Third Floor Training Room Reserved for the August 26 2014 Early Voting Form ,,11 �� �\f1 F,- I;: f�,� !`, - DATE ISSUED: Page: 3 SEQUENCE
�� l � ; € .Yx I._ f._:.::1 :y y • MARCH 2012 Of: 5 NUMBER:
CITYWIDE POLICY AND PROCEDURE DATE UPDATED: OB.20.01
SUBJECT:
TRAINING ROOM UTILIZATION
RESPONSIBLE DEPARTMENT:
OBPI
Room Reservation Form
(Please complete all sections)
Name of Event: (o J,4e�
Half/F II Day: y c� �`1 — —7'. -�V, I/
Date of Event: ime of Event: J
Training Requestor: S Z� 144
CMB Department/Division: ► �4`� 7
Zd
Extension: (05�� Fax: Mobile:
i Email: A.&AV QA_414J� zeot
0 ea
tv
Total numbers attending: C) 'T&C VS PA3 Furl V Q-I
1 ft't%
AV Equipment needed (X): Projector Speakers Screen r-11
*Note: For comfort and accessibility, the room capacity is limited to between 40-50 seats. See room layout
information for more details. Any request to change the current room configuration must be made for a
fee with Property Management at least 48 hours in advance.
Booking Procedures
12. A completed and signed copy of this form must be provided to the OBPI-Department
Organizational Development Division, prior to scheduling training. Additionally, all
requests to access the room must be made a minimum of one week in advance; also,
no phone reservations will be accepted. It is highly recommended that all
departments/divisions familiarize themselves with the OBPI Training Room Utilization
Policy.
13. The OBPI Organizational Development Division handles scheduling of the OBPI
training room on the 3rd floor of 1755 Meridian Avenue, In order to reserve the OBPI
training room, you are required to complete an OBPI Training Room Reservation
Request form and submit same to email: leslierosenfeld @miamibeachfl.gov. Please
provide as much lead-time as possible as the rooms are in much demand.
14. The OBPI training room is available for use Monday through Friday between the
hours of 9:00 a.m. to 5:00 p.m.. The room is available after 5:00 p.m. with
Director/ACM approval.
15. Rooms will be reserved on a first come/first serve basis with priority given to citywide
training classes.
16. Any department seeking access to either training room must first participate in a
mandatory training session to understand how to use the Audio Visual equipment,
blinds, and SMART Board (if applicable).
17. Once all forms are received, OBPI staff will check room availability. Should the room
i
I
DATE ISSUED: Page: 5 SEQUENCE
MARCH 2012 Of: 5 NUMBER:
CITYWIDE POLICY AND PROCEDURE DATE UPDATED: OB.20.01
SUBJECT:
TRAINING ROOM UTILIZATION
i
RESPONSIBLE DEPARTMENT:
OBPI
Signatures
Department Director Signature ..............................
I
OBPI Review of Training Utilization Checklist
i
Completion Date of Training:
Equipment/Room set-up checked by:
I
I
I
I
WHAT: AUGUST 26, 2014 SPECIAL ELECTION EARLY VOTING
WHEN: August 11 — 24 Mon-Fri 7 am to 3 pm Sat and Sun 8 to 4 pm
WHERE: Miami Beach City Hall Miami Beach City Center Training Room, Third Floor
ADDRESS: 1755 Meridian Avenue, Miami Beach, Florida 33139
FIRST WEEK
DATE TIME
-Monday, August 11 7 am - 3 pm
Tuesday, August 12 7 am - 3 pm
-Wednesday, August 13 7 am - 3 pm
-Thursday, August 14 7 am - 3 pm
Friday, August 15 7 am - 3 pm
Saturday, August 16 8 am - 4 m
-Sunday,, August 17 8 am - 4 pm
SECOND WEEK
DATE TIME
Monday, August 18 11 am - 7 m
Tuesday, August 19 11 am - 7 pm
Wednesday, August 20 11 am - 7 pm
Thursday, August 21 11 am - 7 pm
Friday,, August 22 11 am - 7 pm
Saturday,, August 23 18 am - 4 pm
Sunday, August 24 18 am - 4 pm