2014-28706 Reso RESOLUTION NO. 2014-28706
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2013/14.
WHEREAS, the Miami Beach Capital Budget for FY 2013/14 was approved and
appropriated via Resolution No. 2013-28354 on September 30, 2013; and
WHEREAS, the First Amendment to the Miami Beach Capital Budget for FY 2013/14 was
approved and appropriated via Resolution No. 2013-28442 on December 11, 2013; and
WHEREAS, the Second Amendment to the Miami Beach Capital Budget for FY 2013/14 was
approved and appropriated via Resolution No. 2014-28470 on February 12, 2014; and
WHEREAS, the Third Amendment to the Capital Budget for FY 2013/14 was approved and
appropriated on March 5, 2014, with the adoption of Resolution No. 2014-28524; and
WHEREAS, the Fourth Amendment to the Capital Budget for FY 2013/14 was approved and
appropriated on April 23, 2014,with the adoption of Resolution No. 2014-28565; and
WHEREAS, the Fifth Amendment to the Capital Budget for FY 2013/14 was approved and
appropriated on June 11, 2014, with the adoption of Resolution No. 2014-28625; and
WHEREAS, it is recommended the FY 2013/14 Capital Budget be amended to add
appropriations totaling $6,193,000 as outlined in "Attachment"C"—Capital Budget Projects"; and
WHEREAS, the proposed Sixth Amendment to the FY 2013/14 Capital Budget is included in
"Attachment A—Source of Funds" and "Attachment B—Program".
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the Sixth
Amendment to the Capital Budget for Fiscal Year 2013/14 as shown in Attachment A (Source of
Funds), Attachment B (Programs)and Attachment C (Projects).
PASSED AND ADOPTED this 30th day of July, 2014.
Attest: P1 �
. r
INCORP ORATED: i
40
Ph'iip ayor
-9,4C...... .6T1;
H2
Rafael E. Granado, City Clerk APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attomey Dote _
ATTACHMENT A
FY 2013/14 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 07/30/14
Funding Source Amended 6/11/14 Amended 7/30/14 Revised
1997 Parking Sys. Rev. Bonds $ 217,000 $ 217,000
2003 GO Bonds-Neighborhood Improvement 148,000 148,000
2003 GO Bonds-Parks&Beaches 633,000 633,000
2010 Parking Bonds Reso.2010-27491 160,000 160,000
7th Street Garage 1,900,000 1,900,000
Capital Projects Not Financed by Bonds 89,000 5,700,000 5,789,000
City Center RDA Capital Fund 15,073,000 443,000 15,516,000
Capital Reserve 691,355 691,355
Communications Fund 40,000 40,000
Convention Center 3,701,000 3,701,000
Equipment Loan/Lease 4,644,000 4,644,000
Fleet Management Fund 160,000 160,000
Gulf Breeze 2006 (83,759) (83,759)
Half Cent Transit Surtax-County 1,582,000 1,582,000
Info&Communications Technology Fund 486,000 486,000
Local Option Gas Tax 544,000 544,000
Lowes Royal Palm Proceeds 14,000,000 14,000,000
MB Quality of Life Resort Tax Fund- 1% 1,607,000 1,607,000
MDC CDT Interlocal-CDT/Resort Tax Eligib 4,000,000 4,000,000
Miami-Dade County Bond 2,933,581 2,933,581
NB Quality of Life Resort Tax Fund- 1% 1,603,000 50,000 1,653,000
Parking Operations Fund 1,109,000 1,109,000
Pay-As-You-Go 1,946,000 1,946,000
RDA-Anchor Garage Fund 485,000 485,000
Renewal&.Replacement Fund 2,746,000 2,746,000
SB Quality of Life Resort Tax Fund-1% 980,000 980,000
South Pointe Capital 8,868,000 8,868,000
South Pointe RDA 1,636,000 1,636,000
Storm Water Bnd Fund 431 RESO#2011-27782 529,000 529,000
Stormwater Bonds 2000S (256,000) (256,000)
Stormwater LOC Reso. No 2009-27076 24,899,419 24,899,419
W&S GBL Series 2010 CMB Reso 2009-27243 81,759 81,759
HUD Section 108 Loans 17,391 17,391
Water and Sewer Bonds 2000s 34,000 34,000
NSP3 Grant 711,669 711,669
EDI Grant 119,743 119,743
HOME Grants 1,603,419 1,603,419
Community Development Block Grants 618,188 618,188
Total Appropriation as of 7/30/14 $ 100,256,765 $ 6,193,000 $ 106,449,765
NOTE: The Normandy Shores Park Fitness Circuit and Tatum Park Outdoor Sand Volleyball projects will be
funded by funds previously appropriated for the Fisher Park Irrigation System and Stillwater Park Sports Field
Landscape and Irrigation projects. Funding for the Collins Park Streetscape project will be transferred from the
City Center RDA Fund 365 to the Parking Fund 480.
