2012-27969 Reso i.
RESOLUTION NO. 2012 -27969
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, "AUTHORIZING THE CITY MANAGER, OR HER DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, PURCHASE" ORDERS, CHANGE ORDERS AND GRANT
APPLICATIONS; RENEW - EXISTING CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY 18, 201.2, UNTIL THE FIRST REGULARLY SCHEDULED MEETING
ON SEPTEMBER 12, 2012, SUBJECT TO RATIFICATION BY THE CITY COMMISSION
AT ITS FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 12, 2012.
WHEREAS, between the last meeting on July 18, 2012, and the first: regularly scheduled
meeting on September 12, 2012, the City Commission will not be in session; and
WHEREAS, during this .period, there may be bids or contracts in excess of the $25,000,
Which may need to be rejected, awarded or terminated; and
WHEREAS, the City Commission has historically, during its August recess, assigned the
City Manager with the authority to select, negotiate, award and /or renew contracts, as needed,
subject to ratification by the City Commission; and !
WHEREAS, it is therefore requested that the City Manager, or her designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, which may expire, for an appropriate period of time; terminate
e xisting contracts, as needed, from the last Commission meeting on July 18, 2012, until the first
regularly scheduled Commission meeting on September 12, 2012, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 12, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND-CITY COMMISSION OF
THE, CITY OF MIAMI FLORIDA, that the Mayor and "City Commission hereby
authorize the City Manager, or her designee, to select, negotiate, award and reject all bids,
contracts, agreements, purchase orders, change orders, and grant applications; renew existing
contracts which may expire; and terminate existing contracts, as needed, from the last City
Commission meeting on July 18, 2012, until the first regularly scheduled meeting on September
12, 2012, subject to ratification by -the City Commission at its first regularly scheduled meeting
on September 12, 2012.
P ASSED and ADOPTED this f ��� da �� 2012
or
ATTEST �NCORP ORATED.:
City Clerk cN 2G .
T:\AGENDA\2012 \7- 18- 12\August Recess Reso.doc APPROVED AS TO
FORM & LANGUAGE
& FORE CUTION
Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The City Manager, Or Her Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City
Commission, Meeting_ On July 18, 2012, Until The First Regularly Scheduled City Commission Meeting On
September 12, 2012, Subject To Ratification By The City Commission At Its First Regularly Scheduled
Meeting On September 12, 2012.
Key Intended Outcome Supported:
August.Recess Authorization - Supports- All Intended Outcomes: z ;
Supporting Data (Surveys, Environmental Scan, etc.): NIA
Issue:
Whether to Adopt the Resolution?
Item Summa /Recommendation:
Between the last meeting on July 18, 2012, and the first regularly scheduled meeting on September 12,
2012, the City Commission will not be in session. During this period there may be bids or contracts in
excess of the $25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the City Manager, or her designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on July 18, 2012, until the first regularly scheduled Commission meeting on
September 12, 2012, subject to ratification by the City Commission at its first regularly scheduled meeting
on September 12, 2012.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds:
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Raul Aguila, ext. 6475
Sign-Offs:
Department Director As -"-"& t Pity Manager Cit
Manager ,
AG _ PDW KGB
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T:\AGENDA\2012V- 18- 12\August Recess Summary.doc
AGENDA ITEM
MIAMIBEACH DATIE
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov,
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Co issi n
FROM: Kathie G. Brooks, Interim City Manager '
DATE: July 18, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HER DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE
ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS
WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS, AS
NEEDED, FROM THE LAST COMMISSION MEETING ON JULY 18, 2012,
UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION MEETING
ON SEPTEMBER 12, 2012, SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 12, 2012.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Between the last meeting on July 18, 2012, and the first regularly scheduled meeting on
September 12, 2012, the City Commission will not be in session. During this period there-
may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded
or terminated.
Based on the above, it is requested, that the City Manager, or her designee, be authorized
to sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts,
as needed, from the last Commission meeting on July 18, 2012, until the first regularly
scheduled Commission meeting on September 12, 2012, subject to ratification by the City
Commission at its first regularly scheduled meeting on September 12, 2012.
Since this authorization is necessary to ensure -that essential services and projects continue
during the period between the last Commission meeting on July 18, 2012, until the first
regularly scheduled Commission meeting on September 12, 2012, it is recommended that
the City Commission adopt this Resolution.
f I
TAAGENDA\2012 \7- 18- 12Wugust Recess Menno.doc
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