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2014-28561 Reso RESOLUTION NO. 2014-28561 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING SPACE RENTAL CHARGES AT THE MIAMI BEACH CONVENTION CENTER OF $29,500.00 AND SPECIAL EVENT PERMIT FEES OF $19250, AS WELL AS OFF-DUTY POLICE AND FIRE ADMINISTRATIVE FEES FOR THE TECHNOLOGY FOUNDATION OF THE AMERICAS' EMERGE AMERICAS CONFERENCE. WHEREAS, in May 2014, the Technology Foundation of the Americas, a 501(c)(3) non- profit entity, will host eMerge Americas, a large-scale technology conference focused on the key trends driving growth in the Latin American IT market and it is estimated to attract thousands of attendees from Latin America, North America, and Europe with in-depth analysis of the key drivers impacting the IT sector in the Americas; and WHEREAS, eMerge Americas will be hosted at the Miami Beach Convention Center and various locations throughout Miami Beach and Miami from May 4-6, 2014; and WHEREAS, eMerge Americas has partnered with Stem Tech Olympian to promote Science, Technology, Engineering, and Mathematics (STEM) education in the South Florida school system which is embracing innovation and technology; and WHEREAS, Stem Tech is a leading robotics competition where student from elementary school though college can showcase and compete with the best in robotics, and STEM; and WHEREAS, eMerge Americas is hosting ancillary events on Lincoln Road at the 1111 Lincoln Road Building and in the Preferred Parking Lot (P-Lot); and WHEREAS, the City desires to support these technology education endeavors; and WHEREAS, eMerge Americas meets the established criteria adopted by the City Commission via Resolution No. 2000-24166 for the waiving of space rental fees at the Miami Beach Convention Center; and WHEREAS, eMerge Americas meets the established criteria adopted by the City Commission on March 5, 2014, via Resolution No. 2014-28515 for the waiving of special event permit fees; and WHEREAS, space rental charges at the Miami Beach Convention Center for the Stem Tech portion of eMerge Americas is $29,500, the special event permit fees for these events total $1,250, and off-duty police and fire administrative fees will also be incurred. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby waive space rental charges at the Miami Beach Convention Center of $29,500.00 and special event permit fees of $1,250, as well as the off-duty police and fire administrative fees for the Technology Foundation of the Americas' Emerge Americas Conference. PASSED AND ADOPTED this 23rd day of April, 2014. .� Attest: � ' HMI EVIN , M RA AEL E. G ADO, C Y '•F,RK ..••'� ..... 7, TAAGENDA\2014\ApriIWPRIL 23-TCE �� givers RESO.doc APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION Cityi Attor Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution Waiving Space Rental Charges At The Miami Beach Convention Center Of $29,500.00 And Special Event Permit Fees Of $1,250, As Well As Off-Duty Police And Fire Administrative Fees For Technology Foundation Of The Americas, Emerge Americas Conference. Key Intended Outcome Supported: Maximize The Miami Beach Brand As A World Class Destination Issue: Shall the City Commission Adopt the Resolution? Item Summary/Recommendation: In May 2014, the Technology Foundation of the Americas, a 501(c)(3) non-profit entity, will host eMerge Americas, a large- scale technology conference focused on the key trends driving growth in the Latin American IT market. eMerge is estimated to attract thousands of attendees from Latin America, North America and Europe with in-depth analysis of the key drivers impacting the IT sector in the Americas. Attendees will have access to insightful presentations from industry thought leaders on the latest developments in the areas of cloud computing, cybersecurity, mobility and big data. IT decision makers, entrepreneurs, and investors will also be able to walk an expansive tradeshow floor to see the newest products and services from the world's most innovative technology companies. eMerge Americas will be hosted at the Miami Beach Convention Center and various locations throughout Miami Beach and Miami from May 4-6, 2014. The event will feature provocative content delivered by technology industry luminaries, and opportunities to network with peers. eMerge Americas has partnered with Stem Tech Olympian to promote STEM education in the South Florida school educational school system that is embracing innovation and technology. Stem Tech is a leading robotics competition where student from elementary school though college can showcase and compete with the best in robotics, Science, Technology, Engineering and Mathematics. The City Commission previously waived space rental charges at the Miami Beach Convention Center for Stem Tech Olympiad in 2012 via Resolution No. 