2014-28619 Reso RESOLUTION NO. 2014-28619
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT THE FEBRUARY 28, 2014
MEETING TO REJECT ALL PROPOSALS RECEIVED, PURSUANT TO INVITATION TO BID
(ITB) 2014-171-TC FOR A PLAYGROUND FENCE AT SOUTH POINTE PARK; AND
FURTHER AUTHORIZING THAT THE FUNDING BE REALLOCATED IN THE FISCAL YEAR
2014/15 BUDGET DEVELOPMENT PROCESS FOR THE PURPOSE OF PROVIDING
ALTERNATIVE ENHANCEMENTS FOR SOUTH POINTE PARK
WHEREAS, in November of 2011, South Pointe Park had a new playground, shade
system and safety surface installed. This playground replaced the original playground installed
during the construction of South Pointe Park due to problems with quality and safety; and
WHEREAS, at the time the South Pointe Park design was being developed, a fence
around the children's playground area was never requested or discussed by the City, the
designers, the community or the Design Review Board; and
WHEREAS, during-the 2010 community meetings, several parents requested that a
fence be installed as part of the new, original playground. However, no funding had been
identified at that time for a fence, and in an effort to replace the existing playground equipment
as expeditiously as possible; the project proceeded without a fence; and
WHEREAS, on December 3, 2013, the Design Review Board (DRB) approved the
design for the installation of the new fence; and
WHEREAS, Invitation to Bid (ITB) 171-2013-TC was issued on May 22, 2013, with an
opening date of June 13, 2013; and
WHEREAS, at the January 15, 2014 City Commission Meeting a request for approval to
award a contract, pursuant to Invitation to Bid (ITB) No. 2013-171-TC for the playground fence
at South Pointe Park was presented to the City Commission; and
WHEREAS, the Item was separated for discussion by Commissioner Grieco and a
motion was passed to refer the item to the Neighborhood/Community Affairs Committee (NCAC)
for discussion and community input; and
WHEREAS, the item was discussed during the February 28, 2014 NCAC meeting and
pursuant to the direction of the NCAC, staff was instructed to cancel the playground fence
project and instead come up with alternative projects to enhance South Pointe Park utilizing the
already allocated funds for the cancelled fencing project; and
WHEREAS, in accordance with the City Code, the proposed Resolution formally accepts
the recommendation of the NCAC from their February 28, 2014 meeting to reject all proposals
received pursuant to ITB No. 2013-171-TC and instead reallocate the funding in the amount of
$98,995 during the Fiscal Year 2014/15 budget development process for alternative projects to
enhance South Pointe Park, aimed specifically for equipment for children.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
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THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby reject all
proposals_received,pursuant.to Invitation .to Bid (ITB) No. 2013-171-TC for a playground fence
at South Pointe Park; and further authorizing that the funding be reallocated in the Fiscal Year
2014/15 budget development process for the purpose of providing alternative enhancements for
South Pointe Park.
PASSED AND ADOPTED this day of ���� 2014.
ATTEST:
/y
Rafael Granado, tity C erl Phili Lev.' : , Mayor
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APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
City Attorney bat e
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COMMISSION ITEM SUMMARY
Condensed Title:
Accept Recommendation of the NCAC to Reject All Bids Pursuant to Invitation to Bid (ITB) No.171-
2013-TC, for the Playground Fence at South Pointe Park and Reallocate the Funding in FY2014/15 for
Alternative Enhancements to the Park.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction
Survey indicated that 79% of businesses rated recently completed capital improvement projects as
"excellent" or"good."
Item Summa /Recommendation:
In November of 2011, South Pointe Park had a new playground, shade system and safety surface
installed. This playground replaced the original playground installed during the construction of South
Pointe Park due to problems with quality and safety. At the time the South Pointe Park design was being
developed, a fence around the children's playground area was never requested or discussed by the
City, the designers, the community or the Design Review Board.
On December 3, 2013, the Design Review Board (DRB) approved the design for the installation of the
new fence. Invitation to Bid (ITB) 171-2013-TC was issued on May 22, 2013, with an opening date of
June 13, 2013. The pre-bid conference was held on May 30, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their respective
proposals should contain.
