2012-27959 Reso RESOLUTION NO. , 2012 -27959
A "RESOLUTION OF THE MAYOR AND CITY COMMISSION OF 'THE
CITY OF MIAMI BEACH, APPROVING PURSUANT TO SECTION 2 -367. '
(d) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE
PURCHASE OF REPLACEMENT PARTS AND SERVICE .FOR 'THE
EXISTING CHANNEL MONSTER GRINDER AT SEWER ;PUMP
STATION NO. 28 (28th 'STREET /PINE TREE DRIVE) 'FROM JWC '
ENVIRONMENTAL, THE MANUFACTURER OF THE GRINDER, AND
EXCLUSIVE SUPPLIER OF REPLACEMENT .-PARTS, IN THE
ESTIMATED ANNUAL AMOUNT OF $35,381.99 FOR FISCAL YEAR `
2011112, AND THE PURCHASE OF A SPARE CHANNEL MONSTER
GRINDER IN THE ESTIMATED AMOUNT OF $134
WHEREAS, Sewer Pump, Station No.:28 is one of - the :City's largest sewer
lift/booster pump stations processing approximately 7,000,000 gallons per day; and
WHEREAS, the Chanel Monster sewer grinder (the `grinder") grinds large solids as
well as debris before those solids are carried with the flow to be handled 'by the pumps;
and
WHEREAS, at any time the grinder is out of service, it is, to -place 'the
pump station on by -pass mode to protect the pumps from being clogged with :solids, and
eventually damaged, and to avoid - .the sanitary sewer form overflowing 'on to the public
streets and backing into private properties; and
WHEREAS, - by -pass operations require the rental of large portable pumps and
installation of temporary piping above ground and outside the pump station; and
WHEREAS, the by -pass operation also requires 2417 maintenance and monitoring
to control the sewer flows and to respond immediately in case of other by -pass or
permanent equipment failures that could result .,in sewer .overflows on City streets,
therefore creating need for daily overtime work; and
WHEREAS, in December, the station required service and repairs at a cost of
$15,581.99 and presently, the station is operating at 60 percent capacity due to the
, present condition of the grinder ;.and
WHEREAS, - an estimate has been received for $19,800 to replace the grinder
'teeth and therefore, it .is requested to increase total amount of the existing :purchase
order to the sum of .$35,381.99; and
WHEREAS, the - Public Works Department is also recommending the acquisition of
a spare grinder assembly in order to eliminate the - need of - rental of - by- pass pumping
equipment and the additional operational overtime :expenditures in the amount 'of
$134,844; and
WHEREAS, JWC Environmental is the sole manufacturer of1he "Channel`Monster" -
sewer grinder and.the exclusive source for parts and service for:this equipment; and
WHEREAS, this request for a sole source of .parts :and -service -will .allow Public
Works to respond to grinder failures in a timely manner, and ':to minimize by -pass
operations and overtime expenditures. i
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI 'BEACH, . that the Mayor -and
City Commission hereby approve the purchase of replacement parts and service for the
Channel Monster grinder at Sewer Pump Station No. 28 from JWC Environmental, the
manufacturer of the grinder, and exclusive supplier of replacement parts, in the estimated
annual .amount of $35,381.99 for fiscal year 2011/1.2, and the. purchase of a spare
Channel Monster grinder in the estimated amount of'$134,844
PASSED and ADOPTED this 1 941 day of (4 2012.
ATTEST:
CIT- CLERK YOR
1
T:WGENDA \2012 \7- 18- 12\JWC.Environm �'� S i 4 o.doc
INCORP ORATED.`
APPROVED AS TO
FORM GUAGE
UTION
n Date
4
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Approving Pursuant
To Section 2 -367 (D) Of The Miami Beach City Code, The Sole Source Purchase Of Replacement
Parts And Service For The Existing Channel Monster Grinder At Sewer Pump Station. No. 28 From
JWC Environmental, The Manufacturer Of The Grinder, And Exclusive Supplier Of Replacement
Parts, In The Estimated Annual Amount Of $35,381.99 For Fiscal Year 2011/12, And The Purchase
Of A Spare Channel Monster Grinder In The Amount Of $134,844.
