2012-27937 Reso RESOLUTION NO. 2012 -27937
A "RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY -OF 'MIAMI
:BEACH, FLORIDA, ACCEPTING THE .RECOMMENDATION OF THE CITY :MANAGER
PERTAINING 'TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 24- 11/12, FOR CITYWIDE 'SURVEYING,
TOPOGRAPHICAL, AND MAPPING SERVICES ON AN AS- NEEDED .BASIS;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS -UPON
- COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH THE THREE = TOP - RANKED
PROPOSERS: ATKINS NORTH AMERICA, INC., F.R. ALEMAN & ASSOCIATES, INC.,
AND : MILLER LEGG; AND SHOULD THE ADMINISTRATION 'NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH ANY OF THE THREE TOP-
-RANKED FIRMS, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
FOURTH AND FIFTH- RANKED. FIRMS, WOOLPERT, INC. AND MANUEL G. VERA &
ASSOCIATES, INC. AS NEEDED RESPECTIVELY; AND FURTHER AUTHORIZING THE
'MAYOR AND CITY CLERK TO EXECUTE,. AGREEMENTS UPON CONCLUSION OF
.SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on January 11, 2012, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 24- 11/12, for Citywide surveying,
topographical, and mapping services on an as- needed basis; and
WHEREAS, the RFQ was issued on January 12, 2012, with an opening date of
February 15, 2012; and
WHEREAS, a - pre- qualification meeting to provide information to prospective
proposers was held on January 18, 2012; and
WHEREAS, Bidsync sent notices to 7,772 prospective proposers of which 199
proposers viewed the notice resulting in the receipt of sixteen (16):proposals Atkins North
.America, Inc., Avirom & Associates, Inc., CALTROP Corp., -Calvin, Giordano & Associates,
Inc., Consul -Tech Enterprises, Inc., F.R. Aleman & Associates, Inc., 'F.R.S. & Associates,
inc., HADONNE Corp., J. Bonfill & Associates, Inc., Keith & Schnars, P.A., Manuel *G. Vera
&.Associates, Inc., Miller Legg, Pillar Consultants, Inc., Robayna & Associates, Inc., Triangle
Surveying and Mapping, Inc., Woolpert, Inc.
WHEREAS, the City Manager, via a Letter to Commission (LTC). No. 134= 2012,
appointed the following individuals as Evaluation Committee (the "Committee ") members:
�Muayad Abbas Resident, Leadership Academy Graduate
• Bert Dorrestyn — GIS Manager, Public Works Department
• Dwight Kraai -- Resident, Capital Improvements Project 'Oversight Committee
Member
Michael Phang =Resident, Former Professor and Retired Vice Dean atthe.University
of Miami College of Engineering
Deborah Tackett— Senior Planner, Planning 'Department
with the following individuals also appointed as Committee alternates:
• "Darlene Fernandez, Capital Projects Coordinator, CIP
Jose Perez, - Capital Projects Coordinator, 'CIP
WHEREAS, the Committee convened on May 24,'2012, to discuss their individual
perceptions of each prospective bidder's qualifications experience, and competence and to
recommend - to the City Manager the top five (5) ranked firms: Atkins North America, Inc.,
F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates,, Inc., Miller 'Legg, and
Woolpert, Inc.
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the -City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, after considering the review and recommendation of City staff, the City
Manager exercised her, due diligence and is recommending that the Mayor and the City.
'Commission authorize. negotiations with the top three (3) ranked firms: Atkins North America,
Inc., F.R. Aleman* & Associates, Inc., and Miller Legg, based on the -number of projects
- performed under the. contract (RFQ 03- 06/07), there, is insufficient evidence to
support the need for five firms under contract; and
WHEREAS, should negotiations with any of 'the top three ranked firms be
- unsuccessful, the City may negotiate with the `fourth and fifth- ranked firms as needed
respectively.
