2014-28637 Reso RESOLUTION NO. 2014-28637
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONTRACT BETWEEN THE CITY AND SOUTHERN UNDERGROUND
INDUSTRIES, INC., DATED JUNE 11, 2014 (THE AGREEMENT), RELATING
TO THE CITYWIDE HIGH TIDE MITIGATION PROJECT (PROJECT),
INCREASING THE SCOPE OF THE PROJECT TO INCLUDE ADDITIONAL
ENGINEERING SERVICES, INSTALLATION OF TEMPORARY
STORMWATER PUMP STATIONS, DRAINAGE STRUCTURES, AND
ADDITIONAL CHECK VALVES FOR EXISTING OUTFALLS, AND THE
REMOVAL OF EXFILTRATION TRENCHES FOR THE PROJECT; AND
FURTHER INCREASING THE PROJECT COST TO INCLUDE THE
ADDITIONAL COST OF $661,980.50, PLUS A PROJECT CONTINGENCY IN
THE AMOUNT OF $88,019.50, FOR A TOTAL COST OF $750,000.
WHEREAS, at its meeting of April 9, 2014, the City Commission approved the award of
a contract for the Citywide High Tide Mitigation Project (the Project) to Southern Underground
Industries, Inc. (Southern), pursuant to Invitation to Bid (ITB) No. 2014-094SR; and
WHEREAS, the City entered into a contract with Southern (the Agreement), for the
Project, in the amount of $516,650.00, plus a project allowance of $200,000.00 for expediting
future additional work, and a base project contingency in the amount of$71,665.00, for a not-to-
exceed grand total of$788,315.00; and
WHEREAS, the Project's scope of work includes the installation of drainage pipes to be
in conjunction with the installation of check valves in discharge pipes, temporary stormwater
pump stations, existing drainage structure modifications, and the installation of check valves
where tidal flooding has occurred or is predicted to occur; and
WHEREAS, in order to protect residents, businesses, and properties from tidal flooding
within the City of Miami Beach, the Public Works Department requires an additional scope of
work to the existing Agreement (Change Order No. 1); and
WHEREAS, under Change Order No. 1, Southern would provide all necessary labor and
equipment for the additional scope of work including, additional engineering services,
installation the additional check valves, drainage structures, the installation of temporary
stormwater pump stations, and the removal of existing exfiltration trenches; and
WHEREAS, the cost associated with Change Order No. 1 is $661,980.50, plus a total
Project contingency in the amount of$88,019.50, for a total construction cost of$750,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission-hereby
approve and authorize the Mayor and City Clerk to execute Change Order No. 1 to the
Agreement between the City and Southern Underground Industries, Inc., dated June 11, 2014,
relating to the Citywide High Tide Mitigation Project (Project), increasing the scope of the
Project to include additional engineering services, installation of temporary stormwater pump
stations, drainage structures, and additional check valves for existing outfalls, and the removal
of exfiltration trenches for the Project; and further increasing the Project cost to include the
additional cost of $661,980.50, plus a Project contingency in the amount of $88,019.50, for a
total cost of$750,000.
PASSED and ADOPTED this day of�,, 14n e , 2014.
ATTEST:
PHI ' P 11 MAYOR
RA AEL E. GRANADO, C TY CLERK
T:\AGENDA\2014\June\Citywide H' e.PVi*tigati ••.�ect•q rder No 1 RESO(2).doCx
ti I INCORP ORATED .
i" APPROVED AS TO
Y .
FORM & LANGUAGE
`` ``l;( '�dap ;° •°• ,� � f & FOR EXECUTION
�7— City Attorney- ate
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Change Order No. 1 To Southern Underground
Industries, Inc., Dated June 11, 2014 (The Agreement); Said Change Order To Be In The Amount Of
$661,980.50, Plus A Project Contingency In The Amount Of$88,019.50, For A Total Cost Of$750,000,
For Additional Engineering Services, Temporary Pump Station Drainage Structures, Installation of
Drainage Pipe, And Check Valves For Existing Outfalls, For The Citywide High Tide Mitigation Project.
Key Intended Outcome Supported:
Ensure value and timely delivery of quality Capital Projects.
