2012-28086 Reso RESOLUTION NO. 2012-28086
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-367 (d) OF
THE CITY CODE, THE SOLE SOURCE PURCHASE OF TRASH RECEPTACLES
FROM RECYCLE CLEAR (TO MATCH THE RECYCLING RECEPTACLES BEING
PROVIDED AT NO COST BY COCA COLA, UNDER ITS SPONSORSHIP
AGREEMENT WITH THE CITY), IN THE ESTIMATED AMOUNT OF $34,400 FOR
FISCAL YEAR(FY) 2012/13.
WHEREAS, by managing solid waste and conserving material resources through reduction,
re-use, and recycling, the City will help minimize impacts to the quality and safety of the local
environment, reduce costs of waste disposal, and decrease the carbon footprint associated with the
production and the use and disposal of materials; and
WHEREAS, the City's Sustainability Plan outlines the goal of increasing the Citywide volume
of recyclables diverted from the County landfill to recycling plants; and
WHEREAS, by improving the design of recycling and trash receptacles with enhanced
signage, and by placing the recycling bin next to the trash bin, the City will help to increase recycling
volumes; and
WHEREAS, under Coca-Cola's Sponsorship Agreement with the City, Coca-Cola will
provide, at its sole cost and expense, 43 recycling bins, which will be installed on Lincoln Road as
the first phase of the City's Right-of-Way Recycling Bin Pilot Program; and
WHEREAS, Coca-Cola has designed dual silver recycling and trash receptacles, which the
City would like to install as part of the aforestated Pilot Program, to determine the design's long-term
durability and recycling diversion success; and
WHEREAS, at its July 9, 2012 meeting, the Finance and Citywide Projects Committee
approved the design of Coca-Cola's proposed recycling receptacle, and also approved the design of
a matching trash receptacle (which would be constructed and installed, at the City's expense, next to
the proposed recycling receptacles); and
WHEREAS, at its October 24, 2012 meeting, the City Commission approved Resolution No.
2012-28048, approving the design of the recycling receptacles (in the color silver) to be provided
under the Coca-Cola Sponsorship Agreement, and also approved the design of the matching trash
receptacles (in the color blue); and
WHEREAS, Recycle Clear holds patents for, and is the sole manufacturer, of the
approved recycling and trash receptacles; and
WHEREAS, in order to optimize recycling volume by placing recycling bins next to trash
bins, the City finds that it would be in its best interest to proceed with the recycling and trash
receptacles (combination bins) proposed by Coca Cola; and
WHEREAS, additionally, since the designs are not only compatible, but since Coca Cola is
providing the recycling bins at no cost to the City, proceeding with the Coca Cola design for the
matching trash receptacles would also result in a cost savings to the City (since, in effect, the City
would only be responsible for the cost of the trash receptacles); and
WHEREAS, since the matching trash receptacles are only designed and manufactured by
Recycle Clear (as the firm that holds the patent to the design and which is also the sole
manufacturer of the receptacles),.the City believes that Recycle Clear meets the requirements for a
sole source vendor, as set forth in Section 2-367 (d) of the City Code; and
WHEREAS, the Public Works Department has submitted the required written justification to
the Procurement Division (as also required by Section 2-367 (d)) that Recycle Clear is the only
source of supply of the desired trash bins (to match the recycling bins designed by Coca Cola).
i
. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve,
pursuant to Section 2-367 (d) of the City Code, the sole source purchase of trash receptacles from
Recycle Clear (to match the recycling receptacles being provided at no cost by Coca Cola, under its
Sponsorship Agreement with the City), in the estimated amount of $34,400 for Fiscal Year (FY)
2012/13.
PASSED AND ADOPTED this 12th day of December, 2012.
ATTEST:
Power,Rafael ranado, City C rk Ma ' Herrera Mayor
T.\AGENDA\2012\12-12-12\Recycling y
INCORP ORATED
N
C 1-1.2� APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
i ttorne ate
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Approving The Sole Source
Purchase Of The Matching Trash Receptacle From Recycle Clear,The Manufacturer Of The Recycling Receptacle
Provided Under The Coca-Cola Sponsorship Agreement,In The Estimated Amount$34,400 For Fiscal Year 2012/13,
And Waiving By 5/7ths Vote,The Formal Competitive Bidding Requirement, Finding Such Waiver To Be In The In
The Best Interest Of The City.
Key Intended Outcome Supported:
Enhance the Environmental Sustainability of the Community and Improve Cleanliness of Miami Beach Rights of
Way Especially in Business Areas.
