2012-27870 Reso RESOLUTION NO. 2012-27870
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
APPROPRIATION OF ADVANCE FUNDS IN THE AMOUNTS OF $1,103,450
FROM FUND 307—NB QUALITY OF LIFE RESORT TAX FUND,AND$700,000
FROM FUND 305 - SB QUALITY OF LIFE RESORT TAX FUND, FOR THE
BAND SHELL PARK MASTER PLAN IMPROVEMENTS AND THE FLAMINGO
PARK PROJECTS, RESPECTIVELY; WITH SUCH FUNDS TO BE REPAID
FROM MIAMI-DADE COUNTY GENERAL OBLIGATION BONDS TO FINANCE
THE BUILDING BETTER COMMUNITIES PROGRAM.
WHEREAS, the Band Shell Park and Flamingo Park projects were included under the
voter approved Miami-Dade County Building Better Communities program funded by General
Obligation Bonds(GOB)with funding allocations of$1,500,000 and $3,099,000, respectively; and
WHEREAS, although the initial year of funding for the two projects was listed as 2005 by
the County and the City has still not received executed agreements for these projects; and
WHEREAS,construction on the northeast quadrant of the Band Shell Park is expected to
commence in March,2012,while construction work in Flamingo Park is anticipated to commence in
April, 2012; and
WHEREAS, for these reasons, the City cannot delay the Band Shell Park and Flamingo
Park projects any longer;especially as the County's GOB funding is only one component of a larger
County-wide funding package which has been delayed; and
WHEREAS, the City Administration will need to appropriate advance Quality of Life funds
for these two remaining projects,with the intent that these advance funds will be reimbursed by the
pending issuance of County GOB funds after the two agreements are executed; and
WHEREAS,the proposed advance funding of$1,103,450,from Fund 307- NB Quality of
Life Resort Tax Fund will allow for the construction completion of the Band Shell Park Master Plan
Improvements project; and
WHEREAS, The proposed advance funding of$700,000, from Fund 305-SB Quality of
Life Resort Tax Fund,will supplement existing funding in the Flamingo Park project to allow for the
construction advancement of several components of the project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby approve and authorize the appropriation of advance funds in the amounts of$1,103,450
from Fund 307—NB Quality of Life Resort Tax Fund, and $700,000 from Fund 305-SB Quality of
Life Resort Tax Fund, for the Band Shell Park Master plan improvements and Flamingo Park
projects, respectively; with such funds to be repaid from Miami-Dade County General obligation
Bonds to finance the Building Better Communities Program.
PASSED AND ADOPTED this)/ day of , 2012.
A ST: Q.�\ B 0
INCORP ORATED' APPROVED AS TO
CITY CLERK :',�`� MAYOR FORM & LANGUAGE
N &FOR EXECUTION
TAAGENDA\2012\3-21-12\13and Shell&Flamingo Parks RES - 1.doc
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving and Authorizing The
Appropriation of Advance Funds In The Amounts Of$1,103,450, From Fund 307-NB Quality Of Life Resort Tax Fund, and
$700,000 From Fund 305 - SB Quality Of Life Resort Tax Fund, For The Band Shell Park Master Plan Improvements And
Flamingo Park Projects,Respectively;With Such Funds To Be Repaid From Miami-Dade County General Obligation Bonds To
Finance The Building Better Communities Program.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects
Supporting Data(Surveys, Environmental Scan, etc.):
37.3% of the residential respondents to the 2009 Community Satisfaction Survey, when thinking about recreation
programs in the City of Miami Beach, felt that the"18 year of age and under"demographic should benefit most from
limited resources during tough economic times.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summa /Recommendation:
The Band Shell Park and Flamingo Park projects were included under the voter approved Miami-Dade County Building
Better Communities program to be funded by General Obligation Bonds(GOB)with funding allocations of$1,500,000 and
$3,099,000, respectively.Although the initial year of funding for the two projects was listed as 2005 by the County,the City
has still not received executed agreements for these projects. Construction on the northeast quadrant of the Band Shell
Park is expected to commence in March, 2012, while construction work in Flamingo Park is anticipated to commence in
April, 2012. For these reasons, the City cannot delay the Band Shell Park and Flamingo Park projects any longer;
