Canvassing Board Meeting of October 12, 2011 CITY OF MIAMI BEACH
NOVEMBER 1, 2011, GENERAL ELECTION
CANVASSING BOARD MEETING
October 12, 2011
Canvassing Board Members
Judge Shelley J. Kravitz, Chairperson Present
Judge Peter Lopez Present /0 // v ,2-e,,`
Robert Parcher, City of Miami Beach City Clerk Present /
Ms. Deborah Turner, Special Counsel Present
Liliam Hatfield, OAV, City Clerk's Office Present
AFTERACTION
1) Welcome
2) Call the meeting to order
ACTION: Meeting called to order at 8:32 a.m.
3) Select Chair
ACTION: Judge Shelley Kravitz was selected as Chair of the Board by acclamation.
4) Review Canvassing Board Schedule
ACTION: Canvassing Board Schedule reviewed.
5) Establish criteria for acceptance of absentee ballots and designate Canvassing Board
member to act on behalf of the Board, if necessary.
ACTION: Heard in conjunction with No. 7. Judge Kravitz suggested amending the
schedule to include November 15, 2011 if a Run -Off Election occurs.
Judge Kravitz will attend the Canvassing Board meeting on November 4, 2011 at 2:00
p.m., and Judge Lopez will attend the meeting on November 18, 2011 at 10:00 a.m., if a
Run -Off Election is necessary. City Clerk Bob Parcher will be in attendance at all
meetings.
Canvassing Board Certificate amended and signed by members of the Board.
6) Review State Rule IS -2.027 Standards for Determining Voter's Choice on a ballot.
ACTION: State rules reviewed.
7) Schedule Canvassing Board meeting, if a Run -Off Election is required.
ACTION: See comments with No. 5.
8) Open the meeting for public comment.
ACTION: No members of the public attended the meeting.
9) Adjourn the meeting.
ACTION: Motion made by the Chair to adjourn the meeting at 8:50 a.m.
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CERTIFICATE OF MIAMI BEACH CANVASSING BOARD FOR NOVEMBER 1, 2011 Q /
CITY OF MIAMI BEACH GENERAL ELECTION
We, the undersigned, Judge Shelley J. Kravitz, Judge Peter Lopez, and Miami Beach City Clerk Robert
Parcher, constituting the Miami Beach Canvassing Board for the November 1, 2011 General
Election, do hereby certify that we met in the Mayor's Conference Room, Fourth Floor, 1700
Convention Center Drive, on Wednesday, the 12 day of October, 2011, and proceeded to publicly
establish the criteria for determining acceptance of absentee ballot certificate envelopes received for
the General Election to be held in said City on the 1 day of November, 2011 We determined that
absentee ballots would be accepted as legal when the certificate envelopes contain the following:
/ i Absentee Ballot Envelope Criteria / /-
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1. Voter's signature.
2. A "mailed" ballot is considered sufficient if delivered timely by United States Postal Service via
mail, Federal Express delivery or United Parcel Service- -other forms of delivery to be reviewed for
sufficiency by the Canvassing Board on a case by case basis.
We further determined that any absentee ballot in a certificate envelope containing a deficiency not
otherwise reviewed by the Miami -Dade County Elections Department shall be reviewed and
determined to be either valid or invalid by the Miami Beach Canvassing Board at 4:00 p.m. on
Tuesday, November 1, 2011, ' the office of the Miami -Dade County Supervisor of Elections, 2700
NW 87 Avenue, Miami, Flori
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We further determined that in the event a recount of the votes cast is required, said recount is hereby
authorized.
We further designate Member Robert Parcher, Miami Beach City Clerk, a member of the Canvassing
Board, to act on behalf of the Board, if necessary.
We further determined to adopt the procedures established by Miami -Dade County Elections Department
with regards to absentee ballot processing which are not otherwise inconsistent with the criteria
established hereinabove.
