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LTC 118-2013 Reports and Informational Items for 04072013 Com Mtg MIAMI B EAC H z , I V F n OFFICE OF THE CITY MANAGER 2013 APR 10 Pfd 1' 02 LTC # 118-2013 LATTER TO COMMISSION CITY CLt:nP',`S OF`�`l�.t_ TO: Mayor Matti Herrera Bower and Me bers of a City Commission FROM: Jimmy L. Morales, City Manager DATE: April 10, 2013 SUBJECT: REPORTS AND INFORMATIO L ITEMS FOR THE APRIL 17, 2013 COMMISSION MEETING Pursuant to the changes directed by the City Commission for meeting agenda distribution, the following reports will now be provided on a monthly basis via LTC and also posted on the City's website. a. Parking Status Report- February 2013. b. Informational Report To The Mayor And City Commission,On Federal, State, Miami- Dade County, U.S. Communities, And All Existing City Contracts For Renewal Or Extensions In The Next 180 Days. C. Palm & Hibiscus Islands Neighborhood ROW Project And Utilities Undergrounding Status Update. d. CIP Monthly Construction Project Update. e. Report On Emergency And Unauthorized Purchases. f. Report Of The Itemized Revenues And Expenditures Of The Miami Beach Redevelopment Agency's City Center District&South Pointe(Pre-Termination Carry Forward Balances) For The Month Of February 2013. g. Minutes For The Miami-Dade County Tourist Development Council Meeting Of February 7, 2013. JLM/REG/Ic F:\CLER\$ALL\LILIA\Commission-Meetings\2013\April 17,2013\LTC.doc ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Mem ers of the ity Commission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: PARKING STATUS REPORT — FEBRUARY 2013 During the month of February the Parking Department received revenue from different sources outlined in the categories listed below. Historically, the Parking Status Report (PSR) has reflected revenues processed through the Parking Department; however, it may not have been recorded in EDEN, the City's Financial Management System, at the time the PSR was produced and/or issued. Effective.with the PSR for October 2012 (new fiscal year), revenues reported in the PSR shall be consistent with that which is reported in EDEN. As such, the February 2012 comparative numbers were restated based on the balances in Eden and are not the same as the balances reported in the February 2011 PSR. In addition, only selected recurring expenses associated with the parking garages are reported herein. REVENUE SOURCE FEBRUARY 2012 FEBRUARY 2013 %INC/(®EC) I. On/Off Metered Spaces $2,159,370.93 $2,100,453.16 (2.73%) 11. Off-Street Facilities a. Garages $1,062,774.68 $1,238,107.58 16.50% 17" Street Garage $353,254.49 $429,269.70 21 .52% City Hall Garage $55,635.20 $71,290.91 28.14% Th Street Garage $159,996.14 $163,788.24 2.37% Pennsylvania Ave Garage $89,037.34 $77,753.86 (12.67%) 12" Street Garage $49,125.63 $55,379.36 12.73% 13,h Street Garage $98,776.12 $107,911 .65 9.25% 42nd Street Garage $46,217.38 $48,200.60 4.29% 16" Street Garage $210,732.38 $261,855.23 24.26% Sunset Harbor Garage N/A $22,658.03 N/A b. Joint Venture 5 & Alton Garage $38,544.08 $40,475.82* 5.01% *46% of total revenue which represents the City's pro-rata share pursuant to the Development Agreement. Ill. Enforcement`* $386,247.13 $300,389.07 (22.23%) a. M-D Cry Pkg Violations $366,757.13 $280,302.07 (23.57%) b. Towing $19,490.00 $20,087.00 3.06% ** These amounts include revenue for the month of February 2013 that had not yet posted in EDEN Agenda Item Q Date q-/7-/-3 April 17, 2013 City Commission Memorandum Parking Status Report—February 2013 Page 2 of 2 IV. Permit Sales $198,674.15 $214,935.78 8.19% a. Municipal Monthly Permits $6,430.74 $11,219.30 74.46% b. Valet & Space Rental $96,993.71 $87,540.42 (9.75%) c. Residential Permits $42,465.24 $44,214.56 4.12% d. Hotel Hang Tags (900 tags) $972.70 $9,000.00 825.26% e. In Vehicle Parking Meter (60) $51,811 .76 $62,961 .50 21 .52% V. Preferred Lot Sales $86,129.81 $40,516.82 (52.96%) VI.Miscellaneous $3,575.03 $76,347.61 2,035.58% 5th and Alton Garage: The 5th and Alton Garage is a joint venture project (parking garage) with the "Developer" (Berkowitz Development Group) containing 1,080 parking spaces. The Developer and City own 54%and 46%of the parking spaces, respectively, and profit/loss is also shared in the same manner. The City's revenue portion (46%) for the month of February 2013 is $40,475.85, resulting in a total net income of $26,886.76. Pursuant to the Development Agreement, the City receives its proportionate share of profit or must subsidize any loss. The City and Developer continue to jointly pursue initiatives to promote the use of the garage. These initiatives include but are not limited to "after hours" flat rate parking; valet parking storage; monthly parking; and strategically placed electronic signage directing users to the facility. Future considerations include promotional rates for "after hours"; valet parking storage; and park and ride options to the entertainment districts. Attached are detailed reports for each category listed above that comprises the total monthly revenue. EDENS acquired the Fifth &Alton retail center including the garage portion owned by Berkowitz Development Group in December 2012. Enforcement: There was a decrease in citation revenue of 23.57% and a 3.06% increase in towing revenue resulting in an overall decrease of 22.23%. Permit Sales: There was an overall revenue increase in all permits sales with the exception of valet and space rental which decreased by 9.75%. Preferred Lot Sales (Convention Center Lot): The posting of the Boat Show invoice occurred during different periods in 2012 and 2013, respectively. Therefore, the decrease in preferred lot revenue of 52.96%will be partially offset in next month's report. The net result was a decrease of 9.5%. Miscellaneous Revenue: Other accounts including advertising revenue, interest, etc. There was an increase in miscellaneous revenue of 2,035.58% due to the posting of Deco Bike revenue payments in a different period. February 2012 does not reflect a payment for Deco Bike,whereby February 2013 reflects a payment in the amount of $68,166.58. /PDW/SF/RA fApin V,M-an rar\parking status report\fy 2012-201 3\201 3-02.doc PARKING DEPARTMENT REVENUE February-13 arages& Meters Hermit s &Space Towing &Parking- Attended Lots a&MS) Rentals Violations T TAL Feb-12 $ 1,062,774.68 $ 2,159,370.93 $ 198,674.15 $ 386,247.13 $ 3,807,066.89 Feb-13 $ 1,238,107.58 $ 2,100,453.16 $ 214,935.78 $ 300,389.07 $ 3,853,885.59 Diff $ 175,332.90 $ (58,917.77) $ 16,261.63 $ (85,858.06) $ 46,818.70 16.50% -2.73%1 8.19% -22.23% 1.23% Revenue 2013 Towing&Parking Violations 8% Garages&Attended Lots Permit Sales &Space Rentals W 32 6% Meters (SS&MS) 54% $4,000,000.00 $3,500,000.00 $3,000,000.00 $2,500,000.00 "I $2,000,000.00 y ;'^•" $1,500,000.00 $1,000,000.00 O Feb-12 $500,000.00 ' ---— '• O Feb-13 J Garages nay: Feb-13 & Meters )1i, Fel>12 Attended (SS& Permit Lots MS) Sales & Towing & TOTAL Space Parking Rentals Violations PARKING DEPARTMENT REVENUE YTD February-13 Garages& lowing r in Attended Lots Meters (SS 8�MS) Permit Sales Violations TOTAL Oct-12 $ 1,057,481.25 $ 1,894,450.79 $ 385,857.66 $ 326,602.77 $ 3,664,392.47 Nov-12 $ 1,367,683.37 $ 2,024,720.04 $ 384,250.12 $ 324,675.72 $ 4,101,329.25 Dec-12 $ 1,095,040.15 $ 1,919,684.14 $ 258,947.45 $ 316,931.17 $ 3,590,602.91 Jan-13 $ 1,224,971.42 $ 2,125,480.41 $ 279,771.83 $ 319,655.31 $ 3,949,878.97 Feb-13 $ 1,238,107.58 $ 2,100,453.16 $ 214,935.78 $ 300,389.07 $ 3,853,885.59 Mar-13 $ Apr-13 $ May-13 $ Jun-13 $ Jul-13 $ Aug-13 $ Sep-13 $ YTD $ 5,983,283.77 $ 10,064,788.54 $ 1,523,762.84 $ 1,588,254.04 $ 19,160,089.19 $4,500,000.00 $4,000,000.00 $3,500,000.00 Violations ElTowing 8 Parking $3,000,000.00 - : C3 Permit Sales $2,500,000.00 :•: : ;tp' : : :-`c*� C3 Meters SS&MS $2,000,000.00 ;�, Cl Garages&Attended Lots $1,500,000.00 $1,000,000.00 $500,000.00 E Cl) O M N O M O O oo N V N OD M N M M O� N N t,4 tR tH E i d a oo LO O M T h O N s hNO u7 Y ? o °� o > :E Illl U N ao ❑ Cl ❑O(), I L 10 OHO n �to.) 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L r r N t0 d 7 6 � � N w d 7 J U v 4 N U n v 4 to ...................................... i I I City of Miami Beach 5th and Alton Parking Garage Fiscal Year beginning October 1,2012 ending September 30,2013 For the current month ending February 28,2013 I CMB Fiscal 1 Current Month N0jB1 YTD Total Revenues CMB 46% /Expenses Edens 54%Portion Portion CMB GL Note 2 Operating revenue: J, 484 78000-344405 5th&Alton Garage-Monthly $ 2,022.30 $ 1,092.04 $ 930,26 $ 6,204.81 484-80001 344406 5th 8 Alton Garage-Transient 31,246.21 16,872.95 14,373.26 63,468.64 j 484-8000-344410 5th 8 Alton Garage-Tenant 26,146.31 14,119.01 12,027-30 60,107.10 { 484-8000-344587 Valet Parking(Off)-Taxable 28,473.22 15,375.54 13,097.68 31,195.77 j 484-8000-369999 Miscellaneous Revenue 100.00 54.00 46.00 87.50 ' i Total operating revenue 87,988.04 47,513.54 40,474.50 160,063.82 Operating expenses: j484-0470=000312 Professional Services 2,083.33 1.125.00 958.33 47,843.97 i 484-0470-000313 Bank Fees 735.99 397.43 338.56 1,707.40 ' 484-0470-000314 Electricity 476.64 257.39 219.25 23,391.12 484-0470-000316 Telephone 1,204.51 484-0470-000317 Water 3,703.76 484-0470-000318 Sewer Charges 5,555.65 484-0470-000319 Sanitation Fees 152.39 484-0470-000321 Postage and Shipping 449.11 I 484-0470-000324 Printing - - 989.00 I 484-0470-000325 Contract Maintenance 16,057.00 8,670.78 7,386.22 36,717.18 484-0470-000342 Repairs/Maintenance Supply 4.400.00 2.376.00 2,024.00 5,636.35 484-0470-000343 Other Operating Expenditures - - - 6.168.86 484-0470-000349 Other Contractual Services 5,788.48 3,125.78 2,662.70 35,070.88 Total operating expenses 29,541.44 15.952.38 13,569.06 168,590.18 i' Nonoperating revenue 484-8000-361130 Interest-Repurchase Agreement 2.88 1.56 1.32 11.10 Total nonoperating revenue, 2.88 1.56 1.32 11.10 Net incomel(loss) 58,449.48 .31,562.72 26,886.76 (8,515.26) Change in net assets 58,449.48 31,562.72 26,886.76 (8.515.26) Net assets,beginning 57.785.31 32,284.06 27,501.25 13,726,678.55 Net assets,ending $ 116,234.79 $ 63,84618 $ 54,388.01 $ 13,718,163.29 I Note': Source-Edens Monthly Financial Statements Note': CMB-GL 0 312 812 0 1 3 Prepared by:Finance Department 03128/2013- l(P� I .4 I l i PARKING DEPARTMENT METER REVENUE % of USAGE Feb-13 Total Meter Revenue ❑ Multi-Space (Credit Card) 51% O (park Revenue 3% ® Single Space (Coin) 11% ® Multi-Space (Bill) 29% ❑ Multi-Space (Coin) b% ® MIAMI BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and M mbers f the City Commission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: INFORMATIONAL REPORT TO HE MAYOR AND CITY COMMISSION, ON FEDERAL, STATE, MIAMI-DAD COUNTY, U.S. COMMUNITIES, AND ALL EXISTING CITY CONTRACTS FOR RENEWAL OR EXTENSIONS IN THE NEXT 180 DAYS. The City Commission adopted Resolution No. 2000-24141, which provided that all existing City contracts for renewal or extensions, which by their terms or pursuant to change orders exceed $10,000, and all extensions or renewals of