2014-28626 Reso RESOLUTION NO. 201428626
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE THIRD AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUND, INTERNAL
SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2013/14.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds for Fiscal Year 2013/14 were approved on
September 30, 2013, with the adoption of Resolution Nos. 2013-28351 and 2013-28355;
and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
approved on January 15, 2014, with the adoption of Resolution No. 2014-28469; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Fund,
Internal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
approved on April 23, 2014, with the adoption of Resolution No. 2014-28564; and
WHEREAS, the proposed budget amendment adds additional named windstorm
insurance coverage in the Risk Management Fund and properly budgets expenses
associated with the third party dental plan in the Dental Health Fund as reflected in the
attached Exhibit"A".
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby adopt the Third Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund Budgets for Fiscal Year (FY) 2013/14 as
shown in Exhibit"A".
PASSED and ADOPTED this 11t`' day of June, 2014.
ATTEST:
PHILIP LEVI E, O
RAPH EL E. GRANA
NC�Rp APPROVED AS TO
ORS T ^ i:1 FORMA&LANGUAGE
&FOR EXECUTION
City Attorney *�_w •
......
TM
City Attorney Date
Exhibit"A"
FY 2013/14 Proposed FY 2013/14 Proposed
.._...._. ...
Amended Budget Amendment Amended Budget
........ ..
INTERNAL SERVICE FUNDS
REVENUE/APPROPRIATIONS
..............._......................._................................................_..........................
._._......._.....................................
Central Services $ 948,000 = $ 948,000
............_......._...._....................._._._._..................._._._.__.................................,..._........._....................................................._..........................._................._......._._._...._........__._..............._............_._....._..........................._.................._._........
Fleet Management m µ mm_ 10,418,000 10,418,000
Information Technology 15,776,000; 15,776,000
..............................._...._......................_.........................................................._._...................._.............. ....... ......... .. ._......
Property Management 9,527,000 : 9,527 000
....._ . .
Risk Management 13,935,000 $ 335,000 14,270,000
..............:_....... ..................._,.. ..:.: .. .................._. ,._...._ _..
Medical and Dental Insurance 25,377,000 $ 160,000 . 25,537,000
...........................__............_._.._......_......................._._._...._.........................._._
Total Internal Service Funds = $ 75,981,000 =$ 495,000 $ 76,476,000
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA,
ADOPTING THE THIRD AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR
FY 2013/14.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term.
Supporting Data: N/A
Item Summa /Recommendation:
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2013/14 were approved on September 30,2013,with the adoption
of Resolutions No.2013-28351 and No.2013-28355. The budget for the Police Confiscation Trust
Funds for Fiscal Year 2013/14 was approved on September 30, 2013, with the adoption of
Resolution No. 2013-28359.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds,and Special
Revenue Funds budgets for FY 2013/14 was approved on January 15,2014, by resolution 2014-
28469. The Second Amendment to the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds budgets for FY 2013/14 was approved on April 23, 2014, by
resolution 2014-28564. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's
budget amendment must be adopted in the same manner as the original budget.
The Third Amendment will increase funding in the Risk Management Fund for additional
windstorm insurance coverage and properly budget for third party dental expenses in the Dental
Health Fund.
Financial Information:
Source of Amount Account
Funds
$335,000 Risk Management Fund
$160,000 Dental Health Fund
City Clerk's Office Legislative Tracking:
John Woodruff, OBPI Director
Sign-Offs:
Department Director Assistant City Manager City nage
AGENDA ITEM R73-
MIAMIBEACH DATE
/\AIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members hNDCITY y Co mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO THE
GENERAL 'FUND,-ENTERPRISE FUND,.INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR(FY)2013/14
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2013/14 General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
for Fiscal Year 2013/14 were Revenue Funds approved on September 30, 2013, with the
adoption of Resolutions No. 2013-28351 and No. 2013-28355. The budget for the Police
Confiscation Trust Funds for Fiscal Year 2013/14 was approved on September 30, 2013,
with the adoption of Resolution No. 2013-28359.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2013/14 was approved on January 15, 2014, by
resolution 2014-28469. The Second Amendment to the General Fund, Enterprise Funds,
Internal Service Funds,and Special Revenue Funds budgets for FY 2013/14 was approved
on April 23, 20149 by resolution 2014-28564. Section 166.241(4)(c.), Florida Statutes,
requires that a municipality's budget amendment must be adopted in the same manner as
the original budget.
