2014-28632 Reso RESOLUTION NO., 2014-28632
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA RECOGNIZING AND
APPROVING EARLY VOTING FOR THE AUGUST 26, 2014 CITY OF
MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, August 26, 2014 in conjunction with the State Primary Election for the purpose of
presenting to the City's electorate several ballot questions; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
August 26, 2014 City of Miami Beach Special Elections; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Early. Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the
election, and shall be provided for no less than 8 hours and no more than 12 hours per day at
each site during the applicable period; in addition, early voting may be offered at the discretion
of the Supervisor of Elections on the 15th, 14t", 13th, 12th, 11 th, or 2nd day before an election that
contains State or Federal races for at least 8 hours per day, but not more than 12 hours per day;
and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
August 26, 2014 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the August 26, 2014 City of Miami Beach Special
Election, and has designated the Miami Beach Regional Library, 227 22"d Street, and the North
Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the City of
Miami Beach:
FIRST WEEK
DATE TIME
Monday, August 11 7 am - 3 pm
Tuesday, August 12 7 am - 3 pm
Wednesday, August 13 7 am - 3 prn
Thursday, August 14 7 am - 3 prn
Friday, August 15 7 am - 3 pm
Saturday, August 16 8 am - 4 pm
Sunday, August 17 8 am - 4 pm
SECOND WEEK
DATE TIME
Monday, August 18 11 am - 7 m
Tuesday, August 19 11 am - 7 m
Wednesday, August 20 11 am - 7 pm
Thursday, August 21 11 am - 7 m
Friday, August 22 11 am - 7 pm
Saturday, August 23 8 am - 4 pm
Sunday, August 24 8 am - 4 pm
WHEREAS, the Miami-Dade County Elections Department has provided the
Administration with an estimate of $30,551.95 for the City's August 26, 2014 Special Election,
which includes the costs of 14 early voting days (see Exhibit "A" - Department of Election
estimate of cost); and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the
Final early voting schedule and locations for the City's August 26, 2014 Special Election, the
Administration is hereby directed to report this information to the Mayor and Commissioners via
a Letter to the Commission (LTC), which election information shall be posted on the City's
website in advance of that scheduled election.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the August 26, 2014 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 11 th day of June 2014.
Philip Lev' or
ATTEST:
A OVED AS TO
FORM &LANGUAGE
& FOR EXECUTION
Rafa E. Granado, City Clerk
WTU,City Attorney. D to
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Recognizing and Approving Early Voting For The August 26, 2014 City Of Miami Beach Special
Election.
Key Intended Outcome Supported:
N/A
Supporting Data(Surveys,Environmental Scan,etc.): In 2013,there were 44,697 registered voters for the
General Election with 11,385 total ballots cast,for a voter turnout of 25.47%.There were 2,910 early voters,3,856
absentee voters,6 provisional voters and 4,613 voters on election day.
Item Summa /Recommendation:
The City of Miami Beach has scheduled a Special Election to be held on Tuesday,August 26,2014,in conjunction
with the State Primary Election. This Special Election will present to the City's electorate several Charter
amendments.
Section 101.657(1)(d)of the Florida Statutes(the"Early Voting"Statute),requires that each County's Supervisor of
Elections provide for early voting to begin on the 10th day before an election that contains State or Federal races and
end on the 3rd day before the election,and shall be provided for no less than 8 hours and no more than 12 hours per
day at each site during the applicable period. In addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 15tH, 14tH, 13tH, 12tH, 11 th,or 2"d day before an election that contains State or Federal
races for at least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in municipal elections
that are not held in conjunction with county or state elections,the County will be responsible for conducting early
voting activities related to the City's August 26, 2014 Special Election. Accordingly, the Miami-Dade County
Supervisor of Elections has tentatively designated the following early voting schedule for the August 26,2014 City
Election, and has designated the Miami Beach Regional Library, 227 22nd Street, and the North Shore Branch
Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach:
Monday,August 11 7 am-3 pm Monday,August 18 11 am-7 pm
Tuesday,August 12 7 am-3 pm Tuesday,August 19 11 am-7 pm
Wednesday,August 13 7 am-3 pm Wednesday,August 20 11 am-7 pm
Thursday,August 14 7 am-3 pm Thursday,August 21 11 am-7 pm
Friday,August 15 7 am-3 pm Friday,August 22 11 am-7 pm
Saturday,August 16 8 am-4 pm Saturday,August 23 8 am-4 pm
Sunday,August 17 8 am-4 pm Sunday,August 24 8 am-4 pm
Upon receipt from the Miami-Dade County Elections Department of the Final early voting schedule and locations for
the City's August 26, 2014 Special Election, the Administration will report this information to the Mayor and
Commissioners via Letter to Commission(LTC), and will further post the information on the City's website.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount_ Account
Funds: 1 Estimated$30,551.95—August 26,2014 Special Election— 011-9322-000312
Cost from County.
