2014-28493 Reso RESOLUTION NO. 2014-28493
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING SPACE RENTAL
CHARGES IN THE AMOUNT OF $9,700 AT THE COLONY THEATRE
FOR THE MIAMI GAY AND LESBIAN FILM FESTIVAL, A NON-PROFIT
501(C)3 ORGANIZATION, TAKING PLACE APRIL 27 - MAY 3, 2014.
WHEREAS, the Miami Gay & Lesbian Film Festival ("Festival"), a critically acclaimed
event, is based in the world-renowned historic South Beach neighborhood with additional films
screened at locations throughout Miami-Dade County; and
WHEREAS, the 16th Miami Gay & Lesbian Film Festival will take place from Friday,
April 27 until Sunday, May 3, 2014; and
WHEREAS, the Festival is a non-profit 501(c)3 organization and is held annually in
Miami Beach and features full-length narratives, short films, and documentaries offering
historical and contemporary perspectives on the gay, lesbian, bisexual, and transgender
experience; and
WHEREAS, the Mayor and City Commission approve of the waiver of the space rental
charges in the amount of $9,700 for the 16th Miami Gay and Lesbian Film Festival to be held at
the Colony Theatre from Friday, April 27 until Sunday, May 3, 2014.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive space rental charges at the Colony Theater for the 16th Miami Gay
And Lesbian Film Festival, a non-profit 501(c)3 organization, taking place April 27 - May 3,
2014.
PASSED AND ADOPTED this day of February, 2014.
ATTEST:
J .
PHILIP L. ' I YOR
RAF EL E. GRANADO, CITY CLERK
APPROVED AS TO
-�" FORM & LANGUAGE .
/ & FOR TION
TORNEY D TE
L� ;INCORP ORATED:
C7 a Resolutions
C71P A Resolution Waiving Building Rental Fees At The Colony Theatre, In The Amount Of
$9,700 For The Miami Gay& Lesbian Film Festival's 16th Year Celebration.
(Requested by Commissioner Micky Steinberg)
Agenda Item C 7/0
Date /�
� s
EVENT NAME: Miami Gay and Lesbian Film Festival 2013 EVENT DATE/TIME: April 27-May3
PROMOTER:Miami Gay&Lesbian Film Festival DATE PROVIDED: Jan 27,2014.
RENT NON PROFIT RATE PER DAY ESTIMATED EXPENSE
Performance Day(250.000-Below) $ 650.00 $ -
Performance Day(250,000-500,000) $ 850.00 4 $ 3,400.00
Performance Day(500,000-Above) $ 1,100.00 $ -
Second Same Day Pe ormance
250,000-Below $ 325.00 $ -
Second Same Day Performance
250,000-500,000 $ 425.00 8 $ 3,400.00
Second Same Day vertormance
500,000-Above $ 550.00 $ -
Tech/Rehearsal Same Day As Show(4 hrs) $ 300.00 $ -
Load in/Rehearsal Date(12 Hours) $ 550.00 $ -
RATE PER HOUR ESTIMATED EXPENSE
Pre reception cocktail $ 125.00 $ -
SPECIAL SCREENING,SUMMER RATE ESTIMATED EXPENSE
AND MID-WEEK RATES
Monday-Wednesday Screenings
with 1st show house fees, $ 1,100.00 2 $ 2,200.00
July 1-August3l and $ 700.00 $ -
Second Same Day Performance $ 350.00 2 $ 700.00
EXTENDED RUN RENTALS RATE I PER WEEK ESTIMATED EXPENSE
Runs of 12 days or more with a minimum
of 8 performances(8 hrs per day) $ 4,250.00 $ -
AUDITION/REHEARSAL RATES RATE PER DAY ESTIMATED EXPENSE
8 hour days $ 400.00 $ -
NON TECHNICAL SUPPORT RATE HALF DAYS ESTIMATED EXPENSE
4 Hour Min of Just Sound and Work Lights $ 250.00
EQUIPMENT RENTAL RATE PER DAY ESTIMATED EXPENSE
Marley Floor 1st Day $ 65.00 $ -
Marley Floor additional Days $ 50.00 $ -
Wireless Microphone $ 65.00 $ -
Analog Monitor Mix of 5-8 $ 300.00
