2012-28017 Reso RESOLUTION NO. 2012-28017
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,APPROVING THE CAPITAL IMPROVEMENT
PLAN FOR FISCAL YEARS (FY) 2012/13-2016/17 AND APPROPRIATING
THE CITY OF MIAMI BEACH CAPITAL BUDGET FOR FY 2012/13
WHEREAS, the FY 2012/13-2016/17 Capital Improvement Plan(CIP)for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long-range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2012/13 — 2016/17 CIP represents the Capital Budget
appropriation for FY 2012/13; and
WHEREAS,since that time the City has issued additional General Obligation Bonds pursuant
to referendum; Water and Sewer Revenue Bonds; Stormwater Revenue Bonds; 2001, 2006 and
2010 Gulf Breeze Loans; 2010 Parking Bonds; 2011 Stormwater Bonds; a $15 Million Equipment
Loan; and
WHEREAS, beginning in FY 2005/06, the City committed to funding a Pay-As-You-Go
component of the capital budget funded from General Fund Revenues, as well as committing to
using Resort Tax Quality of Life funds in North, Middle, and South Beach for capital projects; and
WHEREAS,the approved CIP has been updated to include projects that will be active during
FY 2012/13 through 2016/17; and
WHEREAS, the proposed capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 9, 2012 and August 22, 2012 the FY 2012/13 capital funding priorities
were discussed at meetings of the Finance and Citywide Projects Committee and adjustments were
made to the funding recommendations presented; and
WHEREAS,subsequent to the August 22,2012 Finance and Citywide Projects Committee an
additional $102,526 in FY 2012/13 South Beach Quality Of Life funding was proposed for the 6th
Street Restroom project due to cost increases in the project, the Citywide Dune Restoration and
Enhancement project totaling $433,663 was moved from future years to be funded in the FY
2012/13 Budget per recommendation from the Neighborhood and Community Affairs Committee,
Collins Park Parking Garage's FY 2012/13 funding request was adjusted to $10,197,031 due to
availability of additional City Center Redevelopment District Funding and the FY 2013/14
appropriation is adjusted to $12,223,270 accordingly, FY 2012/13 AIPP funding of $213,591 for
Sunset Harbor Garage was removed as sufficient funding was available from project contingency,
the Multi-Purpose Parking Facility Remediation project was created with a FY 2012/13 $700,000
funding request from the original Multi-Purpose Parking Facility project; and
WHEREAS,the Capital Budget for FY 2012/13 therefore totals$66,839,009 with$51,356,349
($66,839,009 Net of the City Center RDA and Anchor Garage appropriation of $15,482,660)
recommended for appropriation at this time for projects and capital equipment acquisitions; and
WHEREAS, based on current project schedules,additional water and sewer,and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current committed but unspent bond proceeds; and
WHEREAS,the proposed sources of funding for the FY 2012/13 Capital Budget are included
in "Attachment A"; and
WHEREAS,the proposed projects to be appropriated with the FY 2012/13 Capital Budget and
the five-year CIP are included in Attachment"B"; and
WHEREAS, In FY 2012/13, $1,680,052 in unappropriated funds will be transferred from 1%
Quality of Life Resort Tax Fund to the following funds:South Beach Quality of Life Resort Tax Fund
($362,104), North Beach Quality of Life Resort Tax Fund ($662,931), and Middle Beach Quality of
Life Resort Tax Fund ($655,017).
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Capital Improvement Plan for FY 2012/13 through 2016/17; and appropriates the City of Miami
Beach Capital Budget for FY 2012/13 and transfers $1,680,052 in unappropriated funds from 1%
Quality of Life Resort Tax Fund to the following funds:South Beach Quality of Life Resort Tax Fund
($362,104), North Beach Quality of Life Resort Tax Fund ($662,931), and Middle Beach Quality of
Life Resort Tax Fund ($655,017).
PASSED AND ADOPTED THIS 27" DAY OF SEPTEMBER 2012.