such contracts, shall be presented as an informational report to the Mayor and City Commission, at least 180 days prior to the contract extension or renewal date. Subsequent thereto, the City Commission adopted Resolution No. 2001-24332, changing the reporting requirement from $10,000 to $25,000. The Administration in addition to reporting on all existing City contracts, will now report information relative to Miami-Dade County, State of Florida, U.S. Communities and Federal GSA contracts that are approved for utilization by the City Manager. Pursuant to information contained in Miami-Dade County, State of Florida, U.S. Communities and Federal General Services Administration (GSA) bid list, the following are contracts that will expire within the next 180 days: DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS Investigative and Adjusting Services for 1. Selected Tort Liability Horizon, 8/25/2013 3 Options years Claims and Worker' Investigations, Inc. to renew Compensation Claims Architectural and See Attachment 3 Options years 2' Engineering Services °A° 09/29/2013 to renew Management and Professional Operation of the City's Month to Month 3. Golf Course, Club Course 09/30/2013 Per Resolution House and related Management II, 2012-27987 facilities JLM:PDW:AD T:WGENDA\2013\April 17Wpril 180 Day Report.doc Agenda Item Date /�"1 Page 2 180-Day Report April 17, 2013 DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS Ammunitions and 4 Officer's Equipment Aerko International 09/27/2013 At the discretion (State of Florida'# of the State 680-050-10-1) Ammunitions and ALS Technologies, 5 Officer's Equipment Inc. 09/27/2013 At the discretion (State of Florida# of the State 680-050-10-1) Ammunitions and Officer's Equipment Combined At the discretion 6' Systems 9/27/2013(State of Florida# , Inc.. of the State 680-050-10-1) Ammunitions and Dana Safety 7 Officer's Equipment Supply. 09/27/2013 At the discretion (State of Florida # of the State 680-050-10-1) Ammunitions and Lawmen's and 8 Officer's Equipment Shooters' 09/27/2013 At the discretion (State of Florida# of the State 680-050-10-1) Ammunitions and Lou's Police 9 Officer's Equipment Distributors, Inc. 09/27/2013 At the discretion (State of Florida # of the State 680-050-10-1) Ammunitions and RUAG Ammotec 10. Officer's Equipment USA, Inc. 09/27/2013 At the discretion (State of Florida# of the State 680-050-10-1) Ammunitions and 11. Officer's Equipment Safariland, LLC 09/27/2013 At the discretion (State of Florida # of the State 680-050-10-1) Ammunitions and Sage Control 12 Officer's Equipment Ordnance, Inc. 09/27/2013 At the discretion (State of Florida# of the State 680-050-10-1) Ammunitions and Security Equipment 13. Officer's Equipment Corporation 09/27/2013 At the discretion (State of Florida# of the State 680-050-10-1) 14. Barricades & Traffic All American 12/31/2012 None Control ACC/Rental Barricades, Inc. Page 2 180-Day Report April 17, 2013 DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS Landscape Maintenance Services Superior 15. For Beachwalk, Landscape & Lawn 10/12/2013 2 Option years Boardwalk, Street Service, Inc to renew Ends And Spoil Areas Citywide Landscape Maintenance Services ValleyCrest For Beachwalk, 10/12/2013 2 Option years 16. Boardwalk, Street Landscape to renew Ends And Spoil Areas Maintenance, Inc. Citywide Landscape Maintenance Services For Beachwalk, Lukes-Sawgrass 10/12/2013 2 Option years 17. Boardwalk, Street Landscape to renew Ends And Spoil Areas Citywide Academy Design & One option year 18. Temporary Services Technical Services, 10/12/2013 remaining Inc. 19. Temporary Services Creative Staffing, 10/12/2013 One option year Inc. remaining 20. Temporary Services Juristaff, Inc. 10/12/2013 One option year remaining , 21. Temporary Services Union Temporary 10/12/2013 One option year Services, Inc remaining Page 2 180-Day Report April 17, 2013 Attachment A RFQ # 01-09/10 ARCHITECTS AND ENGINEERS Architeknics, Inc Livs Associates Avino& Associates, Inc Lockwood, Andrews&Newman, Inc BCC Engineering, Inc M.C. Harry&Associates BEA Architects, Inc Millan, Swain,& Associates, Inc MSA Bender&Associates Architects, P.A. Miller Legg Bermello A'amil&Partners, Inc O'Leary Richards Design Associates, Inc Biscayne Engineering Company, Inc PBS&J Borrelli& Partners Architecture Pillar Consultants, Inc Brindley Pieter§&Associates, Inc Red Design Group Bruce Howard&Associates of Florida, Inc Robayna and Associates, Inc Calvin,Giordano&Associates, Inc Rosenberg Design Group d/b/a Rosenberg Cashin Associates, P.C. Savino Miller Design Studio CDM SBLM Architects Consulting Engineering&Science, Inc.(CES) Schwebke-Shiskin&Associates, Inc Douglas Wood&Associates, Inc Shulman+Associates, Inc E Sciences,Incorporated Sixto Architect, Inc Eastern Engineering Group Ccompany Terra Civil Engineering, Llc EDSA The Russell Partnership, Inc Forbes Architects TLC Engineering For Architects, Inc AECOM—Glatting Jackson Kercher Anglin, Inc William Lane Architect, Inc Hadonne Corp Z scovich, Inc Kobi Karp Architecture and Interior Design, Inc. ® MIAMI BEACH CAPITAL IMPROVEMENT PROJECTS OFFICE MEMORANDUM TO: Mayor Matti Herrera Bower and Me bers of a City Commission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: PALM & HIBISCUS ISLANDS IGHBORHOOD ROW PROJECT AND UTILITIES UNDERGROUNDING STATUS UPDATE PROJECT LIMITS: The Palm and Hibiscus Islands are located midway between Miami and Miami Beach off the MacArthur Causeway. These islands are surrounded by the waterway, the Venetian Islands to the north, and the shipping channel to the south. The scope of work encompasses both islands. SCOPE OF WORK: Scope includes street resurfacing / pavement markings including multi-purpose lane, repair and/or extension of existing sidewalks as applicable, improved storm water drainage collection and disposal infrastructure including swale restoration and valley gutters, enhanced landscaping, street signage, streetlight upgrades, replacement of existing water main infrastructure, and sanitary sewer lining and repair. Hibiscus Island only will be undergrounding the overhead utilities: Florida Power & Light (FPL), Atlantic Broad Band (ABB) and AT&T (ATT). PROJECT TIMELINE: The following are the projected dates to project completion: Finalize Design Criteria Package December 19, 2012 (actual) Commission Approval to issue Request for Qualifications (RFQ) October 24, 2012 (actual) Advertise RFQ for Design-Build (DB)firms to qualify 3-4 firms April 17, 2013 Committee meets to Qualify 3-4 DB firms May 24, 2013 Commission Meeting - Design-Build firm Contract Award June 05, 2013 Notice to Proceed 1- Design /Permit/GMP Negotiations June— November 2013 Notice to Proceed 2 - Construction Commences December 2013 Construction Completion (18 months) June 2015 STATUS OF PROJECT: I. Status of the Neighborhood Improvement Project: Pursuant to the approval of the Design Criteria Package, staff anticipates the advertisement of the RFQ for solicitation of Design Build firms' qualifications on April 17, 2013. The residents have approved the one-way traffic modification. Final Design Criteria Documents reviewed by Public, Parks & Recreation, and Planning Department have received approval. Staff Attorney is in the process of developing the new Progressive Design Build contract required prior to advertising the RFQ. II. Status of the Hibiscus Island Utilities Undergrounding - Florida Power & Light (FPL), Atlantic Broadband (ABB) and AT&T (ATT): ABB & ATT Utility Undergrounding contracts have been reviewed by our consultant and have been transmitted to the utility companies as final documents for execution. Commission approved the FPL utility easement at the December 2012 meeting. /D /MER Agenda Item G Date -ly 7-/3 ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Me bers of the ity Commission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: CIP Monthly Construction Project U date Attached please find the monthly update for active City of Miami Beach construction projects under the purview of the CIP Office. Attachment cc: Jorge Gomez, Fernando Vazqu z, P.E. David Martinez, P. Agenda Item Date O Z N I O N E 1 o a E ci > N N 0 O c I U) = o U ° o > 75 o O .° Y 1 L N U f9 } Y U N C 3 (a N C O c rn c a� ° rn o a O C o E ° _Y C f0 i O m 0 N C 3 o :a Q I N ° O � d Q Q C N m I O ai (h >, O O d p Z C a N N d a E O ! m N N L U U CV) ` Q 0 T- U)00 rd O U O O O. 01 ; U2o `� U C'c t c i a` in c� a L) z° m i O O $ L N � V w C N (n lC C i CDc 3 Y X C O o 3 C f w CO f O o ` C o 0 N o E c I d I cm N i C , - z E � ! 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O O CD C C M O E I C I n >O L > I 101 O.N tK C I O I'V LO f4 j LL J �I m 10 y cu I N1` ID 1 � �c 3 I a �0) - T a `o E f0 i o �� o c I n cm lace m U C Y a i m E l O cn N 0 � rC6 I ... Q In O E co N V C N p O C 4=- -E M O N — 'C O O. I M 'm - IiN O >+ 1 r •U . la. Y O 'U) JO 0 N 0 U N N I.p a� Q1 Q c (a C a N U .N Ia) � Y E ! U IH N @ U U O C N E a) •O O 00 f0 C -0 (a Y 2 C 00EM0c m a°'i � _ 0 6 No a� C 6 o Ln o v c' rn _ `4 j Y 0) ! do L J O L N a) _ c I(A 0 0 c N C I m cn N o c cc 2 y v E ! y c m 4) 00 3 .!2, 2 m co J a mc o O p v Cco I C E °- o E c E E I �+ m o ~ 3 v �o n f y a-i Y c c o 5 I Z N m O C O c li °o �O N I "' c c o_� O ` m 7 N CO y m O N C@ ;E C 01 >, O 0 - 'O N o � o m oa 'T � � of 3 °1m c c 3 c a� _ r 3 n J m 2 c 9 -S c m v in C U D O C U > 0 O) > N m N T O C O 01 jn ' > L9 f0 C Q L Lp L - C Q U o m U .� I N aa) r ~ 3 o N ` '0 c o C '0 y E V- CD °U' 5 i s N Z @ o L c = —a0i : >.ti O N 0 0 0 N U m a) O w 0 N Y Lo mao o S « ZU n � 5 � m o CU fan —�.