2 Approximately$32,000 in legally mandated advertisements, 011-9322-000312
required by the Florida Statutes and the City Code.
OBPI Total $62,551.95
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
Cit I r Assistant City Manager ity Manager
REG N/A JLM
T:WGENDA\2014\Ju ECTIONS\Early Voting Item Summary.doc
MIAMIBEACH AGENDA ITEM R�
DATE
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City Co mission
FROM: Jimmy L. Morales, City Manager
CC: Raul J. Aguila, City Attorney
Rafael E. Granado, City Clerk
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA RECOGNIZING AND APPROVING EARLY VOTING FOR
THE AUGUST 26, 2014 CITY OF MIAMI BEACH SPECIAL ELECTION.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
ANALYSIS
The City of Miami Beach has scheduled a Special Election to be held on Tuesday, August 26,
2014, in conjunction with the State Primary Election. This Special Election will present to the
City's electorate several Charter amendments.
Section 101.657(1)(d) of the Florida Statutes (the "Early Voting" Statute), requires that each
County's Supervisor of Elections provide for early voting to begin on the 10th day before an
election that contains State or Federal races and end on the 3rd day before the election, and
shall be provided for no less than 8 hours and no more than 12 hours per day at each site
during the applicable period. In addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 15tH, 14tH, 13tH, 12tH, 11 th, or 2nd day before an election that
contains State or Federal races for at least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with county or state elections, the County will
be responsible for conducting early voting activities related to the City's August 26, 2014 Special
Election. Accordingly, the Miami-Dade County Supervisor of Elections has tentatively
designated the following early voting schedule for the August 26, 2014 City Election, and has
designated the Miami Beach Regional Library', 227 22nd Street, and the North Shore Branch
Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach:
'The Elections Department has been looking to upgrade some of their early voting facilities and
look for ways to reduce the overall voter wait times. Early Voting facilities used in previous
countywide elections were analyzed and Elections Department staff canvassed other locations
that are acceptable early voting facilities. Based on this analysis, the Elections Department
plans to relocate the early voting site at Miami Beach City Hall to the Miami Beach Regional
Library, located 0.80 miles away from City Hall. The Elections Department believes that this new
location offers the necessary square footage, configuration and parking for Miami Beach early
voters during countywide elections. For municipal stand-alone elections, the City always has the
option to designate a different location for early voting if preferred. (See LTC No. 109-2014.)
FIRST WEEK
DATE TIME
Monday, August 11 7 am - 3 pm
Tuesday, August 12 7 am - 3 pm
Wednesday, August 13 7 am - 3 pm
Thursday, August 14 7 am - 3 pm
Friday, August 15 7 am - 3 pm
Saturday, August 16 8 am - 4 pm
Sunday, August 17 8 am -4 pm
SECOND WEEK
DATE TIME
Monday, August 18 11 am - 7 pm
Tuesday, August 19 11 am - 7 pm
Wednesday, August 20 11 am - 7 pm
Thursday, August 21 11 am - 7 pm
Friday, August 22 11 am - 7 pm
Saturday, August 23 8 am - 4 pm
Sunday, August 24 8 am - 4 pm
Upon receipt from the Miami-Dade County Elections Department of the Final early voting
schedule and locations for the City's August 26, 2014 Special Election, the Administration will
report this information to the Mayor and Commissioners via Letter to Commission (LTC), and
will further post the information on the City's website.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the Administration with an estimate
of $30,551.95 for the City's August 26, 2014 Special Election, which includes the costs of 14
early voting days. (See Exhibit "A" — Department of Election estimate of cost.) Additionally, the
City will incur approximately $32,000 in legally-mandated advertisements, required by the
Florida Statutes and the City Code, to notice this Special Election.
CONCLUSION
The Administration recommends that the Mayor and City Commission recognize and approve
early voting for the August 26, 2014 City of Miami Beach Special Election, said early voting to
be conducted in accordance with the provisions of the attached Resolution and Section
101.657, Florida Statutes.
Attachment
J M L/RJA/REG
T:\AGENDA\2014\June\ELECTIONS\Early Voting Commission Memo-revised JO and REG.docx
ESTIMATE
Piggyback with Countywide Primary Election August 26, 2014
Rafael E. Granado, City Clerk Estimate N*: Ma-Pa-M4
City of Miami Beach Estimate Date: March 31,2014
t700 Convention Center Drive,#200
r
Miami Beach, FL 33139
Registered Voters: 50,729 Early Voting Days: 14
Precincts: 36 Early Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 7,259
Personnel $ _
Salaries d Fringe Benefits,Overtime,Poll Workers
Polling Places
Security,Polling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles -
Truck Rentals,GSA Vehicles
Printing and Advertising 25,364.50
Absentee,Early Voting&Precinct Ballots
Postage _
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,777,45
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,551.95
Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional ballot page. the cost will be adjusted accordingly.
For more information,you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305.499-8568 E-mail:bprochCmiamidade.gov
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