�Q'••''• ' M YOR
Attest:
:INCORP ORATED:
CITY CL RK
CH 26 APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
City AttckAey D to
ATTACHMENT A
FY 2011/12 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
Program Area Funding
Bridges $513,068
Environmental $2,348,625
Parkin Lots $1,688,600
Seawalls $1,882,662
Convention Center $1,935,000
Equipment $7,136,940
General Public Buildings $1,061,158
Golf Courses $796,168
Parking Garages $10,897,031
Parks $4,536,949
Renewal and Replacement $4,668,721
Street/Sidewalk/Streetsca a Improvements $22,391,357
Utilities $3,784,737
Transit/Transportation $3,197,993
Total $66,839,009
Net of the City Center RDA and Anchor Garage -$15,482,660
Total Proposed Appropriations as of 9127112 $51,356,349
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving the Capital
Improvement Plan for FY 2012/13-2016/17;and appropriating the City of Miami Beach Capital Budget for Fiscal Year
FY 2012/13.
Key Intended Outcome Supported:
Ensure well designed quality capital projects—Increase Community Satisfaction with City Services
Supporting Data(Surveys,Environmental Scan,etc.):Based on the 2012 Community Survey,storm drainage was
identified as an area for improvement,although improved from prior years;arts and culture was one of the services
identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of public
parking,were all identified as key drivers of overall satisfaction levels. Further,the following have been prioritized as
key intended outcomes for the City's Strategic Plan: Increase satisfaction with family recreational activities,Improve
Convention Center facility,Enhance mobility throughout the city,Improve parking availability,Ensure value and timely
delivery of quality capital projects,Maintain City's infrastructure,Improve Storm drainage system,Improve processed
through Information Technology. The Proposed FY 2012/13 Capital Budget and the Proposed CIP for FY 2012/13
through 2016/17 includes funding for capital projects to address each of these priorities.
Issue:
Should the Commission appropriate the City of Miami Beach FY 2012/13 Capital Budget and adopt the Capital
Improvement Plan CIP for FY 2012/13 through 2016/17?
Item Summary/ ecommendation:
The CIP was created as a plan for projects that require significant capital investment and is intended to serve as an
official statement of public policy regarding long-range physical development in the City of Miami Beach,establishing
priorities for the upcoming five year period, FY 2012/13—2016/17. The first year of the CIP is recommended for
appropriation as the FY 2012/13 Capital Budget with $51,356,349($66,839,009 net of the City Center RDA and
Anchor Garage appropriation of$15,482,660)recommended for appropriation at this time.
Advisory Board Recommendation:
On July 9,2012 and August 22,2012 the Proposed Capital Budget and updated CIP was discussed at meetings of
the Finance and Citywide Projects Committee and adjustments were made to the funding recommendations
resented.
Financial Information:
Source of Amount Account
Funds:
1 $51,356,349 Various-See attachment A of Resolution FY 2012/13
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Assistant City Manager City nager
AGENDA ITEM R7C
MIAMIBEACH DATE ?-077-12-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks Interim City Manager
DATE: September 27, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE CAPITAL IMPROVEMENT PLAN
FOR FISCAL YEARS (FY) 2012/13=2016/17 AND APPROPRIATING THE CITY
OF MIAMI BEACH CAPITAL BUDGET FOR(FY)2012/13
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP")
serves as the primary planning tool for systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. Individual departments prepare submittals identifying
potential funding sources and requesting commitment-of funds for their respective projects.
In the spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital Improvements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, together with the Finance Department and the Office of Budget
and Performance Improvement.The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for development of the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in
February 2008,the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
preliminary list of unfunded projects is presented to the Commission or the Finance and
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 2
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
COMMITTEE REVIEW
On July 9, 2012 and July 25, 2012, capital funding priorities were discussed at meetings of
the Finance and Citywide Projects Committee. The Interim City Manager, Assistant City
Managers,the Capital Improvement Project Office Director,other Department Directors,and
other City staff were available to discuss specific projects and respond to the Committee's
questions.
Per the direction of the Finance and Citywide Projects Committee at their July 9, 2012
meeting, the following changes were made:
North Beach Town Center Complete Streets in the amount of $1,671,724 was
recommended to be more appropriately funded in future years through Miami Dade
County Interlocal funding rather than using North Beach Quality Of Life funds.