ATTACHMENT B
FY 2013/14 CAPITAL BUDGET
PROGRAMS
Amended 07/30/14
Program Area Amended 6/11/14 Amended 7/30/14 Revised
Art in Public Places $381,000 $381,000
Bridges 185,000 185,000
Convention Center 17,700,000 17,700,000
Environmental 2,275,000 2,275,000
Equipment 8,626,000 8,626,000
General Public Buildings 6,973,019 6,973,019
Golf Courses 967,000 967,000
Information Technology 493,000 5,700,000 6,193,000
Monuments 489,000 50,000 539,000
Parking 204,000 204,000
Parking Garages 12,525,000 12,5251000
Parking Lots 459,000 459,000
Parks 6,068,000 6,068,000
Renewal &Replacement 6,003,000 443,000 6,446,000
Seawalls 121,000 121,000
Streets/Sidewalk Imps 21,242,746 21,242,746
Transit/Transportation 3,432,000 3,432,000
Utilities 12,113,000 12,113,000
Total Appropriation as of 7/30/14 $ 100,256,765 $ 6,193,000 $ 106,449,765
NOTE: The Normandy Shores Park Fitness Circuit and Tatum Park Outdoor Sand
Volleyball projects will be funded by funds previously appropriated for the Fisher Park f
1 Irrigation System and Stillwater Park Sports Field Landscape and Irrigation projects.
Funding for the Collins Park Streetscape project will b e transferred from the City Center
RDA Fund 365 to the Parking Fund 480.
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended 07/30/14
Current Amended Revised
Capital Project Name Capital 07/30/14 Capital
Budget Budget
Munis/Energov IT Project $ 0 $ 5,700,000 $ 5,700,000
71 st Street Fountain Renovation 300,000 50,000 350,000
Tatum Park Outdoor Sand Volleyball 90,751 12,000 102,751
Normandy Shoes Park Fitness Circuit 135,500 64,000 199,500
Stillwater Pk Sports Field Landscape&
Irrigation 115,450 (70,000) 45,450
Fisher Pk Irrigation System Restoration 49,800 (6,000) 43,800
1100 Block of Lincoln Road Updates 0 133,000 133,000
Bass Museum HVAC Controls
Integration 0 50,000 50,000
Pennsylvania Garage Roof Renovation 0 60,000 60,000
Bass Museum Heat Pump
Replacement 0 100,000 100,000
Botanical Gardens Window
Replacement 0 100,000 100,000
Collins Park Streetscape Project from
RDA Fund 0 (634,530) (634,530)
Collins Park Streetscape Project to the
Parking Fund 0 634,530 634,530
Total $ 691,501 $ 6,193,000 $ 6,884,501
32NE I SUNDAY,JULY 20,209 NE Mia*eraldnm I MIAMI HERALD
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARING
NOTICE 15 HEREBY given that a Public Hearing will be held by the.Mayor and City Commission of the City of Miami Beach,Florida,in
the Commission Chambers,3rd floor,City.Hall,1700 Convention Center Drive,Miami Beach,Florida,on Wednesday,July 30,,2014,to
consider the following:
5:25 p.m.