- -- - I a) C aC jNO I ! C E to N ! a> L).f.. co joE j < a 1Q 0 Iw Z ;fr - I� = 1 Q � ;QC � rlj ----- -C C I m Co 0 10 let_1 � N 'y J IJ 0 I0 IM MIAMI BEACH COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Memb rs of the Ci Commission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: REPORT ON EMERGENCY PUR ASES AND UNAUTHORIZED PURCHASES EMERGENCY PURCHASES. Miami Beach City Code Section 2-396 provides for the City Manager to waive the requirements to competitive bidding for emergency purchases as defined in the Code. Pursuant to this provision, emergency purchases exceeding $25,000.00 are to be reported to the City Commission at its meeting following the emergency. With the discontinuation of the Job Order Contracting (JOC), the process that was most frequently utilized to procure emergency response services of a construction-related nature, the need to process emergency purchase requests has increased. While the Administration considers alternatives to the JOC program for emergency response services and urgent projects, the emergency purchase request process outlined in Code allows the City to respond expeditiously to unexpected needs for these services. The following is a list of emergency purchases for the preceding month. The Emergency Purchase Request form for each emergency reported is attached. Nature.of None UNAUTHORIZED PURCHASES. Miami Beach City Code Section 2-393(a) prohibits the purchase of goods or services unauthorized by the Procurement Division (typically through the issuance of a Purchase Order with stated purchase authority prior to the receipt of goods or services). In its due diligence, the Procurement Division has identified those purchases that have been transacted in violation of the stated Code requirement. In those cases, the Procurement Division has required documentation and justification be provided to the City Manager, through the Unauthorized Purchase form, who may then, pursuant to Code, consider and authorize the purchase. Unauthorized purchases exceeding $25,000 are reported to the City Commission at its meeting following the approval of the Unauthorized Purchase form. Following is a report of unauthorized purchases for the preceding month. The Unauthorized Purchase form for each purchase reported is attached. None JLM/P W AD TAA DA 1 arch 13\March Emergency Purchases LTC.docx Agenda Item Date 4-17-13 REPORT OF THE ITEMIZED REVENUES AND EXPENDITURES OF THE MIAMI BEACH REDEVELOPMENT AGENCY'S CITY CENTER DISTRICT SOUTH POINTE (PRE-TERMINATION CARRY FORWARD BALANCES) FOR THE MONTH OF FEBRUARY 2013 Agenda Item F Date -/7—/3 ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139, www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Chairperson and Members of the Miami Beach Redevelopment Agency FROM: Jimmy L. Morales, Executive Director DATE: April 17, 2013 SUBJECT: Report of the Itemized Revenues and xpenditures of the Miami Beach Redevelopment Agency's City Center District and the South Pointe (Pre- Termination Carry Forward Balances) for the Period Ended February 28, 2013. On July 15, 1998 the Chairman and Members of the Board of the Miami Beach Redevelopment Agency resolved that an itemized report of the revenues and expenditures of the Miami Beach Redevelopment Agency, with respect to each redevelopment area, would be made available to the Chairman and Members of the Board of the Miami Beach Redevelopment Agency at the end of each month. Further, it was resolved that such report would be made available no later than five days prior to the second regularly scheduled Redevelopment Agency meeting in the month immediately following the month for which such report is prepared and that the report would be placed on the Redevelopment Agency Agenda for the second meeting of each month as a discussion item. Because the distribution date for the second Commission meeting of some months falls prior to our receipt of bank statements for the month, we advised on October 21, 1998, that beginning with the report for the month ending October 31, 1998 all monthly Redevelopment Agency reports would henceforth be included as part of the agenda for the first Commission meeting of each month. As of September 30, 2005, the South Pointe Redevelopment District ceased to be a redevelopment area within the Miami Beach Redevelopment Agency's jurisdiction. At that point, the City of Miami Beach assumed the responsibilities for the South Pointe Area. This report will continue to summarize the capital expenditures incurred for the South Pointe construction projects that have been appropriated as of September 30, 2005 and that are being paid from the remaining RDA South Pointe TIF balance. The attached material includes the following: Section A— South Pointe (Pre-Termination Carry Forward Balances) • Summary of Cash Basis Transactions by Project and by Expenditure Type for the Fiscal Years Ended September 30, 1988 through 2012 and the Period ended February 28, 2013 • Check and Wire Transfer Register Sorted by Project and Type of Expenditure for the Period Ended February 28, 2013 • Summary of Capital Projects with Current Year Expenditures Section B—City Center District • Summary of Cash Basis Transactions by Project and by Expenditure Type for the Fiscal Years Ended September 30, 1988 through 2012 and the Period ended February 28, 2013 • Check and Wire Transfer Register Sorted by Project and Type of Expenditure for the Period Ended February 28, 2013 • Summary of Capital Projects with Current Year Expenditures JLM: DW: p SOUTH- POINTS (PRE-TERMINATION CARRY FORWARD BALANCES) FINANCIAL INFORMATION FOR THE PERIOD ENDED FEBRUARY 28, 2013 ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Jimmy L. Morales, City Manager FROM: Patricia D. Walker, Chief Financia Off/ic^err Y DATE: April 17, 2013 SUBJECT: South Pointe Financial Information for the Month Ended February 28, 2013 At the July 15, 1998 Commission/Redevelopment Agency meeting a request was made for monthly financial information for the South Pointe Redevelopment District. As of September 30, 2005, the South Pointe Redevelopment District ceased to be a redevelopment area within the Miami Beach Redevelopment Agency's jurisdiction. However, this report will continue to summarize the capital expenditures incurred for the South Pointe construction projects that have been appropriated as of September 30, 2005 and that are being paid from the remaining RDA South Pointe TIF balance (pre-termination carry forward balances). The information has been compiled and is attached. Historical Cash Basis Financial Information The summary report included in the attached material reflects that during the period from October 1, 1987 through February 28, 2013 approximately $120,016,000 of revenues were received in the South Pointe Area. The primary sources of these revenues included: Incremental Ad Valorem tax $ 94,048,269 Bond proceeds 6,860,000 Land sale 5,187,944 Interest income 8,205,647 Rental income 3,169,547 Loan from the City of Miami Beach 1,000,000 State grant 350,000 Various sources 1,194,504 $ 120,015,911 The opening cash balance for October 1, 1987 was approximately $1,042,000; therefore, the total amount of funds available for the period was approximately $121,000,000. We ore committed to providing excellent public:service and solely to all who live, work, rind ploy iii our vibront, tropical, historic community, On the expenditure side, approximately $111,278,000 has been expended from October 1, 1987 through February 28, 2013. These approximate expenditures were primarily made in the following areas: Cobb/Courts Project $ 16,384,670 Debt Service Payments 14,028,441 Portofino Project 12,330,291 South Pointe Streetscape/Park 37,019,832 Administrative Costs 7,373,582 SSDI Project 6,446,941 Marina Project 5,913,256 Community Policing 2,465,482 Washington Avenue 1,541,983 Carner-Mason Settlement and Other Reimbursements 1,044,733 Miami Beach Community Development Corporation Funding 1,500,000 Agreement— 530 Meridian Building —Affordable Housing Other Project Costs 5,228,904 $ 111,278,115 The cash balance as of February 28, 2013 is approximately $9,780,000. This balance consisted of the following amounts: Cash Balance $ 371,837 Investments Balance 9,407,689 $ 9,779,526 JLM:PDW:sp We ore commilled to providing excellent public servit:B and safely to rill who live, work, and play in our vibrant, tropical, historic community. SUMMARY . OF CASH BASIS TRANSACTIONS FOR THE PERIOD ENDED FEBRUARY 28, 2013 o e e e e e 1 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. OPENING CASHIINVSTMT BALANCE $ 1,041,730 $ 9,836,688 REVENUE - Tax increment-City 55,162,212 - $ 55,162,212 - Tax increment-County 37,562,671 - 37,562,671 - Tax increment(Interest)-County 26,627 - 26,627 - Tax increment-Children's Trust 1,296,759 - 1,296,759 - Bond proceeds 6,860,000 - 6,860,000 - Cobb Partners-Closing Parcel 1, 2 5,187,944 - 5,187,944 - Marina rental income 3,169,547 - 3,169,547 - Interest income 8,192,835 12,812 8,205,647 - Loan from City 1,000,000 - 1,000,000 - Grants(Fla. Inland Navig,; shoreline restore.) 350,000 - 350,000 - Other Grants 5,000 - 5,000 - St. sales tax(receipt-income for pmt. to St) 209,358 - 209,358 - Daughters of Israel contrib.-reloc. Mikvah 28,000 - 28,000 - Consulting fee refund-Rahn S. Beach 27,026 - 27,026 - Olympus Hldg.-reimb. Portofino advertsg. 24,405 - 24,405 - Mendelson environ. reimb./refund 10,000 - 10,000 - Regosa Engineering refund-Marina 8,500 - 8,500 - Portofino DRI Payment from Greenberg T. 121,531 - 121,531 - Payment received from Greenberg T. for CMB 23,500 - 23,500 - Payment received from Olympus Holdings, Inc. 96,276 - 96,276 - Payment received from Marquesa, Inc. 2,000 - 2,000 - Contribution from Continuum II for S. Pointe Park 200,000 200,000 - Cost of asbestos remediation reimb.-Cobb 5,800 - 5,800 - Miscellaneous income 8,267 - 8,267 - Galbut&Galbut contrib.-reloc. Mikvah 3,500 - 3,500 - Murano Two, Ltd-Cash Bond per Agreement 242,000 - 242,000 - Other(void ck; IRS refund;Am. Bonding) 179,341 - 179,341 Total Revenues 120,003,099 12,812 $ 120,015,911 RDA 0 • Pre-Termination •fCash:;Basis Transactions by e Fisc'al'Years 1,988 1 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. EXPENDITURES PROJECTS Cobb/Courts (16,384,670) - (16,384,670) Marina (5,913,256) - (5,913,256) Portofino (12,330,291) - (12,330,291) South Pointe Streetscape (36,998,033) (21,799) (37,019,832) SSDI (6,446,941) - (6,446,941) Fifth St. Beautification (300,000) - (300,000) Beach Colony(I'scape/stscape/site imprvmt) (80,912) - (80,912) Marriott (53,061) - (53,061) Washington Ave. (1,541,983) - (1,541,983) Washington Ave Surface Lot (280,790.00) - (280,790) Design guidelines (43,708) - (43,708) MBTMA/Mobility (32,225) - (32,225) S. Pointe Zoning (20,819) - (20,819) Alaska Baywalk (218,323) - (218,323) Victory/Community Gardens (174,477) - (174,477) Washington Park (50,590) - (50,590) Water/Sewer Pump Station Upgrade (1,064,020) - (1,064,020) Flamingo S. Bid A R.O.W. (402,639) - (402,639) Flamingo Neigh-Lummus (428,246) - (428,246) Potamkin Project (318,525) - (318,525) Lummus Park (103,916) - (103,916) Wayfinding Projcet (176,481) - . (176,481) Jewish Museum of Florida (500,000) - (500,000) MBCDC Loan-530 Meridian Bldg. (1,500,000) - (1,500,000) 6th&Lenox Infrastructure Project (772,450) - (772,450) Beachwalk II Project (109,661) (37,929) (147,590) Miscellaneous (60,132) - (60,132) Total Projects (86,306,149) (59,728) (86,365,877) ADMINISTRATIVE (7,363,336) (10,246) (7,373,582) DEBT SERV/CE/LOANREPAYMENT (14,028,441) - (14,028,441) South • o ,�urnmary,oftash Basis Transactions by • Fiscal 0 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. MISCELLANEOUS Carner Mason settlement (946,163) - (946,163) City of Miami Beach (reimburse water main) (74,067) - (74,067) Miscellaneous (24,503) - (24,503) (1,044,733) - (1,044,733) COMMUNITY POLICING (2,465,482) - (2,465,482) TOTAL EXPENDITURES (111,208,141) (69,974) $ (111,278,115) ENDING CASH/INVSTMT.BALANCE $. 9,836,688 $ 9,779,526 P Summary of • by •• Fiscal Years 1988- 1 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVSTMT BALANCE $ 1,041,730 $ 9,836,688 REVENUE Tax increment-City 55,162,212 - $ 55,162,212 Tax increment-County 37,562,671 37,562,671 Tax increment(Interest)-County 26,627 26,627 Tax increment-Children's Trust 1,296,759 1,296,759 Bond proceeds 6,860,000 6,860,000 Cobb Partners-Closing Parcel 1,2 5,187,944 5,187,944 Marina rental income 3,169,547 3,169,547 Interest income 8,192,835 12,812 8,205,647 Loan from City 1,000,000 - 1,000,000 Grants(Fla.Inland Navig.;shoreline restore.) 