• South Point Pier's funding was changed from South Beach Quality of Life to South
Point Capital totaling $568,428 as a more suitable funding source.
• Five Parks and Recreation projects(Crespi Park Field Renovation-$88,500,Fisher
Park irrigation system restoration - $49,800, Flamingo Park Madvac System -
$37,570, Stillwater Park Sports Field Landscape and irrigation - $115,450, and
Tatum Park Sand Volleyball Construction-$90,751)were moved from future years
to be funded in the FY2012/13 budget.
• 1100 Lincoln Road Uplighting Replacement was removed as it was already reflected
as a Capital Renewal and Replacement project.
Subsequent to both Finance and Citywide Projects Committee meeting on July 9,2012 and
July.25, 2012, the following changes were made:
• Sixth Street Restrooms had an additional $102,526 in South Beach Quality Of Life
funding due to cost increases in the project.
The Citywide Dune Restoration and Enhancement project totaling $433,663 was
moved from future years to be funded in the FY 2012/13 budget per
recommendation from the Neighborhood and Community Affairs Committee.
• Collins Park Parking Garage's 2012/2013 funding request was decreased to
$10,197,031 as this project is funded over two years (FY2012/13 and FY2013/14)
and the FY2013/14 appropriation is $12,223,270.
• FY 2012/13 AIPP funding for Sunset Harbor Garage was removed as ,there was
sufficient available project contingency.
A The Multi-Purpose Parking Facility Remediation project was created with a$700,000
funding request from the original project.
The following funding for capital projects are programmed in the FY 2011/12—FY 2015/16
CIP as a result.
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13-2016/17 CIP
September 27, 2012
Page 3
FY 2012/13 FUNDING NEEDS FOR EXISTING PROJECTS
INCLUDING PREVIOUSLY PROGRAMMED FUNDING
Project FY12/13 proposed
Bayshore Central - Bid Pack A 246,006
Bayshore, North Bay Road Bid Pack B 140,144
Bayhshore Lake Pancoast Bid Pack C 14,000
Bayshore Neigh Sunset Island 1 &2 Bid Pack E 98,781
Bayshore Neigh Sunset Island 3&4 Bid Pack D 745,500
West Avenue 30,000
Middle Beach Rec Corridor Ph II 2,550,000
Baywalk Phase 1 187,993
Property Management Facility 130,996
Flamingo Park(net of$700,000 repayment from Miami-Dade 518,567
Count GOB
Par 3 Golf Course Master Plan 796,168
6th Street Restrooms 140,162
NSOSP Replacement Fitness Circuit/Trail 99,000
Fire Station#2 Training Annex 82,200
Polo Park Playground Renovation 146,500
Collins Park Parking Garage 10,197,031
Collins Canal Enhancement Project 1,400,000
Lincoln Road Landscaping FY 2013 150,000
Seawall-Botanical Garden/Collins Canal 1,208,662
Flamingo 10g-6 Street ROW improvements 2,500,000
South Pointe Pier 568,428
Convention Center-Replace Disconnects of Cooling Towers 45,000
Convention Center- Replacement of Exhibit Hall Chairs 700,000
Property Management Facility- Relocation of Parking Meter 708,000
and Sign Shop
Surface lot 9E @ Harding Ave&71 St. 40,000
Closed Circuit Television System 80,000
Closed Circuit Television System Penn Garage 20,000
Surface lot 12X @ 9th street and Washington Ave. 40,000
Surface Lot 22X N Shore Youth Center 381,600
Surface Lot 24C 6972 Bay Drive 323,300
Surface Lot 25X 7061 Bonita Drive 127,200
Surface Lot 8H 4001 Prairie Ave. 556,500
Surface Lot P48 Bass Museum Lot 220,000
City W Curb Ramp Installation/Maint 10,000
Crosswalks-Phase II 100,000
Pedestrian Crossing Improvements 200,000
ROW Improvement Project 430,000
West Avenue Bridge Over Collins Canal 485,000
Speed Limit Radar Unit 15,000
West Ave Bridge Over Collins Canal 28,068
ROW Mtce- Ph. 11 371,190
Total $26,830,996
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 4
In addition the following projects previously unfunded in future years were recommended for
funding:
Muss Park Kayak Launch 204,750
Seawall-Muss Park Rehabilitation 674,400
Cres i Park Field Renovation 88,500
Fisher Pk Irrigation System Restoration 49,800
Flamingo Park Madvac System 37,570
Stillwater Park Sports Field Landscape& Irrigation 115,450
