2012-27910 Reso RESOLUTION NO. 2012-27910
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVING AND
AUTHORIZING THE ACCEPTANCE OF A TOTAL OF SEVEN THOUSAND
EIGHT HUNDRED DOLLARS ($7,800) IN CASH AND IN-KIND DONATIONS
FROM THE SPONSORS SET FORTH IN THIS RESOLUTION, MADE TO
THE CITY FOR HEALTH FAIR AND BINGO NIGHT FOR SENIORS, A FREE
INFORMATIVE AND ENTERTAINMENT EVENT HELD ON MAY 22, 2012;
AND FURTHER APPROPRIATING SAID FUNDS; AND ALSO ACCEPTING
AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE
SUCH EXPENDITURES AND/OR REIMBURSEMENTS FROM THE
AFORESTATED DONATIONS, IN FURTHERANCE OF AND CONSISTENT
WITH THE AFORESTATED EVENT.
WHEREAS, improving the lives of elderly residents is a Key Intended Outcome for the
City; and
WHEREAS, our community's elder residents can benefit from programming that is
tailored to their unique needs while providing an opportunity for social interaction; and
WHEREAS, in furtherance of the Health Fair and Bingo Night for Seniors, held on May
22, 2012, the following entities have made Donations to the City, totaling $7,800 in cash and in-
kind services, and shall be recognized as sponsors of "Health Fair and Bingo Night for Seniors"
2012:
• Simply Healthcare (Named Sponsor);
• Humana;
• United Healthcare;
• Navarro Pharmacy;
• Miami Beach Medical Group;
• Vitas;
• Medical offices of Dr. Richard Cuello-Fuentes; and
WHEREAS, the event provides seniors with salient health information as well as a fun-
filled evening with dinner, bingo games and prizes; and
WHEREAS, it is hereby recommended that the Mayor and City Commission retroactively
accept the aforestated donations on behalf of the Health Fair and Bingo Night for Seniors 2012,
and that the Mayor and City Commission hereby authorize the City Manager or his designee to
make any necessary reimbursements and/or expenditures of the aforestated donations, in
furtherance of and consistent with the aforestated "Health Fair and Bingo Night for Seniors"
2012 event.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
retroactively approve and authorize the acceptance of a total of seven thousand eight hundred
dollars ($7,800) in cash and in-kind donations from the sponsors set forth in this Resolution,
made to the City for Health Fair and Bingo Night for Seniors 2012, a free informative and
entertainment event held on May 22, 2012; and further appropriating said funds for Health Fair
and Bingo Night for Seniors, and authorizing the City Manager or his designee to make such
expenditures and/or reimbursements from the aforestated donations, in furtherance of and
consistent with the aforestated event.
PASSED and ADOPTED this 6 f-h day of J h�— , 2012.
ATTEST:
MAYOR
CITY CLERK
TAGENDA\2012\6-6-12 0der Health Fair RESO.doc
APPROVED AS TO
�= FORM & GUAGE
:INCO
RP ORATED: Fnr� UTIOiV
2r 2, 2
CH-26.� '� qty , �� y
ate
0
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the acceptance of$7,800 dollars in cash and in-kind donations(including sponsorships)made to the
City for Health Fair and Bingo Night for Seniors,a free information and entertainment event;and further appropriating said funds
for costs associated with the Health Fair and Bingo Night for Seniors;and accepting and appropriating future donations for this
purpose,as well as in support of other senior programming such as healthy eating workshops;and authorizing the City Manager
or his designee to make such expenditures and/or reimbursements from the aforestated donations.
Key Intended Outcome Supported:
Improve the lives of elderly residents.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community Satisfaction Survey reported that 26.1%of
residents believed the "65 years of age and older' demographic should benefit most from limited resources during tough
economic times.
Issue:
Should the City accept sponsorships for Health Fair and Bingo Night for Seniors?
Item Summa /Recommendation:
Since 2009,the City has partnered with Global Spectrum to present special events for our elder residents featuring dances,
movie night and bingo, accompanied by a free dinner. With free transportation provided by the City's Parks & Recreation
Department, these events typically attract up to 500 elder residents.