350,000 350,000 Other Grants 5,000 5,000 St.sales tax(receipt-income for pmt.to St) 209,358 209,358 Daughters of Israel contrib.-reloc.Mikvah 28,000 28,000 Consulting fee refund-Rahn S.Beach 27,026 27,026 Olympus Hldg.-reimb.Portofino advertsg. 24,405 24,405 Mendelson environ.reimb./refund 10,000 10,000 Regosa Engineering refund-Marina 8,500 8,500 Portofino DRI Payment from Greenberg T. 121,531 121,531 Payment received from Greenberg T.for CMB 23,500 23,500 Payment received from Olympus Holdings,Inc. 96,276 96,276 Payment received from Marquesa,Inc. 2,000 2,000 Contribution from Continuum II for S.Pointe Park 200,000 200,000 Cost of asbestos remediation reimb.-Cobb 5,800 5,800 Miscellaneous income 8,267 8,267 Galbut&Galbut conlrib.-reloc.Mikvah 3,500 3,500 Murano Two,Ltd-Cash Bond per Agreement 242,000 242,000 Other(void ck;IRS refund;Am.Bonding) 179,341 179,341 Total Revenues 120,003,099 12,812 $ 120,015,911 Expenditures Land acquisition (9,444,065) - (9,444,065) Legal fees/costs (9,392,304) (9,392,304) Professional services (17,986,772) (17,986,772) Construction (30,990,748) (59,728) (31,050,476) Utilities relocation (1,873,213) (1,873,213) Environmental (416,044) (416,044) Submerged land lease (2,017,803) (2,017,803) Lease agreements (6,863,371) (6,863,371) Miscellaneous (3,500,194) (3,500,194) Property Taxes (389,260) (389,260) Common Area Maintenance (131,140) (131,140) Administration (7,363,336) (10,246) (7,373,582) Debt Service/loan repayment (14,026,441) (14,028,441) Refund of Cash Bond (242,000) (242,000) Miscellaneous Project Costs (2,103,968) (2,103,968) Grant (500,000) (500,000) MBCDC Loan-530 Meridian Bldg. (1,500,000) (1,500,000) Community Policing (2,465,482) (2,465,482) (111,208,141) (69,974) $ (111,278,115) ENDING CASH/INVSTMT.BALANCE $ 9,836,688 $ 9,779,526 CHECK & WIRE TRANSFER REGISTER SORTED BY PROJECT & TYPE OF EXPENDITURE FOR THE PERIOD ENDED FEBRUARY 28, 2013 N O M co O rl- M Lf) O r 0 r- M N N M 0 M M h O 0 O O CD Cl) O 00 CD r- 1\ 't q- 0) N O N r r N . O r O N N W) M 0 OD (A (D (D r 'T CO Lo n O0 A O M r 00. 00. O. M. M 0. . Cl) U') N N O 00 r N N r- N r r W 0 to M N 00 OD 14 h r •�T N h (D r 00 (0 CO 0) V .;r VIT T M v O N 0) . ° OA M On N N C N � (D r O a N N N N N N N Cl) N N N N CO N N N N C'M N Cl) r r r r r r r r r r r r r r r r r r 000 O O O O O 00 O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N • O r r O 00 7 O O :!t O O O O Cl) M Cl) 0) Q 0 0 0 0 - - r N M N N O O N N r N r O r r r r M r O r r O r r r 0 O r r r O O r o N M M IL d (l d IL N 00000 M (1) U) U) U) Cn M Q Q Q Q Q NT N 0) O LO r- CD r r r r (n M M M (D m 00 r 00 00 00 0) r O se Cl) CnCO (D1- 00IV h1- r` rN O r M M C'M O O O O O M w w w r� r- O (D (D (D N r r r r r N r r r r r W N O N O Cl) = N 2 2 2 U U U U CO r ° w Cl. a � � � -) wmw Q00 0000 cnwiwwl- M ww CL cD Er w W W W - -_ aa W 0 c-4 0 W w W W W 4.; Z_ Z_ Z_ .+ YYYYY +' � � oNm � ►i � ZZ � � d CL CL J J J J J d O W N } d OOOp QQQQQ Nm � >- co U) U) O Q) IL CL CL rn `� `� c~nwm2 � y� Fw-- } DD f- e F- �0 U U U U U a0+ D ♦- O W Q� W J J 0)0,, 'O QQQQQ UwF- > rQQQUUQQ 000 7 w W w w W 7 :3 w U 0 p z Z) Z U U z z 7 mU) U) m mm cc) mmrn < WOZNQU' QQQQQ U) (9 z z Z J J J J J Q Q Q Q Q z z Z Z Z j j j 9990- 0 w w W W W (ncncn —_ � � F- � _UUUU_ U_ I LA = z zzzz 000 > > � > > v U U a W = � w w w w w w w (n U) U) wwwww wwwww F- � F- F- � cn (ncn (ncn : wW � z z z z z WxOf (r m 00000 � F- F- I- HH UUU m � � � � � m (n (n (n (n (n wwwww ' wWLuWW 000 � F- � F- � o > > > > > mmmm (n (n ( WWM zzzzz c QQQ m } } } } > JJJJJ - www W W fnwfnwwww E QQQaQQQQQ 16 HHF- F- F- n � � � � � � y i- F- rF- F 3 QQQQQE m - Z Z Z L Cf) U) U) ) C/) F- H I- F- C w W W j Q Q Q Q Q Z Z Z Z Z Z Z E mmm O 00000 0 » » » » » » 'O UUUw UUUUUm UUUUUcncncncn (ncn (na N M M 0) r r N N N M Cl) N N N M M N N N N M N M O O O _ r r O r O O r r r O r O r O O O O O r O r O r O r N N N N N N N N N N N N N N N N N N N N . M N N r 0r- O N <T 00 (A M r A � r 0 0 0 N 0 N r r N N 0) O N O- M C-n - N M ONN ONCNr 00) 0) 0) 0).00) 0) - rNr 0) 0 0 - - - 0 0 0) 0) 0) 0 0 0) 0) - 0 - 0 0) 00 0 LOr� 00 ONM (DMMMMMmmm Ln LO v It 'IT � M Nr It v "TOOOOOOO co co CO M co M M M M M M M Q Q Q Q Q Q Q t` tin r` r r- r- t` 000000000000 In LC) Ln L() LO Ln LO Ln co M M co M M M co r 0) 0) 0) r 0) r r r r 0) 0) r 0) 0) r - CD w (0 O CD 0) 0)CD (D O w CD w O G O O (D CD CO (0 O 999 O O O O O M M M M M M M M M M M M ° M 4 Lo r r r r 0) O O O O C5 6 6 0 0 6 0 0 Cl) M M � d' v IT � 000000000000 M Cl) M Ln Lo LO U7 In O O O O O O O O O O O O N N N N N N N N CO 00 00 OD OD O 00 00 00 00 Lb OP O) O) M CA O O M (n CA (n (n (A (A � r- r- r- � � r` � n n r- r- r� t` n r� � r- M CO M Cl) M M M M M C") M co M M co C") co m M co ATTACHMENT "All SUIIOIIOIIIARY OF CAPITAL PROJECTS WITH CURRENT YEAR EXPENDITURES SUMMARY OF CAPITAL PROJECTS CURRENT YEAR EXPENDITURES South Pointe South Pointe Streetscave Improvements Phase III-V This project includes the installation of new stormwater infrastructure within priority Basin 1 to meet the Master Plan recommended level of service. The project limits are bounded by Ocean Drive to the East and Alton Road to the West, and includes: I" Street between Alton and Ocean, Commerce Street from Alton to Washington, Ocean Drive, Ocean Court from 5`h to South Pointe Drive, Collins Avenue and Collins Court from 5`h to South Pointe Drive, South Pointe Drive, Jefferson Avenue between South Pointe Drive and 151, and other adjacent alleys, roadways and rights of way. Project Management Department: CIP Office Total Project Cost: $25,603,389 Total CRA participation: $4,927,566 Capital Improvement Plan and FY 08/09 Capital Budget Beachwalk II The Beachwalk 11 project will establish a southern link between Lummus Park and South Pointe Park. Beachwalk II will be a 0.6 mile path running North-South, west of the dune system and east of Ocean Drive. The project will include an extensive dune enhancement component including use of turtle friendly lighting, removal of invasives, planting of native plants, dune fill, rope and post, and sand fencing. Additional objectives of the project includes physical improvements to support multimodal transportation, link bicycle and pedestrian destinations, increase pedestrian and bicycle safety, improve trail network connectivity, eliminate barriers that prevent bicycle trips, and develop future bikeway corridors. Project Management Department: Public Works Total Project Cost: $4,736,731 Total CRA participation: $2,800,600 Capital Improvement Plan and FY 09/10 Capital Budget For more information about South Pointe Capital Projects please refer to: http://web.miamibeachfl.gov/excelience/scroll.aspx?id=l 8274 Page 1 of 1 CITY CENTER REDEVELOPMENT DISTRICT FINANCIAL INFORMATION FOR THE PERIOD ENDED FEBRUARY 28, 2013 ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139, www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Jimmy L. Morales, City Manager FROM: Patricia D. Walker, Chief Financi I Officer DATE. April 17, 2013 � �.' SUBJECT: City Center Redevelopment District Financial Information For the Period Ended February 28, 2013 At the July 15, 1998 Commission/Redevelopment Agency meeting a request was made for monthly financial information for the City Center Redevelopment District. The information has been compiled and is attached. Historical Cash Basis Financial Information The summary report included in the attached material, reflects that during the period from October 1, 1993 through February 28, 2013 approximately $636,014,000 of revenues were received in the City Center District of the Redevelopment Agency ("RDA"). The primary sources of these revenues included approximately: Ad Valorem tax $ 334,213,614 Bond proceeds 108,779,453 Loews Hotel Exercise Option 27,498,975 Resort tax contributions 46,551,635 Draws from the line of credit from the City of Miami Beach 19,190,000 Anchor Garage receipts 31,710,368. Pennsylvania Garage receipts 1,423,696 Royal Palm Land Sale 12,562,278 Interest income 20,386,726 Loews Ground Lease receipts 8,234,784 Anchor Shops receipts 8,049,342 Pennsylvania Shops receipts 435,706 Loan from the City of Miami Beach 3,000,000 Contributions from GMCVB toward debt service payments .2,700,000 Reimbursements from other state and local agencies 1,975,762 Contribution from CMB Parking Department 700,000 RDP Royal Palm Ground Lease receipts 470,222 Contribution from New World Symphony 250,000 Cost of Issuance Proceeds-Series 2005 402,221 From Various Sources 7,478,879 Total Revenues $ 636,013,661 On the expenditure side, approximately $537,908,000 has been expended from October 1, 1993 through February 28, 2013. These approximate expenditures were primarily made in the following areas: Debt Service Payments $ 169,868,657 Convention Center Hotel Project(Loews Hotel) 61,516,007 Lincoln Road/Bass Museum Loan Repayment to CMB 30,467,142 Hotel Garage Project 18,247,976 African-American Hotel Project 12,968,666 Collins Park Cultural Center 17,324,578 Colony Theater 6,554,191 Anchor Garage Operations 21,560,752 Pennsylvania Garage Operations 1,167,488 Pennsylvania Shop Operations 337,486 Administrative Costs 21,525,529 Beachwalk Project 5,233,711 Miami City Ballet 5,859,594 Community Policing 24,776,238 Secondary Pledge Repayments (Resort Tax) 2,385,000 Washington Avenue Streetscapes 3,198,183 Lincoln Road Project 1,443,063 Water&Wastewater Pump Station 1,228,541 R.O.W. Improvements 2,356,207 New World Symphony Grant-In-Aid 15,000,000 Capital Projects Maintenance 13,784,625 City Center Greenspace Management 429,987 South Beach Area Property Management 2,670,256 Anchor Shops Operations 2,093,034 Cost of Issuance-Series 2005A&B 375,047 Movie Theater Project 182,200 Purchase of the Barclay, the Allen and the London House for MBCDC 14,154,643 Washington Avenue Bridge Restoration Loan ($630,987— Refunded) 700,000 Other Project Costs 80,499,260 Total Expenditures $ 537,908,061 The cash balance as of February 28, 2013 is approximately $98,106,000. This balance consisted of the following amounts: Cash Balance $ 26,796,779 Investments Balance 62,784,586 Debt Service Reserves 8,524,234 $ 98,105,599 JLM:PDW:sp SUMMARY OF CASH BASIS TRANSACTIONS FOR THE PERIOD ENDED FEBRUARY 28, 2 013 - e - - e • ' e - • o • e - •f Qas4 13.a.s�i_s Trar,tsactions by,Project. Fiscal Yeam 1994- 0 Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVESTMENT BALANCE $ $ 83,904,949 REVENUE Tax increment-County 134,949,502 29,526,081 $ 164,475,583 Tax increment-City 159,546,442 - 159,546,442 Tax increment (Interest)-County 19,057 - 19,057 Tax increment-Children's Trust 10,172,532 - 10,172,532 - Bond proceeds 108,779,453 - 108,779,453 - Rental income 273;899 15,417 289,316 - Anchor Garage receipts 30,462,133 1,090,943 31,553,076 - Anchor Garage deposit card receipts 30,788 - 30,788 Anchor Shops rental income 7,662,467 291,918 7,954,385 Anchor Shops rental deposits 88,241 6,716 94,957 - Pennsylvania Garage receipts 1,096,240 327,216 1,423,456 - Pennsylvania