2014-28517 Reso RESOLUTION NO.' 2014-28517
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING SPECIAL EVENT FEES
OF APPROXIMATELY $17,000 FOR MIAMI BEACH GAY PRIDE 2014.
WHEREAS, in 2008, Mayor Bower created the Gay Business Development Ad Hoc
Committee (now the Gay Business Enhancement Committee) whose first initiative was the
creation of the event known as Miami Beach Gay Pride; and
WHEREAS, Miami Beach Gay Pride a not-for-profit organization that produces free,
safe, quality mass-appeal events that are open to all, and that include the Gay Pride Parade,
Festival, Expo, and other adjunct, officially sanctioned Miami Beach Gay Pride events; and
WHEREAS, Miami Beach Gay Pride has produced four (4) successful years of events
that have generated hotel room nights in Miami Beach; and
WHEREAS, on April 17, 2013, the City Commission adopted Resolution No. 2013-
28179, waiving special event fees for Miami Beach Gay Pride 2013; and
WHEREAS, the FCWPC met on January 30, 2014 and recommended in favor of an
additional fee waiver in the amount of $827.60, which includes $292.11 (Square footage) and
$535.49 (Lincoln Road User Fee) for Miami Beach Gay Pride 2013; and
WHEREAS, Miami Beach Gay Pride has requested that the City consider waiving
special event fees for its 2014 event; and
WHEREAS, based on prior waivers granted by the City Commission, the Administration
recommends that the Mayor and City Commission waive special event related fees of
approximately $17,000 for Miami Beach Gay Pride 2014.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive the special event fees of approximately $17,000 for Miami Beach
Gay Pride 2014.
PASSED AND ADOPTED this 5th day of March, 2014.
r
r
Attest: PHILIP LEVINE, /
RAFA E. A fJ,. G RK
TAAGENDA\2 i .' .F ! SO.doc
APPROVED AS TO
�s V FORM &LANGUAGE
INCORP O AT ED:
&FOR ELUTION
r
1—f 2'6 ' _ Cit Att me ate
�, �,"
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution.Waiving Special Event Fees Of Approximately$17,000 For Miami Beach Gay Pride 2014.
Key Intended Outcome Supported:
Increase community ratings of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
In 2008, Mayor Bower created the Gay Business Development Ad Hoc Committee. One of the first
initiatives of this Ad Hoc Committee was to establish Miami Beach Gay Pride. In 2009, the Committee
celebrated the inaugural Miami Beach Gay Pride event and they have successfully produced the event for
three(3)consecutive years. The City does not provide waivers to any entity for hard costs(police and fire
personnel, parking or sanitation),and cannot waive building fees by State law. It should be also noted that
approximately ten(10)years ago,fee waivers for special events were reduced significantly because most
non-profits were receiving waivers for a majority of their special event permit related fees. Since that time,
all new events:produced by a non-profit could only receive a waiver of their Application and Permit fees;all
other fees are required to be paid. As a result, Miami Beach Gay Pride has been required to pay for all
special event permit fees except for the Application and Permit fees.
On March 12,2012,the City Commission adopted Resolution No.2012-27865 waiving the Lummus Park
User Fee and Square Footage Fee for Gay Pride 2012 event. On April 17, 2013, the City Commission
adopted Resolution No.2013-28179,as recommended by the FCWPC,waiving the fees for Miami Beach
Gay Pride 2013. The FCWPC met on January 30,2014 and recommended in favor of the additional fee
waiver for the-Mova Block Party which is being presented as a separate item on this agenda.
The City also received the attached (Exhibit 1) letter from Miami Beach Gay Pride requesting waiver of
special event fees for their 2014 Pride events. The special event fees for Gay Pride 2014 are anticipated
to be approximately$17,000. Following criteria recommended by the FCWPC, Miami Beach Pride meets
all of the criteria in'Section1 and 3, and meets 3 of the 4 criteria in Section 2.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
OBPI Total
Financial Impact.Summary: The special event fees for Gay Pride 2014 are estimated at$17,000.
City Clerk's Office Legislative Tracking:
Max Sklar
Si n-Off
e 'artmen irector Assistant City anager 1k City MIAM.1-BEACH ManageAGENDA ITEM C 7T_AGENDA
3 S
® MIAMI BEACH
City®f Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: March 5, 2014
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING SPECIAL EVENT FEES OF
APPROXIMATELY $17,000 FOR MIAMI BEACH GAY PRIDE 2014.
ADMINISTRATION RECOMMENDATION
Based on prior waivers granted by the City Commission, the Administration recommends the
Mayor and City Commission waive special event related fees of approximately $17,000 for
Miami Beach Gay Pride 2014.
BACKGROUND
In 2008, Mayor Bower created the Gay Business Development Ad Hoc Committee. One of the
first initiatives of this Ad Hoc Committee was to establish Miami Beach Gay Pride. In 2009, the
Committee celebrated the inaugural Miami Beach Gay Pride event and they have successfully
produced the event for three (3) consecutive years. The City does not provide waivers to any
entity for hard costs (police and fire personnel, parking or sanitation), and cannot waive building
fees by State law. It should be also noted that approximately ten (10) years ago, fee waivers for
special events were reduced significantly because most non-profits were receiving waivers for a
majority of their special event permit related fees. Since that time, all new events produced by a
non-profit could only receive a waiver of their Application and Permit fees; all other fees are
required to be paid. As a result, Miami Beach Gay Pride has been required to pay for all special
event permit fees except for the Application and Permit fees.
