2010-27556 Reso RESOLUTION NO. 2010 -27556
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2011 CITY COMMISSION MEETINGS.
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, or Dermer
rY 9, Mayor
input regarding the scheduling of one City Commission meeting a month; and
WHEREAS, subsequent to Mayor Dermer's request, the Administration placed this issue on
the February 23, 2005 City Commission Meeting agenda to refer it to the Neighborhood /Community
Affairs Committee for discussion; and
WHEREAS, the Neighborhood /Community Affairs Committee met on March 29, 2005 and
was presented with the idea of having one City Commission meeting a month and an alternate
meeting scheduled the following week; and
WHEREAS, this would allow the City Commission to continue the meeting because of the
lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the
item(s) not handled to the following Wednesday; and
WHEREAS, because the same City Commission agenda will be used, no City Commission/
Manager Agenda reviews will be required; and
WHEREAS, it also allows the Mayor and City Commission, and the Administration to reserve
the Wednesday following a City Commission meeting so that scheduling of a continued meeting, if
necessary, does not result in scheduling problems; and
WHEREAS, this new schedule of one Commission meeting a month and an alternate
meeting was implemented in May 2005; and
WHEREAS, pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, in preparing the recommended meeting dates, the Administration set three (3)
goals: 1) schedule one (1) City Commission meeting and one (1) alternate meeting a month; 2)
schedule City Commission meetings on Wednesdays; and 3) not to schedule City Commission
meetings during the month of August, while the City Commission is in recess; and
WHEREAS, the proposed 2011 calendar calls for eleven (10) regularly scheduled City
Commission meetings, nine (8) alternate meetings, 2 election related meetings; and an additional
special budget City Commission meeting will be scheduled at a later time in September.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
the following dates for the year 2011 City Commission Meetings:
Commission Meetings Alternate Meetings
January 19 (Wednesday) January 26 (Wednesday)
February 9 (Wednesday) February 16 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 13 (Wednesday) April 27 (Wednesday)
May 11 (Wednesday) May 18 (Wednesday)
June 1 (Wednesday)
July 13 (Wednesday) July 20 (Wednesday)
August - City Commission in recess
September 14 (Wednesday)
October 19* (Wednesday) October 26 (Wednesday)
November 2 (Wednesday) - Election related only.
November 16 (Wednesday) - If Run -off Election only.
December 14 (Wednesday) December 21 (Wednesday)
Y) ( Y)
PASSED and ADOPTED this 17 day of November, 2010.
J
'------)1/174-d M
ATTEST:
itatkt, ()/ Pa.A. da4
ROBERT PARCHER, CITY CLERK
T:\AGENDA\2010 \November 17 \Regular \2011- Commission.dates - RESO.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
� ttorn -y , \ ate
COMMISSION ITEM SUMMARY
Condensed Title:
I A resolution setting the dates for the year 2011 Commission meetings.
Key Intended Outcome
y Supported:
Supports multiple KIO's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission approve the 2011 Commission meeting dates?
Item Summary /Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times
as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into consideration events such as
the U.S. Conference of Mayors, Miami -Dade County Days, Art Basel, August recess, September to set the
tentative /final millage and the budget approval process, and if an election year then November for
election /runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is
difficult to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1)
Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on
Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City
Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Bob Parcher, City Clerk
Sign -Offs:
Department Director Assistant City Manager ity Manager
4 0 'At
T:\AGENDA\2010 \November 17\Regular\ 2011- commissioner.dates - SUM.doc
CA AA I AM I BEACH AGENDA ITEM fRi
DATE t- "11 `"�V
MiA MIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager 4fre
DATE: November 17, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2011 CITY
COMMISSION MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall
meet at such times as may be prescribed by ordinance or resolution."
In preparing the Commission Meeting calendar the Administration takes into
consideration events such as the U.S. Conference of Mayors, Miami -Dade County Days,
Art Basel, August recess, September to set the tentative /final millage and the budget
approval process, and if an election year then November for election /runoff election
meetings, and finally Federal and Religious Holidays. Considering the above it is difficult
to always schedule meetings on the same Wednesday of the month.