Garage deposit card receipts 240 - 240 - Pennsylvania Shops rental income 143,777 120,547 264,324 - Pennsylvania Shops rental deposits 171,382 - 171,382 - Legal settlement 100,000 100,000 Loews Facility Use/Usage Fee 126,504 - 126,504 Loews Ground Lease Receipts 8,234,784 - 8,234,784 - Loew Hotel-exercise option 27,498,975 - 27,498,975 - RDP Royal Palm Ground Lease Receipts 470,222 - 470,222 - RDP Royal Palm-Sale.of Land 12,562,278.00 - 12,562,278 - New World Symphony Contribution 250,000.00 - 250,000 - Interest income 20,176,581 210,145 20,386,726 - Resort tax contributions 44,675,399 1,876,236 46,551,635 - Cost of Issuance Proceeds-Series 2005 402,221 - 402,221 - Bid deposits-hotels 375,000 375,000 - Bid deposits-cinema 100,000 100,000 - Loan from City 3,000,000 3,000,000 - Line of credit from City 19,190,000 19,190,000 - Cultural Campus 1,975,762 - 1,975,762 - St. Moritz Hotel-refund/reimbursement 925,450 925,450 - Reimbursements(GMCVB/RE taxes/Grants) 3,864,530 - 3,864,530 - St.sales tax(receipt-income for pmt.to St) 2,371,561 - 2,371,561 - Miami City Ballet environmental clean-up 31,698 - 31,698 - Miami City Ballet Lease/Maint 17,709 17,709 - Anchor Garage insurance reimbursement 26,170 - 26,170 - Real Estate taxes refund 299,056 - 299,056 - Refund from Dept.of Mgmt Services 154,913 2,952 157,865 - Refund-Loews-Water/Sewer Impact Fees 348,319 - 348,319 - Refund-Police Salaries and Wages 799,812 44,691 844,503 - Miscellaneous/Prior Year Refunds&Voids 1,116,157 11,545 1,127,702 TOTAL REVENUE 602,471,545 33,542,116 $ 636,013,661 EXPENDITURES PROJECTS African-American Hotel (12,968,666) - (12,968,666) Convention Hotel (61,516,007) - (61,516,007) Hotel Garage-Construction (18,247,976) - (18,247,976) Movie Theater Project (182,200) - (182,200) Lincoln Road (1,443,063) - (1,443,063) Beachwalk (5,233,711) - (5,233,711) Collins Park Cultural Center (17,324,578) - (17,324,578) Bus Prop.Ctr. (159) - (159) Redevelopment ' e - • • •Summaryo ons by • 1 Total Prior Years FY 2013 Rev./Expend. Chamber of Commerce Relocation Study (2,000) (2,000) Colony Theater (6,554,191) - (6,554,191) Construction of Library (14,586) - (14,586) East/West Corridor (88) - (88) Electrowave (3,161) - (3,161) Garden Center (93) - (93) Guidelines (12,450) - (12,450) Old City Hall (499) - (499) 17th Street Surface Lot (256,887) (256,887) 10A Surface Lot-Lennox (382,854) (382,854) Streetscapes (324,849) (324,849) 6th Street Streetscape (577) (577) Botanical Gardens (356,552) (356,552) Transportation Mobility Study (32,225) (32,225) Convention Center Storm Water Improve. (1,894,198) (66,780) (1,960,978) New World Symphony (21,308,476) (21,308,476) New World Symphony Park Project (14,440,890) (14,440,890) Washington Avenue Streetscape (3,198,183) - (3,198,183) Rotunda (101,122) - (101,122) R.O.W. Improvements (2,356,207) - (2,356,207) Flamingo(16 St. Corridor) (4,721) - (4,721) Flamingo Neigh.South-Bid A (10,186) - (10,186) Flamingo Neigh. Lummus-Bid B (456,047) - (456,047) Flamingo Bid C-N/E/W Neigh. (13,877) - (13,877) Beachfront Restrooms (431,147) - (431,147) Water&Wastewater Pump Station (1,228,541) - (1,228,541) Miami City Ballet (5,757,729) (101,865) (5,859,594) Wayfinding Project (330,819) (330,819) West Ave/Bay Road Neigh. Improve. (687,720) (687,720) Multi-Purpose Building Adj. City Hall (14,681,273) (14,681,273) Bass Museum (488,175) - (488,175) Bass Museum Hydraulic (2,750) - (2,750) Bass Museum HVAC Improvement - (142,781) (142,781) Purchase of the Barclay,the Allen and the London House for MBCDC (14,154,643) - (14,154,643) Alleyway Restoration Program (221,632) - (221,632) Lincoln Road Between Lennox and Alton (6,151,710) - (6,151,710) Lincoln Road Between Collins/Washington (800,321) (199,004) (999,325) Lincoln Road Fountain (4,484) (4,484) Lincoln Road Mall Accent Light (68,495) (68,495) Lincoln Road Landscaping (3,959) (3,959) Lincoln Road Uplighting (7,820) (7,820) Little Stage Complex (287,813) (287,813) Preferred Parking Surface Lot (526,649) - (526,649) Tree Wells Pilot Project (409,571) (409,571) Washington Ave. Bridge Restoration Loan (700,000) (700,000) Collins Canal Enhancement Project (516,725) (130,610) (647,335) Collins Park Parking Garage (209,083) (5,219,796) (5,428,879) CCHV Neighborhood Improvements (8,376,628) (398,938) (8,775,566) Animal Waste Dispensers& Receptacles (25,000) (25,000) Trash Receptacles (8,000) (8,000) Pedestrian Countdown Signals (54,868) - (54,868) Maze Project-21 st Street&Collins (135,000) - (135,000) Directory Signs in City Center ROW (10,612) - (10,612) 24"PVC Sanitary Sewer Improvements (275,587) - (275,587) Bicycle Parking Project (9,013) - (9,013) Total Projects (225,118,772) (6,348,048) (231,466,820) - • - • e ' • - e e o • - • • e e 0 Total Prior Years FY 2013 Rev./Expend. NEW WORLD SYMPHONY GRANT-IN-AID (15,000,000.00) (15,000,000) CAPITAL PROJECTS MAINTENANCE (12,382,462.00) (1,402,163) (13,784,625) CITY CENTER GREENSPACE MANAGEMENT (288,383) (141,604) (429,987) SOUTH BEACH AREA PROPERTY MANAGEMENT (2,515,073) (155,183) (2,670,256) ADMINISTRATION (19,564,324) (1,961,205) (21,525,529) COST OF ISSUANCE-SERIES 2005A&B (375,047) (375,047) DEBT SERVICE/LOAN REPAYMENT (165,555,508) (6,698,149) (172,253,657) CITY OF MIAMI BEACH/LOAN REPAYMENT (30,467,142) - (30,467,142) ANCHOR GARAGE OPERATIONS (20,549,033) (1,011,719) (21,560,752) ANCHOR SHOPS OPERATIONS (2,025,948) (67,086) (2,093,034) PENNSYLVANIA GARAGE OPERATIONS (864,368) (303,120) (1,167,488) PENNSYLVANIA SHOPS OPERATIONS (316,766) (20,720) (337,486) COMMUNITY POLICING (23,543,770) (1,232,468) (24,776,238) TOTAL EXPENDITURES (518,566,596) (19,341,465) $ (537,908,061) ENDING CASH/INVSTMT.BALANCE $ 83,904,949 $ 98,105,600 ••- - •e •- e e e •- • • e FiscaI4'Years 199*- 1 Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVESTMENT BALANCE $ $ 83,904,949 REVENUE Tax increment-County 134,949,502 29,526,081 $ 164,475,583 Tax increment-City 159,546,442 - 159,546,442 Tax increment (Interest)-County 19,057 19,057 Tax increment-Children's Trust 10,172,532 10,172,532 Bond proceeds 108,779,453 - 108,779,453 Rental income 273,899 15,417 289,316 Anchor Garage receipts 30,462,133 1,090,943 31,553,076 Anchor Garage deposit card receipts 30,788 - 30,788 Anchor Shops rental income 7,662,467 291,918 7,954,385 Anchor Shops rental deposits 88,241 6,716 94,957 Pennsylvania Garage receipts 1,096,240 327,216 1,423,456 Pennsylvania Garage deposit card receipts 240 - 240 Pennsylvania Shops rental income 143,777 120,547 264,324 Pennsylvania Shops rental deposits 171,382 - 171,382 Legal settlement 100,000 100,000 Loews Facility Use/Usage Fee 126,504 126,504 Loews Ground Lease Receipts 8,234,784 8,234,784 Loew Hotel-exercise option 27,498,975 27,498,975 RDP Royal Palm Ground Lease Receipts 470,222 470,222 RDP Royal Palm-Sale of Land 12,562,278 12,562,278 New World Symphony Contribution 250,000 - 250,000 Interest income 20,176,581 210,145 20,386,726 Resort tax contributions 44,675,399 1,876,236 46,551,635 Cost of Issuance Proceeds-Series 2005 402,221 - 402,221 Bid deposits-hotels 375,000 375,000 Bid deposits-cinema 100,000 100,000 Loan from City 3,000,000 3,000,000 Line of credit from City 19,190,000 19,190,000 Cultural Campus 1,975,762 1,975,762 St.Moritz Hotel-refund/reimbursement 925,450 925,450 Reimbursements(GMCVB/RE taxes/Grants) 3,864,530 3,864,530 St.sales tax(receipt-income for pmt.to St) 2,371,561 2,371,561 Miami City Ballet environmental clean-up 31,698 - 31,698 Miami City Ballet Lease/Maint 17,709 17,709 Anchor Garage insurance reimbursement 26,170 - 26,170 Real estate taxes refund 299,056 - 299,056 Refund from Dept.of Mgmt Services 154,913 2,952 157,865 Refund-Loews-Water/Sewer Impact Fees 348,319 - 348,319 Refund-Police Salaries and Wages 799,812 44,691 844,503 Miscellaneous/Prior Year Refunds&Voids 1,116,157 11,545 1,127,702 TOTAL REVENUE 602,471,545 33,542,116 $ 636,013,661 EXPENDITURES Administrative fees (31,684) (31,684) Appraisal fees (125,368) (125,368) Bid refund (230,000) (230,000) Board up (60,758) (60,758) Bond costs (211,440) (211,440) Building permit fees (173,269) (173,269) Construction (54,909,513) (54,909,513) Delivery (2,995) (2,995) Demolition (203,195) (203,195) Electric service (1,976) (1,976) Environmental (354,908) (354,908) Equipment rental (55,496) (55,496) Hotel negotiation consultant (849,243) (849,243) Redevelopment •- e • e •- Summary • e by'Expenditure •- 1 Total Prior Years FY 2013 Rev./Expend. Hotel selection/study (263,357) (263,357) Land acquisition (41,240,564) (41,240,564) Legal fees/costs (2,770,339) (2,770,339) Lighting (60,805) (60,805) Lot clearing (34,771) (34,771) Maintenance (245,288) (245,288) Miscellaneous (762,046) (762,046) Owner's representative fee&expenses (1,823,466) (1,823,466) Postage,printing&mailing (27,855) (27,855) Professional services (6,872,046) (6,872,046) Public notice/advertisement (26,472) (26,472) Purchase of the Barclay,the Allen and the London House for MBCDC (14,154,643) (14,154,643) Refund of deposits (185,000) (185,000) Reimburse closing costs to C.M.B. (3,000,000) (3,000,000) Reimbursements (78,041) (78,041) Relocation (131,784) (131,784) Revitalization (960,522) (960,522) Security guard service (277,825) (277,825) Streetscape (401,312) (401,312) Temporary staffing (69,158) (69,158) Title insurance (25,271) (25,271) Traffic parking study (8,600) (8,600) Training,conferences&meetings (3,268) (3,268) Travel&related expenses (28,730) (28,730) Utilities (420,289) (420,289) Washington Ave.Bridge Restoration Loan (700,000) (700,000) Water/Sewer(impact fees) (25,240) (25,240) Total (131,806,537) (131,806,537) Miscellaneous Proiects (93,312,235) (6,348,048) (99,660,283) Total Projects (225,118,772) (6,348,048) (231,466,820) NEW WORLD SYMPHONY GRANT-IN-AID (15,000,000) (15,000,000) CAPITAL PROJECTS MAINTENANCE (12,382,462) (1,402,163) (13,784,625) CITY CENTER GREENSPACE MANAGEMENT (288,383) (141,604) (429,987) SOUTH BEACH AREA PROPERTY MANAGEMENT (2,515,073) (155,183) (2,670,256) COST OF ISSUANCE-SERIES 2005A&B (375,047) (375,047) ADMINISTRATION (19,564,324) (1,961,205) (21,525,529) DEBT SERVICE/LOAN REPAYMENT (165,555,508) (6,698,149) (172,253,657) CITY OF MIAMI BEACH/LOAN REPAYMENT (30,467,142) (30,467,142) ANCHOR GARAGE OPERATIONS (20,549,033) (1,011,719) (21,560,752) ANCHOR SHOPS OPERATIONS (21025,948) (67,086) (2,093,034) PENNSYLVANIA GARAGE OPERATIONS (864,368) (303,120) (1,167,488) PENNSYLVANIA SHOPS OPERATIONS (316,766) (20,720) (337,486) COMMUNITY POLICING (23,543,770) (1,232,468) (24,776,238) TOTAL EXPENDITURES (518,566,596) (19,341,465) $ (537,908,061) ENDING CASH/INVSTMT.BALANCE. $ 83,904,949 $ 98,105,600 CHECK & WIRE TRANSFER REGISTER SORTED BY PROJECT & TYPE OF EXPENDITURE FOR THE PERIOD ENDED FEBRUARY 28, 2013 O O O O O O 0) M W V o 0 0 0 0 0 0 0 0 O O O O O O O N O O O V V w O(n W O N 00 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (n 0 0 N CO) Cl (D .