Supporting Data (Surveys, Environmental Scan,etc.): N/A
Item Summa /Recommendation:
At its April 9, 2014 meeting, pursuant to Invitation to Bid (ITB) 2014-086-SR for the Citywide High Tide
Mitigation Project, the City Commission authorized an award for construction with Southern
Underground Industries, Inc. in the amount of $516,650, in addition to a project -allowance of
$200,000.00 for expediting future additional work, and a base project contingency in the amount of
$71,665.00, for a not-to-exceed grand total of$788,315.
The project's scope of work includes the installation of drainage pipes to be in conjunction with the
installation of check valves in discharge pipes, temporary stormwater pump stations, existing drainage
structure modifications, and the installation of check valves where tidal flooding has occurred or is
predicted to occur.
As a continuation of the initiative to protect residents, businesses, and properties from tidal flooding
within the City of Miami Beach, the Public Works Department requests an additional scope of work to
the existing ITB. An analysis was performed by the Engineering Division and identified areas that would
be subjected to flooding during the anticipated high tides in October 2014. Southern Underground
Industries, Inc. was approached and asked to submit a cost proposal to add the necessary work to their
contract. Under the change order, Southern Underground Industries, Inc. would also provide all
necessary labor and equipment for the installation of additional check valves, drainage structures,
temporary stormwater pump stations, and removal of existing exfiltration trenches.
Southern Underground Industries, Inc. submitted a cost proposal in the amount of $661,980.50
(ATTACHMENT) plus a project contingency in the amount of $88,019.50. This cost proposal was
submitted to the City's Public Works Department for review and recommendation. City staff has found
the amount to be fair and reasonable.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 750,000.00 429-2454-069357
Mancial BPI Total 750,000.00
Impact Summary:
City Clerk's Office Legislative Tracking:
Eric T. Carpenter, ext.6012
Sign-Offs:
Department Director Assistant. a er City ager
OR 01
ETC MT J LM
T:\AGENDA\2014\May\Sunset Harbour Pump Stations Improvements Change Order No 1 SUMMARY.docx
AGENDA ITEM Rim
MIA/"\/A\l B
DATE G-11
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of e City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: June 11, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND .AUTHORIZING THE MAYOR AND
CITY CLERIC TO EXECUTE CHANGE ORDER NO. 1 TO SOUTHERN
UNDERGROUND INDUSTRIES, INC., DATED JUNE 11, 2014 (THE AGREEMENT);
SAID CHANGE ORDER TO BE IN THE AMOUNT OF $661,980.50, PLUS A
PROJECT CONTINGENCY IN THE AMOUNT OF $88,019.50, FOR A TOTAL COST
OF $750,000, FOR ADDITIONAL ENGINEERING SERVICES, TEMPORARY PUMP
STATION DRAINAGE STRUCTURES, INSTALLATION OF DRAINAGE PIPE, AND
CHECK VALVES FOR EXISTING OUTFALLS, FOR THE CITYWIDE HIGH TIDE
MITIGATION PROJECT.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution.
FUNDING
Amount Account Number
$750,000 429-2454-069357
BACKGROUND
At its April 9, 2014 meeting, pursuant to Invitation to Bid (ITB) 2014-086-SR for the Citywide
High Tide Mitigation Project, the City Commission authorized an award for construction with
Southern Underground Industries, Inc. in the amount of $516,650.00, in addition to a project
allowance of $200,000.00 for expediting future additional work, and a base project contingency
in the amount of$71,665.00, for a not-to-exceed grand total of$788,315.00.
The project's scope of work includes the installation of drainage pipes to be in conjunction with
the installation of check valves in discharge pipes, temporary stormwater pump stations,
existing drainage structure modifications, and the installation of check valves where tidal
flooding has occurred or is predicted to occur.
Commission Memorandum—Citywide Tidal Mitigation Improvements- Change Order No. 1
Page 2 of 2
As a continuation of the initiative to protect residents, businesses, and properties from tidal
flooding within the City of Miami Beach, the Public Works Department requests an additional
scope of work to the existing ITB. An analysis was performed by the Engineering Division and
identified areas that would be subjected to flooding during the anticipated high tides in October
2014. Southern Underground Industries, Inc. was approached and asked,to submit a cost
proposal to add the necessary work to their contract. Under the change order, Southern
Underground Industries, Inc. would also provide all necessary labor and equipment for the
installation of additional check valves, drainage structures, temporary stormwater pump
stations, and removal of existing exfiltration trenches.