especially, as the County's GOB funding is only one component of a larger funding package. As such, the City
Administration will need to appropriate advance Quality of Life(QOL)funds for these two remaining projects,with the intent
that these advance funds will be reimbursed by County GOB funds after the two agreements are executed. The Miami-
Dade County budget, approved in September, 2011, included the Band Shell Park and Flamingo Park projects for Fiscal
Year 2011/12 funding;however,a moratorium was placed on the execution of agreements pending a County Commission
workshop to review project funding priorities.Please refer to the attached copy of a letter dated March 5,2012 from Miami-
Dade County Mayor Gimenez to Mayor Matti Herrera Bower, noting that the Board of County Commissioners will be
discussing funding priority of the Building Better Communities GOB projects at their March 6, 2012 Board meeting.At the
March 6, 2012 Board meeting,the Miami-Dade County Mayor and County Commission unanimously approved a motion to
move forward all pending FY 2011/12 projects including Band Shell Park and Flamingo Park. However, the City is still
pending receipt of the agreement from Miami-Dade County. It is important to note that there is an 18-month window for
reimbursement (as dictated by the IRS Reimbursement Rules relating to expenditure eligibility for GOB projects). This
could potentially mean that once the advanced funding is spent, if agreements for these projects are not executed in a
timely manner, the City may not be eligible for reimbursement.The proposed advance funding of$1,103,450,from Fund
307-NB QOL Resort Tax Fund will allow for the construction completion of the Band Shell Park Master Plan Improvements
project. The proposed advance funding of$700,000,from Fund 305-SB QOL Resort Tax Fund,will supplement existing
funding in the Flamingo Park project to allowfor the construction advancement of several components of the project. As of
October 1, 2011, QOL funds were available in the amounts of$2.0 million in NB-QOL Fund 307 and$1.6M in SB-QOL.
Fund 305. The appropriation of $1,103,450 in advance Fund 307 funds for the Band Shell Park project, and $0.7M in
advance Fund 305 funds for the Flamingo Park project,would reduce the amounts available for appropriation through the
capital budget process to the following amounts: North Beach QOL: $896,550; and South Beach QOL: $900,000.
Construction on the northeast quadrant of the Band Shell Park is expected to commence in March,2012,with the balance
of the work at the park expected to enter into construction in Nov./Dec. 2012, with expected completion by June, 2013.
Construction work at Flamingo Park is anticipated to commence in April, 2012.
Advisory Board Recommendation:
Financial Information:
Source of Funds: Amount Account
$1,103,450 Fund 307-NB Quality of Life Fund
OBPI 1 $700,000 Fund 305-SB Quality of Life Fund
D`+ Total $1,803,450
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Fernando Vazquez, Ext.6399
Sign-Offs:
De artme D' ector tant Ci M er City Manjgger
FV DRB JMG
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AGENDA ITEM 19 MIAMIBEACH
-! Z
IM MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21, 2012
SUBJECT: A RESOLUTION OF THE MAY R CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORID , APPROVING AND AUTHORIZING
THE APPROPRIATION OF ADVANCE FUNDS IN THE AMOUNTS OF
$1,103,450 FROM FUND 307 — NB QUALITY OF LIFE RESORT TAX
FUND, AND $700,000 FROM FUND 305 - SB QUALITY OF -LIFE
RESORT TAX FUND, FOR THE BAND SHELL PARK MASTER PLAN
'IMPROVEMENTS AND THE FLAMINGO PARK PROJECTS,
RESPECTIVELY; WITH SUCH FUNDS TO BE REPAID FROM MIAMI-
DADE COUNTY GENERAL OBLIGATION BONDS TO FINANCE THE
BUILDING BETTER COMMUNITIES PROGRAM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
The Band Shell Park and Flamingo Park projects were included under the voter approved
Miami-Dade County Building Better Communities program to be funded by General Obligation
Bonds (GOB) with funding allocations of$1,500,000 and $3,099,000, respectively. Although the
initial year of funding for the two projects was listed as 2005 by the County, the funding
schedule was subsequently revised and the City has still not received executed agreements for
these projects. Construction on the northeast quadrant of the Band Shell Park is expected to
commence in March, 2012, while construction work in Flamingo Park is anticipated to also
commence in April, 2012.