2012-27850. Space rental charges at the Miami Beach Convention Center for this portion of eMerge Americas is $29,500. eMerge will pay for all other costs associated with their use of the Convention Center. Additionally, eMerge Americas is hosting ancillary events on Lincoln Road, at the 1111 Lincoln Road Building, and in the Preferred Parking Lot (P-Lot). Special event permit fees for these events total $1,250, as well as off-duty police and fire administrative fees, which cannot be calculated until off-duty staffing is finalized. On March 5, 2014, the City Commission adopted Resolution No. 2014-28515 establishing criteria for special event fee waiver requests and eMerge Americas meets the established criteria. ADOPT THE RESOLUTION. Advisory Board Recommendation: Financial Information: Source of Funds: Amount Account Approved 1 Finance Dept Total Financial Impact Summary: Space rental charges at the Miami Beach Convention Center for this portion of eMerge Americas is $29,500. Special event permit fees for these events total $1,250, as well as off-duty police and fire administrative fees, which cannot be calculated until off-duty staffing is finalized. eMerge will pay for all other costs associated with their use of the Convention Center. City Clerk's Office Legislative Tracking: Max Sklar Sign-Offs: D p rtment Di ector Assistant City Manager City Manager MAS KGB JLM T:WG ENDA WpriIWPRIL 23-TCEMEMERGE Stem ech Waivers SUMM.doc AGENDA ITEM C?T MIAMI - �ATE d3 MIAMI BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of the Cit Commiss' n FROM: Jimmy L. Morales, City Manager DATE: April 23, 2014 SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING SP E RENTAL CHARGES AT THE MIAMI BEACH CONVENTION CENTER OF $29,500.00 AND SPECIAL EVENT PERMIT FEES OF $1,250, AS WELL AS OFF-DUTY POLICE AND FIRE ADMINISTRATIVE FEES FOR TECHNOLOGY FOUNDATION OF THE AMERICAS, EMERGE AMERICAS CONFERENCE. ADMINISTRATION RECOMMENDATION Based on prior waivers granted by the City Commission and the special event fee waiver criteria adopted via Resolution No. 2014-28515, the Administration recommends adoption of the attached Resolution. ANALYSIS In May 2014, the Technology Foundation of the Americas, a 501(c)(3) non-profit entity, will host eMerge Americas,a large-scale technology conference focused on the key trends driving growth in the Latin American IT market. eMerge is estimated to attract thousands of attendees from Latin America, North America and Europe with in-depth analysis of the key drivers impacting the IT sector in the Americas.Attendees will have access to insightful presentations from industry thought leaders on the latest developments in the areas of cloud computing, cybersecurity, mobility and big data. IT decision makers, entrepreneurs, and investors will also be able to walk an expansive tradeshow floor to see the newest products and services from the world's most innovative technology companies. eMerge Americas will be hosted at the Miami Beach Convention Center and various locations throughout Miami Beach and Miami from May 4-6, 2014. The event will feature provocative content delivered by technology industry luminaries, and opportunities to network with peers. eMerge Americas has partnered with Stem Tech Olympian to promote STEM education in the South Florida school educational school system that is embracing innovation and technology. Stem Tech is a leading robotics competition where student from elementary school though college can showcase and compete with the best in robotics, Science, Technology, Engineering and Mathematics. The City Commission previously waived space rental charges at the Miami Beach Convention Center for Stem Tech Olympiad in 2012 via Resolution No. 2012-27850. Space rental charges at the Miami Beach Convention Center for this portion of eMerge Americas is $29,500. eMerge will pay for all other costs associated with their use of the Convention Center. Additionally, eMerge Americas is hosting ancillary events on Lincoln Road,at the 1111 Lincoln Road Building, and in the Preferred Parking Lot(P-Lot). Special event permit fees for these events total $1,250, as well as off-duty police and fire administrative fees, which cannot be calculated until off- duty staffing is finalized. On March 5, 2014, the City Commission adopted Resolution No. 2014- 28515 establishing criteria for special event fee waiver requests and eMerge Americas meets the established criteria. CONCLUSION The minis ration recommends the Mayor and City Commission adopt the attached resolution. JLM/ / TAAGEN A\2 priI\APRIL 23-TCED\Annual Special Event Quality of Life Impact Referral_NCAC.doc i UNITED STATES ALLIANCE for TECMi\OLOG[CAL LITERACY, ERA Y SLudenLs Innovating Tomorrow . . . Today . , eMerge Americas STEM TECH Olympiad 2014 May 4 - 6, 2014 eMerge Americas will promote STEM