At the January 15, 2014 City Commission Meeting a request for approval to award a contract, pursuant
to Invitation to Bid (ITB) No. 2013-171-TC for the playground fence at South Pointe Park in the amount
of $98,995 was presented to the City Commission. The Item was separated for discussion by
-Commissioner Grieco and a motion was passed to refer the item to the Neighborhood/Community
Affairs Committee (NCAC)for discussion and community input.
The item was discussed at the February 28, 2014 NCAC meeting. Pursuant to the direction of the
NCAC, staff was instructed to cancel the playground fence project and instead come up with alternative
projects to enhance South Pointe Park utilizing the already allocated funds for the cancelled fencing
project.
In accordance with the City Code, the proposed Resolution formally accepts the recommendation of the
NCAC from their February 28, 2014 meeting to reject all proposals received pursuant to ITB No. 2013-
171-TC and instead reallocate the funding during the Fiscal Year 2014/15 budget development process
for alternative projects to enhance South Pointe Park.
Advisory Board Recommendation:
On February 28, 2014, the NCAC recommended to reject all bids and reallocate the funding during the
FY 2014/15 budget development process for miscellaneous enhancements for the park.
Financial Information:
Source of Amount Account
Funds: 1
OBPI 2
Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
John Rebar, ext. 6643
Sign-Offs:
Deppitplent Director Assistant eager City M ger
JR AD MT JLM
AGENDA ITEM
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT THE FEBRUARY
28, 2014 MEETING TO REJECT ALL PROPOSALS RECEIVED, PURSUANT
TO INVITATION TO BID (ITB) 2014-171-TC FOR A PLAYGROUND FENCE AT
SOUTH POINTE PARK; AND FURTHER AUTHORIZING THAT THE FUNDING
BE REALLOCATED IN THE FISCAL YEAR 2014/15 BUDGET DEVELOPMENT
PROCESS FOR THE PURPOSE OF PROVIDING ALTERNATIVE
ENHANCEMENTS FOR SOUTH POINTE PARK
BACKGROUND
In November of 2011, South Pointe Park had a new playground, shade system and safety surface
installed. This playground replaced the original playground installed during the construction of
South Pointe Park due to problems with quality and safety. At the time the South Pointe Park
design was being developed, a fence around the children's playground area was never requested
or discussed by the City, the designers, the community or the Design Review Board.
During the 2010 community meetings, several parents requested that a fence be installed as part
of the new, original playground. However, no funding had been identified at that time for a fence,
and in an effort to replace the existing playground equipment as expeditiously as possible; the
project proceeded without a fence. Following the December 16, 2010, community meeting, the
City received a letter from the South of Fifth Residents indicating their support for the installation of
a fence around the playground.
On December 3, 2013, the Design Review Board (DRB) approved the design for the installation of
the new fence. Invitation to Bid (ITB) 171-2013TC was issued on May 22, 2013, with an opening
date of June 13, 2013. The pre-bid conference was held on May 30, 2013. During the pre-bid
conference, prospective bidders were instructed on the procurement process and the information
their respective proposals should contain.
At the January 15, 2014 City Commission Meeting a request for approval to award a contract,
pursuant to Invitation to Bid (ITB) No. 2013-171TC for the playground fence at South Pointe Park
in the amount of $98,995 was presented to the City Commission. The Item was separated for
discussion by Commissioner Grieco and a motion was passed to refer the item to the
Neighborhood/Community Affairs Committee (NCAC)for discussion and community input.
June 11,2014 City Commission Memorandum
S Pointe Park Fence—Rejecting all Bids
Page 2 of 2
The item was discussed at the February 28, 2014 NCAC meeting. Pursuant to the direction of the
NCAC, staff was instructed to cancel the playground fence project and instead come up with
alternative projects to enhance South Pointe Park utilizing the already allocated funds for the
cancelled fencing project.
In accordance with the City Code, the proposed Resolution formally accepts the recommendation
of the NCAC from their February 28, 2014 meeting to reject all proposals received pursuant to ITB
No. 2013-171 TC and instead reallocate the funding during the Fiscal Year 2014/15 budget
development process for alternative projects to enhance South Pointe Park.
J LM/J MT/
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