For these reasons, the City cannot delay the Band Shell Park and Flamingo Park projects any
longer; especially as the County's GOB funding is only one component of a larger funding
package. As such, the City Administration will need to appropriate advance Quality of Life funds
for these two remaining projects, with the intent that these advance funds will be reimbursed by
County GOB funds after the two agreements are executed. The Miami-Dade County budget,
approved in September, 2011, included the Band Shell Park and Flamingo Park projects for
Fiscal Year 2011/12 funding; however, a moratorium was placed on the execution of
agreements pending a County Commission workshop to review project funding priorities. Please
refer to the attached copy of a letter dated March 5, 2012 (Attachment A), from Miami-Dade
County Mayor Carlos Gimenez to Mayor Matti Herrera Bower, noting that the Board of County
Commissioners would be discussing funding priority of the Building Better Communities General
Obligation Bond projects at their March 6, 2012 meeting of the Board. At the March 6, 2012
Board meeting, the Miami-Dade County Mayor and County Commission unanimously approved
City Commission Memorandum-Band Shell and Flamingo Parks Advance Funds
March 21,2012
Page 2 of 4
a motion to move forward all pending FY 2011/12 projects including Band Shell Park and
Flamingo Park. However, the City is still pending receipt of the agreement from Miami-Dade
County.
It is important to note that there is an 18-month window for reimbursement (as dictated by the
IRS Reimbursement Rules relating to expenditure eligibility for GOB projects). This could
potentially mean that once the advanced funding is spent, if agreements for these projects are
not executed in a timely manner, the City may not be eligible for reimbursement.
The proposed advance funding of $1,103,450, from Fund 307 - NB Quality of Life Resort Tax
Fund will allow for the construction completion of the Band Shell Park Master Plan
Improvements project. The proposed advance funding of$700,000, from Fund 305 - SB Quality
of Life Resort Tax Fund, will supplement existing funding in the Flamingo Park project to allow
for the construction advancement of the following project components:
• Handball courts/ restrooms/ Parks & Recreation office
• Football field &track renovation
As of October 1, 2011, Quality of Life funds were available in the amounts of$2.0 million in NB -
QOL Fund 307 and $1.6M in SB - QOL Fund 305. The appropriation of $1,103,450 in advance
Fund 307 funds for the Band Shell Park project, and $0.7 million in advance Fund 305 funds for
the Flamingo Park project, would reduce the amounts available for appropriation through the
capital budget process to the following amounts:
• North Beach Quality of Life: $896,550
• South Beach Quality of Life: $900,000
ANALYSIS
Band Shell Park Master Plan Improvements Project
The Band Shell Park, located on Collins Avenue, between 72"d and 73rd Streets, will be
undergoing a renovation that consists of new walkways and enhanced circulation, a wider
promenade, widening of the 73rd Street sidewalk, new walkway linking the park to the North
Beach Recreation Corridor at 72"d Street, new landscaping and irrigation, new urban elements
including seating, tables, bike racks, water fountains, trash receptacles, new security lighting,
and a new marquee for the park.
UNIDAD is currently overseeing the construction and development of the North Beach
Community Center, located within the North Shore Band Shell Park property. The new two-story
building, located at 7251 Collins Avenue within Band Shell Park, will be approximately 8,000
square feet and include public restrooms as well as a public terrace.
On January 19, 2011, the Mayor and City Commission adopted Resolution No. 2011-27573
approving the execution of an Agreement between the City of Miami Beach and UNIDAD of
Miami Beach, Inc., for Project Management Services relative to the design, development and
construction of certain improvements at Band Shell Park including a terrace, tree relocation, and
utilities adjacent to the North Beach Community Center.
On February 9, 2011, the Mayor and City Commission adopted Resolution No. 2011-27591
approving the Master Plan for the North Shore Band Shell Park Project.
