2012-27938 Reso RESOLUTION NO.! 2012- 27938
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENTS TO THE
CONTRACTS BETWEEN THE CITY OF MIAMI BEACH AND
RESPECTIVELY, 1.) CENTRAL POLY CORP.; 2.) DERMATEC DIRECT;
3.) HOSPITALITY PURCHASING LLC; 4.) HUDSON PLASTIC CORP.; 5.)
JANITOR'S SUPPLY OUTLET; 6.) PRIDE ENTERPRISES; 7.) REX
CHEMICAL CORP.; 8.) SONGAHI, INC.; 9.) TOTALPACK, INC.; AND
10.) TROY INDUSTRIES, INC.; DATED AUGUST 8, 2011, FOR THE
PURCHASE OF JANITORIAL SUPPLIES, IN THE TOTAL ESTIMATED
ANNUAL AMOUNT OF $183,000; SAID AMENDMENTS APPROVING
THE FIRST YEAR RENEWAL OPTION OF THE CONTRACTS, AND
FURTHER AMENDING SECTION 2.2 THEREOF (TERMS) TO ALLOW
SUBSEQUENT RENEWAL BY THE CITY MANAGER.
WHEREAS, at its July 13, 2011 City Commission, the Mayor and City Commission
awarded contracts to Best Janitorial & Supplies, Inc.; Calico Industries, Inc.; Central Poly
Corp.; Dermatec Direct; Hospitality Purchasing LLC; Hudson Plastic Corp.; Interboro
Packaging. Corp.; Janitor's Supply Outlet; Pride Enterprises; Quill Corp.; Rex Chemical
Corp.; Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc., as primary and secondary
vendors per line item, pursuant to Invitation to Bid (ITB) No. 5- 10/11, for the purchase of
janitorial supplies Citywide, in the total estimated annual amount of $183,009; and
WHEREAS, the purpose of this Resolution is to recommend the first year renewal
of these contracts, and to amend Section 2.2 of such contract, to allow renewal for the
second option year by the City Manager, at his /her sole discretion.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve and authorize the Mayor and City Clerk to execute
amendments to the contracts between the City and 1.) Central Poly Corp.; 2.) Dermatec
Direct; 3.) Hospitality Purchasing LLC; 4.) Hudson Plastic Corp.; 5.) Janitor's Supply
Outlet; 6.) Pride Enterprises; 7.) Rex Chemical Corp.; 8.) Songahi, Inc.; 9.) Totalpack, Inc.;
.and 10.) Troy Industries, Inc.; dated August 8, 2011, for the purchase of janitorial supplies,
in the total estimated annual amount of $183,000; said Amendments approving the first
year renewal option of the contracts, and further amending Section 2.2 thereof (Terms) of
such contracts to allow subsequent renewals by the City Manager.
PASSED and ADOPTED this I g day of _,2012.
ATTEST:
CITY C ERK OR
APPROVED AS TO
INCORP ORATED: FORM & LANGUAGE
cry & FOR EXECUTION
0
4 1 JJ2
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COMMISSION ITEM - SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Amendments To The Contracts Between The City Of, r
Miami'Beach And Central Poly Corp.;'Dermatec Direct; Hospitality Purchasing LLC; Hudson Plastic-Corp.; v'
Janitor's Supply Outlet; .Pride Enterprises; Rex Chemical Corp.; Songahi, Inc.; Totalpack, Inc.; And Troy
Industries, Inc.; Dated August 8, 201 1, °For The Purchase Of Janitorial Supplies, In'The Estimated Annual
Amount Of $183,000; Said Amendments Approving The First Year Renewal Option Of The Contracts, And
Further Amending Section 2.2 (Terms) Of Such Contracts To Allow Subsequent Renewals By The City,
Manager, At-His/Her Sole Option And Discretion.
Ke 'Intended °Outcome Supported
Ensure well maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that.
87.2% , of residents, and 85% of businesses rated the appearance and maintenance of the City's public
buildings as excellent or good. "
Issue: .
Shall the City Commission, adopt the Resolution?
Item Summa /Recommendation:
The Mayor and City Commission at its July 13, 2011 City Commission meeting awarded contracts to'Best
Janitorial & Supplies, Inc.; Calico Industries, Inc.; Central Poly Corp.; Dermatec Direct;" Hospitality, Purchasing
LLC; Hudson Plastic Corp.; Interboro-Packaging Corp.; Janitor's Supply Outlet; Pride Enterprises; Quill Corp.;,
Rex Chemical Corp.; Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc.,:as primary and secondary :
vendors per line item, pursuant to Invitation to Bid (ITB) No. 5- 10/11, for the purchase of janitorial supplies
Citywide, in the estimated annual amount of $183,009_
The purpose.of this Resolution is to recommend the first year renewal of .these contracts,,and amend;
Section 2.2 of the contracts, to allow renewal for the second option year, by the City Manager, at his /her sole
discretion.
