2014-28467 Reso RESOLUTION NO.2014-28467
A RESOLUTION OF THE MAYORAND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING THE DATES FOR THE YEAR
2014 CITY COMMISSION MEETINGS.
WHEREAS,pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission
shall meet at such times as may be prescrbed by ordinance or resolution; and
WHEREAS, at the January 12, 2005 Committee of the Whole Meeting,then-Mayor David
Dermer solicited input regarding the scheduling of one (1) City Commission meeting a month; and
WHEREAS, the proposed scheduling of one City Commission meeting a month, with an
alternate meeting date scheduled the following week (in case agenda items from the original
meeting date needed to be heard), was implemented in May 2005 and continues until the present
day; and
WHEREAS, in order to make the City Commission meetings more efficient and prevent
residents from waiting hours for time certain items to be heard, the Mayor and City Commission
adopted Resolution No. 2013-28441,which provides that all presentations and awards be heard at a
separate City Commission meeting held for that purpose; and, if needed, the separate City
Commission meeting date for Presentations and Awards may also be utilized for items continued or
not reached during the regular City Commission meeting; and
WHEREAS, the proposed 2014 City Commission meeting calendar calls for eleven (11)
regularly scheduled Commission meetings, ten (10) Presentations and Awards meetings, and an
additional Special Budget Commission meeting(which will be held in September and scheduled at a
later time); and
WHEREAS, the 2014 City Commission meetings should be set on the dates listed on the
attached Exhibit "A".
NOW,THEREFORE,BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH,FLORIDA,that the Mayor and City Commission heroy approve
and set the dates for the Year 2014 City Commission meetings as set forth in " hereto.
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PASSED and ADOPTED this 15th day of January 2014.
01..° ILIP LE OR
ATTEST:
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APPROVED AS TO
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TAAGENDA\2014\January\2014 City Com io *pw... I tes-RESO.doc
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EXHIBIT "A"
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Commission Meetings Presentations &Awards Meetings
(Start at 8:30 a.m.) (Start at 5:00 p.m.)
January 15 (Wednesday) January 22 (Wednesday)
February 12 (Wednesday) February 26 (Wednesday)
March-5 (Wednesday) March 12 (Wednesday)
April 23 (Wednesday) April 30 (Wednesday)
May 21 (Wednesday) May 28 (Wednesday)
June 11 (Wednesday) No Meeting
July 23 (Wednesday) July 30 (Wednesday)
August a City Commission in recess August- City Commission in recess
September 10 (Wednesday) September 17 (Wednesday)
October 22 (Wednesday) October 29 (Wednesday)
November 19 (Wednesday) November 20 (Thursday)
December 17 (Wednesday) December 18 (Thursday)
COMMISSION ITEM SUMMARY
Condensed Title:
FA resolution setting the dates for the year 2014 Commission meetings.
Key Intended Outcome Su orted:
Supports multiple K10's.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission shall meet at such times
as may be prescribed by ordinance or resolution.
At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014 City
Commission meeting dates,and requested for the Administration to schedule a Committee of the Whole
Meeting for the January 15,2014 Commission meeting to discuss the scheduling of the remainder of the
Commission Meeting dates for 2014.
The Administration recommends that when preparing the City Commission meeting calendar, the City
Commission take into consideration the following events:U.S.Conference of Mayors;Miami-Dade County
Days;Art Basel; ICMA Conference;August recess;September to set the tentative/final millage and budget
approval; November for election/runoff election meetings(if it is an election year);and Federal&Religious
Note:
Holidays. The Miami Beach Annual Boat Show is scheduled for February Y ( 13-17 with move-in
scheduled to start on February 7-12 and move-out scheduled on February 18-22,which creates significant
parking and traffic challenges for the City Hall area.)
The Administration suggests that when scheduling the 2014 City Commission Meeting dates, the City
Commission accomplish three goals: 1).schedule one City Commission meeting and one alternate meeting
a month,if possible;2)schedule Commission meetings on Wednesdays;and 3)not schedule Commission
meetings during the month of August, while the City Commission is in recess.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account. Approved
Funds:
2.
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
Departmenil Director Assistant City Manager City Vanager
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MIAMIBEACH AGENDA ITEM - '
DATE � I J
MIAMI BEACH
City®f Miami Heath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members oi the City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: January 15, 2014
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF MIAMI
REACH, SETTING THE DATES FOR THE YEAR 2014 CITY COMMISSION
MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at
such times as may be prescribed by ordinance or resolution.