Key Intended Outcome Supported:
Ensure well maintained infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
.Shall the Mayor and City Commission Adopt the Resolution?
Item Summa /Recommendation:
Purchase Order No. 018051 in the amount of 15,581.99 was issued on 12/19/2011 to JWC
Environmental for the purchase of replacement parts and service for the Channel Monster grinder. Public
Works Department has requested an increase to PO 018051 in the amount of $19,800 for additional
parts required, bringing the total amount of the PO to $35,381.99, bringing the amount over the $25,000
threshold allowed by the Administration to issue Purchase Orders. .
The purpose of this Resolution is to request approval to issue a Purchase Order to JWC Environmental,
the manufacturer and exclusive supplier of replacement parts for the grinder, in excess of $25,000.
Additionally, to request approval to purchase a spare grinder in the amount of $134,844.
This request fora sole source of parts and service and the purchase of a spare grinder will allow Public
Works to respond to grinder failures in a timely and cost effective manner, and to minimize by -pass
operations, overtime expenditures, and the risk of sanitary sewer overflows on public streets or in private
property.
ADOPT THE RESOLUTION.
Adviso Board Recommendation:
N/A
Financial Information:
Source of °` Amount Account' ' Approved`_
Funds: 1 $19,800 425 - 0420- 000342 Public Works
De artment Sewer Account
2 $134,844.00 Machinery & Equipment Account
Number 425 - 0420 - 000674
OBPI Total
Financial Impact Summa : N/A
Pity Clerk's Office Legislative Tracking:
Raul A uila
Si n -Offs: Department
Director Assistant City, a r City,Manager.
RA FB JGG PDW KGB
TAAGENDA\2012 \7- 18 -12 \ C vironmental Sole Source rev - Summary. doc
i
I VOIAMI AGENDA ITEM 7 BEACH �1�,2
DATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
i
i
}
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
f /
FROM: .Kathie G. Brooks, City Manager
DATE ,July 18, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, APPROVING PURSUANT TO SECTION 2 -367 (d) OF THE MIAMI BEACH
CITY CODE, THE SOLE SOURCE PURCHASE OF REPLACEMENT PARTS AND
SERVICE FOR THE EXISTING CHANNEL MONSTER GRINDER AT SEWER PUMP
STATION NO. 28 (28 STREET /PINE TREE DRIVE) FROM JWC ENVIRONMENTAL,
THE MANUFACTURER OF THE GRINDER, AND EXCLUSIVE SUPPLIER OF
REPLACEMENT PARTS, IN THE ESTIMATED ANNUAL AMOUNT OF $35,381.99 FOR
FISCAL YEAR 2011/12, AND THE PURCHASE OF A SPARE CHANNEL MONSTER
GRINDER IN THE ESTIMATED AMOUNT OF $134,844.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
E nsure well- maintained infrastructure:
FUNDING
Funding will be provided from the following account for Fiscal Year 2011/2012:
$ j19,800 Public Works Department Sewer Account Number 425- 0420- 000342
$134,844.00 Machinery & Equipment Account Number 425 - 0420 - 000674
ANALYSIS
I '
The purpose of this Resolution is to request approval to issue Purchase Orders to JWC
Environmental in excess of $25,000, for the purchase of replacement parts and service for the
C hannel Monster grinder located at Sewer Pump Station No. 28.
Sewer Pump Station No. 28 is one of the City's largest sewer lift/booster pump stations processing
approximately 7,000,000 - gallons per day. It is located at 28th Street and Pine Tree Drive.
The Channel Monster sewer grinder (the "grinder") grinds large solids into small pieces that will not
damage the station's pumps. The grinder is an existing component of Sewer Pump Station No. 28,
an, d it was installed as part of the city wide pump station improvements in 2007. The installation was
reviewed and approved by the City's industry expert/consultant, CDM, which, reviewed the
submission from JWC Environmental in 2007 to ensure that this grinder, met all the requirements to
t
Commission Memorandum — JWC Environmental
July 18; 2012
Page 2 of 2
fulfill the City's needs Attachment 1).