City Commission Memorandum-Band Shell and Flamingo Parks Advance Funds
March 21, 2012
Page 3 of 4
On July 13, 2011, the Mayor and City Commission adopted Resolution No. 2011-27680
approving execution of Amendment No.2 to the Agreement between the City and Unidad of
Miami Beach, Inc. for design and construction of the northeast quadrant of the Band Shell Park
as per the adopted master plan.
On December, 14, 2011 the Mayor and City Commission adopted Resolution No. 2011-27794
accepting the recommendation of the City Manager pursuant to Request for Qualifications
(RFQ) No. 42-10/11, for a construction manager at risk (CMR) to provide pre-construction
services and construction phase services via a Guaranteed Maximum Price (GMP) Amendment
for the Band Shell Park; and authorizing the Administration to enter into negotiations with the
top-ranked firm, D. Stephenson Construction, Inc.; and should the Administration not be able to
successfully negotiate an agreement with the top-ranked firm, authorizing the Administration to
negotiate with the second-ranked firm, Harbour . Construction, Inc.;. and should the
Administration not be able'to negotiate an agreement with the second-ranked firm, authorizing
the Administration to negotiate an agreement with the third-ranked firm, KM Plaza; and further
authorizing the Mayor and City..Clerk to execute an agreement for pre-construction services.
The City has negotiated a fee for pre-construction services with D. Stephenson Construction in.
the amount of$14,400.
Construction on the northeast quadrant of the Band Shell Park is expected to commence in
March, 2012, with the balance of the work at the park expected to enter into construction in
November / December 2012, with expected completion by June, 2013. The proposed advance
funding of $1,103,450, from Fund 307 - NB Quality of Life Resort Tax Fund will allow for the
construction completion of the Band Shell Park Master Plan Improvements project.
Flamingo Park Master Plan Improvement Project
The scope of work included for this project was recommended in the Basis of Design Report
developed by Wolfberg Alvarez and Partners dated November 2009 for the Flamingo Master
Plan project. Some of the planning recommendations included upgrades to the lighting,
installation of artificial turf at the football field, accessibility upgrades to the existing restrooms
and stadium seating at the football & baseball field. The BODR for the Master Plan also
recommended new amenities such as a community garden, an interactive water feature, a
teenage activity and the replacement of the tennis center.
On September 9, 2009, the Mayor and City Commission adopted Resolution No. 2009-27190
officially approving the revised Master Plan for the Flamingo Park Project.
On November 9, 2010, the Historic Preservation Board approved the Flamingo Park Master
Plan and on December 8, 2010, the Mayor and City Commission adopted Resolution No. 2009-
27586 approving a Certificate of Appropriateness for the demolition of the Robert C. Haas
Handball Court, and the demolition of the facility known as the "Friendship Corner', pursuant to
Miami Beach City Code Section 118-563.
The proposed advance funding of$700,000 from Fund 307 - NB Quality of Life Resort Tax Fund
will allow for the construction completion of the scope of work for the Flamingo Park Master Plan
Improvements project. The following describes the scope of work and highlights the milestones
for commencement and completion of construction for each pull-out project:
Handball Court Project
The handball court project includes the renovation of the existing indoor courts, 8 new exterior
handball courts, new restroom and office building. It also includes the demolition of existing
Haas Handball Court Building and demolition of the facility known as the "Friendship Corner'.
City Commission Memorandum-Band Shell and Flamingo Parks Advance Funds
March 21, 2012
Page 4 of 4
Construction on the Handball Court project scope of work is expected to commence in
September, 2012, with expected completion by February, 2013.
Football Field/Track Renovations Protect
Improvements under this pull-out project include the renovation of the existing concession area,
press box and bathrooms including installation of ADA ramps and accessible seating for ADA
compliance at the stadium bleachers. In addition, the improvements to the football field will
include the installation of artificial turf with associated drainage, a new running track and
upgrades to the existing lighting.
Construction on the Football Field/Track Renovations project scope of work is expected to
commence in April, 2012, with expected completion by September, 2012.