Tatum Park Const 2 Outdoor Sand Volleyball 90,751
Total $1,261,221
The following new projects were recommended for FY 2012/13 funding at the Finance and
Citywide Projects Committee meetings:
New Projects for FY 2012/13 FY 2012/13 Proposed
Beach Access Gates 143,000
Citywide Dune Restoration and Enhancement 433,663
Alton Road Irrigation System from 5th Street to Michigan Avenue 140,000
Collins Ave 5th Street to Lincoln Rd 450,486
Aluminum Streetlighting Pole Replacement City Center RDA 200,000
Beachwalk Lighting Retrofits 665,625
Euclid Ave. Improvements at Lincoln Rd (City Center) 416,820
South Pointe Park Playground Fence 184,000
54 Inch Diameter Sewer Force Main Rehab/Replacement(two pipe 1,200,000
Convention Center- Installation of ADA automatic doors 35,000
Convention Center- Interior Bus Duct Replacement 250,000
Convention Center- Replacement of C ballroom and D catwalk 30,000
Convention Center- Replacement of ballroom C&D Carpet 400,000
Convention Center-Replacement of one 4000 amp main breaker 85,000
Convention Center- Infrared testing to include maintenance of all 150,000
Convention Center- Replacement of eight(8)three-way chilled 40,000
Convention Center- Replacement of two(2) 100 ton chilled water 200,000
License Plate Recognition Vehicles and Handhelds 350,000
Master Meter Phase IV 1,682,400
Revenue Control Equipment upgrade PH 1 494,000
Miami Beach Transportation Improvement and Implementation 150,000
Total $7,699,994
In addition the FY 2012/13 Capital Budget reflects $3.3 million in repayment from South
Pointe Capital Funds to Parking Funds for the 5th Street and Alton Road Joint Venture.
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 5
The following projects were also added as projects to be considered for funding in the
future:
New Future Year Projects Future Year
Funding
Resurfacing/Rebuilding Resurfacing/Rebuilding Basketball Courts at Normandy Isle Park 55,000
Flamingo Park Baseball Stadium Scoreboard 25,000
Flamingo Park Softball and Soccer Artificial Field Turf 800,000
Replacement of Pool Umbrellas at Normandy Isle, Flamingo and Scott 30,000
Rakow Pools
Repainting and Repair of the perimeter fences of the north end parks 115,000
Installation of new lighting in the parking lot area of the Normandy Shores 49,500
Golf Club
Pinetree Dog Park Expansion 105,626
As halt Driveway and Sidewalk Renovation within Multiple City Parks 196,000
Sheridan Ave. Parking Between 28th Street&Pine Tree Drive 203,948
Bluewa s Master-Plan 75,000
Alton Road Medians 2000-6300 72,089
MC Arthur Causeway Medians 27,500
Nautilus/Orchard Park Tree Replacement 119,000
Convention Center- Replacement of rooftop fresh air intake hoods 100,000
Convention Center- Replacement of all MBCC chilled water air handlers 8,000,000
Convention Center- Exhibit Halls Floor and Infrastructure replacement. 17,625,000
Convention Center-Carpet Replacement 3,000,000
Convention Center- Interior west side buss duct replacement 4,000,000
Convention Center- Install new carp swipe locking system 1,200,000
Convention Center- Install digital si na a throughout the facility 1,600,000
Convention Center- Install new drinking stations. 100,000
$37,498,663
Total
Finally,the following projects, previously included in the FY 2011/12 Capital Budget and FY
2011/12 -2015/16 CIP, have been deleted for the reasons stated below:
Capital Projects Deleted Reason Deleted
Seawall—Alton Rd & 1-95 interchange Project Cancelled
Pay on Foot(POF) Machines Project Completed
Closed Circuit Television System (Anchor Garage) Project Completed
5 Street&Alton Rd Joint Venture Project Completed
Convention Center—Misc Projects Recommended to be included in operating budget
Beachfront Restrooms Project Completed
Collins Park/Streetscape/Rotunda Project Cancelled
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 6
Collins Park ancillary improvements Project Cancelled
Sunset Harbor Parking Garage Project Completed
Little Stage Complex Project Completed
Convention Center—Security Camera System Project Completed,future years now a separate project.
