (SF) of land area be added to the contract boundary, most of which is the existing Parks and Recreation .Building Courtyard,. an area immediately to the west of the existing courtyard, a 30-foot expansion _ along the south property line, where it abuts the Miami Beach Convention Center, and an _ - _ .. area at the property's west ertrance (entrance from Convention Center ~ Drive). The additional land widens the view corridors into the site and further enhances the potential programming of the site. Scheme Two proposes a smaller design within the contract boundaries (refer to pages 48 and 49 of the BODR-Attachment 1). The Cultural/Skate plaza is laid differently and located closer to the Carl Fisher Clubhouse. Another difference is the location of the Park bathrooms, which have been relocated into the proposed "Little Stage Theater Pavilion". Both schemes are designed for many activities to occur simultaneously by creating twelve (12) different zones in the site that are linked and experienced as an integral site with native gardens, landscaped tropical courtyards and integrated pathways. For example, Zone 5 is the Central Plaza and the primary core of the site. Included in this space is an art water feature element, the entrance to the Carl Fisher Clubhouse, a visual connection to the Skate Plaza, and the landscape amphitheater lawn and canal walkway below, the expanded Parks and Recreation Plaza, and Cafe Pavilion and a fun interactive tropical plaza space, all further described as follows: The Theater Plaza A new multimodal active and passive space to re-energize the front of the Little Stage Theater creating a forecourt with possibilities of outdoor performance space and art installation opportunities. Contemplative gardens give prominence to the Little Stage Theater and an arbor of evergreen trees provides a green view corridor from Washington Avenue, and a resting area in the urban landscape, as well as also reducing sound from the City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 Page ~l of 7 adjacent streets. The Little Stage Theater The interior renovation provides for 80 raked seats. Interior improvements include sliding acoustical panels in front of windows for light and acoustic control: The restrooms are proposed to be located on the north side and the stage on the south side. The design concept proposes a new pavilion building to the south of the Little Stage Theater, where utility support spaces and dressing rooms are to be located. The .new proposed pavilion building is to be designed with movable exterior panels thus allowing the building to open up and convert into an outdoor theater or for a casual park shade space (refer to pages 51 and 52 of the BODR-Attachment 1). On December 10, 2008, in response to the community's interest to have the Little Stage Theater building in operation as a viable venue, prior to this Project coming into fruition, the City Commission adopted Resolutions No. 2008-26945, and 2009-27069, approving and authorizing the Administration to proceed with limited upgrades to the existing facility, as a maintenance project through the City's Property Management Division, and further approved and authorized up to $35,000 to fund for,these upgrades from the previously appropriated professional services portion of the project, with funds previously appropriated from the City Center RDA Capital Fund No. 365, instead of appropriating additional funds. Since these funds are already encumbered for the Consultant for the Project, the Consultant's Blanket Purchase Order (BPO) has been reduced accordingly. Should the City Commission decide to proceed with the proposed Project, these funds are to be replaced once additional funding for the Project becomes available for construction. The Carl Fisher Clubhouse The Carl Fisher Clubhouse consists of the historical renovation of the existing facility including a clubhouse terrace area facing the Collins Canal (recreating the facility's historical... - .- -. .. connection with the canal). Since the facility was in use, the City decided to upgrade the existing Carl Fisher Clubhouse to meet minimum ADA and Life Safety code~requirements; prior to the Project coming into fruition. These limited. improvements were funded from previously appropriated funds. Since the Project was only in the Planning Phase, only a limited amount of construction funds were previously appropriated; therefore, in order to fund these improvements, $50,000 was transferred from the previously encumbered construction . administration services of the professional services agreement. These are to be replaced once additional funding for construction becomes available for the Project, should the City Commission decide to proceed with the Project as proposed in the draft BODR. To date, these construction improvements have cost approximately $141,000. Additionally, the contractor performing these improvements has encountered unforeseen conditions, incurring additional costs (Change Orders), currently valued at $43,635, but not finalized by CIP staff. These include, but are not limited to, the size and location of existing plumbing fines affecting the connection of the new restrooms, floor structural framing conditions, and clear space above the ceiling areas affecting distribution of the mechanical ductwork system and location of restroom exhaust fans. Approximately $35,000 is currently available