2014-28610 Reso RESOLUTION NO. 2014-28610
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE TO COMPLETE THE MIAMI
BEACH CONVENTION CENTER PROJECT WITHIN 24 -30 MONTHS, BUT NOT
TO EXCEED 36 MONTHS; AND FURTHER WITHIN THAT TIMEFRAME TO
ACCOMMODATE AS MANY EVENTS AS POSSIBLE AS LONG AS SUCH
EVENTS COULD OCCUR WITHOUT USAGE OF THE P-LOT, WITH ACCESS TO
NO MORE THAN TWO (2) EXHIBIT HALLS, EXIST WITH CONSTRUCTION IN
PROGRESS, AND WITH LIMITED OR COMPRESSED LOAD-IN/OUT.
WHEREAS, on April 9, 2014, Request for Qualifications No. 2014-142ME for the Design
Criteria Professional (DCP) services for the Miami Beach Convention Center (MBCC)
Renovation (the "Project") was awarded to Fentress Architects and Fentress has immediately
begun to develop a preliminary design, a preliminary phasing plan, and a preliminary
construction schedule; and
WHEREAS, the majority of the construction impact on events to be held in the MBCC is
currently anticipated to occur in 2016 and; and
WHEREAS, the event calendar plays an integral part in expediting construction; and
WHEREAS, on April 9, 2014 the City Commission referred a discussion to the Finance
and Citywide Projects Committee to determine which events the City will make efforts to
accommodate within the Project construction schedule, and which events may be
accommodated only if the construction schedule permits; and
WHEREAS, the Finance and Citywide Projects Committee met on April 30, 2014 and
recommended that the timeframe of the Project not exceed 36 months, but should be completed
in a shorter timeframe, and recommended that staff contact all event producers on the priority
list to determine if they could take place without usage of the P-Lot, with access to no more than
two (2) exhibit halls and with limited or compressed load-in/out; and
WHEREAS, Global Spectrum and City staff subsequently contacted the event producers
and discussed the aforementioned parameters and- confirmed which events could continue
within these constraints; and
WHEREAS, the Finance and Citywide Projects Committee met on May 20, 2014 and
after considering the anticipated phasing plan developed by Fentress, recommended that the
City proceed with the proposed phasing plan. The Committee also recommended staff contact
all event producers and work with them to accommodate as many events as possible as long as
such events could occur without usage of the P-Lot, with access to no more than two (2) exhibit
halls, occur while construction is in progress, and with limited or compressed load-in/out.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance And Citywide Projects
Committee to complete the Miami Beach Convention Center Project within 24 -30 months,
I
but not to exceed 36 months; and further within that timeframe to accommodate as many
events as possible as long as such events occur without usage of the p-lot, with access to no
more than two (2) exhibit halls, occur while construction is in progress, and with limited or
compressed load-in/out.
PASSED AND ADOPTED this 28th day of May, 2014.
ATTEST:
AYE.
Hvp EVINE,
MORPI~ORATED:
RAF EL E. GRANADO, CITY
TAAGENDA\2014\May\May 28 Items\Convention Center Construction Booking Policy RESO.doc
APPROVED AS TO
FORM &LANGUAOE
&FOR EXECUTION
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City Attornmy Date
I
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee To Complete The
Project Within A 24 -30 Months, But Not To Exceed 36 Months; And Further Within That Timeframe To Accommodate
As Many Events As Possible As Long As They Could Exist Without Usage Of The P-Lot, With Access To No More Than
Two 2 Exhibit Halls, Exist With Construction In Progress, And With Limited Or Compressed Load-In/Out.
Key Intended Outcome Supported:
Expeditiously upgrade the convention center to be smart, modern, energy efficient, and which fits local context,
including walkabilit .
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
On April 9, 2014, Request for Qualifications No. 2014-142ME for the Design Criteria Professional (DCP) services for the
Miami Beach Convention Center Renovation was awarded to Fentress Architects. The majority of the construction
impact on events is currently anticipated to occur in 2016 and 2017. To begin planning the design and construction of
the Convention Center, a policy needs to be established determining which events the City will make efforts to
accommodate within the project construction schedule, and which events may be accommodated only if the construction
schedule permits. On April 9, 2014 the City Commission referred this matter to the Finance and Citywide Projects
Committee for discussion.
On April 30, 2014 the Finance and Citywide Projects Committee reviewed and considered the information and separated
the discussion into two separate recommendations. The first recommendation is that the timeframe of the Convention
Center project not exceed 36 months, but with a goal of completing construction within 24 — 30 months. The second
recommendation was for staff to go contact all events on the priority list to determine if they could take place without
usage of the P-Lot, with access to no more than two(2)exhibit halls and with limited or compressed load-in/out.
Global Spectrum and City staff subsequently contacted the events and discussed the aforementioned parameters and
confirmed which event could continue within these constraints and presented the information to the Finance and
Citywide Projects Committee on May 20, 2014. City staff also presented the anticipated phasing plan (Exhibit"A") that
was developed by Fentress to meet the desired construction timeline as directed by the Committee on April 30, 2014.