education in the South Florida school educational school system that is embracing innovation and technology by hosting the STEM TECH Olympiad. The events for the.STEM TECH Olympiad are intended to give students from elementary school through.college an opportunity to develop and showcase their skills and talents in the areas of Science, Technology, Engineering and Mathematics. Some of the events will require that the students create designs and inventions before the event and some will happen at the event. The events described below will be held concurrently at eMerge Americas: 1. LEGO League Challenge 2013 -"Nature's fury for elementary school students.This competition is the current FLL (First LEGO League) 2013 Competition.All rules can be found at.http://www.firstlegoleague.org/ch,allenge/2013naturesfury.We Will accept up to 50 teams of students for this event. - 2. VEX IQ-A task oriented competition for elementary and middle students.This competition is the current VEX IQ Competition the rules can be found at http://www.roboticseducation.org/vex-ig-challenge/viq-current-game/.We will accept 50 teams in this division. 3. VEXing Challenge-"Add it Up"task oriented robot competition for middle school and high students using VEX kits from www.VEXrobotics.com'Competing teams will bring their VEX kits and any extra parts needed to the competition and will be given the rules-for the game.Teams will have 48 hours to design and build a task-oriented robot at the event for Monday's competition.We will accept 50 teams at this event 4. Battling Robots-there will be 6 different divisions of battling robots.from 150 grams up to 220 lb robots. All robots will compete in arenas that are surrounded by Lexan.These robots demonstrate the strength and durability of design. Students test their ideas as:they compete fiercely to disable their opponent's robots. a. 15O.Gram d. 15 lb. b. 11b. e. 120 lb. c. 31b. f. 2201b. All rules can be found at www.USATL.org 5. Underwater robot demonstration by AUVSI (Association of Unmanned Vehicle Systems International) -AUVSI (www.AUVSI.or ) will conduct an underwater robot demonstration inside the Miami Beach Convention Center as a way to create excitement about Underwater Robotic Competitions. Underwater robots will be available for students to operate to give them a sense of what it feels like to move a robot through water.The AUVSI demonstrations will take place throughout the event. 6. Remote controlled Sumo Robot Competition- 151b. and 301b. robots compete on a raised platform to use strategy and mechanisms to push the opponent's robot off the platform while keeping their own on the playing field. 7. Arduino's in Art-Students from elementary through college will design art that will be controlled and powered by Arduino's programmed to move or illuminate the art. 8. Computer Programming Competition-High school and college division competitions will be held on-site. Each team of two or three students will have a time specific period to solve five programming challenges. 9. Video Game Programming Competition -Students will have the opportunity to design and create a"grade specific"video game.The game must.contain grade specific challenges.There will be a high school level to be turned in ahead of time. There will be an on-site 24 hour game development competition for college students.There will be computer kiosks at the event for students to play the games. 10.Assistive Device Competition- 10 high school teams have been working throughout the school year with the Woody Foundation and the Miami Project to Cure Paralysis (www.themiamiproject.org) to design and build a prototype of an assistive medical device.The students have collaborated with a support group of people confined to wheelchairs to ascertain what assistive devices they might want or need to make their lives somewhat easier. The students will work with their teams to develop a design to be presented to a design review committee.After passing the design review each team will be given a grant for$500 to build a working prototype to be presented at the 2014 STEM TECH Olympiad. 11.Bridge Building Competition-Students design and build bass wood bridges teams of students attempt to build the most efficient bridge while following established guidelines.all bridges must conform to standard weight,length,height,width,gap span and.loading plane measurements 12.Innovator's Showcase-This is an opportunity for students from middle school,high school and college to bring to the event their designs and creations.that do not necessarily fit into any category but are expressions of innovative excellence in engineering and technology. Each division (middle school,high school and college) will have.u,p to 10 submissions. 