The station must be shut down when the grinder is out of service and it becomes necessary to by-
pass the station to protect the pumps from being clogged with solids and damaged.` The *by-pass
set up is necessary to avoid the sanitary sewer from overflowing onto the public streets and backing
into private properties.
By -pass operations require the rental of large portable pumps and installation of temporary piping
above ground and outside the pump station. The by -pass operation also requires 24/7 maintenance
and monitoring to control the sewer flows and to respond immediately in case of other by -pass or
permanent equipment failures that could result in sewer overflows on City streets, therefore creating .
the need for daily overtime work. On average, the total cost for labor and equipment for by -pass
operations is on the order of $3000 per week.
in December, the station required service and repairs at a cost of $15 Presently, the station
is operating at 60 percent capacity due to the present condition of the grinder. If the situation
continues to deteriorate, then by -pass pumping will be required. An estimate has been received for
$1 9,800 to replace the grinder teeth (Attachment 2). Therefore, it is requested to increase the total
amount of the existing purchase order to the sum of $35,381.99.
The Public Works Department is also recommending the acquisition of a spare grinder assembly in
order to eliminate the need of rental of by -pass pumping equipment and the additional operational
overtime expenditures. The new grinder will be available to swap out the existing grinder in case of
failure. At that point, that grinder can then be repaired and readied for future use: Please see
attached quote obtained from JWC Environmental for the spare grinder (Attachment 3).
JWC: Environmental is the sole manufacturer of the Channel Monster sewer grinder and the
exclusive source for parts and service for this equipment (Attachment 4). This request for a sole
source of parts and service will allow Public Works to respond to grinder failures in a timely manner,
and to minimize by -pass operations and overtime expenditures.
C ONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
of the City of Miami Beach, Florida, adopt the attached Resolution, herein approving the purchase of
replacement parts and service for the Channel Monster grinder at Sewer Pump Station No. 28 from
J1 VC Environmental, the manufacturer of the grinder, and exclusive supplier of replacement parts, in
the estimated annual amount of $35,381.99 for Fiscal Year 2011/12, an increase of $19,800, and
the purchase of a spare Channel Monster grinder in the amount of $134,844.
r -
JGG /FHB /JJF /MA
T:WGENDA\2012 \7 -18 -12 \JWC Environmental Sole Source rev - Memo.doc
Attach-rnent 1 {
CW.! } I
_
TRANSMITTAL
§00;Brickell Ave Suite?710
Miami, FI 33131 '
Date 31.2/200T:.. _, ...
To Widell; Inc.. Jab: QMa 41 n: _
._
= 5365 Stirling Road Water_and Wastewater;:Punip :Station
Fort, Lauderdale, FL 33314 - _
Attu: Lou Beck;
4 prints) each of the following Submittal: D - 11332 001-A (Channel Monster Grander_@ WWP,S 28),_
APPROVED - 5. NOT APPROVED
APPROVED AS NOTED 6. COMMENTS ATTACHED
3 APPROVED AS NOTED{CONFIW T 7, RECEIPT ACKNOWLEDGED; `E,
I
4, APPROVED AS ' 8,:: FOR YOUR REVIEW 1
.Comments:-
C:Ci Hiram :Sia'ba=
- Field
File
Beatriz M rrero
i
SHOP DRAWING REVIEW COMMENTS
City of Miami Beach
Water and Wastewater Pump Station Upgrades Reprocurement
S.D. Submittal No..D-1 1332-001 -A
S.D. Description: Channel. Monster Grinder @ Pump Station # 28
CDM Project No. 9381 -002R
Date: March 1, .2007
STATUS OF S.D. APPROVED AS NOTED
COMMENTS Steve Martin-
1. Confirm that .the dimensions the existing channel have been field verified and taken
into consideration before the frame assembly is designed and fabricated.
2. Drawing CDA1161= 103728 indicates that the Grinder unit will'be installed in the existing
channel approximately 2-ft upstream of the designed location. We have no objections to
this. - However, this will be necessary to extend .the new handrail to accommodate the new
location of the unit. The Contractor shall coordinate the requirements for grating and
handrail with the actual installed location of the new unit.
