2014-28597 Reso RESOLUTION NO 2014-28597
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, SETTING A PUBLIC HEARING TO ADOPT
THE THIRD AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY) 2013/14.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds for Fiscal Year 2013/14 were approved on
September 30, 2013, with the adoption of Resolution Nos. 2013-28351 and 2013-28355;
and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
approved on January 15, 2014, with the adoption of Resolution No. 2014-28469; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
approved on April 23, 2014, with the adoption of Resolution No. 2014-28564; and
WHEREAS, the Administration requests that the Mayor and City Commission set
a public hearing to be held on June 11, 2014 to adopt the Third Amendment to the Fiscal
Year (FY) 2013/14 budgets for the General Fund, Enterprise Fund, Internal Service
Fund, and Special Revenue Fund budgets; and
WHEREAS, the City of Miami Beach provides a wide range of municipal services
including Police; Fire-Rescue; Parks and Recreation; Water, Sewer, Stormwater, and
Sanitation; and Public Works; and
WHEREAS, the City's annual operating budget allows the needs of the
community to be addressed and includes: the General Fund; General Obligation Debt
Service Fund; Enterprise Funds; Transfers to the Redevelopment Agency; and Other
Special Revenue Funds; and
WHEREAS, the General Fund is the primary operating fund for the City and
includes much of the usual activities of any municipality including Police, Fire, Parks and
Recreation, Public Works—Streets and Engineering, Building, Tourism and Culture as
well as general administrative functions, and the Office of the Mayor and Commission;
and
WHEREAS, within the General Fund, Citywide Accounts reflect expenditures that
do not fall under the purview of a particular Department such as accumulated leave
payments, grants to social service agencies and non-profits, and special studies; and
WHEREAS, General Obligation Debt is the debt service funding required for
-voter-approved bonds issued based upon the belief that a municipality will be able to
repay its debt obligation through taxation or revenue from projects, and no assets are
used as collateral; and
WHEREAS, the Enterprise Funds Budget is comprised of Departments that use
revenues received for services provided to the general public on a continuing basis and
are primarily financed through user charges, and the criteria used to determine if an
operation should be an Enterprise Fund includes: 1) that it generates revenues; 2)that it
provides services to the community; and 3) that it operates as a stand-alone entity,
without subsides from taxes, or other sources; and
WHEREAS, the City's Enterprise Fund Departments are: Convention Center,
Sanitation, Stormwater, Water, Sewer, and Parking; and
WHEREAS, the City of Miami Beach Redevelopment Agency is a separate
entity, whose Chairperson and Board of Directors are also the City's Mayor and City
Commission; and
WHEREAS, Special Revenue Funds include the Resort Tax Fund as well as 7th
Street Garage Operations; 5th & Alton Garage Operations; Art in Public Places; Tourism
and Hospitality Scholarship Program; Information and Communications Technology
Fund; Education Compact Fund; Green/Sustainability Fund; Red Light Camera Fund,
Emergency 911 Fund; Miami Beach Cultural Arts Council; People's Transportation Plan
Fund; Police Confiscation Trust Funds (Federal and State); Waste Hauler Additional
Services and Public Benefit Contribution Fund; Concurrency Mitigation Fund; Police
Special Revenue Account; and Police Training and School Resources Fund; and
WHEREAS, the Resort Tax Fund is supported primarily by taxes levied on hotel,
motel, rooming house and short term apartment room rents, as well as on food and
beverages sold at retail in any restaurant, as authorized by State Statute, and is used to
fund tourism-eligible expenditures; and
WHEREAS, Internal Service Funds are used to account for the financing of
goods and services provided by one department to other departments on a cost-
reimbursement basis and Internal Service Fund rates are set to recover the full cost of
providing a particular service, and the Internal Service Funds budgeted expenditures are
completely offset by revenues received from the General Fund, Enterprise Fund
Departments, and Special Revenue Funds; and
WHEREAS, the City's Internal Service Fund Departments are Information
Technology, Central Services, Risk Management, Property Management, and Fleet
Management; and
WHEREAS, the Administration recommends that the Mayor and City
Commission of the City of Miami Beach, Florida, set a public hearing to adopt the
Second Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and
Special Revenue Fund Budgets for Fiscal Year(FY) 2013/14; and
WHEREAS, the key intended outcome supported by the Third Amendment to the
Budgets for Fiscal Year (FY) 2013/14 for the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund is to ensure expenditure trends are
sustainable over the long term.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby set a public hearing on June 11, 2014, to adopt the Third Amendment to the
General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund
Budgets for Fiscal Year(FY) 2013/14.
PASSED and ADOPTED this 21St day of May, 2014.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Setting a Public Hearing to Adopt the Third Amendment to the General Fund,
Enterprise Fund, Internal Service Fund,and Special Revenue Fund Budgets For Fiscal Year(FY)
2013/14.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term.
Supporting Data: N/A
Item Summa /Recommendation:
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2013/14 were approved on September 30,2013 with the adoption
of Resolutions No. 2013-28351 and No. 2013-28355.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds,and Special
Revenue Funds budgets for FY 2013/14 was approved on January 15, 2014, by resolution 2014-
28469. The Second Amendment to the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds budgets for FY 2013/14 was approved on April 23, 2014, by
resolution 2014-28564. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's
budget amendment must be adopted in the same manner as the original budget.
The Third Amendment will increase funding in the City Attorney's Office for a dedicated Police
Legal Advisor position to provide legal support to the Police Department. The position will
maintain an office in the Police Department, but will report directly to the City Attorney's Office.