In preparing the recommended meeting dates, the Administration set three (3) goals: 1)
schedule one (1) Commission meeting and one (1) alternate meeting a month; 2)
schedule Commission meetings on Wednesdays; and 3) not to schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration met the goals with the following exceptions:
Exception 1: In June, due to Art Basel beginning on June 15, there is no alternate
meeting scheduled.
Exception 2: In September, due to Budget Hearings that will be scheduled at a later
time, there is no alternate meeting scheduled.
Exception 3: In November, due to Elections, the November 2 meeting is for Election
related items only and the November 16 meeting is for runoff only.
Note: The Miami Beach Annual Boat Show is scheduled for February 17 -21 with move -
in scheduled to start on February 10 -16 and move -out scheduled on February
22 -25, which creates significant parking and traffic challenges for the City Hall
area.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings Alternate Meetings
January 19 (Wednesday) January 26 (Wednesday)
February 9 (Wednesday) February 16 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 13 (Wednesday) April 27 (Wednesday)
May 11 (Wednesday) May 18 (Wednesday)
June 1 (Wednesday)
July 13 (Wednesday) July 20 (Wednesday)
August - City Commission in recess
September 14 (Wednesday)
October 19* (Wednesday) October 26 (Wednesday)
November 2 (Wednesday) - Election related only.
November 16 (Wednesday) - If Run -off Election only.
December 14 (Wednesday) December 21 (Wednesday)
* At nightfall of October 19 Shemini Atzeret Religious Holiday begins.
The proposed 2011 calendar calls for 10 regularly scheduled Commission meetings, 8
alternate meetings, 2 election related meetings, and an additional special budget
Commission meeting will be scheduled at a later time in September.
In preparing the calendar, City- designated holidays and religious holidays have been
taken into consideration. Attachment "A" is a list of City of Miami Beach holidays.
Attachment "B" is a list of Jewish holidays.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
proposed City Commission meeting dates and alternate meeting dates for the year
2011.
JMG /RE /Ic
T:\AGENDA\2010 \November 17\Regular \2011- Commission.dates - MEMO.doc
Attachment "A"
CITY OF MIAMI BEACH
LEGAL HOLIDAYS 2011
New Year's Day Friday, December 31, 2011
Dr. Martin Luther King, Jr. Day Monday, January 17, 2011
President's Day Monday, February 21, 2011
Memorial Day Monday, May 30, 2011
Independence Day Monday, July 4, 2011
Labor Day Monday, September 5, 2011
Veterans Day Friday, November 11, 2011
Thanksgiving Day Thursday, November 24, 2011
Day after Thanksgiving Friday, November 25, 2011
Christmas Monday, December 26, 2011
Attachment "B"
JEWISH HOLIDAYS 2011
Tu B'Shevat January 20
Fast of Esther March 17
Purim Nightfall of March 19 through nighffall of March 20
(work should be avoided)
Shushan Purim March 21
Passover Sunset of April 18 through nighffall of April 26
(work is permitted only on April 21 -22 & 24)
Second Passover May 18
Lag B'Omer May 22
Shavuot Sunset of June 7 through nightfall of June 9
(no work permitted)
Fast of the 17th of Tammuz July 19
Fast of Tish'a B'Av Sunset of August 8 through nightfall of August 9
(work should be avoided)
Rosh Hashanah Sunset of September 28 through nightfall of September 30
(no work is permitted)
Fast of Gedaliah October 2
Yom Kippur Sunset of October 7 through nighffall of October 8
(no work is permitted)
Sukkot Sunset of October 12 through nightfall of October 19
(Work is permitted on October 16 -19 only)
Hoshana Rabbah October 19
Shemini Atzeret Sunset of October 19 through nightfall of October 20
(no work is permitted)
Simchat Torah Nightfall of October 20 through nighffall of October 21
(no work is permitted)
Chanukah Sunset of December 20 through December 28