On March 12, 2012, the City Commission adopted Resolution No. 2012-27865 waiving the
Lummus Park User Fee and Square Footage Fee for Gay Pride 2012 event. On March 21,
2013, The FCWPC discussed waiving these fees again for the 2013 event. The Committee
recommended in favor of waiving the Square Footage and Lummus Park User fees for Gay
Pride 2013. Based on prior years the Square Footage Fee is estimated to be $5,130.65 and the
Lummus Park User Fee is estimated to be $3,476.70, totaling an estimated $8,607.35.
On April 17, 2013, the City Commission adopted Resolution No. 2013-28179, as recommended
by the FCWPC, waiving the Square Footage Fee ($5,130.65) and the Lummus Park User Fee
($3,476.70) for Miami Beach Gay Pride 2013. This fee waiver was specifically for activities
which took place on Ocean Drive and did not include Block Party that took place at Mova.
Commissioner Gongora at the September 11, 2013 City Commission Meeting referred the
balance of outstanding fees for the Mova Block Party to the FCWPC for consideration. The total
outstanding fees are $827.60, which include $292.11 (Square footage) and $535.49 (Lincoln
Road User Fee). The FCWPC met on January 30, 2014 and recommended in favor of the
additional fee waiver for the Mova Block Party.
i
i
City Commission Memorandum
Gay Pride 2014 Fee Waivers
March 5, 20.14 Page 2
The City also received the attached (Exhibit 1) letter from Miami Beach Gay Pride requesting
waiver of special event fees for their 2014 Pride events. Below is an estimate.of the anticipated
special event fees for Gay Pride 2014.
ESTIMATE BASED ON PRIOR YEAR EVENTS
Application Fee 500.00 Special Event fee
Permit Fee 750.00 Special Event fee
Vehicle Beach Access 3,000.00 Special Event.fee aprox
Square Footage Fee(Lummus Park) 4,795.00 Special Event fee aprox
Lummus Park User Fee 5,130.88 Special Event fee aprox
Square Footage Fee(Lincoln Road) 292.11 Special Event fee aprox
Lincoln Road User Fee 535.49 Special Event fee aprox
Police Admin Fees 1,500.00 Police Fee
Fire Admin Fees 250.00 Fire Fee
TOTAL FEE WAIVERS $16,753.48
The following criteria were recommended by the FCWPC and are being used as a basis for the
fee waiver recommendation. .
1. Type of Event
a. The event must be produced by a 501(c)3 non-profit organization that provides
direct services to the community.
b. All proceeds from the event must be received by the 501(c)3 non-profit organization
producing the event.
c. The event must be open to the general public.
d. The event must be within one of the City's target categories (i.e. Design and
Architecture; Film and Fashion; LGBT; Wine and Food).
2. Economic Impact and Promotional Value to the City (must meet 2 or more)
a. Significant Impact — events that have a track record or a demonstrable potential to
provide a significant national and/or international return for Miami Beach in regard to
publicity and visitorship.
b. Television Coverage — events with confirmed television coverage and viewership
from a major network or cable provider.
c. Hotel.Room Nights.— events with confirmed hotel room nights in Miami Beach with
500 room nights or greater.
d. Development Areas — events which occur during holidays; programs which help
expand the positive impact of tourism into under-utilized areas.
3. Other,
a. The entity producing the event must be in good standing with the City and be
current on all debts.
Miami Beach Pride meets all of the criteria in Section1 and 3, and meets 3 of the 4 criteria in
Section 2.
f '
City Commission Memorandum
Gay Pride 2014 Fee Waivers
March 5, 2014 Page 3
CONCLUSION
Based on prior,waivers granted by the City Commission, the Administration recommends the
Mayor and City. Commission waive special event related fees of approximately $17,000 for
Miami B ppch Gay Pride 2014.
JLM/ /MAS
T:\AGENDA\2014\March\Gay Pride Fee Waiver 2014 Memo.docx
1130 Washington Avenue, First Floor North
-` Miami Beach,FL 33139
305.319.2693
April 11-13,2014
M1AMr8EAChGAYPR.10FCo-, Fiscal Agent-The Miami Foundation,Inc.#65-0350357
January 29, 2014
Jimmy L. Morales, City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Dear Mr. Morales,.
On behalf of the Board of Directors of Miami Beach Gay Pride,we respectfully request the
Special Events fees be waived for Miami Beach Gay Pride which will take place from April 8
to April 14, 2014. To be specific,the fees for Lummus Park for all days, and our Kick-Off
Block Party at MOVA on Friday,April 11, 2014.
Miami Beach.G.ay Pride brings together members of the LGBT
community,their friends,
allies, and supporters in celebration of the unique spirit and culture of the LGBT Miami
Beach Community.
2014 will be Pride's sixth annual installment. In its first year, Miami Beach Gay Pride played
host to nearly 15,000 attendees and has grown in 2013 to over 75,000 attendees.
Established by Miami Beach Mayor Matti Bower, as an initative of the Miami Beach Gay
Business Development, now LGBT Business Enhancement Committee, Miami Beach Gay
Pride, Inc., is a not-for-profit organization that produces free, safe, quality mass-appeal
events that are open to all, including the Parade,Two-Day Festival, Expo and additional,
officially sanctioned Miami Beach Gay Pride events.
Thank you for your consdieration in this matter.
Ivan G Cano
Ivan Cano
Festial Director