Page '1 of 1
SD #D- 11332- 001 -A.doc
1
i
I .
CARDINAL CONTRACTORS
r r y.br�e u�l�• n lwu(ics -r, PH: 954 587 - 0 5 320
Sewage Treatment Works FAX: '954- 587 -6653 .
Water Treatment Works 5365 Stirling Road
'Substructure Construction Ft. Lauderdale, FL 33314
Via: UPS
TO: CDM DATE: February 12, 2007
800 Brickell Avenue
Suite 700 RE: City of Miami Beach
Miami, Florida 33131 Pump Station Upgrade
City- Project Bid No. 10 -02 / 03
ATGTN: James E. Crane, P. E. Widell, Inc. Job No. 672
Submittal D-1 1332-001-A
WE ENCLOSE THE FOLLOWING: -Shop Drawings
NO. DWG NO. DESCRIPTION
COPIES
t 10 Binders Channel Monster Grinder WWPS 28
k
SUBMITTED BY: JWC Environmental / Heyward P. 0. No. A- 672 -36
FOR: � APPROVAL 0 CORRECTION &RESUBMISSION a APPROVED, PROCEED
FINAL.APPROVAL F APPROVED AS NOTED, PROCEED USE.
REMARKS: - -�
VERY TRULYYOUTS, -�
CARDINAL 'OE94TRACTDRS
Cc File BY: �_
Field -LOUIS J. BECK -- -� -_..
Chrono Project Manager
City Miami Beach, c/o H. Siaba
t�'n �r�erf�mc 'src��iu v�r PH- 9545$7 =052U
Sewage Treatment Works FAX: ;954 =5$7- 6653.:
Water Treatment Works 5365 Stirling Road,
Substructur".'e ConstrumYion Ft: Lauderdale, FL 33314
S ubmittal No. D- 11332 -001 A
Tt m. Channel Monster cinder:
r
S pecification Section: 11332
Location Wastewater Pump Station; No. 28.
CERTIFICATION STATEMENT. ;By this, submittal, there by;represent thai-l: have determined
verified all field measurements field construction criteria, materials, dimensions;, catalog numbers and
similar data and I have;checked -and coordinated each item with other applicable.approved shop drawings
and all Contract requirements.
C,AR ANAL CONTRACTORS
ale
P Sect Manager:"
Cardinal Contract6m - 672''
Praject: Water and Wastewater Pump
Station.11pgrade; Bid 10.02103
CDM Prood,9381-0021i
Wl Jola 572
r „� t , n t wrier. Ci of wmi`Beach Florida
CL�i "7 MTi i rr t L 1 hC 3
En ,- -
meer, Carci ' t7resser �8�Rct{eeanc
....., s
ECia >n8
v
y +} : �y �y/� ry n
QatE' 2/12107 sWbmlttai
f.. � a
No: ,
24u ^r rr r c r n ro for . -. - _.....
- �a . 11
-
ecilDiw, Pama. NP.
- _ frrm ih t °�it-� E � s s ::; ,'• ck. ai aii3
' •'- . l:i nCYl9 �Hu C,rf 1 ,t...l ,.. ;. - ^'I .3.�.,ti ',G, - '
- - 4txP (7 r �i 4f4 I ,,r „r7 tt �f t 2f711T,i1f3 °tT ,.
Ct:`�6rgs:: Reueoved
BV
CZ
i ”
..�.... Environmental
February 6, 2007 JWC SO 103728
Widell, Inc.
5365 Stirling Road
Fort Lauderdale, FL 33314 .
Attention: Louis J. Beck
4
Reference: JWC Channel Monster Beach PS
Dear Louis J..Beck:
Enclosed please find our submittal packages for the above referenced project. This
package includes the engineering_ data, ;pertinent drawings and bill of material for
equipment.
Review &Approval:
Once review is.complete, please return one complete copy of the approved drawings
and bill of material clearly identifying any remarks or concerns that you may have. If, at
anytime during the review,.you have any questions or need additional information, please
feel free -to contact.me at (714) 42.8 -4790.