Upgrades
PROPOSED FY 2012/13 CAPITAL BUDGET AND FY 2012/13 -FY 2012/13—FY 2016/17
CAPITAL IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIP)
Beginning in FY 2012, Capital Renewal and Replacement projects are included as projects
in the Proposed Capital. Budget and .CIP. These.projects provide for renewal and
replacement of capital items related to our facilities and infrastructure over and above
routine maintenance, and are funded by a dedicated millage for renewal and replacement
funding to be used for capital projects that extend the useful life of the City's General Fund
assets. In prior years,these projects were appropriated by a separate authorizing resolution
of the Commission. Beginning in FY 2011/12, these are now incorporated into the capital
budget and CIP document and appropriated at the same time as the rest of the capital
budget.The FY 2012/13 proposed dedicated millage of 0.1083 mills is projected to generate
$1.8 million for the General Fund Capital Renewal and Replacement Fund. In addition,
based on the ongoing review of projects funded in prior years, approximately$0.6 million is
available as Renewal and Replacement Fund Balance as of 9/30/11 for funding General
Fund renewal and replacement projects, resulting in a total of $2.4 million available for
funding FY 2012/13 General Fund renewal and replacement projects. Renewal and
replacement projects for facilities that are not supported by the General Fund are funded
from available cash balances in the respective Internal Service or Enterprise Funds, e.g.
Fleet, Sanitation, Property Management, Water, Sewer, Stormwater, Parking, and
Convention Center. City Center Redevelopment Area(RDA)projects are funded through the
City Center RDA budget..
Proposed Parking renewal and replacement projects for FY 2012/13 total$803,495 including
the 7th Street Parking Garage Fund. Fleet Management FY 2012/13 renewal and
replacement projects total $82,804. The City Center RDA FY 2012/13 renewal and
replacement projects total$219,373,with an additional$485,488 for Miami City Ballet. The
Anchor Shops and Parking Garage Fund,which is separate because it is not part of the Tax
increment funding of the RDA, has FY 2012/13 renewal and replacement needs totaling
$539,660. The proposed Capital Budget also reflects$3.9 million in General Fund Vehicle
Equipment Replacement. Of note, a significant review of projects for closeout was
completed in FY 2011/12.
ANALYSIS
Capital Improvement Plan
The FY 2012/13—FY 2016/17 CIP for the City of Miami Beach is a five year plan for public
improvements and capital expenditures by the City. This document is an official statement
of public policy regarding long-range physical development in the City of Miami Beach.The
approved Capital Improvement Plan has been updated to include projects that will be active
during FY 2012/13 through 2016/17.