NOW, THEREFORE, BE IT 'RESOLVED BY - THE MAYOR AND CITY
COMMISSION OF THE :CITY OF -MIAMI BEACH, 'FLORIDA, "'that the Mayor and City
Commission hereby. accept the recommendation of the City 'Manager, pursuant to Request .
for Qualifications (RFQ) No. 24- 11/12, for Citywide surveying,'topographical, and mapping.
services on an as- needed basis; authorizing the" Administration to enter'into - negotiations with
the .top five ranked firms of - Atkins North America, Inc., 'F:R. Aleman & Associates, Inc.,
Manuel G. Vera &. Associates, Inc., 'Miller Legg, and Woolpert, Inc:; and further authorizing
.. the Mayor and' City Clerk 'to execute an agreement . upon conclusion of successful
negotiations by the administration. �(
PASSED AND ADOPTED THIS DAY OF .J�t�L 2012.
ATTEST.;
CIT CLERK Lr YOR
INCORP ORATED
14 2
APPROVED AS TO
FORM & LANGUAGE
W FOR CUTION
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Hof the Mayor and City Commission of the City of Miami Beach, Florida, Accepting the
Recommendation of the City Manager Pertaining to the Ranking; of Firms, Pursuant to Request for
Qualifications (RFQ) NO. 24-11/12, for Citywide Surveying, Topographical, and Mapping Services on an
As- Needed Basis; Authorizing the Mayor and City Clerk to Execute Agreements upon Completion of,
Successful Negotiations with the Three Top- Ranked Proposers: Atkins North America, Inc., F.R. Aleman
& Associates, Inc., and,Miller Legg; and Should the Administration not Be Able to Succesfully Negotiate
an Agreement with Any of the Three Top = Ranked Firms, Authorizing the Administrationto Negotiate with
the 'Fourth and Fifth- Ranked 'Firms, Woolpert, Inc. and Manuel G. Vera & Associates, .Inc. as Needed
Respectively; and Further Authorizing the Mayor and City Clerk to Execute an Agreement upon
Conclusion of Successful Negotiations by the Administration.
Ke :Intended Outcome Supported:
Ensure well- maintained infrastructure i
-Supporting Data .(Surveys, 'Environmental Scan, etc.) The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital; improvement projects as "excellent"
or "good."
Issue:
Shall the`Ma or and City Commission Adopt The Resolution?
Item Summary /Recommendation:
The City of Miami Beach is required to have current boundary and topographical surveys for the projects
in the Capital Improvement Program as well as right -of -way improvement projects for Public Works
Department. The ability to have a rotating list of Surveyors available to update, and prepare boundary
and /or `topographical surveys for Capital Improvement Projects(CIP) and Public Works would enable the
City to plan projects an- expedited manner. It is the intent of the City of Miami Beach to select several
firms under this.RFQ, .which will be contacted on an as- needed basis.
On .January 11, .2012, the Mayor and City Commission :approved the issuance of 'Request for
Qualifications (RFQ) - No. '24- 11/12, for Citywide surveying, topographical, and mapping services on an
as- needed basis. RFQ. No. 24- 11/1.2 - was issued on January 12, 2012, with an opening date of
-February 15, 2012. BidNet issued bid notices to 91 prospective proposers resulting in the receipt of
sixteen (16) proposals.
On r May 15, '2012, the City "Manager via Letter 'to Commission (LTC) "No. 134 72012, appointed an ;
Evaluation.Committee which met on'May 24, 2012, to review and discuss the received. Prior
to-scoring and ranking the proposals, the Committee unanimously agreed to select the top five ranked
firms. The Committee unanimously recommended entering into negotiations with the'top five ranked
:firms: Atkins North America, Inc., F.R. Aleman & Associates, Inc., Manuel G. Vera & Associates, Inc.,
Miller Legg, and Woolpert,*Inc.