Shipping.Instructions:
Please confirm the contact person, telephone number, job -site address and delivery date.
Ship to:
Widell Engineering Construction
Jobsite :Trailer
7290 Dickens Avenue
Miami Beach, FL 33141
Attention: .
Phone: (954) 931 -1564
Request Delivery Date:
Shipping Instructions:
Upon receipt of the equipment, please check the packing list to make sure all items have-
been received. If there is any discrepancy, any part of the shipment appears to be
damaged upon arrival or missing, you should request a carrier inspection, and notify' JWC
as soon as possible.
Purchaser is-responsible tokeep equipment and/or material in a safe,.dry place, protected
from the elements, vandals or thieves.
I
V IA, Environmental
Supply by Others:
The following items are to be supplied by Others:
1.. Unloading of new equipment and removing existing equipment.
2. Installation of new equipment.
3. Civil works and electrical wiring and conduit.
4. Anchor bolts.
Clarifications:
Please review the following item(s) that clarify any deviations or additional information:
1. Please notify JWC if the power supply is not 460V,.3ph, 60Hz.
2. Please advise any requirement on delivety.and installation dates.
Currently the project has not - been released for manufacturing. Upon receiving approval
of the submittal package, the project will be released for manufacturing. At that time, an
estimated shipping schedule can be determined. We are looking forward to .a successful
delivery and installation of this project and other future projects.
Best regards,
i
David Tran, PE
Project Engineer
Tel: (714) 428 -4790
Fax: (714) 549 -4007
Email: davidt @jwce.com
I .
I ;
i
I .
1
I f._
i
C 4 1 Environmental
a
.SUBMITTAL DATA
Widell, Inc.
..5365 Stirling Road
T Fora Lauderdale, FL 33314
Project Name: Miami Beach PS
Sales Order Number: 103728
i �o�E
1
i
SUBMITTAL DATA
(. DATE FEBRUARY 6, 2007
JWCE S.O. 103728
PROJECT NAME MIAMI BEACH PS
SOLD TO WIDELL INC.
EQUIPMENT TO BE FURNISHED:
ONE (1) MODEL CDD5016- XDM2.5 CHANNEL MONSTER GRINDER
MODEL CAST IRON CHANNEL MONSTER, 50" CUTTING CHAMBER,
1/2" DIAMETER 304 STAINLESS STEEL COIL; WITH V'.PITCH
CUTTERS 1 l -TOOTH CAM, AR500
SEALS LUGGED TUNGSTEN CARBIDEBUNA -N
DRIVE ELECTRIC MOTOR, IOHP TENV XP IMMERSIBLE, 460V 3PH 60HZ,
254TC FRAME 1.15SF, REDUCER WITH 29:1 REDUCTIONRATIO
WITH 40' CABLE.
ELECTRIC MOTOR, IHP TENV XP IMMERSIBLE, 460V 3PH -60HZ,
145C FRAME 1.15SF, REDUCER WITH 377:1 REDUCTION RATIO
WITH 40' CABLE.