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 7
The Plan has been updated to include additional funding sources that have become
available,changes in project timing,and other adjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
The Plan also contains information on appropriations-prior to FY 2012/13 for ongoing/active
projects, as well as potential future appropriations beyond FY 2016/17. In conjunction with
the development of the FY 2012/13 Capital Budget and CIP,the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital financing transactions are reflected in the Capital Improvement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997,the City
paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
In 2000,the City issued the initial$30,000,000 of the authorized$92,000,0001999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in
Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition,the
City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
Based on current project schedules,additional water and sewer,and stormwater financing,
previously anticipated for FY 2007/08 are now financed over a series of years. The FY
2007/08 Capital Budget and CIP anticipated$47.8 million in new water and sewer financing
and $79.7 million in new stormwater financing. In 2006 and 2010, the City executed loan
agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and$30
million for water and sewer projects, respectively. In FY 2008/09,a line of credit was issued
and was used to fund projects in advance of issuing water and sewer and storm water
bonds. Under this approach, the City uses the line of credit in order to have the necessary
funding capacity to enter into new projects. This also allows the City more time to both build
the necessary rate capacity to issue additional tax-exempt bonds through rate increases and
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 8
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. In FY 2011/12, approximately $50 million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
2012 Stormwater Bond-
Project Resolution 2011-27782
48"Outfall at Easement 4180-4200 Chase 198,962
Bay Road Pump Station Outfall 318,000
Bayshore BP-8A/Central 9,819,855
Bayshore BP-8B/Lower No. Bay Road 3,730,172
Bayshore BP-8C/Lake Pancoast 1,614,066
Bayshore BP-8D 2,738,560
Bayshore Sunset Island 1 &2 ROW BP-8E 2,487,085
Belle Isle Outfall Pipe Replacement 484,519
Biscayne Point Neighborhood Improvement 6,804,726
Citywide Storm water Master Plan 21,222
Drainage Hot Spots (4400 Middle N. Bay Road) 1,159,373
Drainage Improvements—North Bay Road &56 n
187,292
Street
Flamingo Neighborhood Bid Pack A 299,044
Flamingo Neighborhood Bid Pack C 639,826
La Gorce ROW 5,958,073
Nautilus Neighborhood Improvements 355,913
Middle North Bay Road Drainage Improv 59,968
Normandy Isle Neighborhood Improvements 202,776
Normandy Shores Neighborhood Improvements 2,106,942
Oceanfront Neighborhood Improvements 383,246
Palm & Hibiscus Island Enhancements 5,853,398
ROW Improvements on Prairie Ave. 106,659
Seawall—Lincoln Road Street end West 17,990
Star Island ROW 777,803
Sunset Harbor Pump Station Upgrades 462,160
Venetian Neighborhood—Venetian Islands 2,304,805
West Avenue/Bay Road Improvements 720,035
Total $49,812,471
No Water and Sewer Bonds were issued in FY 2011/12.
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 9
The FY 2012/13 Capital budget includes$11,007,904 in proposed Stormwater projects to be
funded from the Line of Credit,Storm Water Operating Fund,Stormwater Capital Reserves,
and recaptured funding from closed capital projects.
Project Name Proposed Stormwater Projects-2012/13
Alton Road Utilities from 5th Street to Michigan Ave 266,250
Ba shore Central - Bid Pack A 3,954,069
Bayshore Neighborhood Sunset Island 1 &2-Bid
Pack E 285,900
Ba shore Lake Pancoast BPC/Alton 20'Water Line 347,509
Ba shore, North Bay Road -Bid Pack B 362,105
Collins Avenue Lighting and Utilities from 5th Street
to 15th Street 266,250
Drainage Hot Spots 1,500,000
Palm & Hibiscus Islands 449,272
Sunset harbor Pump Station Upgrades 1,974,840
Venetian Islands Bid Pack C 1,601,709
Total $11,007,904
In addition, there is approximately $10.4 Million in proposed water and sewer funded
projects that are projected to be funded in FY 2012/13. These projects are proposed to be
funded from the Water&Sewer Operating Fund, Water and Sewer Capital Reserves, and
recaptured funding from closed capital projects.
Proposed Water
&Sewer FY-
Water&Sewer Projects 2012/13
Alton Road Utilities from 5th Street to Michigan Ave 2,795,625
Collins Avenue Lighting and Utilities from 5th Street to 15th
Street 266,250
600 856
Palm & Hibiscus Islands 3,856,600
Sewer Pump Station#1 - 11 th/Jefferson 1,000,000
Ba shore Central -Bid Pack A 346,807
Ba shore Neighborhood Sunset Island 1 &2-Bid Pack E 876,499
Ba shore Neighborhood Sunset Island 3&4- Bid Pack D 426,000
Ba shore Lake Pancoast BPC/Alton 20'Water Line 28,216
Ba shore, North Bay Road -Bid Pack B 326,394
Venetian Islands Bid Pack C 526,715
Total $10,449,106
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next 20 years. Consideration
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 10
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimates$62 million(including soft costs and contingency)in
required funding over the next 5 years. The FY 2012/13 — FY 2016/17 CIP includes $59
million in additional funding for projects forecasted over the same period(La Gorce-$10.3
million, Sunset Islands 3&4-$2.7 million and Flamingo/West Avenue-$46 million)which
together with previously appropriated funding for these projects totals $62 million.