After considering the review and recommendation of City staff, the. City Manager exercised - her due
diligence and. is recommending that the Mayor and the City Commission authori2e.negotiations with the
top three (3) ranked firms: Atkins North America, Inc., F.R. Aleman & Associates, Inc., and Miller Legg.
'Based on the number of projects _performed under the previous contract (RFQ 03706/07), there is
insufficient evidence to support the need for five firms under contract. Should negotiations with any of
the :top'three ranked - firms -be unsuccessful, the City may negotiate with the fourth and fifth - ranked firms
as needed respectively.
Advisory 'Board Recommendation:
N/A
:Financial Information:
:Source of s.�. Amount f,- km
- Funds: .1: 'N /A
'OBPf Totafl._
Financial Impact Summary: N/A
Cit Clerk's.Office`.Le islative Tracking:
Raul A uila
Sign -Offs:
i ,Department Directors. Assistant:Cit �Mana erg %s.Ctiie ial Officer,;;' Cit 'Mena e ,
FB JGG PDW KGB
T:\AGENDA\ 2012 \7 -18 -12 \RFQ 24- 11 -12— Surveying Services — Summary.doc
Alm,. "EAC
AGEN ITEM
IqlAr -MIAMI') H DATE
M I AMI BEACH
City of Miami Beach, -1700 Convention Center Drive, Miami Beach, Florida. 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti ,Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: July 18, 201,2
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE - CITY OF
MIAMI BEACH; FLORIDA, ACCEPTING THE RECOMMENDATION -OF THE CITY
MANAGER PERTAINING TO THE RANKING OF :FIRMS, PURSUANT 'TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. :24- 11112, FOR CITYWIDE
SURVEYING, TOPOGRAPHICAL, AND :MAPPING SERVICES ON AN .AS-
NEEDED BASIS; .AUTHORIZING THE 'MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS UPON COMPLETION .OF - SUCCESSFUL NEGOTIATIONS WITH
THE THREE TOP- RANKED PROPOSERS: ATKINS NORTH AMERICA, INC., F R.
ALEMAN & ASSOCIATES, INC., AND MILLER LEGG; AND SHOULD THE
ADMINISTRATION -NOT BE ABLE TO SUCCESSFULLY._ NEGOTIATE AN
AGREEMENT WITH ANY OF THE THREE TOP-RANKED •FIRMS, AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH THE ".FOURTH AND ,FIFTH -
RANKED FIRMS, WOOLPERT, :INC. AND MANUEL G. VERA & ASSOCIATES,
. ` `INC. -AS NEEDED RESPECTIVELY; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK 'TO EXECUTE AGREEMENTS UPON :CONCLUSION OF
".SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION'.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED�OUTCOME SUPPORTED
Ensure well - maintained infrastructure.
ANALYSIS
The City of Miami. .Beach is required to have current boundary and- topographical surveys for
°the projects in the Capital Improvement Program as well as right -of -way improvement projects
for Public Works Department. The ability , to have :a rotating" list of Surveyors available - to
update, and prepare boundary and /or topographical surveys for Capital Improvement. Projects
(CIP) and Public Works would enable the'City to plan projects in an expedited - manner.
Ali survey work prepared for the City or-through the City's'Consultants shall comply with the
Minimum Technical Standards for Land Surveys in the "State of 'Florida 'for work in
commercial /high risk areas and "any applicable state laws, regulations or other requirements.
All'field:data is to be collected in digital form (GPS, Total Station, etc.) and reference recorded
"- in field books. The digital data shall be�.post processed and.delivered to.the City as specified
herein.
Commission Memorandum — RFQ # 24-11-12 Surveying, Topographical, & Mapping Services
July'18, 2012
Page,2
All surveying work shall be conducted under the supervision of a Professional Surveyor and
Mapper licensed in the State of Florida. The surveyor or his designee shall furnish and
maintain, at his own expense, ,stakes and other such material, including qualified helpers
during field survey activities.