- 0 0 0 0 (n 0 0 0 0 0 0 0 0 0 0 0 V 0 (n (n n M O r M (n (n (n V )n 0 0 0 0 0 0 o N N 0 (n 0 0 0 0 0 0 O 0 0 00 0 0 OG V1 O O'O O N I- M O V V V O M O O O N O O OD H O M O W M 0 0 0 0 0 0 M N N N N n n V M(n W W 0 R O O O )n Cl) o O Y] N M (D O r M M N N (D N N N OD O fD (D (D V M M (n(D (n O M (D n N r M V N (D M M M M N N O O M M M N (D fD O M n o 0 00 N(n N O O O M O O O a0 a0 N N N N (D O N(n M N N V N In V n Cl! 0 0 0 0 0 0 0 O O O O N N V aD 0 0 (n w W (D (D V V V Cl) Cl) M Cl) N N - •- '- - - V � V V � M O V V V V V V V M M('�M M M M M .- (D M M M O V M M (D N Cl) N M N N (O M r .- M - (D N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 o o o o o o o o o o o o o o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N WWWWW M V m 0 (O0 O07n n n o c n n M O nm (DV V V rn rn rn W 0 aDrO nNNm a aQ N (DNNmaa 0 W u a N M O O N '- z N O N N O z 7 N N O r .- N O z O N .- ` zz z N m m 0) 0) W a)p1 m 0) W 0) 01 aD aD 0) aD oD Of M O O O O O O � \z Q N N O O O N z 0 0 0 0 0 0 0 0 000000000000000000000o - - - - - - o 0 O .- •- •- •- �- •- N O CD W a0 N N N N N M M O o M o M aD N O N 0 Vn OD OD (D N N(D O O O O O n ( N_ N (p fD M N N N N N N M n m n aD M (O ao (O v M N M V M(n r O o n N M M M M M O O z p Q O N O M O W W O M N N V M M M O N V N (O H V (D r (/)n V (n M N n M M n M to N N N n (D (O (O(O (O N N Z Z Z N N O M O M aD M N N n n W M O n r a0 V 00 (O w n r V M N(n(n V n M N N M V(n _N N_ n n M V V V V V N_ N r r M (O O M V M (n M M M O M u'1 (n M O a a a a a M r .- r N N D N M M M L N N N(n 0000 N N 0(n 2 2 0 0 (D N N N N N m m LL LL LL M M N N N N In N N 00 N N N N N In N N O N w w N m 7 U W F a ¢ w J Y W w W w W W W w w w w W w > V N U OmmF F-F F-H H FF-F-F-H F Z F N N �000��0000000�00 Ur wn - QQZZZZZZ ZZzzzzw Y(n z U)-6-f QQQQQQQQQQQQQQQQ Q p p w W w W W w Y w W w W W w m . 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V V V V a C C O V O M M Cl) Cl) Cl) co Cl)M M M •- M M 0 0 0 0 0 0 0 0 0 0 OD 0 0 O O O O O O O O O O N O O • tO fD (O f0 (O (O (D [D (D f0 O (O f0 D1 W O) O) Q) p D1 W W W C) O) O) mrnrnrn_ rnrn_ rnrn_ rn_ rnornrn r )Dmm )Dmmmmomcomm v v v v v v v v v v v v v ATTACHMENT "A" SUMMARY OF MAJOR PROJECTS SUMMARY OF CAPITAL, PROJECTS CURRENT YEAR EXPENDITURES City Center City Center Right-of-Way Imyr./Convention Center Storm Water Imprv. (City Center-Commercial District BP9B) (PA: rwscchvb9b) This project includes the restoration and enhancement of right-of ways/streetscapes throughout the City Center, including roadway, sidewalks, curb and gutter, landsdape, streetscape, irrigation, lighting, potable water, and storm drainage infrastructure as needed. The project limits include Drexel Avenue from Lincoln Lane to Lincoln Lane North, Pennsylvania Avenue from 16th to 17th Street, Euclid Avenue from Lincoln Lane to Lincoln Road Mall, Meridian Avenue from 16th to 17th, Jefferson Avenue from Lincoln Lane to 17th St., Michigan Avenue from 16th to 17th, Lenox Avenue from 16`h to 17th, Lenox Court, Lincoln Lane to 16'h, Lincoln Lane from Drexel to Alton Rd., Lincoln Lane North from Washington to Alton, Washington to Dade Blvd, Convention Center Drive and 19th Street. Project Management Department: CIP Office Total Project Cost: $13,209,842 Total CRA participation: $13,209,842 Source: Pg. 310 - Capital Improvement Plan and FY 08/09 Capital Budget Bass Museum HVAC Replacement(PA: rrmbasshvc) This Project includes HVAC Replacement. Replace rooftop Air units due to age. This project was selected based on critical to continued operations and beyond useful life criteria. Project Management Department: CIP office Total Project Cost: $84,456 Total CRA participation: $84,456 Source: Capital Improvement Plan and FY 12/13 Capital Budget Trash Receptacles (PA: enctrashrp) This Project includes the acquisition and installation of additional trash receptacles. Project Management Department: CIP office Total Project Cost: $125,000 Total CRA participation: $25,000 Source: Capital Improvement Plan and FY 12/13 Capital Budget Page 1 of 4 SUMMARY OF CAPITAL PROJECTS CURRENT YEAR EXPENDITURES City Center Lincoln Rd Mall Accent Light(PA:rrslincmal) This Project includes Lighting Replacement. Replace deteriorated accent lighting throughout the mall. This project was selected based on critical to continued operations and beyond useful life criteria. Project Management Department: CIP office Total Project Cost: $ 100,760 Total CRA participation:$100,760 Source: Capital Improvement Plan and FY 12/13 Capital Budget CCHC Neighborhood Improvements—Historic District(PA: rwscityctr) This project includes improvements to the stormwater collection and disposal system upgrades, water distribution center upgrades, roadway resurfacing and streetscape enhancements, landscaping, traffic calming installations, additional pedestrian lighting, and enhanced pedestrian linkages. The project limits are bounded by Washington Avenue to the west, Collins Avenue to the east, Lincoln Road to the South, and Dade Blvd to the north, and includes James, Park and Liberty Avenue, 17`h, 181h, 191h and 20`h Streets, and 2151 Street west of Park Avenue. The City entered into an agreement with Chen and Associates for the design of the project. Project Management Department: CIP Office Total Project Cost: $18,502,024 Total CRA participation: $18,463,939 Source: Pg. 309 - Capital Improvement Plan and FY 08/09 Capital Budget Miami City Ballet HVAC Replacement(PA: rrmmiamicb) This Project includes HVAC Replacement. Replace 3 rooftop package A/C units. This project was selected based on critical to continued operations and beyond useful life criteria. Project Management Department: CIP office Total Project Cost: $534,358 Total CRA participation: $534,358 Source: Capital Improvement Plan and FY 12/13 Capital Budget Page 2 of 4 r SUMMARY OF CAPITAL PROJECTS CURRENT YEAR EXPENDITURES City Center Lincoln Road between Collins & Washington (rwmlincoln) This project is between the Lincoln Road Mall and the Beachfront Area, and will be designed to address the needs of the commercial and retail area as well as the pedestrian, private and public vehicular access. The project includes roadway reconfiguration to accommodate uniform traffic lanes throughout, installation of a landscaped center median with uplighting, sidewalk replacement, installation of a brick paver crosswalk with ADA curb ramps, installation of a bump out to formalize the parking area and reduce the crosswalk distance, installation of street furniture and resurfacing of the asphalt pavement. Project Management Department: CIP Office Total Project Cost: $2,488,093 Total CRA participation: $2,488,093 Source: Pg. 324 - Capital Improvement Plan and FY 08/09 Capital Budget Lincoln Road Landscaping FY 2013 (PA: pkslinrdit) This project is to invest in the revitalization of the landscaping of the Lincoln Road Mall in future years. Project Management Department: CIP Office Total Project Cost: $150,000 Total CRA participation: $150,000 Source: Capital Improvement Plan and FY 12/13 Capital Budget Lincoln Road Uplighting(PA: rrslincupl) This project is to replace and upgrade the uplighting at the 1100 block of Lincoln Road, which would include new conduits, wiring and LED lamps for approximately 50 uplight fixtures. Project Management Department: CIP Office Total Project Cost: $60,500 Total CRA participation: $60,500 Source: Capital Improvement Plan and FY 12/13 Capital Budget Page 3 of 4 I' SUMMARY OF CAPITAL PROJECTS CURRENT YEAR EXPENDITURES City Center Collins Park Parking Garage/Land (PA: pgmculcamp) This project is for a new parking facility including commercial space and a parking garage holding aprox. 360 spaces. Current request only includes fees for the A/E services and testing. Potential land acquisition costs related to the purchase of the lot from Amriv. Project Management Department: C1P Office Total Project Cost: $3,282,240 Total CRA participation: $3,282,240 Source: Pg. 287 - Capital Improvement Plan and FY 11/12 Capital Budget Collins Canal Enhancement Project (PA: enccollcep) The Collins Canal Enhancement Project includes the development of the Dade Blvd. Bike path, which is a recreational greenway that will connect to the Venetian Causeway Bike Path and the Beachwalk, as well as seawall restoration for the north bank of the canal. The major bikeway artery will tie into a regional network of planned recreational trails/alternative transportation routes, called the Atlantic Greenway Network, connecting five public parks, eight beach access areas, and seven regional parking facilities in Miami Beach. This project is part of the larger Atlantic Greenway Network which aims to promote the use of alternative transportation and reduce traffic congestion. The Collins Canal Project will provide environmental, social and human health benefits to the community. Project Management Department: Public Works Total Project Cost: $8,555,127 Total CRA participation: $1,600,000 Source: Pg. 94 - Capital Improvement Plan and FY 08/09 Capital Budget For more information about Redevelopment Agency-City Center Capital Projects please refer to: http://web.miamibeachfl.izov/excellence/scroI1.aspx?id=18274 Page 4 of 4 ® MIAMI BEACH OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM TO: Jimmy L. Morales, City Manager FROM: Matti Herrera Bower, Mayor I �Vuv i- DATE: April 9, 2013 SUBJECT: For Your Information-Provided by the Miami-Dade County Tourist Development Council Attached please find the agenda for the April 11,2013 Miami-Dade County Tourist Development Panel meeting as well as the summary of agenda action and official minutes for the Tourist Development Council meeting dated February 7, 2013. MHB/Iw CI We are committed to providing excellent public service and safety to at/who live, work,and play in our vibrant, tropical, h;-'--, .Agenda Item Date a PSI IAM I- �®E 0 Tourist Development Council Panel Meeting Thursday, April 11, 2013 1:30 PM Stephen P. Clark Center 111 NW First Street Third Floor Conference Room Miami, Florida AGENDA I. Additions, Deletions, Withdrawals II. Conflict of Interest III. Items for approval A. Minutes of the February 7, 2013 Meeting B. Second Quarter Deferred Applicant Junior Orange Bowl Committee, Inc. $6,000 Junior Orange Bowl International Tennis, Golf, Chess, Sports Ability Games & National Basketball IV. Reports and Discussion Items A. Updated Budget/Financial Position and Funding Recommendations for FY 2012-13 Third Funding Period V. Citizens' Presentations VI. Grant Applications and Recommendations - Third Funding Period A. Special Events/Promotions (Non-Profit) -- Continuing Request Subcommittee Recommendation 1. Alyans Atizay Ayisyen, Inc. 15,000 8,000 Discover Haiti. Urban Zen by Donna Karan 2. Aqua Foundation for Women, Inc. 15,000 5,000 Aqua Girl Festival 2013 3. City Theatre, Inc. 15,000 5,000 18th Annual Summer Shorts Festival 4. Coconut Grove Chamber of Commerce, Inc. 25,000 5,000 Great Taste of the Grove Food and Wine Festival 5. Coral Gables Cinemateque, Inc. 6,000 6,000 International Lens 6. Edge Zones, Inc. 15,000 6,000 Miami Performance Festival International 7. Friends of the Bass Museum, Inc. 15,000 5,000 Hot Nigbts, Cool Jazz! Request Subcommittee Recommendation 8. Fundarte, Inc. 