Proposed Capital Budget
The City's proposed annual capital budget contains capital project commitments
recommended for appropriation for FY 2012/13(Proposed Capital Budget). Preparation of
the Proposed Capital Budget-occurred simultaneously with the development of the FY
2012/13—2016/17 CIP and FY 2012/13 proposed operating budget.
The Proposed Capital Budget presents project budgets for both the current and new capital
projects necessary to improve, enhance and maintain public facilities and infrastructure to
meet the service demands of residents and visitors to the City of Miami Beach. Capital
reserves, debt service payments, and capital purchases found in the operating budget are
not included in this budget. However,we have included a capital equipment section,which
itemizes purchases of major capital equipment, fleet, light and heavy equipment and
information technology related acquisitions. The Proposed Capital Budget for FY 2012/13
appropriates funding for projects that will require commitment of funds during the upcoming
fiscal year, including construction contracts and architect/engineer contracts to be awarded
during the upcoming year and capital equipment acquisitions recommended for
appropriation in conjunction with the FY 2012/13 Operating Budget.
A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new
projects or unfunded scope in existing projects. In FY 2012/13, $2,625,823 in Pay-As-You-
Go funding for projects is recommended. These are offset by Pay-As-You-Go and capital
reserve funds previously re-captured from the deappropriation for purchase of 80 SCBAs by
the Fire Department.
The Pay-As-You-Go projects recommended for funding are the Bayshore Neighborhood -
Bid Packs A, C&D, Crespi Park Field Renovation, Fire Station #2 Training Annex, Fisher
Park Irrigation System Restoration, Flamingo Park Madvac System, Muss Park Kayak
Launch, Polo Park Playground Renovation, Property Management Facility, Seawall-Muss
Park Rehabilitation, Stillwater Park Sports Field Landscaping & Irrigation and the Tatum
Park Outdoor Sand Volleyball project.
Approximately$3.9 million is recommended for appropriation from the Miami-Dade County
Convention Development Tax (CDT) Interlocal Agreement funds for Baywalk Phase 1,
Collins Ave Utilities from 5th To Lincoln, Middle Beach Rec Corridor Ph II and The Par 3 Golf
Course Master Plan.
Approximately$7.7 million is recommended for appropriation from the South Pointe Capital
fund and pre-termination South Pointe RDA funds for several projects in the South Pointe
area including Sewer Force Main Rehabilitation,5th St&Alton Rd Joint Venture Repayment,
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 11
Flamingo 6 Street Right Of Way improvements,South Pointe Park-Playground Fences and
the South Pointe Pier.
The Proposed Capital Budget includes $369,940 for technology projects with their
associated contingency:
• Automated Vehicle Locator system Phase 3
• Development of Mobile Apps
• MBPD Off-Duty Employment Software
• Paperless Attachments in EDEN
• Tech Enhancements for Accela
• Updated Automation of-Cleanliness Application
The Proposed Capital Budget and CIP also includes $2.4 million in Renewal and
Replacement Funds for upkeep of General Fund facilities,and$3.9 million for General Fund
Vehicle Equipment Replacement.
Approximately$1.9 million is recommended for Convention Center Funds,including various
repairs, installation of ADA automatic doors, replacement of Ballroom C&D carpet, Exhibit
Hall Chairs, Air Handlers, Main Breakers and Cooling Tower Disconnects.
The Proposed Capital Budget includes $1.1 million in funding for various transportation
improvement projects, including Crosswalks, Curb Ramp Installations, the Miami Beach
Trans Improvement Study, Pedestrian Crossing Improvements, Right Of Way Improvement
Projects and the West Ave Bridge Over Collins Canal.