This year,our goal was to expand the impact of these events by including a health fair to provide elder residents with much-
needed preventive health information, as well as introductions to key elder services providers, such as the South Florida
Center for Independent Living, Switchboard of Miami's Seniors Never Alone Program, Florida Senior Medicare Patrol and
Independent Living Community Services.
As a means of offsetting any hard costs, as well as raising funds to further elder programming in the City, several local
businesses were approached to sponsor Health Fair and Bingo Night for Seniors. The event was limited to 10 for-profit
business and 10 non-profit businesses catering to the elderly. Simply Healthcare became the name event sponsor providing a
$5,000 sponsorship fee.The following businesses each paid$500 to sponsor a table at the event: Humana;Care Plus; United
Healthcare;and Miami Beach Medical Group. Navarro Pharmacy and Vitas each paid$250 sponsorship fees.Finally,the medical
offices of Dr. Richard Cuello-Fuentes provided $300 in gift cards as prizes for bingo. A total of$7,800 was raised.
On May 22"d,the Health Fair and Bingo Night for Seniors was held from 2pm to 5pm followed by dinner and bingo from 5pm to
7pm. More than 700 tickets were distributed to elder residents throughout the City. More than 300 people attended. Expenses
were limited to $108 for a banner that was displayed at the Miami Beach Convention Center directing attendees to the event
location,and$2,070 for buses that provided free transportation to and from the event. It is proposed that the unexpended funds
balance of$5,322 be used to sponsor a series of 11 healthy eating workshops, including cooking seminars,for our City's elder
residents who, because of income limitations, are often relegated to eating high sodium, high fat foods that trigger high blood
pressure,diabetes and other medical ailments,as well as off-setting any hard costs associated with supporting any of the senior
events programmed by the City and Global Spectrum.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Funds: Amount Account
1 $7,800 103-8000-366908
OBPI Total
Financial Impact Summary:
These sponsors are providing a total of$7,800 in funding and in-kind contributions to offset the costs for Health Fair and Bingo
Night for Seniors, and for use in support of other senior programs.
City Clerk's Office Legislative Tracking:
Maria L. Ruiz, Office of Community Services, Division Director
Sign-Offs:
Department Director Asikistant City Manager City Manager
T:\AGENDA\2012\06-06-12\Elder Health Fair S mary.doc
MIAMIBEACH
AGENDA ITEM C 7�
DATE Lk-12-
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 6, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH,FLORIDA,RETROACTIVELY APPROVING AND AUTHORIZING
THE ACCEPTANCE OF A TOTAL OF SEVEN THOUSAND EIGHT HUNDRED
DOLLARS ($7,800) IN CASH AND IN-KIND DONATIONS FROM THE
SPONSORS SET FORTH IN THIS RESOLUTION, MADE TO THE CITY FOR
HEALTH AND BINGO NIGHT FOR SENIORS, A FREE INFORMATIVE AND
ENTERTAINMENT EVENT HELD ON MAY 22, 2012; AND FURTHER
APPROPRIATING SAID FUNDS;AND ALSO ACCEPTING AND AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO MAKE SUCH EXPENDITURES
AND/OR REIMBURSEMENTS FROM THE AFORESTATED DONATIONS, IN
FURTHERANCE OF AND CONSISTENT WITH THE AFORESTATED EVENT,AS
WELL USE ANY UNEXPENDED PORTIONS IN SUPPORT OF OTHER SENIOR
PROGRAMMING, AS SET FORTH BELOW.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
Since 2009, the City has partnered with Global Spectrum to present special events for our
elder residents, featuring dances, movie night and bingo, accompanied by a free dinner.
With free transportation provided by the City's Parks&Recreation Department,these events
typically attract up to 500 elder residents. Past events have included Halloween dances,
movie nights and holiday parties. The Parks and Recreation Department and Teen Club
staff the events.