-COST ANALYSIS
Southern Underground Industries, Inc. submitted a cost proposal in the.amount of $661,980.50
plus a project contingency in the amount of $88,019.50 (ATTACHMENT). This cost proposal
was submitted to the City's Public Works Department for review and recommendation. City staff
has found the amount to be fair and reasonable.
CONCLUSION
The Administration recommends adopting the Resolution.
Attachment: Southern Underground Industries, Inc. cost proposal
JLM/MT/ /BAM/DS
T:\AGENDA\2014\June\Citywide High Tide Mitigation Project Change Order No 1 Memo.doc
ESTIMATE OF COST-Additional 8inch to 18inch Inline Check Valves
City of Miami Beach Public Works Dept.
Project: Citywide High Tide Mitigation Project, ITB#2014-086-SR
Contractor: Southern Underground Industries,Inc. (Vendor ID:050260)
A B C
ITEM DESCRIPTION OF WORK BID BID
NO. QUANTITY UNITS UNIT VALUE
PRICE
1.00 8-Inch Inline Check Valve 8 EA $ 3,900.00 $ 31,200.00
1.01 Mobilization/Bond/Insurance/MOT 1 EA $ 550.00 $ 550.00
1.02 Preliminary Field Measurements 1 EA $ 200.00 $ 200.00
1.03 Dewatering and Minor Pipe Cleaning 1 EA $ 100.00 $ 100.00
1.04 8"Temporary Air Plug 1 EA $ 50.00 $ 50.00
1.05 Floating Turbidity Curtain at Outfall 1 LS $ 100.00 $ 100.00
1.06 8"Inline Check Valve(Tideflex-Material&Handling Only) 1 EA $ 1,700.00 $ 1,700.00
1.07 8"Inline Check Valve(Installation Cost) 1 EA $ 1,200.00 $ 1,200.00
2.00 10-Inch Inline Check Valve 14 LS $ 5,155.00 $ 72,170.00
2.01 Mobilization/Bond/Insurance/MOT 1 EA $ 580.00 $ 580.00
2.02 Preliminary Field Measurements 1 EA $ 200.00 $ 200.00
2.03 Dewatering and Minor Pipe Cleaning 1 EA $ 125.00 $ 125.00
2.04 10"Temporary Air Plug 1 EA $ 50.00 $ 50.00
2.05 Floating Turbidity Curtain at Outfall 1 LS $ 100.00 $ 100.00
2.06 10"Inline Check Valve(Tideflex-Material&Handling Only) 1 EA $ 2,300.00 $ 2,300.00
2.07 10"Inline Check Valve(Installation Cost) 1 EA $ 1,800.00 $ 1,800.00
3.00 11 2-Inch Inline Check Valve 25 LS $ 7,585.00 $ 189,625.00
3.01 Mobilization/Bond/Insurance/MOT 1 EA $ 910.00 $ 910.00
3.02 Preliminary Field Measurements 1 EA $ 200.00 $ 200.00
3.03 Dewatering and Minor Pipe Cleaning 1 EA $ 150.00 $ 150.00
3.04 12"Temporary Air Plug 1 EA $ 75.00 $ 75.00
3.05 Floating Turbidity Curtain at Outfall 1 LS $ 100.00 $ 100.00
3.06 12"Inline Check Valve(Tideflex-Material&Handling Only) 1 EA $ 2,950.00 $ 2,950.00
3.07 12"Inline Check Valve(Installation Cost) 1 EA $ 3,200.00 $ 3,200.00
4.00 15-Inch Inline Check Valve 6 LS $ 11,489.00 $ 68,934.00
4.01 Mobilization/Bond/Insurance/MOT 1 EA $ 1,300.00 $ 1,300.00
4.02 Preliminary Field Measurements 1 EA $ 200.00 $ 200.00
4.03 Dewatering and Minor Pipe Cleaning 1 EA $ 200.00 $ 200.00
4.04 15"Temporary Air Plug 1 EA $ 125.00 $ 125.00
4.05 Floating Turbidity Curtain at Outfall 1 LS $ 100.00 $ 100.00
4.06 15"Inline Check Valve(Tideflex-Material&Handling Only) 1 EA $ 5,564.00 $ 5,564.00
4.07 15"Inline Check Valve(Installation Cost) 1 EA $ 4,000.00 $ 4,000.00
5.00 18-Inch Inline Check Valve 3 LS $ 14,350.50 $ 43,051.50
5.01 Mobilization/Bond/Insurance/MOT 1 EA $ 1,550.00 $ 1,550.00
5.02 lPreliminary Field Measurements 1 EA $ 200.00 $ 200.00
5.03 Dewatering and Minor Pipe Cleaning 1 EA $ 200.00 $ 200.00
5.04 18"Temporary Air Plug 1 EA $ 150.00 $ 150.00
5.05 Floating Turbidity Curtain at Outfall 1 LS $ 100.00 $ 100.00
5.06 18"Inline Check Valve(Tideflex-Material&Handling Only) 1 EA $ 7,650.50 $ 7,650.50
5.07 18"Inline Check Valve(Installation Cost) 1 EA $ 4,500.00 $ 4,500.00
ADDITIONAL VALVE TOTAL ESTIMATE 1 LS $ 404,980.50
f/
Page 1 of 1
l
F�
THERN:
-SOU
U-'N:D E R. G R 0''V-N':D.