15,000 5,000 FundArte's Out in the Tropics 2013 9. Miami Gay & Lesbian Film Festival,Inc. 25,000 17,500 15th Annual Miami Gay & Lesbian Film Festival 10. Michael-Ann Russell Jewish Community Center, Inc. 11,000 5,000 Festival Yachad-Isreali Folk Dance Festival 11. . New Theatre, Inc. 10,000 7,000 Road Through Heaven 12. South Florida Autism Charter Schools, Inc. 10,000 9,000 6th Annual Miami International Agricultural Horse and Cattle Show 13. The Rhythm Foundation, Inc. 15,000 5,000 Trans Atlantic Festival 2013 14. The Unconservatory, Inc. 5,000 4,000 Gala for Two Pianos 2013 15. University of Wynwood, Inc. 15,000 15,000 O, Miami Poetry Festival B. Special Events/Promotions (Non-Profit)-Ongoing/New Cycle 1. Friends of the Miami-Dade Public Library,Inc. 15,000 15,000 International Art of Storytelling 2. Miami River Fund, Inc. 15,000 10,000 Miami Riverday C. Sport (Non-Profit)-Continuing 1. Greater Miami Billfish Tournament, Inc. 15,000 6,000 Yamaha Contender Miami Billfish Tournament 2. Miami Northwest Express Track Club, Inc. 15,000 10,000 38th Annual Northwest Track & Field Classic D. Special Events/Promotions (Non-Profit)-First-Time 1. Art Directors Club 15,000 TBD 92nd Annual Awards Festival ofArt and Craft in Advertising and Design 2. Brazz Dance Theater Incorporated 5,000 5,000 Contemporary Brazilian Dance Sampler 3. Haitian American Historical Society, Inc. 15,000 5,000 Toussaint L'ouverture and the Louisianna Purchase 4. PhilanthroFest International, Inc. 15,000 12,500 PhilanthroFest 2013 5. The Sunshine Jazz Organization, Inc. 5,000 5,000 Music in the Park Adjournment CLERK'S SUMMARY OF AGENDA ACTION AND OFFICIAL MINUTES TOURIST DEVELOPMENT COUNCIL FEBRUARY 7, 2013 The Tourist Development Council (TDC) convened in the 6`h floor Conference Room at the Stephen P. Clark Government Center, 111 Northwest First Street, Miami, Florida, at 1:00 p.m. on February 7, 2013. There being present Chairman Dennis Moss and members Mr. Stuart Blumberg, Mr. George Corzonis, Mr. Gene Prescott, and Ms. Olga Ramudo; Mr. William Perry III, was late; (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). The following staff members were present: Mr. Michael Spring, Director, Department of Cultural Affairs; Mrs. Nikenna D. Benjamin, Grants Program Administrator; Assistant County Attorney Daniel Frastai; and Deputy Clerks Karen Harrison and Maryse Fontus. Mr. Bill Talbert, President of the Greater Miami Convention Visitor's Bureau, was also present. Chairman Moss called the meeting to order at 1:08 p.m. He asked the Council members to state their names for the record. I. Additions, Deletions, Withdrawals There were no additions, deletions, or withdrawals from today's agenda. II. Conflict of Interest Mr. Michael Spring, Director, Department of Cultural Affairs, indicated that a conflict of interest existed for a TDC member on any item before the TDC if any of the following instances applied: • the TDC Board Member was a paid staff member of an applicant organization; the TDC Board Member served on the Board of Directors of an applicant's organization; • and the TDC Board Member made a contribution of at least $1000 to an applicant's organization within the last three years. Mr. Spring noted the Conflict of Interest (COI) policy also applied if an immediate family member of a TDC Board member fell into those categories. III. Reports and Discussion Items A. Updated Budget/Financial Position and funding Recommendations for FY 2012-13 Second Funding Period Mr. Michael Spring provided a brief update of the TDC budget, and he advised that TDC was in the second funding period of the fiscal year (FY) 2012-13 from January to March, based on the County's fiscal year that began on October 1, 2012. He explained that the TDC budget was divided into four quarters, and the record breaking budget totaled approximately $1.3 million February 7, 2013 Tourist Development Council Page 1 of 8 that was based on an annual allocation received the Tourist Development Room Tax and the Hotel/Motel Food and Beverage Surtax in addition to $25,000 annual funds received from the agreement with the Greater Miami Convention�Visitors Bureau for the coffers of the TDC grants program. Additionally, Mr. Spring commented that the Council members continued to be conservative in allocating grant funds, which enabled TDC to carryover more than $182,000 from last year. Mr. Spring noted 26 applications requesting funding that totaled $485,500 was received. He also noted that 25 applications were from non-profit, four(4) applications were new or first timers, 18 applicants were for continuing projects that had completed a five year cycle, one (1) applicant was a for-profit organization, and four (4) were on-going projects, which was part of the five- year formula. Mr. Spring announced that, based on the outcome of the TDC Subcommittee meetings that reviewed staff's recommendations for these applications, the funding recommendations for these 26 organizations totaled $295,350. Therefore, if the Council approved today's (2/7) recommendations, there would be an adequate balance for the final two quarters of the year and the reserve balance would be approximately $119,000, which was available to the Council to make adjustments in grants or to address unanticipated opportunities during the course of the year. V. Citizen's Presentations Mr. Michael Spring explained the procedures regarding today's (2/7) citizen's presentations, and he requested the representatives of those organizations to make a brief statement on new information. He noted that representatives who had not registered would have the opportunity to make a short presentation following the order listed on the agenda. It was moved by Mr. Stuart Blumberg that the October 31, 2012 TDC Minutes be added to today's (2/7) agenda. This motion was seconded by Chairman Moss and passed unanimously by those members present. Following no other comments or concerns regarding today's (2/7) agenda, it was moved by Mr. Stuart Blumberg that the October 31, 2012 TDC Minutes be approved. This motion was' seconded by Chairman Moss, and upon being put to a vote, passed 6-0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). VI. Grant Applications and Recommendations—Second Funding Period A. Special Events/Promotions (Non-Profit)—Continuing VI A-2 Council of International Fashion Designers, Inc... Final Recommendation $17,000 Ms. Beth Sobol, President of the foregoing organization appeared before the Council and she noted that the organization was the producer of the Miami Fashion Week event. She commented on the attraction of a large media presence by the event in 2012 and the attendance of worldwide designers as well as from Brazil. Ms. Sobol noted the work efforts made with 12 local hotels February 7, 2013 Tourist Development Council Page 2 of 8 I using about 5,000 room nights during the nine days of the event. She announced the organization's big kick-off and invited the Council members to attend this evening on South Beach. Ms. Sobol commented on the marketing efforts and the creation of its own television show with the producers of "Wipe out Big Brothers." She noted this was Miami Fashion Week's 15'h year celebration and that it has continued to grow. Ms. Ramudo made a motion to increase the recommended award for an additional $5,000 for the foregoing applicant and this motion was seconded by Chairman Moss and reopened for discussion. Mr. Stuart Blumberg expressed concern that for the last two years he made a motion to increase the recommended award of the foregoing item from $12,000 to $15,000 and he was very supportive of this project, but to be consistent with his previous request he would like to increase the recommendation to $15,000. It was moved by Ms. Olga Ramudo that FY2012-2013 TDC Second Funding period award recommendation for the Council of International Fashion Designers, Inc. be increased from $12,000 to $17,000. This motion was seconded by Chairman Moss, and upon being put to a vote, the vote passed 5-1, Mr. Stuart Blumberg voted No. (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). VI. A-3. Dr. Martin Luther King Jr., Parade and Festivities Final Recommendation $15,000 Mr. Preston Marshall appeared before the Council and thanked the members for their support that had contributed to the success of the foregoing event. He asked that the Council consider awarding an additional $5,000 because of the increased participation and expenses. VI. A-4. Florida International University (FIU) Board of Trustees for the benefit School of Hospitality Management So. Bch Wine Fun & Fit as a Family Final Recommendation $10,500 It was moved by Mr. Stuart Blumberg that the foregoing FY2012-2013 TDC Second Funding period award recommendation for the FIU Board of Trustees for the benefit School of Hospitality Management be approved. This motion was seconded by Chairman Moss and upon being put to a vote, the vote passed 5-0, Mr. Gene Prescott abstained from voting (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). VI. A-7. Miami City Ballet, Inc. Final Recommendation $15,000 Ms. Caroline Murray appeared before the Council representing the foregoing applicant, and provided an update on a premiere event that took place at the Adrienne Arsht Center in January, which included working with William Scarlet, a British choreographer. She commented on the partnership with several organizations regarding the project such as Virgin Atlantic Airways to maximize public exposure, which included a review from the New York Times newspaper. VI. A-10. National Foundation for Advancement in the Arts,Inc Final Recommendation February 7, 2013 Tourist Development Council Page 3 of 8 $13,500 Ms. Elaine Parker, Assistant Director of the foregoing applicant appeared before the Council and thanked the members for their support. She commented on the success of the Young Arts Week 2013 event concluded in January and the increase of participants, which from a survey reflected that 54% were Miami-Dade County residents and 4%were visitors from out of the country. Following the presentations, Ms. Olga Ramudo questioned whether there was a tracking system for the 1,600 room nights indicated on the application. Mr. Michael Spring noted, on behalf of Ms. Parker who had to leave, that this event brought high school students and families from countrywide to Miami and the room nights were possibly tracked by the number of participants; however, staff would further investigate and provide that information to the Council. VI. A-11. National Gay & Lesbian 'Task Force Final Recommendation $7,000 Mr. Michael Bath representing the Winter Party Festival appeared before the Council. He noted that it was the organization's 201" year anniversary and the marketing efforts in partnering with organizations from Brazil. Mr. Bath also noted the effort in starting new relationships with organizations in Italy, Spain and France. He asked that the recommendation be increased to help with the marketing efforts. VI. A-12. New World