13.ERGO(Energetic Ray Global Observatory) Cosmic Ray Demonstration-The ERGO Project (http:././symbiosis-foundation.org/CosmicRay.htm)'has Cosmic Ray Detectors positioned around the globe (eventually there will be 1000 units) that monitor Cosmic Rays that are currently hitting the Earth.The detectors measure Longitude,.latitude,altitude and time stamp to the nano-second.There are currently units around the US including Alaska, Miami, Boston,and units in India, Switzerland, Nazareth,Germany, France,South America and other places around the globe. 14. "College Design Challenge"- 13 college teams will compete to.design and build a "Green Technology"device in 48 hours at the event.Thirteen college teams will be invited to compete in this exciting,innovative and cutting edge competition.The 13 teams will be given a "green technology" challenge on Friday at the opening ceremonies. Each team will have time to brainstorm about possible ideas before receiving a $500 voucher to purchase any and all the items.necessary for their device at a local home improvement store.A film crew will follow each team to document.their process from start to finish.They will return to the Convention Center to work on their device (all work must be done on the premises and the United States Alliance for Technological Literacy WWW.USATL.org 7865 SW 21 Terrace Miami FL. 33155 Phone: 305-264-1488, Fax: 305-267-2208 teams will have 24 hour access to the venue).Teams will present their designs on Tuesday to a panel of judges. United States Alliance for Technological Literacy WWW.USATL.org 7865 SW.21 Terrace Miami FL. 33155 Phone:305-264-1488, Fax:305-267-2208 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Date: N o:v o 8 2013 Employer Identification Number: 46-3069806 DLN: TECHNOLOGY INNOVATION FOUNDATION OF 17053219342043 THE AMERICAS INC Contact Person.: C/O GREENBERG TRAURIG ERIC KAYE ID# 31612 ROBERT J ROBES Contact Telephone Number: 5100 TOWN CENTER CIRCLE STE 400 (877) 829-5500 BOCA RATON,. FL . 33486 Accounting Period Ending: June 30 Public Charity Status: _ "170-(b) (1)'(A) (vi) Form 990 Required: Yes Effective Date of Exemption: May 14, 2013 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section- 5.01(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) -2- TECHNOLOGY.INNOVATION FOUNDATION OF We have sent a copy of this letter to your representative as .indicated in your power of attorney. 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W 0 O > c c - 0 c =- cc Q w .�? c a� 0 0 >, � o - m E cvz �v� � O � � OJ � n E o m � `C o : 0 0oo 0 0Z4._ .o CU ., v � U U H 1- 000 .s C� o ,- •- A O Z ° 0 c 0 Q c� V I �i . W = ° J N � 0 cc m CO o D N Q ° oro cz �— 0 �' E 0 Q wO �T � Q � :3 o � ®� o Q U) CL w � Cl) E o O ° -r c w o ~ a cz w 0) cn o Q a �0 pc c ° -0 w 0 c o �? O O N O C.LO EL to � Q Q _� r 0 Q ° � a w 0 w U O r t— Q � U 4 I� J f� i I I I I U) w o Z > c cc W ® 0 L � UU z > CC a CJ z 0r I co � i RESOLUTION NO. 2014-28515 A.RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND ESTABLISHING CRITERIA FOR SPECIAL EVENT FEE WAIVER REQUESTS CONSIDERED BY THE MAYOR AND CITY COMMISSION. WHEREAS, the City often receives requests for the waiver of special event related fees; and WHEREAS, on September 11, 2013, the City Commission directed the-Administration to develop criteria for future fee waiver requests and referred the matter to the Finance and Citywide Projects;Committee (FCWPC)for its consideration; and WHEREAS, the following criteria have been developed and were considered by the FCWPC at its January 30, 2014 meeting: 1. Type of Event a.. The event must be produced by a 501(c)3 non-profit organization that provides direct services to the community. b. All proceeds from the event must be received by the 501(c)3 non- profit organization producing the event. c. The event must be open to the general public. d. The event must be within one of the City's target categories (i.e., .Design and Architecture; Film and Fashion; LGBT; Wine and Food). 2.* Economic Impact and Promotional Value to the City(must meet 2 or more) a. Significant Impact — events that have a track record or a demonstrable potential to provide a significant national ,and/or international return. for Miami Beach in regard to publicity and visitorship. b. Television Coverage — events with confirmed television coverage and viewership from a major network or cable provider. c. Hotel Room Nights — events with confirmed hotel room nights in Miami Beach with 500 room nights or greater. d. Development Areas— events which occur during holidays; programs which help expand the positive impact of tourism into under-utilized areas. 3. Other a. The entity producing the event must be in good standing with the City and be current on all debts; and WHEREAS; the FCWPC has recommended that the City Commission adopt these criteria for future special event fee waiver requests and specifically stated that events must meet