The Third Amendment will increase funding in the Risk Management Fund for additional
windstorm insurance coverage and properly budget for third party dental expenses in the
Dental Health Fund.
I
Third Amendment to the FY 2013114 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
Risk Management Fund — Human Resources Department
The Third Amendment will increase the named windstorm insurance limit in the Risk
Management Fund by $5 million for a total of$15 million of coverage. The City of Miami
Beach purchases named windstorm insurance to help the city recover after a named storm
event. The amount of coverage purchased by the City is partially based on the cost of this
coverage,which fluctuates in hard and soft markets and must fit within the City's budgetary
limitations. In the last ten years,the amount of coverage purchased has ranged from$10 to
$25 million, in excess of applicable deductibles. For the last several years, the City has
purchased $10 million of coverage on total insurable values of$853 million.
In order to meet the City's obligation under the Stafford Act and,maximize eligibility for
assistance from the Federal Emergency Management Agency (FEMA) in the event of a
federally declared disaster,the City is required to purchase a"reasonable"amount of named
windstorm coverage. As noted in Item R7E on the May 28, 2014, Commission meeting
agenda, the State of Florida certified last year that the City's coverage was "reasonable",
however, under separate cover the City was advised to increase its named windstorm
coverage to ensure eligibility for FEMA assistance under the Stafford Act. Administration
recommends adding $5 million of additional named windstorm coverage at a cost of
$335,000(including State of Florida surcharges)for June,2014 to May,2015 with additional
increases in future years. The cost of the additional coverage will be recovered by charging
the relevant City departments/funds through Risk Management internal service charges.
The $5 million increase for June, 2014 through May, 2015 as well as additional
recommended annual increases is scheduled to be discussed at the June 19,2014 Finance
and Citywide Projects Committee(FCW PC)meeting. Approving this amendment will allow
the funding to be in place, but the additional insurance will not be purchased until after the
review by the FCW PC.
Dental Health Fund — Human Resources Department
The Third Amendment will appropriate$160,000 of third party dental expenses in the Dental
Health Fund. During the FY 2013/14 budget process, the revenues associated with third
party dental were budgeted accurately; however,a portion of the expenses was not properly
budgeted. The proposed amendment is a housekeeping item that will properly budget the
expenses associated with the third party dental plan in the Dental Health Fund.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Third
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special
Revenue Fund Budgets for Fiscal Year(FY)2013/14.
JLM: JW
NE THURSDAY,MAY 29,2x314 1 I
Mi,I A M I B E.A("
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOTICE M HEREBY given that pul1loc hearin�%ill be held by the Mayor and City Cornmissim of
the City of Miami Beach,Florida,in the Commission Chambers,and flats City HEM,1,730 Convention
Center Drive,Warni Beach.Florida,on Wednesday,June 11,21114,to consider the fokiwing:
DW S'ITL
Request ForAppmvalTo Issue A Flag t ForGuaUftallanas JRFq No,2014-223-AD For Comprehensive
Pregran Roiiew Of Nautilus Middle School.ftWtffifes may be dVected to 0rgw9=kn Dewalbpfnent
PedbnTwx-e Inta&vs at WS-673-700.
1&46&m.
A Resolution Adopting The Frith Amendmerd To The Capital Budget For Fiscal Year(Fy)2013614.
Inquiries may be cilrec Led f o the Offimee of Eudge f&Peff ornmnoe kr4vovecwnt at SDS-673-75 ICL
1(k6o aim
A Resolution Adopting The Thrd Anxvidment To The General Fund,Enterprise Fund.Internal Service
Fund,And Special Re.vnu-.Fund Budgets For Fiscal Year 07Y)2013x'14.kiqukies may be d7racLed to
Me Oftse,of Sucget&Per'marance Imptuvefnental!305-673-7510-
1&56 am.