Parkwide Improvements
This project includes improvements to the baseball stadium, gateway structure and restroom
building. It also includes the interactive water feature, community garden and upgrades to the
pedestrian mall promenade, signage, landscaping, irrigation and lighting throughout the park.
The renovation of the historic Lodge and restoration of the area currently being used by
Property Management facility will be included in the design.
Commencement of design on the parkwide improvements scope of work is anticipated to
commence in June, 2012 and construction is expected to commence in June, 2013 with
expected completion by June, 2014.
CONCLUSION
The Administration recommends that the City Commission adopt a Resolution approving and
authorizing the appropriation of advance funds in the amounts of $1,103,450 from Fund 307 —
NB Quality of Life Resort Tax Fund and $700,000 from Fund 305 — SB Quality of Life Resort
Tax Fund, for the Band Shell Park Master Plan Improvements and Flamingo Park projects,
respectively; with such funds to be repaid from Miami-Dade County General Obligation funds to
finance the Building Better Communities Program.
Attachment A.: March 5, 2012 Letter from Mayor Gimenez to Mayor Bower
JMG/DBW/
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Attachment A
OFFICE OF THE MAYOR
MIAMI-DADE COUNTY, FLORIDA
ILWA
CARLOs A. GIMENEZ
MAYOR
March 5, 2012
Honorable Mayor Matti Herrera Bower
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Re: Response concerns regarding funding delays for the two City of Miami Beach Building Better
Communities General Obligation Bond (BBC-GOB) Projects-Flamingo Park and Band Shell Park.
Dear Mayor Bower:
The City of Miami Beach (City) and Miami-Dade County have been working very closely since the BBC-GOB
was overwhelmingly approved by the voters of Miami-Dade County in 2004. The City has completed 13 out
of its 15 BBC-GOB projects and received over$21,500,000 of funding from the BBC-GOB Program.
In August of 2011, City staff was advised that the BBC-GOB proposed budget for the referenced projects for
FY 2011-12 was as follows:
FY 2011-12 FY 2013-14
Flamingo Park $2,000,000 $1,099,000
Band Shell Park $1,500,000 N/A
The City was further advised that the FY 2011-12 funding would be available by September 2012. Via e-mail
correspondence with BBC-GOB staff, the City's staff responded very favorably to the proposed BBC-GOB
funding schedule for the two projects and confirmed that the City would be able to move forward with the
projects.
As you are aware, due to general economic conditions and the scarcity of capital funds, the Board of County
Commissioners (Board) requested, during the second budget hearing held on September 22, 2011, that a
workshop be held to review all of the BBC-GOB projects funded in FY 2011-12. In response to the request,
a directive was issued that no new BBC-GOB funded projects would begin until the Board has had the
opportunity to review the projects for FY 2011-12 and approve the plan. The members of the Board
subsequently provided a list of priority projects within each of their Commission Districts. The BBC-GOB
discussion has been placed on the agenda of the March 6, 2012 meeting of the Board.
STEPHEN P.CLARK • 111 N.W.FIRST STREET • 29TH FLOOR • MIAMI,FLORIDA 33128-1930 • (305)375-5071
r
' Honorable MayorHerrera Bower
BBC-GOB Project_Funding for:the,City'of Miami-Beach
Page 2
a
We are working diligently with all of our stakeholders to make sure all the ongoing BBC-GOB projects are
:, completed. Miami-Dade County remains committed to the success of the BBC-GOB Program. The Office of
Management and Budget will keep,the.City informed as new developments occur.
If you have any questions or additional inquires contact Nan A. Markowitz, Bond Program Coordinator, at
305 375-3879. Thank ou for our continued su ort of the BBC-GOB Program..,
( ) Y Y - pp 9
sincerely,
T• .
-
Carlos A. Gi z
Mayor .
c: Edward Marquez, Deputy Mayor
Jennifer Moon, Director, Office of Management and Budget
Nan A. Markowitz, Bond Program Coordinator, Office of Management;and'Budget
Jorge M. Gonzalez, City Manager, City of Miami Beach ,
MayorO8212
WI