SCOPE OF SERVICES
• Preliminary Engineering Surveys: This type of work shall include establishing
benchmarks, horizontal control utilizing existing right -of -way, locating all improvements
and culture, measuring distances and angles, measuring elevations of existing
improvements, and all other required by City of Miami Beach Public Works Department
- for Engineering surveys. Miscellaneous office calculations from field work may be
required. All field work shall be kept in a City of Miami Beach .field book using standard
note keeping techniques, supplemented with digital data including data collector files,
and .DXF or .DWG format drawings.
'Boundary /Right -Of -Way Surveys /Legal Descriptions: This work shall include
locating all required public land corners, street monumentation, property corners, and
gathering of parcel evidence as required to determine the existing land .lines and /or
right -of -way lines. Once the location of the actual boundary or right -of -way lines has
been determined, monuments: as - required by the Rules and Regulations of the State
Board of - Professional Regulation, or .Florida Statutes 472, shall be set by the
Consultant at all angle points, :points of curvature, block .corners, property corners, etc.
In addition to the actual right -of -way lines, a monument -line or centerline,
whichever the case may be, shall also be fully monumented. A Record of Survey shall
be prepared in. accordance with all applicable City, County and. State regulations and
Statutes, showing the results of the - survey. Preparation of legal descriptions for
acquisition or disposal of City property shall be accomplished to all State and local
standards..and approved by the City Surveyor.
• . ,Legal The Consultant shall perform any and all .Survey work that may
:be required to prepare a legal description to be used for any purpose. Any survey work
performed for this function shall be in compliance with the conditions set forth in
contract.
• Additional Survey Services: The Consultant shall :provide additional survey services
such as, but not limited to, engineering, right -of -way, specific purpose surveys,
'topographical surveys, general land and aerial photography surveying services, mean
high water line, submerged /filled lands, GPS (Global `Positioning System) and GPR
.(Ground "Penetration Radar) surveys, survey vertical control and elevations referenced
°to the 'North American Vertical Datum of 1988 (NAVD 1988), survey horizontal control
and points referenced to Florida State Plane Coordinates North American 'Datum
1983/1990 (NAD 83/90), and - elevation certificates in conjunction with City's Capital
Improvement.Projects program and Public Works Department.
RFQ'PROCESS
On January 11, 2012, the Mayor -and , City Commission approved the issuance of Request for
Qualifications (RFQ) 'No. .24= 11/12, for 'Citywide surveying, topographical, and mapping
services on an as- needed :basis. RFQ *No. 24 -11/12 was issued on January 12, 2012, with an
opening date of February - 15,,2012. A pre= qualifications conference to provide information to
the. proposers submitting a response was held :on January 18, .2012.
Commission Memorandum — RFQ;# 24 -11 -12 for Surveying, Topographical, & Mapping Services
July 18, 2012
Page 3,
BidNet issued bid notices to 91 prospective proposers which resulted in the receipt of the
following sixteen (16) proposals:
• Atkins North America, Inc.
• Avirom & Associates, Inc.
• CALTROP Corp.
Calvin, Giordano & Associates, Inc.
• Consul =Tech Enterprises, Inc.
• F.R. Aleman & Associates, Inc.
•` F.R.S. '& Associates, Inc.
HADONNE Corp.
• J. Bonfill & Associates, Inc.
• Keith & Schnars, P.A.
Manuel G. Vera & Associates, Inc.
Miller.Legg
•, Pillar Consultants, Inc.
• 'Robayna &'Associates, Inc.
• Triangle Surveying and Mapping, Inc.
• Woolpert, Inc.
'CALTROP Corp. was disqualified as a result of their surveying team's experience not meeting
the minimum five (5) year requirement set in the RFQ
On May 15, 2012, the City Manager via Letter to Commission (LTC) No. 134= 201.2, - appointed
a n 'Evaluation Committee (the "Committee ") consisting of the following individuals
r Muayad Abbas - Resident, Leadership Academy Graduate .