It is the Administration's recommendation to renew all contracts except Best Janitorial & Supplies, - Inc..(Best).
Best was not able to maintain the delivery schedule during the term of the contract, resulting "in the supplies
being ordered from the secondary vendors, Hospitality Purchasing and Troy Industries.
Performance Evaluations have been received from the .user Departments with favorable feedback for :all
other vendors awarded contracts.
ADOPT THE RESOLUTION.
Advisory Boa rd'Recommendation:
N/A
Financial Information:
Source of . Account s.
2
OBP1 Total '
Financial Impact Summary:.
City Clerk's °Office Le islative Trackin
Raul Aguila:
Sign
% De a`rtment Dire r :; na" er' � ,., Cit Man r
FB P:DW KGB .. _ . W
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AGENDA ITEM
: A DATE 7 -12 2-
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM:. .Kathie G. Brooks, Interim City Manager1�"�
DATE: July 18, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENTS. TO THE CONTRACTS
BETWEEN THE. CITY OF , MIAMI BEACH AND CENTRAL POLY CORP.;
DERMATEC DIRECT; HOSPITALITY PURCHASING LLC; HUDSON PLASTIC
CORP.; JANITOR'S SUPPLY OUTLET; PRIDE ENTERPRISES; REX
CHEMICAL CORP.; SONGAHI, .INC. TOTALPACK, INC.; AND TROY
INDUSTRIES, INC.; DATED AUGUST 8, 2011, FOR THE PURCHASE OF
JANITORIAL SUPPLIES, IN THE ESTIMATED ANNUAL .AMOUNT OF
$183,000; SAID AMENDMENTS APPROVING THE FIRST YEAR RENEWAL
- OPTION OF THE CONTRACTS, AND FURTHER AMENDING SECTION 2.2
(TERMS) OF SUCH CONTRACTS TO ALLOW SUBSEQUENT RENEWALS
BY THE CITY MANAGER, AT HIS /HER SOLE OPTION AND DISCRETION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure well- maintained facilities.
FUNDING
Funding required until September 30, 2012 was approved by the Office of Budget and
Performance Improvement (OBPI) through the budgeting process for Fiscal Year
2011 /2012.
Commencing on October 1, 2012, the estimated annual cost of $183,000 associated with
the purchase of janitorial supplies will be subject to funds availability approved through the
budgeting process during subsequent Fiscal Years. Should additional funding be required
due to increased need of supplies, funding will be subject to the review and approval of
OBPI.
ANALYSIS
The Mayor and City Commission at its July 13, 2011 City Commission meeting awarded
contracts to Best Janitorial & Supplies, Inc.; Calico Industries, Inc.; Central Poly Corp:;
Dermatec Direct; Hospitality Purchasing LLC; Hudson Plastic Corp.; Interboro Packaging
Corp.; Janitor's Supply Outlet; Pride Enterprises; Quill Corp.; Rex Chemical Corp.;
Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc., as primary and secondary vendors
per line item, pursuant to Invitation to Bid (ITB) No. 5= 10/11, for the purchase of janitorial
supplies Citywide, in the estimated annual amount of $183,009.
Commission Memorandum -.ITB 5 -09110 Purchase of Janitorial Supplies
July 18, 2012.:
Page 2
The purpose of this Resolution is to recommend the first year renewal of these contracts,
and to'amend Section 2.2 of the contracts to allow renewal for the second option year, by
the City Manager, at his /her sole discretion.
It is the Administration's recommendation to renew all contracts except Best Janitorial &
Supplies, Inc. (Best). Best was not able to maintain the delivery schedule during the term
of the contract; resulting in. the supplies being ordered from the secondary vendors,
Hospitality Purchasing and Troy Industries.
Performance Evaluations have been received from the user Departments with favorable
feedback for all other vendors awarded contracts.
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission approve and authorize the Mayor and City Clerk to execute amendments to
the contracts between the City Of Miami Beach and Central Poly Corp.; Dermatec Direct;
Hospitality Purchasing LLC; Hudson Plastic Corp.; Janitor's Supply Outlet; Pride
Enterprises; Rex Chemical Corp..; Songahi, Inc.; Totalpack, Inc.; and Troy Industries, Inc.;
dated August 8, 2011, for the purchase of janitorial supplies, in the estimated annual
amount of $183,000; said Amendments approving the first year renewal option of the
contracts, and further amending section 2.2 (Terms) of such contracts to allow subsequent
' renewals by the City Manager -, at his /her sole option and discretion.
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