This year, our goal was to expand the impact of these events by including a health fair to
provide elder residents with much-needed preventive health information, as well as
introductions to key elder services providers, such as:
• South Florida Center for Independent Living
• Switchboard of Miami's Seniors Never Alone Program
• Florida Senior Medicare Patrol
• Independent Living Community Services
• Alzheimer's Association
• Unidad of Miami Beach
Y Douglas Gardens Community Mental Health Center
• Community Action Agency/Human Services Programs
Y Jewish Community Services Miami Beach Senior Center
0 Alliance for Aging/ SHINE Program
Elder Health Fair
June 6, 2012
City Commission Meeting
Page 2 of 3
All of these agencies provide free programming and support to elder residents to ensure
their continued independence.
EVENTIMPACT
On May 22"d, the Health Fair and Bingo Night for Seniors was held from 2pm to 5pm
followed by dinner and bingo from 5pm to 7pm. More than 700 tickets were distributed to
elder residents throughout the City. More than 300 seniors attended.
The City's Parks and Recreation Department and Office of Community Services collaborated
to promote the event among our residents by targeting participants in recreation and care
coordination programs, as well as those living in affordable housing for seniors. Six buses
circulated among various sites in 25-minute intervals, enabling residents greater freedom to
attend and leave the event as they wished.
Free, continuous transportation was provided to the following elder housing buildings:
6 Stella Maris (8638 Harding Avenue)\
• North Shore Youth Center(501 72nd Street)
• Four Freedoms House (3800 Collins Avenue)
• Villa Maria (2800 Collins Avenue)
• Edwards Apartments (953 Collins Avenue)
Council Towers North (1040 Collins Avenue)
® Council Towers South (533 Collins Avenue)
• Shep Davis Plaza (220 23`d Street)
• Blackstone Apartments (800 Washington Avenue)
• Allen Apartments (2001 Washington Avenue)
® Rebecca Towers (200 Alton Road)
O Federation Towers (757 West Avenue)
• Lulav Square (628 Lenox Avenue)
0 Michigan Avenue Apartments I & II (530-532 Michigan Avenue)
® Jefferson Apartments (542 Jefferson Avenue)
I
FUNDING
As a means of offsetting costs, as well as raising funds to further elder programming in the
City, several local businesses were approached to sponsor Health Fair and Bingo Night for
Seniors. The event was limited to 10 for-profit business and 10 non-profit businesses
catering to the elderly. Simply Healthcare became the named event sponsor, providing a
$5,000 sponsorship fee.The following businesses each paid $500 to sponsor a table at the
event: Humana; Care Plus; United Healthcare; and Miami Beach Medical Group. Navarro
Pharmacy and Vitas each paid $250 sponsorship fees. Finally, the medical offices of Dr.
Richard Cuello-Fuentes provided $300 in gift cards as prizes for bingo. The total amount
raised through sponsorships was $7,800.
Expenses were limited to $108 for a banner that was displayed at the Miami Beach
Convention Center directing attendees to the event location, and $2,070 for transportation
services. It is recommended that the unexpended funds balance$5,322 be used to sponsor
Elder Health Fair
June 6, 2012
City Commission Meeting
Page 3 of 3
a series of eleven (11)healthy eating workshops, including cooking seminars,for our City's
elder residents who, because of income limitations, are often relegated to eating high
sodium, high fat foods that trigger high blood pressure,diabetes and other medical ailments,
as well as offsetting any hard costs associated with supporting any of the senior events
programmed by the City and Global Spectrum.
CONCLUSION
Staff has worked diligently to identify funding sources to off-set the City's hard costs to
produce this event that provides an entertaining, informative experience for our elder
residents, and promotes the City's commitment to improving their lives. The Administration
recommends the adoption of the attached Resolution authorizing the acceptance of these
donations, their appropriation to cover costs of Health Fair and Bingo Night for Seniors, as
the appropriation of any remaining funds raised for this event,as well as the acceptance and
appropriation of future donations,to fund healthy cooking workshops,as well as other senior
programming produced by the City in partnership with Global Spectrum.
JMG/HMF/MLI
T:\AGENDA\2012\6-6-12\Elder Health Fair Memo.doc