LTC 198-2013 RE Venetian Islands ROW Improvement Bid B&C Report _ BEACI I RE r.F I VF0
OFFICE OF THE rITY MANAGER �3
NO. LTC # 198'X013 LE TER TO bM 8119918
t^' Y C.tEF:I�'S OFFICE
TO: Mayor Matti Herrera ouvvvr and M mbers of a City C �ission
FROM: Jimmy L. Morales, City Manager
DATE: June 7, 2013
SUBJECT: Venetian Islands Right of Way Improvement Project Bid Package B & C Report
The purpose of this LTC is to provide a financial summary of the Venetian Islands Right-of-Way
Improvement Projects (the Project), comprised of Belle Isle, referred to as Bid Package 13B, and Di Lido,
Rivo Alto and San Marino Islands, referred to as Bid Package 13C. The information provided herein was
compiled from the best available financial data, and not as a result of a full financial audit of the project.
FUNDING:
The total amount of $25,592,832 was budgeted from 2003 to the present. The following table illustrates
the breakdown of the Project Budget pursuant to funding sources:
Table 1
Budget BP-13B&
Funding Sources BP-13C
Grant Funds $400,000
Above Ground Funds $6,558,150
Water&Sewer Funds $9,018,556
Storm Water Funds $9,616,126
Total: $25,592,832
The following table outlines the funding allocation by categories:
Table 2
Budget BP-13B&
Funding Categories BP-13C
Construction Management Fees $1,051,226
Program Management Fees $1,052,677
Architectural& Engineering Fees $2,780,177
Construction $20,708,752
Total: $25,592,832
EXPENDITURES:
The City has spent and encumbered $24,858,331 from 2003 to the present as follows:
Table 3
Expenditures and
Categories Commitments
Construction Management Fees $629,450
Program Management Fees $1,001,722
Architectural & Engineering Fees $2,767,157
Construction $20,460,002
Total: $24,858,331
Venetian Islands BP-13B&C—Report
June 7, 2013
Page 2 of 2
Construction Management fees in the amount of$629,450, and Program Management fees in the amount
of $1,001,722 were paid to the Capital Improvement Projects (CIP) office, and Hazen and Sawyer,
Program Management Consultant, respectively, for their services performed for the Project. The
$2,767,157 for Architectural and Engineering (A/E) fees spent on the Project is comprised of $2,017,858
to Edwards and Kelcey, for planning, design, permitting, construction administration and Resident Project
Representative services for both Bid Package 13B and 13C; $530,160 were awarded to Schwebke-
Shiskin for re-design, permitting, and construction administration services for Bid Package 13C only; and
$219,139 were paid on other miscellaneous expenditures including: permitting fees, surveying and testing
services.
Funding in the total amount of$20,460,002 has been spent and/or committed for construction services as
follows:
• A construction contract for the Venetian Islands Bid Package 13B, Belle Isle Right-of-Way and Belle
Isle Park to Alpine Construction Company in the amount of$7,573,761
• A construction contract to Ric-Man International for the construction of water mains across the
Venetian Causeway in the amount of$1,011,719
• A construction contract for the Venetian Islands Bid Package 13C- San Marino, Di Lido and Rivo Alto
Islands, to Lanzo Construction Co. Florida, in the amount of $11,373,491
• Encumbrances in the amount of$501,031 for other construction related services
SUMMARY
Of the $25,592,832 budgeted for the Project from 2003 through 2013, the total expenditures and
encumbrances to date are $24,858,331 and balance remaining in the Project budget is $734,501 (See
Table 4 below).
Table 4
Budget BP-13B-BP- Expenditures and Balance as of
Categories 13C Encumbrances 05/15/13
Construction Management Fees $1,051,226 $629,450 $421,776
Program Management Fees $1,052,677 $1,001,722 $50,955
Architectural& Engineering Fees $2,780,177 $2,767,157 $13,020
Construction Fees $20,708,752 $20,460,002 $248,750
Totals: $25,592,832 $24,858,331 $734,501
The total encumbrances and expenditures amount encompasses all the categories: construction
management fees, program management fees, A/E professional fees and construction fees. The budget,
as it stands today, provides adequate funding to complete the project scope as programmed, including
incidentals, such as professional services, testing services, and construction management fees.
Please feel free to contact me if you have any questions.
JLM: :DM:MH