• Bert Dorrestyn G1S Manager, Public Works Department
• Dwight Kraai - Resident, Capital Improvements Project Oversight Committee Member
• Michael Phang — Resident, Former Professor and Retired Vice Dean at the University
of Miami College of Engineering
• Deborah Tackett — Senior Planner, Planning Department
Alternate
• Darlene Fernandez, Capital Projects Coordinator., CIP
Jose Perez, Capital Projects Coordinator, CIP
On May 24, 2012, the Committee convened to review and - discuss *the proposals and
nominated . Bert Dorrestyn as Committee Chair. Committee member Deborah Tackett was
unable`to attend, therefore, alternate committee member, Jose Perez, was asked to serve on
this committee. In determining the most qualified firms, the - Committee discussed -their
individual .perceptions of each prospective firm's qualifications, experience, and - competence in
order to score and rank each :accordingly to develop its recommendation - to the City Manager
based on the criteria noted in the RFQ below.
Commission Memorandum — RFQ# 24 -11 -12 for Surveying,'Topographical, &.Mapping Services
July 18, 2012
Page -4
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.20 The experience, qualifications and portfolio of the Principal Firm
20 The experience, qualifications and portfolio of the "Project Manager, as well
as his /her familiarity with this project and a thorough understanding' of the
methodolo and design approach to be used in this assi nment.
15 Past performance based on quality of the Performance Evaluation Surveys
- and the ,Administration's due dilligence based upon reference checks
_performed - of the Firm(s) clients.
10 The experience and qualifications .of the .professional personnel assigned
to the Project Team and their familiarity with this project and a thorough
understanding of the methodology and.design approach -to be used in this
.assignment.
b Willingness to meet time and budget requirements as demonstrated. by
past performance, methodology and approach
>5 Certified minority business enterprise participation. Either the Prime
'Consultant or'the sub - Consultant .team. may - qualify for proof of certification
'for minority 'business enterprise participation. Accepted minority business
enterprise certifications include the Small Business Administration (SBA),
'State of Florida, or Miami-Dade County.
5 Location
5 Recent, current. and projected workloads of the .
5 The volume .of work previously awarded to each firm by the `City, with the
object of effecting an equitable distribution of contracts among qualified
firms, -provided such distribution does not violate the principle of selection .
of the most highly qualified firm.
5 .Local Preference — The Evaluation Committee will assign an additional five
(5) points to Proposers, which are, or include as part of .their proposal
steam, a Miami Beach -based vendor as defined in the City's Local
Preference Ordinance.
5 Veterans Preference — The .Evaluation .Committee will assign .an additional
five (5).points•to Proposers, which are, or. include as part of their proposal
team, a small business concern owned and controlled by a veteran(s) or a
service- disabled veteran business enterprise, as defined in the City's,
Veterans Preference Ordinance.
`Prior to scoring and ranking the proposals, the Committee unanimously agreed.to select the
top five (5)-ranked firms. - The'following table providesthe scoring, and ranking results:
RFQ:24- 11112 Final "Ranking {Scorin) —
Abbas Dorrest n Kraai Perez Phang Total '
F.R..Aleman & Associates, Inc. 2 (78), 1 78) 4(57) 1 81 2 90 10
Miller Legg 4 76 13 55 1 79 4 75 1 90 23
Atkins North America, Inc. 3 78 `6- 65 6 54 3 76 5 81 23
Wool pert, inc. 6 (70 ) 2 73 2 73 6 71 9 (76 ) 25
Manuel G. Vera & Associates, Inc. 1 (85 ) 4 72 8 54 .2 78 11 74 26
HADONNE.Corp. 5 74 9 67 3 60 - 10(69) 3 83 30
•Keith & Schnars, P.A. 7 69 3 73 10 53 9(69), 7 76 36
Commission Memorandum — RFQ # 24 -11 -12 for Surveying, Topographical, & Mapping Services
July 18,, 2012
Page S
Roba na &.Associates, Inc. 12 64 10 (62)_ 7 54 8 69 4 82 41
J. Bonfill & Associates, Inc. 14 56 7 65 9 53 7 69 6 80 43
' Triangle Surveying & Mapping, Inc. 11 65 11 63 5 55 1'1 69 8 76 46
Calvin, Giordano & Associates, Inc. 9 68 8 63 12 45 5' 74 15 70 49
Consul -Tech Enterprises, Inc. 8(68). 5 71 — 15(5) 15 (54 13 71 56
'Avirom & Associates, Inc. 13 59 12 61 11 49
. _12 64 10 75 58 .