Symphony, Inc. Final Recommendation $8,750 Following the presentations, it was moved by Mr. Stuart Blumberg that the foregoing FY2012- 2013 TDC Second Funding period award recommendation for the New World Symphony, Inc. be approved: This motion was seconded by Chairman Moss and upon being put to a vote, the vote passed 5-0, Mr. George Cozonis abstained from voting (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). VI. A-13. Performing Arts Center Trust,Inc. dba Adrienne Arsht Final Recommendation $6,000 Ms. Jodi Farrell representing the foregoing applicant appeared before the Council and noted the organization's 6th Annual Flamenco Festival was forthcoming in March. She pointed out that the strength of this project was based on partnerships and the other streams of resources, which included a statewide marketing campaign entitled "Viva Florida." VI. A-14. Rotary foundation of South Miami,Inc. Final Recommendation $5,000 Ms. Wendy Lapidus, Chair of the South Miami Arts Festival appeared before the Council representing the foregoing applicant and noted that a recent survey reflected that participants were coming from outside of the area for this event and the participation had grown. VI. A-15. The Key Biscayne Chamber of Commerce, Inc Final Recommendation $15,000 Ms. Kathye Susnjer representing the foregoing applicant appeared before the Council and thanked the members for their support. She noted the challenge of the congested traffic crossing the Key Biscayne Bridge. Ms. Susnjer commented on the marketing efforts made during the February 7,2013 Tourist Development Council Page 4 of 8 Macys Thanksgiving Day Parade and that more outreach plans were implemented for the 3314 Night Group. She thanked the Council members for their support in these efforts. Responding to Mr. Stuart Blumberg's inquiry regarding the organization's position concerning the Miami Marine Stadium, Ms. Susnjer noted currently no position has been taken and what happens refers back to traffic studies that would be needed at this time, and depending on the capacity to handle the current infrastructures. Chairman Moss explained that the applicant requested $10,500, but once reviewed by the TDC Subcommittee, an alternative recommendation was made for$15,000. Additionally, Mr. Michael Spring explained that a number of visitor centers were considered as targeted set-asides to be funded every year because of their important role in informing people about the events, tourist attractions, hotels, and restaurants. Therefore, the Key Biscayne Chamber of Commerce Visitor Center was held in a competitive pool until it demonstrated the organization warranted a targeted grant. He noted that this alternative recommendation made by staff was based on an evaluation that the organization was ready to move into the targeted category, which totaled a $20,000 set-aside funding for a visitor center; however, having not yet reached the warranted amount, the recommended $15,000 was made for the Key Biscayne Chamber of Commerce Visitor Center. VI. A-16. The Miami Bach Society,Inc Final Recommendation $7,000 Ms. Kathy Gaubatz appeared before the Council on behalf of the foregoing applicant and noted the marketing efforts made for the Tropical Baroque Music Festival XIV included a featured article in Welcome Magazine that would be published in March. She also not the organization's 2013 brochure referred to Miami-Dade County, rather than just Coral Gables and the theme was on Italian Culture in the United States. Ms. Gaubatz expressed appreciation for the Council's support and asked that additional funding be considered. Following the presentation, it was moved by Ms. Olga Ramudo that the foregoing FY2012-2013 TDC Second Funding period award recommendation for The Miami Bach Society, Inc., be approved. This motion was seconded by Mr. George Cozonis, and upon being put to a vote, the vote passed 4-1, Mr. Stuart Blumberg voted No, and Mr. Gene Prescott abstained from voting (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spencer). VI. A-17. Women's International Film & Art Festival Inc Final Recommendation $8,100 Ms. Yvonne McCormick-Lyons, Founder of Women's International Film & Art Festival, Inc. appeared before the TDC Council and thanked them for their support over the years. She announced that Jada Pinkett-Smith would be appearing at the opening night presentation of the 8`h Annual Women's International Film & Arts Festival featuring a film entitled "Free Angela Davis" along with Lionscape Films, which was the leading film distribution company in the country. Ms. McCormick-Lyons commented on the media coverage and other well known artists that would be featured, and as an independent organization, she requested additional funding to help cover the expenses. February 7, 2013 Tourist Development Council Page 5 of 8 B. Special Events/Promotions (Non-Profit)—First Time VI. B-1. IFCM Corp. dba Indie Film Club Miami Final Recommendation $5,000 Ms. Alexander, representing the foregoing applicant, appeared before the Council and noted the uniqueness of this event that took place February 151 -3", 2013; the special guests who attended; and visitors who came from Australia and Oregon. Ms. Alexander noted there were over 2,000 attendees at this event. She also commented on efforts made to keep costs low to allow affordability and requested additional funding. It was moved by Mr. Stuart Blumberg that FY2012-2013 TDC Second Funding period award recommendation for the IFCM Corp. dba Indie Film Club Miami be increased from $3,000 to $5,000. This motion was seconded by Mr. William Perry I1I, and upon being put to a vote, the vote passed 6-0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). VI. B-2. Village of Pinecrest–Pinecrest Gardens Final Recommendation $7,500 Following the presentations, it was moved by Mr. Stuart Blumberg.that the foregoing FY2012- 2013 TDC Second Funding period award recommendation for the Village of Pinecrest be approved. This motion was seconded by Chairman Moss, and upon being put to a vote, the vote passed 6-0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). C. Special Events/Promotions (For-Profit)–First Time VI. C-1. LIGHTBOX PUBLISHING,INC. Final Recommendation $10,000 Following the presentations, it was moved by Mr. Stuart Blumberg that the foregoing FY2012- 2013 TDC Second Funding period award recommendation for the LIGHTBOX PUBLISHING, INC. be approved. This motion was seconded by Mr. Gene Prescott, and upon being put to a vote, the vote passed 6-0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). D. Special Events/Promotions (Non-Profit)-First Time VI. D-3. The Deering Estate Foundation, Inc Final Recommendation $10,000 Ms. Mary Pettit, Director representing the foregoing applicant, appeared before the Council and thanked theirs for their support in developing the Annual Deering Seafood Festival on the Bay that would be held on March 24, 2013. She noted that the event had attracted an increase of people from outside the area. Ms. Pettit asked that the Council members consider increasing funding for this organization. VI. E-1. City of Miami Gardens Final Recommendation $25,000 February 7, 2013 Tourist Development Council Page 6 of 8 Ms. Ula Zucker-Williams representing the foregoing applicant appeared before the Council, and she thanked them TDC Council for their support for the Jazz in the Gardens annual event. She introduced Mr. Scott Gardner who was the producer for the event. Mr. Gardner, Anschutz Entertainment Group (AEG) noted this was the 8`h Annual Jazz in the Gardens event and commented on the growth of the production and ticket sales as well as the line up of artists for the upcoming event, which included Mary, Mary, and Fantasia. Additionally, Ms. Zucker-Williams noted the event was nationally sponsored and would be featured in 11 Cities around the nation. She also noted that Uptown Magazine had become a partner along with several other sponsors such as radio show host Michael Basin. G. Special Events/Promotions (Non-Profit) TV—First-Time VI. G-1. Community Television Foundation of South Florida WPBT2 Final Recommendation $17,500 Mr. Bill Hecker appeared before the Council and provided an update on the foregoing applicant's project entitled Art Loft and the television show launched this week. He noted that any additional funding received would go toward matching a commitment received from a supporting Foundation. Upon conclusion of the presentations, Ms. Nikenna Benjamin reported that Mr. William Perry III had a conflict of interest with Agenda Item F-1. Junior Orange Bowl Committee, Inc., and Mr. George Cozonis had a conflict with Agenda Item A-12. New World Symphony, Inc., and would recuse themselves from voting on these items. Additionally, Mr. Gene Prescott noted he had a conflict of interest with the following Agenda Items: A-4 Florida International University Board of Trustees..., A-16 Miami Bach Society, Inc., and agenda item F-1. Chairman Moss noted the Council would take a vote on all the recommended awards except the following: A-4 Florida International University Board of Trustees..., A-12 New_ World Symphony, Inc.,A-16 Miami Bach Society, and F-1 Junior Orange Bowl Committee. Following further discussion, it was moved by Mr. Stuart Blumberg that the recommended awards by the Subcommittee for FY2012-2013 TDC Second Funding period be approved for the following remaining Agenda Items: Agenda Item No Organization Name Final Recommendation VI. A-1 Center for Advancement of Jewish Education, Inc $5,000 VI. A-5 Historical Association of Southern Florida, Inc $8,000 VI. A-6 Homestead Rodeo Association, Inc. $13,500 VI A-8 Miami Design Preservation League, Inc $20,000 VI. A-9. Miami International Film Festival $12,000 February 7, 2013 Tourist Development Council Page 7 of 8 VI. A-15 The Key Biscayne Chamber of Commerce, Inc. $15,000 VI. A-17 Women's International Film & Arts Festival, Inc. $8,100 VI. D-1. Coconut Grove Arts & Historical Association, Inc $25,000 VI. D-2. South Florida Bluegrass Association, Inc. $10,000 VI. D-3. The Deering Estate Foundation, Inc. $10,000 VI. E-l. City of Miami Gardens $25,000 VI. G-1. Community Television Foundation $17,500 of South Florida WPBT2 This motion was seconded by Chairman Moss; and upon being put to a vote, the vote passed 6-0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Michelle Spence-Jones were absent). Chairman Moss noted there was no quorum to take a vote on Agenda Item F-I Junior Orange Bowl Committee, Inc., because of a conflict of interest for Mr. Gene Prescott and Mr. William Perry III. It was moved by Mr. Stuart Blumberg that Agenda Item F-1 Junior Orange Bowl Committee, Inc., be deferred. This motion was seconded by Chairman Moss, and upon being.put to a vote, the vote was unanimous by those members present. Adjournment Hearing no further questions or comments, the TDC meeting adjourned at 1:49 p.m. Chairman Dennis C. Moss Tourist Development Council February 7, 2013 Tourist Development Council Page 8 of 8