/ lVD U,S. TR / ES.
May 23,2014
Mr. Douglas Seaman,P.E.
City of Miami Beach
Public Works Department
1700 Convention Center Drive
Miami Beach,FL 33139
Project:City-Wide High Tide Mitigation Project(ITB 2014-086SR)
Ite:Proposal for Lake Pancoast 36-inch Checkmate Valve Option
Mr. Seaman,
Southern Underground Industries,Inc. (SUI) is pleased to present the following proposal to the City of
Miami Beach Public Works'Department for the following scope of work.
SCOPE OF WORK,All labor,equipment,and materials necessary for:
➢ Removal of Existing Top Slab(24"manhole opening too small for valve,see Note 2),
➢ Removal of Existing 36"Tideflex Valve inside of existing'structure(see pictures),
➢ Delivery of Existing 36"Tideflex to Miami Beach Public Works Yard,
➢ Furnish 36"Checkmate Valve(See attached Shop Drawing),
➢ Installation of 36"Checkmate Valve into existing pipe and structure,and
➢ Resetting of top slab and minor restoration as required.
NOTES:
1. Assumes existing structure is large enough to fit the 36" Inline Valve(62.25 inches long)
2. Pictures depict a 24" manhole opening. Top Slab will need to be removed to install valve and
then reset. Future maintenance will require top slab removal(Lifting hooks are not evident in the
pictures provided). Our proposal does not include a new top slab.
3. Assumes line is clean. Excludes cleaning or videoing existing pipe.
4. No modifications to existing structure or pipe are included.
g, PRICE PROPOSAL: SUI proposes to complete the scope of work as described above, for a lump sum
amount of$52,000.00. Procurement of the materials may take 4-6 weeks. Installation can be completed
in 1 week.Add$10,000 for F&I 60x60 Aluminum Hatch and Top Slab to allow future maintenance.
Please let me know if you require any additional information to approve this proposal.
Sincerely,
Belseri Comerford, President of SUI
3453 NW 44 Street,Suite 205, 305-710-0470(Benny)
Oakland Park,FL 33309 Belseri 1111,a�aol.coin
..k
CITY OF MIAMI BEACH C.I.P.DEPARTMENT
DAILY CONSTRUCTION REPORT-PICTURE SHEET
Fi r
7 f 3
YYYY
a'
h,.
r
LIB ERT`I'AVEjNTrE STORM WA TER PURIP STATIC7N °
LANZO INSTALLING TIDEFLEX VALVE-FACING SOUI -INSIDE TKANHOLE IN LINE WITH 36"OVERFLOW r
DISCHARGE PIPE SEE SKETCH BELOW
k�o• ���G' �<�iii vJ 4'� �`f ��ss� ��.\`"@_Gb��"i.'�w�`y�� j�
5
A.
*✓, � � � s.: ':fit ...� `+..:#sue �.�: x`�< „ "��<��� y,�
y 3� x lcw y r
OWA
Js
I
I
f,!'e ccmanitted iO prov?CJ0a C-,aX.:f?!:er"pubi-i:Ser lioa and C;?!,f''0 r i, s`X,;!( Pio J?rl t J r vr:ri.7?,h?';!rnri; {y'ef ri
r•!,.•.('Yi;,:'Fa 3<<r(flUfSf=�.
i Page 3 of 5
z
�x h
AM R
d F � V F s
�m
fY "' v
r r�
d
x a'F I P,IS
i � -s
��
1F
m<
a
3<.