2014-28547 Reso RESOLUTION NO., 2014-28547
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE
AGREEMENTS WITH TEAM CONTRACTING, METRO EXPRESS, AND H & R
PAVING FOR CONCRETE CURBING/SIDEWALK CONSTRUCTION,
PURCHASE OF ASPHALTIC CONCRETE/RELATED MATERIALS, AND
STRIPING OF CITY STREETS AND PARKING LOTS, PURSUANT TO
INVITATION TO BID (ITB) NO. 15-11/12, AMENDING THE ESTIMATED
ANNUAL CONTRACT AMOUNT FROM $550,004 TO THE APPROVED
BUDGETED AMOUNT IN EACH USER DEPARTMENT'S BUDGET FOR SAID
SERVICES.
WHEREAS, at its March 21, 2012 meeting, the City Commission accepted the City
Manager's recommendation pertaining to the contract award recommendations) pursuant to
Invitation to Bid (ITB) No. 15-11/12 for concrete curbing/sidewalk construction, purchase of
asphaltic concrete/related materials, and striping of City streets and parking lots; and
WHEREAS, the awards were based on the firms' unit prices as follows: Group I: for
concrete curbing/sidewalk construction, Team Contracting, Inc.; Group ll: for milling and
resurfacing of asphalt concrete and the purchase of asphalt-related materials, Metro Express,
Inc.; Group III: for asphaltic concrete/related material to be picked up or delivered to the City, H
& R Paving, Inc.; and Group IV: for striping of City streets and parking lots, H & R Paving, Inc;
and
WHEREAS, at the time of the award recommendation, the Administration only took into
consideration the anticipated needs of the Public Works Department with respect to the contract
items, which was approximately $550,004 at that time; and
WHEREAS, however, given the number of projects that require, or will require, the
related contract items, including an estimate from the Capital Improvements Office (CIP) of
approximately $1.2 million worth of work (for the completion of the South Pointe Neighborhood,
Biscayne Point Neighborhood and other areas around the City), the annual estimates on this
contract are no longer valid and are impeding the expediting of work and completion of projects;
and
WHEREAS, the contract pricing still reflects market conditions when the contract was
bid in early 2012, and do not reflect anticipated increases given current market conditions; and
WHEREAS, accordingly, the Administration is seeking to amend the annual estimated
contract amount of$550.004 to the approved budgeted amounts available annually in each user
department's budget; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendation of the City Manager to
amend the annually estimated contract amount for concrete curbing/sidewalk
construction, purchase of asphaltic concrete/related materials, and striping of city
streets and parking lots pursuant to invitation to bid (ITB) No. 15-11/12, from the
estimated annual amount of $550,004 to the approved budgeted amount in each
user department's budget for said services.
PASSED AND ADOPTED THIS c�� DAY OF ri' 2014.
ATTEST:
o Philip Levine, May
-i�•a
Rafael E. Granado, City Cl
TAAGENDA\2014\Apri1\APRIL 23- t LIRE I NT d Annual s'fi fates for Paving, Concrete, and Striping -
Resolution.doc
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
City Attom �v Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending The Annually
Estimated Contract Amount For Concrete Curbing/Sidewalk Construction, Purchase Of Asphaltic Concrete/Related
Materials, And Striping Of City Streets And Parking Lots Pursuant To Invitation To Bid (ITB) No. 15-11/12, From
$550,004 To The Amount That Is Annually Available In The Department's Budget For Such Services.
Key Intended Outcome Supported:
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summa /Recommendation:
At its March 21,2012 meeting,the City Commission accepted the City Manager's recommendation pertaining to the
contract award recommendation(s) pursuant to Invitation to Bid (ITB) No. 15-11/12 for concrete curbing/sidewalk
construction,purchase of asphaltic concrete/related materials,and striping of City streets and parking lots.The awards
were based on the firms'unit prices as follows:Group I:for concrete curbing/sidewalk construction,Team Contracting,
Inc.; Group Ik for milling and resurfacing of asphalt concrete and the purchase of asphalt-related materials, Metro
Express, Inc.;.Group III:for asphaltic concrete/related material to be picked up or delivered to the City,H&R Paving,
Inc.;and Group IV:for striping of City streets and parking lots, H&R Paving, Inc..
At the time of the award recommendation,the Administration only took into consideration the anticipated needs of the
Public Works Department with respect to the contract items,which was approximately$550,004 at that time.However,
given the number of projects that require or will require the related contract items, including an estimate from the
Capital Improvements Office(CIP)of approximately$1.2 million worth of work,including the completion of the South
Pointe Neighborhood, Biscayne Point Neighborhood and other areas around the City,the annual estimates on this
contract are no longer valid and are impeding the expediting of work. It should be noted that the contract pricing,still
current, reflects market conditions when the contract was bid in early 2012 and do not reflect anticipated increases
given current market conditions.