35mm Projector $ 150.00 $ -
Video Projector(2200 lumens) $ 100.00 $ -
HD Projector(8000 lumens) $ 500.00 $ -
HD Projector(8000 Lumens)M-W $ 350.00 $ -
DVD Player $ 50.00 $ -
Blu Ray Player $ 50.00 $ -
Piano $ 250.00 $ -
Spot Light $ 50.00 $ -
DF-50 Hazer $ 75.00 $ -
Platforms/Risers $ 15.00 $ -
Disposables $ 1.75 $ -
SUB TOTAL: $ 9,700.00
FRONT OF HOUSE AND BOX OFFICE FEES RATE PER DAY ESTIMATED EXPENSE
Front of House Staff $ 475.00 4 $ 1,900.00
Front of House Staff,2nd same day performance $ 250.00 10 $ 2,500.00
PRODUCTION CREW RATE PER HOUR
Steward(5 hr min) $ 24.72 48
Department Head(4 hr min) $ 23.35 48
Department Head(4 hr min) $ 23.35 48
Journeyman Stagehands(4 hr min) $ 21.96
Projectionist 35 mm(6 hr min) $ 35.71 48
AV Technician(4 hr min) $ 23.35
Wardrobe(4 hr min) $ 23.35
TIME&HALF PER HOUR
Steward $ 32.86 16
Department Head $ 32.18 16
Department Head $ 30.75 16
Journeyman Stagehands $ 27.75
Projectionist 35 mm $ 48.86 16
AV Technician $ 32.18
Wardrobe $ 32.18
DOUBLE TIME PER HOUR ESTIMATED EXPENSE
Steward $ 49.44 $ 1,712.32
Department Head $ 46.70 $ 1,635.60
Department Head $ 41.00 $ 1,612.80
Journeyman Stagehands $ 43.92 $ -
Projectionist 35 mm $ 71.42 $ 2,495.76
AV Technician $ 46.70 $ -
Wardrobe $ 46.70 $ -
STAFF TOTAL $ 7,456.48
INSURANCE POLICY RATE PER SHOW ESTIMATED EXPENSE
2,000,000 Policy for Theater rental $ 210.00 $ -
ESTIMATE TOT. $ 21,556.48
ALL PRICES ARE SUBJECT TO CHANGE:WITHOUT NOTICE
All prices are based on a four hour call.Three Stagehands provided per call.Client will be charged for any Overtime
or Double time acquired by the production staff.
Video Operator is required for all uses of the Theatre's video production capabilities
There is 15%commission fee for all merchandise sales.'
All payments must be mailed to the Colony Theatre at 1040 Lincoln Rd,Miami Beach,Fl.33139
Payment are to be made payable to The Miami Beach Convention center.Cash,Checks and Cashier Checks are the only
forms or payment accepted by the Colony Theatre.Credit Card payments are not accepted.
Lessee agrees to the terms and conditions of this RIDER TO VENUE CONTRACT as part of the
LEASE AGREEMENT and understands that the Final settlement may contain different expenses or
credits not mentioned on this document as the RIDER TO VENUE CONTACT
serves only as an estimate.
LICENSOR:Global-Spectrum LESSEE:
DATE: DATE:
THE COLONY THEATER
Settlement Recap .
SETTLEMENT OF PROCEEDS
EVENT: MGLFF
PROMOTER: Miami Gay and Lesbian Film Festival
EVENT DATES: April 28-May 4,2013
Total Ticket Sales 3,285.00
Full Price Ticket $3,237.00
Discounted Tickets 48.00
(Promoter V-Type) Consignment Tickets 0.00
(Promoter T-Prom) Consignment Tickets 0.00
Gross Box Office Receipts 3,285.00
plus: State of Florida Admission Tax @ 7% exempt 0.00
Net Box Office Receipts 3,285.00
Less: Total Building Expenses (8,178.50)
Net Receipts (4,893.50)
Less: Advanced Deposits
Check# Date Amount
6793 3.13.13 1,437.75
6823 4.26.13 6,522.50
6824 4.29.13 6,522.50
Total Deposits 14,482.75
AMOUNT DUE TO MIAMI GAY&LESBIAN FILM FESTIVAL: $9,589.25
AGREED AND ACCEPTED BY: AGREED AND ACCEPTED BY:
Miami Gay and Lesbian Film Festival ROBERT L.BALSAM,GENERAL MANAGER
MIAMI BEACH CONVENTION CENTER
SIMONE WILLIAMS,ACOCUNTS MANAGER
MIAMI BEACH CONVENTION CENTER
I