Supporting Data(Surveys,Environmental Scan,etc.): Under the 2012 Community Survey,the City
of Miami Beach received moderate ratings on its efforts to be green (66% positive) and on its sustainability
initiatives(63% positive).
Item Summa /Recommendation:
Coca-Cola has designed a custom recycling bin and matching trash bin,with die-cut messaging that can be placed
together to create a dual unit. In the Euclid Circle demonstration project, Coca-Cola's recycling bin was the most
successful prototype, having the least amount of cross contamination and largest quantity of recyclables present.
The City needs 43 dual units (43 recycling bins plus 43 trash bins) to serve Lincoln Road. Per its Sponsorship
Agreement,Coca-Cola will provide the 43 recycling bins. However,the City will need to purchase 43 matching trash
bins designed by Coca-Cola to provide a uniform dual unit.
The cost per individual bin designed by Coca-Cola is $800. The trash and recycling bins are priced individually.
Coca-Cola has committed to provide 43 individual recycling bins to be installed,at no cost to the City.The City would
be responsible for purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln
Road. Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola,which has
several patented features in the design. This request for a sole source manufacturer will ensure continuity and unity
for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road,there are approximately 790 trash receptacles and 74 silver urban
style standalone recycling bins throughout the City. These existing trash receptacles cost$1,200 per receptacle to
replace at the end of their life cycle. If in the future, the City decides to replace all of the 864 trash and recycling
receptacles with the trash and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source
supplier. At$800 per bin, the total cost of replacing all 864 existing trash and recycling receptacles is$691,200;
therefore the City Administration recommends that the City trash and recycling bins,only be replaced after they have
reached the end of their 4 to 6 year life cycle.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
On July 9,2012,the FCWPC recommended that the Commission approve the Coca-Cola recycling receptacle design
and include a matching trash receptacle.On September 11,2012,the HPB recommended that Coca-Cola develop a
design more consistent with the unique characteristics of the City.On October 2,2012,the DRB recommended that
the City move forward with the proposed dual bin design.
Financial Information:
Source of Amount Account
Funds: 1 $25,000 365-2558-069359
2 $9,400 "301-2558-069359
3
PI Total
Financial Impact Summary: At$800 per bin,the total cost of replacing all 864 existing trash and re:onl:ybe]
receptacles is$691,200;therefore the City Administration recommends that the City trash and recycling bins,
replaced after they have reached the end of their 4 to 6 year life cycle.
City Clerk's Office Legislative Tracking:
Richard Saltrick ext. 6565
Sign-Offs:
Departme5 Director As 9i City pager CiIVManager
FHB JGG M MAS KGB
T:\AGENDA\2012\12-12-12\Recycling Bin Summary.doc
AGENDA ITEM e7/41-
&AIAMIBEACH DATE 491 /�fZ
i
i
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the ity Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: December 12, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF THE MATCHING TRASH
RECEPTACLE FROM RECYCLE CLEAR, THE MANUFACTURER OF THE RECYCLING
RECEPTACLE PROVIDED UNDER THE COCA-COLA SPONSORSHIP AGREEMENT,IN THE
ESTIMATED AMOUNT$34,400 FOR FISCAL YEAR 2012113,AND WAIVING BY 5/7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENT,FINDING SUCH WAIVER TO BE IN
THE IN THE BEST INTEREST OF THE CITY.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the resolution.
FUNDING
Funding will be provided from the following accounts for Fiscal Year 2012/2013.
• $25,000 RDA City Center Projects—Trash Receptacles Account Number 365-2558-069359
• $9,400 Capital Projects Not Financed By Bonds—Trash Receptacles Account Number 301-
2558-069359
BACKGROUND
City staff, at the urging of the Sustainability Committee, has investigated improvements to the design
of the recycling bins currently deployed throughout the City, as it has been established that placing
recycling bins next to trash bins improves recycling rates.
The Finance and Citywide Projects Committee (FCWPC) recommended that during FY 2012/13
budget discussion, staff determine the number and locations of recycling bins that are needed in the
right-of-way (ROW), and present a cost comparison for the current silver bin, the Coca-Cola
recycling bin, and/or the Big Belly recycling bin. On May 17, 2012,the FCWPC reviewed the Euclid
Circle recycling bin demonstration. In the Euclid Circle demonstration project,Coca-Cola's recycling
bin was the most successful prototype, having the least amount of cross contamination and largest
quantity of recyclables present.