A Resolution Appro%ing And Accepting,Following-A Duly NatiDed Public HearkV,As Reg PLusuanl
To Section 82-504 011 The tatty Gode,The Recommendation Of The Nekjhborhoodl Community Affaim
Committee At its htafch 29,2114 Meeting To Place A Plaque Honoring Jerry Moss inside The Flaml;Vo
Park Termis.Centers fnquhrfes may be dkecLed to the PzOz&Recreadon,Department at 306�473-773a
11:06
Euclid 9%
ght Of Way Prof ed:A 134-sokn=' To Cor m k le r A pp ro val,F ofloW n g Frsa Rea d h,9'Pu We Hearin g,
Of A Development Agreement Between The City Of Miami Beach(Clayl And Janbeck Development
b-)c.(Jameck,Develcpe4 For The Desgn,Dewebpme%Trt,And ConstruxAk)n Of Certain Streetscape
EmprovernenI In The City's R*n Of Way.At The Portion Of Euclid Avenue BebA(een Uncofn Road
And Lis In Lane South(Eucrid Rght Of Way Ptojeo,kxkWln%Without Lirmhatim Removal Of The
Disconrr-aWue And LarAscape,Installation Of New Harriscape,Landscape,Street Lighting,And
Closxze Of A Portion Of Ev,-fid Avsrwe To Vehictdar Traffic As Part Of An Extension Of Uncolrk Road
Pedestrian Uall;Said Project Having A Total Budget Cost To The City,In The Total Sum Of$+85,821,
Appropriated From Miami Beach Rede-%*JopmentAgency#-ImAoric CDrrvention Village)Qty GeMer RDA)
Funds;And Further Suing The Second And F4W Reading Of The Development Agm�=-merd For ATime
Certain On July 23,2014.Inquii-fes may be erected the Tourtsm,Cedfure&Eccreom4c Deislopawnt
Depwrnent at 305-67:3-7577
Dr. Stxft Sutnkk Ct&en's Fwwn - The times for the Dr. Stanley Sutnick Gitizen's Fon.Tn
are 8:311 am.and 1,-00:p.m.,or as soars as possible txkreafter.Appv&nztely thirty mkmes W11 be
allocated to each sessicn,with Individuals beh-eg hnfted to no more than three minutes or for a pedod
establis-hed by the Mayor fib appdVment or adyanoa-notficationts needed in cider to speak to the
Commission durirg this Forum.
114TERESTED PAFMES am trwiled to appear at this meeting,or be repre5errted by an agiEint,or to
express their%leas in%witing addressed to the City Commission,Glo the CZty Clerk,1:700 Convention
Center Drive,I'Floor,City HaS,Miami Beach,Florida 3312g.Copies of thew items are availalate for
public inspection durk)g normal business hours in the City Clerk's Office,1700 CocrAreation Center Drive,
111 Flocc City Hall,Warni Beach,Fk)nda 33139.This meeting,cc wV it.em herein,may be continued,
and under such circumstances,additional legA notice need not be provided.
Pursuant to Sezdm 286LOI 116,Fla.Stat,the City hers-ft advises the public tvat:if a person decides to
appeal any decisinn made by the City Gomn-iissionwith respect to any matter corridered at its meeting
cc ft hearing,such person must enswe that a verbatim record of the proceedings is made,which
record fames the testimony and evidence upon vLtkh the appeal Is to be based.This nadoe does not
constitute consent by the City fix the In&Auctlan or admission of cdx4-wise inadmissible or irrelevant
e idenoe,nor doe�ft authorize cha
vi flenges or appeals not otherwise alkmed by Lam
To reqz-A this material in accessible format,sign language interpreters,informstbn on access tar
persms with d--ibififies andfor any am=modstion to review any dccumerrt cr participate in any
City-sponsored proceeding,please contact us frie,days in ecNance at 3GS-673-741 I�mjcelf or TFY
users may also call the Florida FL-,W Service at 711.
Rafael E.Cvanado,City Glerk
City of hfism!Beach