from the Project's contingency to partially pay for these unforeseen conditions; however, additional funds may need to be transferred from the previously encumbered professional services agreement to be replaced once additional funding for construction becomes available for the Project. . The Central Plaza The reconfigured plaza ties together all buildings and a sloped "Amphitheater Lawn" elevated 3.5 feet above grade towards the west. The lawn could be used as an amphitheater City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 , Page 5 of 7 to an'impromptu play or music performance in the plaza: Parks Facility Pavilion A new support facility building located west of the existing Parks and Recreation courtyard.. The building .provides potential concession business opportunities that could significantly erihance the site experience.. The building also provides a landscaped buffer between the courtyard and the. Miami Beach Convention Center loading dock facilities. The Canal Promenade • The proposed design creates a series of unique spatial environments. A difference in site elevation allows for a separation ,between the buildings and pathway. The improved pedestrian path will provide a safe link to the surrounding community and further provides an opportunity for cross programming with the adjacent Miami Beach Botanical Garden. The Boat Dock - This is an important north-south connection to the Central Plaza. It activates the space between the Carl Fisher Clubhouse and the Little Stage Theater. It also reemphasizes the historical connection to the canal. The Cultural Skate Plaza A multi-purpose plaza where outdoor cultural performances, theater troupes;. or skate boarding activities,could take place depending on the site programming requirements. The added land in Scheme One allows for the cultural skate plaza to be located further away from the historical Carl Fisher Clubhouse and fora better plaza configuration enhancing programming possibilities. The proposed design has also taken into consideration design features that would help alleviate concerns of the skate plaza location on the site, adjacent to the historic structures. • . West Entrance`Plaza The proposed concept provides for an improved entrance to the site from the west and an area for potential native plantings, providing a learning experience and potential connection to the .neighboring Miami Beach Botanical Gardens. COST /BUDGET INFORMATION The estimated project construction budget for the proposed two (2) schemes as shown 'in the BODR, at this conceptual level, is shown in the Table 1 below. These include estimated • design development and escalation factors, contractor's general condition, overhead. and .profit, and insurance and bond premium costs. Table 1 - Little Staae Theater Complex -Estimated Project Construction Budaet BODR Proposed Schemes Estimated Construction Costs Scheme No. 1 $ 7, 308,765 Scheme No. 2 $ 6,.737,106 Based on the estimated construction budget above, the overall project budget is estimated . to increase as indicated i•n Tables 2 and 3 below. These budget increases are in addition to the previously appropriated funds and are currently unfunded. The additional costs forArt in Public Places (AiPP); Construction Management, Contingency, and Equipment are customarily added to project budgets. City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 Page 6 of 7 Table 2 Little Staae Theater Complex -Scheme No-1-Estimated Praiect Canstructian Rudaet Scheme No. 1 Estimated Costs Construction $6,004,075 Contin enc 10% of const. 600,408 Construction Subtotal 6,604,483 Art in Public Places 1.5% of const. 99',067 Construction M mt. 4.8% of total fund less AiPP 330,215 Desi n & En ineerin 150,000 E ui merit Allowance 125;000 Estimated, Additional. Total: $7,308,765 Table 3 Little Staae Theater Complex -Scheme No-2 -Estimated Project Canstructian F3udaet Scheme No. 2 Estimated Costs Construction $5,559,998 Contin enc 10% of const. 556,000 Construction Subtotal 6,115,998 Art in Public Places 1.5% of const. 91,740 Construction M mt. 4.8% of total fund less AiPP 304,368 Desi n & En ineerin 100,000 E uipment Allowance '125,000 Estimated Additional Total: $6,737,106 Table 4 Little Staae Theater Comolex -Capital Budaet Fiscal Year 2006/2007 Little Stage Theater Complex Previously appropriated Art in Public Places Fund 1.5% of const $ - Construction Mgmt. Fund (4.8% of total funds less AiPP 7,200 Construction Fund 185,000 Contin enc Fund 10% of const. 27,501 Desi n & En ineerin 410,171 E ui merit Fund 7,328. Total Appropriated Funds: $637.,200 Desi nand Construction Encumbrances 310,502 Ex enditures to Date 271,656 Anticipated Construction Modifications at Carl Fisher Clubhouse 43,635 Total Available Fundin ~ $ 11,407 The City seeks to approve the BODR, and then seek additional funding for this project's implementation through the Capital Budget Process. The Administration does not intend to initiate the design of this project until funding to construct the .project is available. City Commission Memorandum-Little Stage Theater Complex-Basis of Design Report January 13, 2010 Page 7 of 7 CONCLUSION The Administration recommends approval of the Little Stage Theater Complex Basis of . Design Report (BODR) as submitted. Attachment 1. Draft .Basis of besign Report (BODR), dated 09/05/08 (will be submitted under separate cover). T:\AGENDA\2010\January 13\Regular