BAR SCREEN OVERFLOW BARSCREEN FOR 66" CHANNEL WIDTH, 13" HEIGHT,
316 SST.
FRAME 316 SST ANGLE FRAME FOR 66" WIDE AND 81" DEEP:CHANNEL,
WITH SLIDE GATE
PAINT TNEMEC EPDXY GREEN
SERIAL NO. MUFFIN MONSTER SERIAL NO.: 103728 -1 -1
ONE (1) MODEL PC2223 MOTOR CONTROLLER
DRAWING PC2223 - 103728 -A
ENCLOSURE NEMA 4X 316 STAINLESS STEEL
DWG# CFI I -308 (36X30XO8)
FEATURES ONE (I) FAIL CONTACT AND ONE (1) RUN CONTACT, IOA RATED;
MAIN ROTARY DISCONNECT SWITCH, FUSED BRANCH , CIRCUITS,
MOTOR OV.ERTEMPS, SIEMENS S7 -200 PLC
VOLTAGE (1) 10 HP /7.5 KW AT 460V /3-PHASE / 60HZ
(2) I HP. / 0.75KW AT 460V / 3 -PHASE / 60HZ
SERIAL NO. CONTROLLER SERIAL NO.: 103728 -2 -1
I
�t-3C�'lrf ant 2 -(
.� , ..;� ■F - SOtitheast Service Center
't
ec 85 Cozmneice Tar. Suite 109
,.• Eril vJLz` >nm49' eta]
Buford, ,GA 30518-,34.73
Phone: (770)-271=2106
(800).331. -8783
Flax: (7 925 -9406
Custom er: Miami Beach Quote Date:' 09/29/2011
Terms: Net 30 Days '
Pricing: Valid 60'Days
Freight Terms: FOB Buford, G A
Contact Name: Martha Torres
Ph: 305- 673 -7660 Page I of l
Fax: 786 -394 -4826
QUOTE FOR MUFFIN MONSTER SPADE PARTS
PART NL. t4IBER DESCRIPTION QTF UNIT PRIDE : EXTENDED PRICE
4007 11 Tooth Cam Cutter AR500 108 $125,00 $13,500.00
40025 AR500 Steel Spacer A08 $56.00. $6,048.00
Grinder Serial # 103728- 1 -1 -01
Freight PP and Add 1 $252.00 $252.00
Total:; $19,800.00
Lead Time 1 Weeks
Notes:
1. Pease fax a Purchase Order for the Total amount with a correct Bill to Address.and Ship to Address_
and Cwill complete the. order:
2. Please let me know how to'ship items, i.e. UPS Ground, Uvernite etc.
3. Please call me if'you have any questions or- concerns. Thank -You! .
Rick LeShane
JWCE Product Support
I Attachment 3
JWC Environmental LLC
Eastern Service Center
Sti 5 10 Commerce Drive
} 9 Buford GA 30518
k I1 ii1 �"LI� en g r ' Phone: 770- 271 -2106
800 -331 -8783
Fax: 770- 925 -9406
Customer: Miami Beach
Quote Date: 7/5/2012
Terms: Net 30 Days
Pricing: Valid 60 Days
Freight Terms: FOB Buford GA
Contact Name: Martha Torres
Phone: 305 - 673 -7680
Fax: 786- 394 -4826
E - mail: MarthaTorres(d
Item # Description Qty Unit Price Extended Price Delivery
1 Model CDD5016- XDM2.5 1 $134,844.00 $134,844.00 4 to 6
New Cutter Cartridge Weeks
11 Tooth Cam Cutters ARO
1:1 Stack 8620 STL
Stainless Steel Coil Drums
Buna Elastomer Seal Assemblies
Cork and Rubber Gaskets
With 3 New Motors
With 3 New Reducers
Painted Epoxy Green
Reference Grinder SN:103728 -1 -1
Total $134,844.00
Notes:
1. Price does not include the Controller, Start up, Removal or Installation of the Equipment.
2. Freight is Included
3. JWCE's standard one year warranty is included. .
By: JWC Environmental, LLC
Adam Barlow
Phone: 1- 800 - 331 -8783
Fax: 770- 925 -9406
Email: adambCcD'wce.com
Attachment 4
vv c; — southeast
4485 Commerce Dr.
Buford, GA 30518
'�✓ Tel 800 -331 -8783
Tel 7:70- 925 -7376
._ Fax 770- 925 -9406
To Martha Torwes
Date 6!5112
From: Adaln Barlow
Subject: Sole. Source. for Muffin, Monster Farts
i
JWC Environmental is the inventor and owner cif the Muffin Monster, Channel
Monster Auger Monster,. Screenings Washer Monster, Honey Monster and
Monster Separation System'. We hold numerous patents and trademarks on
these products.
,JWC Environmental is the sole manufacturer of these products: and the ezcius €ve
source for service parts.:fof this equipment.
Please feel free to contact. me at 1 -800- 339 -8.783 or adamb (&jwce.corn if we
care provide any additional. information
r
Tie a s :r Family is Growing
.. www4 w e. c m1 eat s