This action restores a similar position that was eliminated during the FY 2003/04 budget process.
Beginning in FY 2014/15, a portion of the position costs will be reimbursed to the General Fund
through legal and administrative fees charged with claiming and obtaining confiscation trust funds.
Any other necessary amendments to the operating budgets in the General Fund, Enterprise
Funds, Internal Service Funds,and Special Revenue Funds will also be addressed as part of the
Third Amendment.
Financial Information:
Source of Amount Account
Funds
City Clerk's Office Legislative Tracking:
John Woodruff, OBPI Director
Sign-Offs:
Department Director Assistant City Manager City Manager
MIAMIBEACH AGENDA ITEM C-
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: May 21, 2014
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, SETTIN A PUBLIC HEARING TO ADOPT THE
THIRD AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR
FISCAL YEAR (FY) 2013/14
ADMINISTRATION RECOMMENDATION
Adopt the Resolution and Set the Public Hearing for June 11, 2014.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2013/14 were approved on September 30, 2013 with the
adoption of Resolutions No. 2013-28351 and No. 2013-28355. The budget for the Police
Confiscation Trust Funds for Fiscal Year 2013/14 was approved on September 30, 2013
with the adoption of Resolution No. 2013-28359.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2013/14 was approved on January 15, 2014, by
resolution 2014-28469. The Second Amendment to the General Fund, Enterprise Funds,
Internal Service Funds,and Special Revenue Funds budgets for FY 2013/14 was approved
on April 23, 2014, by resolution 2014-28564. Section 166.241(4)(c.), Florida Statutes,
requires that a municipality's budget amendment must be adopted in the same manner as
the original budget.
The Third Amendment will increase funding in the City Attorney's Office for a dedicated
Police Legal Advisor position to provide legal support to the Police Department. The
position will maintain an office in the Police Department, but will report directly to the City
Attorney's Office. This action restores a similar position that was eliminated during the FY
2003/04 budget process. Beginning in FY 2014/15, a portion of the position costs will be
reimbursed to the General Fund through legal and administrative fees charged with claiming
and obtaining confiscation trust funds.
Third Amendment to the FY 2013114 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
Any other necessary amendments to the operating budgets in the General Fund, Enterprise
Funds, Internal Service Funds, and Special Revenue Funds will also be addressed as part
of the Second Amendment.
The City of Miami Beach provides a wide range of municipal services including Police; Fire-
Rescue; Parks and Recreation; Water, Sewer, Stormwater, and Sanitation; and Public
Works. The City's annual operating budget allows us to address the needs of the
community and includes:
• The General Fund
• General Obligation Debt Service Fund
• Enterprise Funds
O Transfers-to the Redevelopment Agency
• Internal Service Funds
• Other Special Revenue Funds
The General Fund is the rims operating fund for the City and includes much of the usual
primary P 9 ty
activities of any municipality including Police, Fire, Parks and Recreation, Public Works
Streets and Engineering, Building, Tourism and Culture as well as general administrative
functions,and the Office of the Mayor and Commission. Within the General Fund, Citywide
Accounts reflect expenditures that do not fall under the purview of a particular Department
such as accumulated leave payments, grants to social service agencies, non-profits, and
special studies. They are monitored by the Office of Budget and Performance Improvement
and the City.
General Obligation Debt is the debt service funding required for voter-approved bonds
issued with the belief that a municipality will be able to repay its debt obligation through
taxation or revenue from projects. No assets are used as collateral.
The Enterprise Fund Budget is comprised of Departments that use revenues received for
services.provided to the general public on a continuing basis and are primarily financed
through user charges.The criteria used to determine if an operation should be an enterprise
fund includes: 1)that it generates revenues; 2)that it provides services to the community;
and 3)that it operates as a stand-alone entity, without subsides from taxes etc. The City's
Enterprise Fund Departments are: Convention Center, Sanitation, Stormwater, Water,
Sewer, and Parking.
The City of Miami Beach Redevelopment Agency is a separate entity, whose Chairperson
and Board of Directors are also the City's Mayor and City Commission.
Internal Service Funds are used to account for the financing of goods and services provided
by one department to other departments on a cost-reimbursement basis. Internal Service
Fund rates are set to recover the full cost of providing a particular service. The Internal
Service Funds budgeted expenditures are completely offset by revenues received from the
General Fund, Enterprise Fund Departments and Special Revenue Funds. The City's
Internal Service Fund Departments are Information Technology, Central Services, Risk
Management, Property Management, and Fleet Management.
Third Amendment to the FY 2013114 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 3
Special Revenue Funds include the Resort Tax Fund as well as 7th Street Garage
Operations; 5th & Alton Garage Operations; Art in Public Places; Tourism and Hospitality
Scholarship Program; Green/Sustainability Fund; Waste Hauler Additional Services and
Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera Fund;
Emergency 911 Fund; Information and Communications Technology Fund; People's
Transportation Plan Fund; Concurrency Mitigation Fund;Miami Beach Cultural Arts Council;
Police Special Revenue Account; Police Confiscation Trust Funds(Federal and State);and
Police Training and School Resources Fund. The Resort Tax Fund is supported primarily by
taxes levied on hotel, motel, rooming house and short term apartment room rents as well as
on food and beverages sold at retail in any restaurant,as authorized by State Statute,and is
used to fund tourism-eligible expenditures.
CONCLUSION
The Administration recommends that the Mayor and City Commission set a public hearing to
be held on June 11, 2014 to adopt the Third Amendment to the General Fund, Enterprise
Fund, Internal Service Fund, and Special Revenue Fund Budgets for Fiscal Year (FY)
2013/14.
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