F. R. S. & Associates, I nc. 10 65 15 (45)' 13 39 14 61 14 70 66
Pillar Consultants, Inc. 15 33 14 50 14 34 13 61 12 73 68
A motion was presented by Bert Dorrestyn, seconded by Dwight- Kraai, and approved by all
Committee members to recommend entering into negotiations with the top five (5) ranked
firms: Atkins North America, Inc., F.R. Aleman & Associates, Inc., Manuel G. Vera &
Associates, Inc., Miller Legg, and Woolpert, Inc.
= COMPANY PROFILES
• Atkins North America, Inc, has over 40 years of surveying experience and has been
provide surveying services to South Florida since 1995. Atkins has more than :60
professional surveyors and skilled. technicians using the latest technological, field
equipment and office hardware /software that greatly enhance the collection of survey
data necessary to accomplish any project needs. They are currently providing resident
project representative services for right -of -way improvements to Neighborhood 'No. 8,
Central Bayshore (Package A), Lower North Bay Road (Package B), And Lake
Pancoast (Package C), in addition to, providing engineering services to the City on an
as- needed basis. Previous projects include:
o' City of Doral. 'Intersection Stormwater Improvements Survey, Design, and
Construction Phase Services- City of Doral
o Coral Gables Campus Cadastre Mapping for the University of Miami. -
University of Miami
o District -wide Survey and Right -of -Way Mapping Services in Miami -Dade and
Monroe Counties — FDOT District Six
o Florida Key Overseas Heritage Trail — Florida Department of Environmental
Protection
o Hard Rock Cafe — Perini /Suitt, a Joint Venture
o Miami Int Center — Earth Tech AECOM
o Miami -Dade County Wolfson Campus Building — Miami -Dade College
o Northside Station Survey — The Cornerstone'Group
o Virginia Key and Miami Harbor Mapping:Program —City of Miami
o William E. Lehman Center — 'Miami -Dade County
F.R. Aleman .& Associates, Inc. (FRA) has been providing surveying services in
South- Florida since 1987. The PRA - Team is comprised of nearly eighty :fulltirne
professionals utilizing state -of- the -art technology and specializing in - engineering, .
surveying, and mapping. ERA's survey experience includes both prime and
subconsultant roles on numerous roadway, drainage, design and construction .
contracts throughout South Florida for FDOT District 4 & 6, .City of Miami, City of Ft.
Lauderdale, Miami -Dade County, Miami Parking Authority, South Florida Water
Management District. Previous projects include:
0 Biscayne Pointe Right of Way Improvement Project EAC Consulting, Inc.
Commission Memorandum – RFQ # 24 -11 -12 for Surveying, Topographical, & Mapping_ Services
July 18; 2012
Page 6
o Design Survey SR '7 (NW 2nd Avenue) from NW' 176th Street to' NW .215th
Street - A.D.A. Engineering, Inc.
o Design Survey for -SR 968 (SW. 1St Street) from SW. 17th Avenue "to SW.24th
Avenue - Civil Works, Inc.