Accordingly,the Administration is seeking to amend the annual estimated contract amount of$550,004 to amounts
subject to funding availability annually in the user Department's budget.This will provide the City department(s)with the
needed flexibility to continue to utilize these contract and expedite the construction work while still limiting expenditures
to the amount of funding available annually in the Department's budget.
RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and
recommends to the Mayor and City Commission to adopt a resolution amending the annually estimated contract
amount for concrete curbing/sidewalk construction,purchase of asphaltic concrete/related materials,and striping of city
streets and parking lots pursuant to invitation to bid(ITB)No.15-11/12,from the estimated annual amount of$550,004
to the amount that is annually available in the department's budget for such services.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: I N/A
2
OBPI Total
Financial Impact Summary:Funding will be allocated based on budget availability of the user depart
City Clerk's Office Legislative Tracking:
Mariano Fernandez, Ext. 6288
Sign-Offs:
Department Directoo Assistant City Manager City pager
Adfl DM o6- JLM
T:\AGENDA\2014WpriIWPRIL - CUREMENTWmend A ual Vfttes for Paving,Concrete,and Stri ing Summary.doc
MIAMIBEACH AGENDA ITEM C 7
NW SATE
MIAMIBEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
OMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City mmission
FROM: Jimmy L. Morales, City Manager
DATE: April 23, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, A ENDING THE ANNUALLY ESTIMATED
CONTRACT AMOUNT FOR CONCRETE CURBING/SIDEWALK
CONSTRUCTION, PURCHASE OF ASPHALTIC CONCRETE/RELATED
MATERIALS, AND STRIPING OF CITY STREETS AND PARKING LOTS
PURSUANT TO INVITATION TO BID (ITB) NO. 15-11/12, FROM $550,004 TO
THE AMOUNT THAT IS ANNUALLY AVAILABLE IN THE DEPARTMENT'S
BUDGET FOR SUCH SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
BACKGROUND
At its March 21, 2012 meeting, the City Commission accepted the City Manager's recommendation
pertaining to the contract award recommendation(s) pursuant to Invitation to Bid (ITB) No. 15-
11/12 for concrete curbing/sidewalk construction, purchase of asphaltic concrete/related materials,
and striping of City streets and parking lots. The awards were based on the firms' unit prices as
follows: Group I: for concrete curbing/sidewalk construction, Team Contracting, Inc.; Group II: for
milling and resurfacing of asphalt concrete and the purchase of asphalt-related materials, Metro
Express, Inc.; Group III: for asphaltic concrete/related material to be picked up or delivered to the
City, H & R Paving, Inc.; and Group IV: for striping of City streets and parking lots, H & R Paving,
Inc.
At the time of the award recommendation, the Administration only took into consideration the
anticipated needs of the Public Works Department with respect to the contract items, which was
approximately $550,004 at that time. However, given the number of projects that require or will
require the related contract items, including an estimate from the Capital Improvements Office
(CIP) of approximately $1.2 million worth of work, including the completion of the South Pointe
Neighborhood, Biscayne Point Neighborhood and other areas around the City, the annual
estimates on this contract are no longer valid and are impeding the expediting of work. It should be
noted that the contract pricing, still current, reflects market conditions when the contract was bid in
early 2012 and do not reflect anticipated increases given current market conditions.
Accordingly, the Administration is seeking to amend the annual estimated contract amount of
$550,004 to amounts subject to funding availability annually in the user Department's budget. This
will provide the City department(s) with the needed flexibility to continue to utilize these contract
and expedite the construction work while still limiting expenditures to the amount of funding
available annually in the Department's budget.
Commission Memo Amending Annual Estimates for Paving, Concrete, and Striping
April 23, 2014
Page 2 of 2
CITY MANAGER'S RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and recommends to the Mayor and City Commission to adopt a resolution amending the
annually estimated contract amount for concrete curbing/sidewalk construction, purchase of
asphaltic concrete/related materials, and striping of city streets and parking lots pursuant to
invitation to bid (ITB) No. 15-11/12, from the estimated annual amount of $550,004 to the amount
that is annually available in the department's budget for such services.
CONCLUSION
The Administration recommends that the Mayor and Commission adopt a resolution amending the
annually estimated contract amount for concrete curbing/sidewalk construction, purchase of
asphaltic concrete/related materials, and striping of city streets and parking lots pursuant to
invitation to bid (ITB) No. 15-11/12, from the estimated annual amount of $550,004 to the amount
that is annually available in the department's budget for such services.
JLM/MT/AD/DM/ME
T:WGENDA\2014\April\APRIL 23-PROCUREMENT\Amend Annual Estimates for paving,Concrete,and Striping-Memo.docx