On July 9, 2012, FCWPC determined that the Coca-Cola recycling bin design was the most cost-
effective model, approved the Coca-Cola design, and recommended that a dual recycling and trash
receptacle be developed and installed as a pilot project along Lincoln Road. The Committee
City Commission Memo—Lincoln Road Trash Bins
December 12, 2012
Page 2 of 2
recommended that the Historic Preservation Board (HPB) and the Design Review Board (DRB)
provide comment on the design.
On September 11, 2012, the HPB passed a resolution encouraging Coca-Cola to further develop
the design for the containers in a manner more consistent with the unique design characteristics of
the City of Miami Beach.
On October 2, 2012, the DRB passed a resolution recommending moving forward with a more
rounded metal rain hood, with the inclusion of the Miami Beach logo to be located on the trash
container in addition to its location on the recycling container.
On October 24, 2012,the City Commission passed a resolution approving the design of the recycling
receptacle in the color silver to be provided under the Coca-Cola Sponsorship Agreement,the design of a
matching trash receptacle in the color blue, and the replacement of containers as needed.
Coca-Cola has designed a custom recycling bin and matching trash bin,with die-cut messaging that
can be placed together to create a dual unit (Attachment A).
ANALYSIS
The City needs 43 dual units (43 recycling bins plus 43 trash bins) to serve Lincoln Road. Per its
Sponsorship Agreement, Coca-Cola will provide the 43 recycling bins. However,the City will need
to purchase 43 matching trash bins designed by Coca-Cola to provide a uniform dual unit.
The trash and recycling bins are priced individually. Coca-Cola has committed to provide 43
individual recycling bins to be installed, at no cost to the City. The City would be responsible for
purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln Road.
The cost per individual bin designed by Coca-Cola is $800, which is the cost paid by Coca-Cola.
Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola
(Attachment C). The Recycle Clear product has several patented features,which is another reason
why a sold source purchase is required for this design. This request for a sole source manufacturer
will ensure continuity and unity for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road,there are approximately 790 trash receptacles and
74 silver urban style standalone recycling bins throughout the City. These existing trash receptacles
cost$1,200 per receptacle to replace at the end of their life cycle,which is four(4)to six(6)years. If
in the future,the City decides to replace all of the 864 trash and recycling receptacles with the trash
and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source supplier. At
$800 per bin,the total cost of replacing all 864 existing trash and recycling receptacles is$691,200;
therefore the City Administration recommends that the City trash and recycling bins, only be
replaced after they have reached the end of their 4 to 6 year life cycle.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution.
Attachments:
A. Dual Recycling and Trash Receptacle Design
B. Recycle Clear Product Patents
KGB/MAS/FHB/JJF/RWS/ESW
T:\AGENDA\2012\12-12-12\Recycling Bin Memo.doc
E O -0
U O N U O
O N U O - J �
-I- E Q)
I U
D O } N V) ::
-0 0 � O
cn cn } � � � _ LO �
O U o0 O .� o N U O -KZZ O O 4) o O Co U N ♦- p •— , co
_rZ 0) 0 E
m
0 C O O O O O N
® OC: .� O O O —, Q J Q 0 .-
Q E U E
1 '
o
p� w
V N a
X `'
sC N O
Elm-
i .L
e. •—
w
C_ e to
CL
EU �
o 2)
a�
1 __
Attachment B
Recycle Clear 2210 S 54th Street
Innovative Recycling Solutions Milwaukee, Wl 53219
414-431-0651
www.recycleclear.com 414-431-0652 (Fax)
Thank you for choosing Recycle Clear. We take pride in
providing quality, easy-to-maintain products for all your
recycling needs, indoor or outdoor.
Our commitment to recycling prompted us to create
attractive, customizable solutions for recycling in your
community, and beyond. Recycle Clear products are
manufactured in Milwaukee, WI from 82% Recycled Steel.
Our products have unique features in them themselves
which makes them different from any other recycling
container. Our products have Patent #'s US 7,642,915,
US D579,617, US 8,042,703, US D617,519 Trade Marks
3,680,1141 31719,561, 3,719,558 and numerous patent
pending statuses since February, 2008. Recycle Clear is the
sole manufacturer of the Recycle XTM Recycle X2TM, Recycle
X3TM, Recycle 3TM, and the Recycle Pro Series. Our Products
sell under Riverwest Engineering & Design - DBA Recycle
Clear.
We hope you are completely satisfied with your Recycle
Clear product and that you will think of us for all your future
recycling needs. Your feedback is welcome and encouraged
at Recycle Clear. If you can imagine it, we can build it!
Sincerely,
The Recycle Clear Team