o District -wide Utility Location Services - FDOT District Four
o Eller Drive SR595 /SR5 (US -1) Surveying &" Mapping TYLINInternational
o Survey /SUE Services 1- 595 Greenhorne & O'Mara, -
o Surveying of OMNI Area in Downtown'Miami -;EAC Consulting
o Tree Island -Park - DERM
• Miller Legg has been, providing surveying services in Florida for over 46 years and has
surveyed several major landmarks, such as,-the US:Federal Courthouse, the American
Airlines Arena, the Performing Arts Center; .Bicentennial Park, MacArthur Causeway,
the Deering Estate, Watson Island, the Miami Metromover, and the Miami MetroRail "
since 1985. Miller Legg has performed surveying services for the Cities of Miami,
North Miami, North Miami Beach, Coral Gables, Miramar, Hallandale, Orlando,
Sanford, Ocoee, Tavares, St. Cloud, Green Cove "Springs,. Tampa and the Town of "
Davie. Currently, Miller Legg is conducting - the Boardwalk II Topographical Study for
the City of Miami Beach and the North .Bay Road .Drainage Investigation for FDOT.
Other projects include:
o City of Miami Lummus Park - MC Harry Associates, Inc.
o Watson Island City.of Miami
o Miami Art Museum _- .Paratus Group
o "Miami Science Museum Oppenheim Lewis
o Miami -Dade Government Cut Microtunnel Construction Management - PB
Americas
o Statewide Surveying and Mapping Services Escambia, Monroe; Okaloosa,
Osceola, Pinellas, Santa Rosa, and Walton counties, FL —Florida Department
- of Environmental. Protection Division of State Lands
o West Lake Park 11 Environmental .Services Broward County -Parks and
Recreation Division
MANAGER'S "DUE DILIGENCE
After considering the review. and recommendation of City staff, the City Manager. exercised - her
due diligence and is recommending that the Mayor and .the -City Commission authorize
negotiations with the - three (3) top- ranked firms: Atkins North America, Inc., F.R. Aleman &
Associates, -Inc., and Miller Legg. Based on the number of projects provided purchase orders
under the :previous contract (RFQ 03- 06/07), there is insufficient evidence, as demonstrated
below, - to support the need for five firms under contract. Should negotiations with any of the
- top three ranked firms be unsuccessful, the City may negotiate with .the`fourth and fifth- ranked
- firms-as, needed respectively.
RFQ 03= 06/07-- Surveying, Topographical, and Mapping Projects*
Project Cost " Purchase Order#
'ConsulTech Surveying -and Mapping, Inc.
Normandy Isle Park & Pool $7,000.00 009840
F R Aleman & Associates
Electromagnetic /GPR Survey Services $4,200.00 007760
North Shore Open Space Park Dog Park $6,181.33 015722
.Fisher Park New Tot Lot $5,229:64 015919
Polo Park .$7,003.02 015920
Commission Memorandum — RFQ #24 -11 -12 for Surveying, Topographical, & Mapping Services
July 18, 2012
Page 7
South Pointe Park Playground $12,104.66 015921
--Collins Court from 7th to 8th Street $4,995.00 016628
J Bonfill & Associates
North Shore Bandshell Park Project $16,278.00 007952/009397
Miller.Legg
5
Street-to South'Pointe Drive $19,175.00 015910/018888
*No projects were assigned to. JBM Data System, LLC and Woolpert, Inca
' CONCLUSION .
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accepts the recommendation of the City Manager pertaining to the ranking of
proposals pursuant to Request for Qualifications (RFQ) No. 24 -11/12 Citywide Surveying,
Topographical, and Mapping Services on an As- Needed Basis; authorizing negotiations with
the top three ranked firms Atkins North America Inc., F.R. Aleman & Associates, Inc., and
Miller Legg; -and should the Administration not be able to successfully negotiate an agreement
with any of the three top- ranked firms, authorizing the Administration' to negotiate with the
fourth and fifth - ranked firms, Woolpert, Inc. and _Manuel G. Vera & Associates, Inc. as needed
respectively; .and further authorizing the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the administration.
KGB /DB /FHB /MR /ME
T:\AGENDA\2012 \6- 6- 12 \RFQ 24 -12 - Surveying Services — Memo.doc