The Committee subsequently recommended the City proceed with the proposed phasing plan. The Committee also
recommended staff contact all event producers and work with them to accommodate as many events as possible as
long as they could exist without usage of the P-Lot, with access to no more than two (2) exhibit halls, exist with
construction in progress, and with limited or compressed load-in/out. Global Spectrum and City staff has already begun
working with all events to finalize an event schedule during the Convention Center renovation.
Advisory Board Recommendation:
Finance and Citywide Projects Committee considered this subject on April 30, 2014 and May 20, 2014.
Financial Information:
Source of Funds: Amount Account Approved
OBPI
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Max Sklar
Sign-Offs:
Departr#ent Director Assistant City M ager City Manager
77 SOL
AGENDA STEM RIB I ELI - -,
DATE 5 �� y
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City mmission
FROM: Jimmy L. Morales, City Manager
DATE: May 28, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING HE RECOMMENDATION OF THE FINANCE AND
CITYWIDE PROJECTS COMMITTEE TO COMPLETE THE MIAMI BEACH
CONVENTION CENTER PROJECT WITHIN 24-30 MONTHS,BUT NOT TO EXCEED 36
MONTHS;AND FURTHER WITHIN THAT TIMEFRAME TO ACCOMMODATE AS MANY
EVENTS AS POSSIBLE AS LONG AS SUCH EVENTS COULD OCCUR WITHOUT
USAGE OF THE P-LOT,WITH ACCESS TO NO MORE THAN TWO(2)EXHIBIT HALLS,
EXIST WITH CONSTRUCTION IN PROGRESS, AND WITH LIMITED OR
COMPRESSED LOAD-IN/OUT.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the attached resolution as recommended by the Finance
and Citywide Projects Committee.
ANALYSIS
On April 9, 2014, Request for Qualifications No. 2014-142ME for the Design Criteria Professional
(DCP) services for the Miami Beach Convention Center Renovation was awarded to Fentress
Architects. The construction schedule and booking event calendar both play an integral part in
expediting construction while also driving business to the destination.
The majority of the construction impact on events is currently anticipated to occur in 2016 and 2017.
To begin planning the design and construction of the Convention Center, a policy needs to be
established determining which events the City will make efforts to accommodate within the project
construction schedule, and which events may be accommodated only if the construction schedule
permits. On April 9, 2014 the City Commission referred this matter to the Finance and Citywide
Projects Committee for discussion.
This decision needs to be made soon to give clients sufficient notice and time to find alternate
facilities (if needed). Global Spectrum and the GMCVB will assist them in relocating, again if
needed, and will also work to rebook them at a future date. Additionally, this decision needs to be
made In order to expeditiously proceed with the design and construction of the Convention Center.
The Finance and Citywide Projects Committee reviewed a complete list of all known and anticipated
events at the Convention Center from 2016 -2018, as well as a draft list of priority events that the
City would make'efforts to accommodate within the project construction schedule. In developing the
draft list of priority events,the City Administration,Global Spectrum, Greater Miami Convention and
Visitors Bureau (GMCVB)and Strategic Advisory Group considered room nights,economic impact,
May 28, 2014
City Commission Meeting
Accepting FCWPC Recommendation
Event Booking During Convention Center Renovation
Page 2 of 2
long term compatibility with the mission of the renovated convention center, and the anticipated
construction schedule.
On April 30, 2014 the Finance and Citywide Projects Committee reviewed and considered the
information and separated the discussion into two separate -recommendations. The first
recommendation is that the timeframe of the Convention Center project not exceed 36 months, but
with a goal of completing construction within 24-30 months. The second recommendation was for
staff to go contact all events on the priority list to determine if they could take place without usage of
the P-Lot, with access to no more than two (2) exhibit halls and with limited or compressed load-
in/out.
Global Spectrum and City staff subsequently contacted the events and discussed the
aforementioned parameters and confirmed which event could continue within these constraints and
presented the information to the Finance and Citywide Projects Committee on May 20, 2014. City
staff also presented the anticipated phasing plan (Exhibit "A") that was developed by Fentress to
meet the desired construction timeline as directed by the Committee on April 30, 2014. The
preliminary phasing plan demonstrated that two (2) Exhibit Halls could remain open throughout
construction and still meet the desired construction timeline. The Committee subsequently
recommended the City proceed with the proposed phasing plan. The Committee also
recommended staff contact all event producers and work with them to accommodate as many
events as possible as long as they could exist without usage of the P-Lot, with access to no more
than two (2) exhibit halls, exist with construction in progress, and with limited or compressed load-
in/out. Global Spectrum and City staff has already begun working with all events to finalize an event
schedule during the Convention Center renovation.
CONCLUSION
The Administration recommends adopting the attached resolution as recommended by the Finance
and Citywide Projects Committee to accommodate as many events as possible during the
Convention Center renovation as long as they could exist without usage of the P-Lot,with,access to
no more than two (2) exhibit halls, exist with construction in progress, and with limited or
compressed load-in/out.
J LM/KGB/MAS
T:WGENDA\2014\May\May 28 Items\Convention Center Construction Booking Policy Memo.doc
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