The Proposed Capital Budget has also been updated to reflect$2.6 million in the ongoing
parking lot and garage refurbishment and replacement program with projects recommended
for FY 2011/12 including the Closed Circuit Television System, Master Meter Phase IV and
Revenue Control Equipment Phase I.
Further, it is anticipated that there will continue to be a phased approach for the issuance of
water, sewer and stormwater financing. Under this approach, the City has accessed a line
of credit to allow the City to have the necessary funding capacity to enter into new projects,
while allowing the City more time to both build the necessary rate capacity to issue additional
tax-exempt bonds through rate increases and also spend down the current committed but
unspent bond proceeds.
FY 2012/13 Proposed Capital Budget by funding source:
Funding Source Funding
General Fund Renewal&Replacement Fund $2,447,592
Concurrency Mitigation Fund $28,068
Local Option Gas Tax $371,190
W&S GBL Series 2010 Bonds 625,721
Water&Sewer Bonds 2000S 542,735
Information&Communications Technology 369,940
South Pointe Capital 7,750,153
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 12
Pay-As-You-Go 2,625,823
RDA—Anchor Garage Fund 539,660
MDC CDT Intedocal-CDT/Resort Tax Eligible 3,984,647
Equipment Loan/Lease 3,914,300
Half Cent Transit Surtax-County 1,094,900
Stormwater Enterprise Fund 5,553,835
Stormwater LOC Reso. No 2009-27076 4,315,776
Stormwater Bond Fund 431 380,906
Sanitation Enterprise Fund 90,398
Stormwater Bonds 2000S 423,963
SB Quality of Life Resort Tax Fund—1% 975,790
MB Quality of Life Resort Tax Fund—1% 135,767
NB Quality of Life Resort Tax Fund—1% -854,195
Water&Sewer Enterprise Funds 7,072,889
Convention Center 1,935,000
Parking Operations Fund 2,453,180
Fund 467 Penn Garage 89,000
Fleet Management Fund 82,804
Gulf Breeze 2006 547,442
City Center RDA Capital Fund 14,943,000
Capital Reserve 268,925
Building Tech Capital Project 208,600
Fire Info.&Comm Technology Fund 17,700
Miami-Dade County Bond 3,217,000
Parking Impact Fees 450,000
7tn Street Garage 236,500
Total Proposed Appropriations as of 9/27/12 $66,839,009
FY 2012/13 Proposed Capital Budget by program area:
Program Area Funding
Bridges $513,068
Environmental $2,348,625
Parkin Lots $1,688,600
Seawalls $1,882,662
Convention Center $1,935,000
Equipment $7,136,940
General Public Buildings $1,061,158
Golf Courses $796,168
Parking Garages $10,897,031
Parks $4,536,949
-Renewal and Replacement $4,668,721
• 1
City Commission Memorandum
Resolution Adopting and Appropriating FY 2012/13 Capital Budget and FY 2012/13—2016/17 CIP
September 27, 2012
Page 13
Street/Sidewalk/Streetsca a Improvements $22,391,357
Utilities $3,784,737
Transit/Transportation $3,197,993
Total Proposed Appropriations as of 9/27/12 $66,839,009
It is recommended that$66,839,009 be appropriated at this time.
Net of the City Center RDA and Anchor Garage appropriation of$15,482,660 the proposed
appropriation is $51,356,349.
In FY 2011/12 separate capital funds were established for South, Mid and North Beach
Quality of Life in order to more easily track each of these funds. Previously all had been
included in one fund. In FY 2012/13,$1,680,052 in unappropriated funds will be transferred
from 1%Quality of Life Resort Tax Fund to the following funds: South Beach Quality of Life
Resort Tax Fund($362,104), North Beach Quality of Life Resort Tax Fund($662,931),and
Middle Beach Quality of Life Resort Tax Fund ($655,017).
CONCLUSION:
The Administration recommends approving the Capital Improvement Plan for FY 2012/13-
2016/17, and appropriating the City of Miami Beach Capital Budget for Fiscal Year (FY)
2012/13.