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LTC 291-2011 Construction Commencement I AM..1 B. EA C_,.H i { OFFICE OF THE CITY MANAGER LF F T OMISSION MISSION - LTC # 291 =2011 . l To: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M..Gonzalez, City Manager DATE: November 14, 2011 suaJECT: Construction Commencement for C al Bayshore and, Lake Pancoast Right of Way Improvement Projects The purpose_ of this Letter to :Commission (LTC) is to inform you that on October 28, 2011, the second Notice to Proceed (NTP 2) was issued to Lanzo Construction of Florida (Lanzo) the contractor hired to complete the " Central Bayshore and Lake Pancoast Right of Way Improvement Projects. Construction commenced on October; 31, 2011. The project is expected to be completed in approximately 24 months for - Central i Bayshore and 12 months for Lake Pancoast, however both projects will be constructed_ simultaneously. - Central Bayshore - - - - The scope of work for this area is as follows: • Storm Drainage Improvements .- injection wells, pump stations and roadway collection systems • Water Main Improvements • Landscaping Improvements ADA Upgrades • Roadway Improvements Lake Pancoast The scope of work for this area is as follows: • Storm Drainage Improvements • Water Main Improvements • Lighting Improvements — decorative lighting •: Landscaping Improvements •. ADA Upgrades • Roadway Improvements — addition of a traffic circle and decorative crosswalks The preliminary schedule submitted by Lanzo indicates that the contractor will first, install all underground infrastructures and then. proceed with streetscape improvements. Construction., will be conducted in phases in order to. minimize the effects of construction to the neighborhood. Lanzo plans to execute the project, in six phases. These six phases are representative of six . geographic areas where the contractor will first install water main, upgrade drainage and restore aboveground elements. Letter to Commission Central Bayshore and Lake Pancoast Construction Commecement November 10, 2011 _ Page 2 of 2 Currently, the contractor proceeded with the installation of water main lines at the following locations: 0. Flamingo Drive, from West 28 Street to West 40 Street Chase Avenue, from West 34 Street to West 40 Street Currently, CIP Staff is coordinating a staging area for the - project, as the final site is not fully defined. The original site was the Par 3 Golf Course, but residents of Central Bayshore raised concerns about using this space as a* staging area. In accordance with requests from the community, CIP is determining what staging areas are a_ vailable and, once a site is selected, will advise .stakeholders of the final determination. CIP Staff continues to maintain contact with the Homeowners Association and Neighborhood Association leadership in both neighborhoods. Prior to work commencing, the contractor's Public Information Officer (PIO) distributed. information door to :door throughout the project limits that detailed the scope - of work and schedules. Additionally, the PIO coordinates all aspects of communication With CIP's Public' Information staff, including weekly updates and construction alerts throughout the course of the project. The PIO has a constant presence in the neighborhood and is the point of contact for all resident concerns and input. The Lake Pancoast Neighborhood project is anticipated to commence in early'March 2012, and both projects are scheduled to be completed simultaneously by October 201 °3. If you have any questions, please feel free to contact me. JMG/ B /DM /MH We are committed to providing excellent public service and safery to all who live, work, and play in our vibrant,, tropical historic community. Central Bayshore Neighborhood Right of Way Improvement Project FACT SHEET Construction Begins: November 20111 Project Overview On November 2, 2011 the City of Miami Beach Office of Capital Improvement Projects will begin a Right of Way Improvement Project in the Central Bayshore Neighborhood. The project limits extend from 41 Street south to Dade Boulevard not including Pinetree Drive, and Alton Road east to Flamingo Drive, including all side streets. The first phase of the project will begin along Chase Avenue from Alton Road to 41 Street and along Flamingo Drive from West 26 Street to West 40 Street. Project Details f y • • Replacing the existing water mains • Upgrading the existing storm water drainage a. i • Repaving the roadway and installing new pavement markings • Replacing sections of damaged sidewalk, curb III and gutter = • Installing decorative crosswalks ° k. • Installing new landscaping and irrigation near - Y pump stations 4; • Installing new traffic and pedestrian signs ' This project is expected to be completed in approximately two years. Please note that weather .. and /or other unforeseen circumstances could impact this schedule. z, . r Traffic Flow & Hours of Operation • Work will be done in phases to minimize impacts to the public. There will be temporary road and lane closures in order to perform this work safely. Access will be maintained for local traffic only. Entrance to residences will be maintained at all times. Pedestrian access, as well as access to driveways, will be maintained on one side of the roadway at all times; signs will be clearly marked. • No two adjacent, parallel streets will be under construction at the same time. Restoration of the work area will occur at the end of each workday. P1 a nrecPr City of Miami Beach -1700 Convention Center Drive, Miami Beach, FL 33139 City of Capital • • vement Proje Construction i ins- November 1 Always Put Safetv First For your safety and the safety of others, please use caution and common sense when driving, walking or biking around any construction area. The City of Miami Beach understands that construction projects cause impacts to the public; however, we will make every effort to minimize these impacts throughout the construction. Please note that you might experience the following while construction is under way: • Road closures — access will be maintained at all times • Lane closures — access will be maintained at all times • Sidewalk closures — pedestrian access will be maintained at all times • Established detours— maintenance of traffic signs will be clearly marked • Increased dust and noise — Restoration of the work area, watering and sweeping • Interrupted water service— notices will be issued in advance • Increased travel times through the project area • Heavy machinery, equipment and personnel moving in and around the construction zone Helpful Tips • Give yourself a little extra time to reach your destination • Obey all signs posted within the construction zone • "NO PARKING" signs will be strictly enforced • Sign up for weekly construction updates via email by contacting the Public Information Officer Contact Information For general inquires, please contact the Central Bayshore Information Hotline, at 786- 531 -3798. Your call will be returned within 24 hours. You may also email the Public Information Officer, Monica Diaz, at Monica @iscprgroup.com.