At the December 11, 2013 Commission meeting, the City Commission adopted the January 2014
City Commission meeting dates, and requested for the Administration to schedule a Committee
of the Whole Meeting for the January 15, 2014 Commission meeting to discuss the scheduling of
the remainder of the Commission Meeting dates for 2014.
The Administration recommends that when preparing the City Commission meeting calendar, the
City Commission take into consideration the following events: U.S. Conference of Mayors;
Miami-Dade County Days; Art Basel; ICMA Conference; August recess; September to set the
tentative/final millage and budget approval; November for election/runoff election meetings (if it is
an election year); and Federal & Religious Holidays. (Note: The Miami Beach Annual Boat Show
is scheduled for February 13-17, with move-in scheduled to start on February 7-12 and move-out
scheduled on February 18-22, which creates significant parking and traffic challenges for the City
Hall area.)
The Administration suggests that when scheduling the 2014 City Commission Meeting dates, the
City Commission accomplish three goals: 1) schedule one City Commission meeting and one
alternate meeting a month, if possible; 2) schedule Commission meetings on Wednesdays; and
3) not schedule Commission meetings during the month of August, while the City Commission is
in recess.
In order to assist with the discussion to set the 2014 Commission Meeting dates, attached please
find:
Attachment"A": list of legal and religious holidays.
Attachment"B": list of Jewish holidays.
Attachment"C": list indicating dates that Commissioners have notified us that they are not
available.
In order to make the City Commission Meetings more efficient and prevent residents from
spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine has
proposed that all presentations and awards be heard at a separate meeting. By placing the
Presentations and Awards on the Alternate meeting date, the regular City Commission meetings
will start business on time, which will increase the likelihood that time certain agenda items are
taken up at the time listed, or closely thereafter. Additionally, having a designated Presentations
and Awards Commission Meeting will allow the City Commission an opportunity to properly
acknowledge and show-gratitude to those individuals or groups who have taken an active role in
serving our community.:lf needed, the Presentations and Awards Commission Meeting may be
utilized as a continuance for items not reached during the previous Commission Meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the proposed City
Commission meeting dates and Alternate Meeting dates for the remainder of 2014.
JLM/R c
T:\AGENDA\2014\January\2014 City Commission Dates\2014-Commission.dates-MEMO Ic.doc
Attachment "A"
CITY OF MIAMI BEACH
LEGAL AND RELIGIOUS HOLIDAYS 2014
New Year's Day Wednesday, January 1, 2014
Dr. Martin Luther King, Jr. Day Monday, January 20, 2014
President's Day Monday, February 17, 2014
Easter Sunday, April 20, 2014
Memorial Day Monday, May 26, 2014
Independence Day Friday, July 4, 2014
Labor Day Monday, September 1, 2014
Veterans Day Tuesday, November 11, 2014
Thanksgiving Day Thursday, November 27, 2014
Day after Thanksgiving Friday, November 28, 2014
Christmas Thursday, December 25, 2014
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Attachment "D"
JEWISH HOLIDAYS 2014
Tu B'Shevat January 16
Ta'anit Esther March 13
Purim March 15-16 (work should be avoided)
Shushan Purim March 17
Passover April 14-22 (work permitted only on April 17-18 &April 20)
Second Passover May 14
Lag B'Omer May 18
Shavuot June 3-5 (no work permitted)
Fast of the 17th of Tammuz July 15
Fast of Tish'a B'Av August 4-5
The 15th of Av August 11
Rosh Hashanah September 24-26 (no work permitted)
Fast of Gedaliah September 28
Yom Kippur October 3-4 (no work permitted)
Sukkot October 8-15 (work permitted only October 12-15)
Hoshanah Rabbah October 15
Shemini Atzeret & Simchat Torah October 15-17 (no work permitted)
Chanukah December 16-24
Attachment "C"
Unavailable dates on Commission Calendars
Tobin Malakoff Steinberg Grieco Wolfson Weithorn Levine
Jan. 6-10
Feb. 3-7
Mar. 10-21
Apr. 7-18
May 5-16
Jun. 9-20
Jul. 8-19 Jul. 10-22
Oct. 13-20
* Mayor Levine has no known conflicts at this time.
Note: We are still pending responses from the following Commissioners: Micky Steinberg,
Michael Grieco, Jonah Wolfson and Deede Weithorn.