�~ udge Shelley J. Kravitz
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Miami Beach City Clerk Robert Parcher
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CANVASSING BOARD SCHEDULE
MIAMI BEACH GENERAL ELECTION — NOVEMBER 1, 2011
DATE/TIME LOCATION ACTIVITY ATTENDANCE
Tuesday, 10/18/11 Miami -Dade County 1. Logic and Accuracy Test of the Canvassing Board
10:00 a.m. Elections Department touch screen and optical scan Members or designee
2700 NW 87 Ave. voting systems to be used for early
Miami, FL voting, absentee and precinct
ballots
Tuesday, 10/18/11 Miami -Dade County 1. Pre -count Logic and Accuracy Canvassing Board
2:00 p.m. through Elections Department Test of the optical scan system Members or designee
Tuesday, 11/1/11 2700 NW 87 Ave. used for absentee and provisional
Miami, FL ballots
2. Absentee ballot opening and
processing (as needed)
3. Duplication of ballots (as needed)
Tuesday, 11/1/11 Miami -Dade County 1. Absentee ballot opening and All Canvassing Board
Elections Department processing (as needed) Members
Canvassing: 4:00 p.m. 2700 NW 87 Ave. 2. Duplication of ballots (as needed)
to completion Miami, FL 3. Canvassing of presumed invalid
absentee ballots and provisional
ballots
4. Tabulation of results
5. Unofficial Results provided by the
Supervisor ,of Elections
Friday, 11/4/11 Miami -Dade County 1. Canvassing of provisional ballots All Canvassing Board
2:00 p.m. to completion Elections Department (if needed) Members
2700 NW 8r Ave. 2. Certification of Official Results,
Miami, FL including provisionals, by the
Supervisor of Elections
3. Post -count Logic and Accuracy
Test of the optical scan system
used for absentee and provisional
ballots
4. Race and precinct(s) selection for
manual post - election audit
Monday, 11/7/11 Miami -Dade County 1. Audit process starts to completion A majority of the
2:00 p.m. to completion Elections Department Canvassing Board
2700 NW 87 Ave. Members or their
Miami, FL designees
Canvassing Board Members
Honorable County Court Judge Shelley J. Kravitz
Honorable Circuit Court Judge Peter Lopez
City Clerk Robert Parcher
Revised 10/3/11:ZR
CANVASSING BOARD SCHEDULE
MIAMI BEACH RUN -OFF ELECTION — NOVEMBER 15, 2011
DATE/TIME LOCATION ACTIVITY ATTENDANCE
Wednesday, 11/9/11 Miami -Dade County 1. Logic and Accuracy Test of the Canvassing Board
10:00 a.m. Elections Department touch screen and optical scan Members or designee
2700 NW sr Ave. voting systems to be used for early
Miami, FL voting, absentee and precinct
ballots
Thursday, 11/10/11 Miami -Dade County 1. Pre -count Logic and Accuracy Canvassing Board
10:00 a.m. through Elections Department Test of the optical scan system Members or designee
Tuesday, 11/15/11 2700 NW sr Ave. used for absentee and provisional
Miami, FL ballots
2. Absentee ballot opening and
processing (as needed)
3. Duplication of ballots (as needed)
Tuesday, 11/15/11 Miami -Dade County 1. Absentee ballot opening and All Canvassing Board
Elections Department processing (as needed) Members
Canvassing: 6:00 p.m. 2700 NW sr Ave. 2. Duplication of ballots (as needed)
to completion Miami, FL 3. Canvassing of presumed invalid
absentee ballots and provisional
ballots
4. Tabulation of results
5. Unofficial Results provided by the
Supervisor of Elections
Friday, 11/18/11 Miami -Dade County 1. Canvassing of provisional ballots All Canvassing Board
10:00 a.m. to Elections Department (if needed) Members
completion 2700 NW sr Ave. 2. Certification of Official Results,
Miami, FL including provisionals, by the
Supervisor of Elections
3. Post -count Logic and Accuracy
Test of the optical scan system
• used for absentee and provisional
ballots
4. ' Race and precinct(s) selection for
manual post - election audit
Monday, 11/21/11 Miami -Dade County 1. Audit process starts to completion A majority of the
2:00 p.m. to completion Elections Department Canvassing Board
2700 NW 87 Ave. Members or their
Miami, FL designees
Canvassing Board Members
Honorable County Court Judge Shelley J. Kravitz
Honorable Circuit Court Judge Peter Lopez
City Clerk Robert Parcher
9/20/11:ZRNI