A Resolution Adopting The Sixth Amendment To The Capital Budget For Fiscal Year(FYI 2013114.
Inquiries may be directed to the Budget&Performance Improvement Department at 305.673.7510.
Interested parties are invited to appear at this meeting,or be represented by an agent,or to express their views in writing addressed to
the City Commission,c/o the City Clerk,1700 Convention Center Drive,lst Floor,City Hail,Miami Beach,Florida 331.39.Copies of this
item is available for public inspection during normal business hours in the City Clerks Office,1700 Convention Center Drive,1 st Floor,
City Hall,Miami Beach,'Florida 33139.This meeting,or any item therein,may be continued,and under such circumstances,additional
legal notice need not.be provided.
Pursuant to Section 286.0105,Fla.Stat.,,the City hereby advises the public that if a person.decides to appeal any decision made by the
City Commission with respect to any matter considered at its meeting or its hearing,such person must ensure that a verbatim record of
the
proceedings.is made,which record includes the testimony and.evidence upon which the appeal is to be based.This notice does not
constitute consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence,nor does!authorize.
challenges or appeals not otherwise allowed by law.
To request this material in accessible format,sign language interpreters,information on access for persons with disabilities and/or any
accommodation to rev�iew any document or participate in any City-sponsored proceeding,please contact us five days in advance at
305.673,7411(voice)or TTY users may also call the Florida Relay Service at 711.
Rafael E.Granado,City Clerk
City of Miami Beach
Ad 916
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the
Sixth Amendment to the Capital Budget for Fiscal Year 2013/14.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage Citywide,
and Maintain City's Infrastructure
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Planning for capital improvements is an ongoing process; as needs change within the City, capital
programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the
primary planning tool for systematically identifying, prioritizing and assigning funds to critical City
capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to
prepare capital improvement updates and requests on the department's ongoing and proposed capital
projects. Individual departments prepare submittals identifying potential funding sources and
requesting commitment of funds for their respective projects.
The CIP is updated annual) and submitted to the City Commission for adoption. The 2013/14 —
P Y Y P
2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September 30,
2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget was
approved on December 11, 2013, by resolution 2013-28442. The Second Amendment to the FY
2013/14 Capital Budget was approved on January 15, 2014 by resolution 2014-28470. The Third
Amendment to the FY 2013/14 Capital Budget was approved on March 5, 2014, by resolution 2014-
28524. The Fourth Amendment to the FY 2013/14 Capital Budget was approved on April 23, 2014, by
resolution 2014-28565. The Fifth Amendment to the FY 2013/14 Capital Budget was approved on
June 11, 2014, by resolution 2014-28625.
Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be
adopted in the same manner as the original budget. Administration recommends adopting the
resolution for the Sixth Amendment to the FY 2013/14 Capital Budget.
The Sixth Amendment to the FY 2013/14 Capital Budget totals an increase of $6,193,000 and re-
alignment of $711,000 between projects in order to provide additional funding to the following nine
capital projects.
1. Munis/Energov IT Project 5. 1100 Block Lincoln Road Updates
2.71 st Street Fountain Renovation 6. Bass Museum HVAC Controls Integration
3.Tatum Park Outdoor Sand Volleyball 7. Pennsylvania Garage Roof Renovation
4. Normandy Shoes Park Fitness Circuit 8. Bass Museum Heat Pump Replacement
9. Botanical Gardens Window Replacement
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds:
i $4,000,000 011- General Fund Balance (Building Department Reserve) to
Fund 301 Capital Projects Not Financed by Bonds
2 $1,700,000 601-7000-229253 Building Training & Technology to Fund 301
Capital Projects Not Financed by Bonds
3 $50,000 Fund 307-NB QOL
4 $443,000 365-City Center RDA
pgPI Total $6,193,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
partment Director istant ity Manager City Manager
u
AGENDA ITEM PrI
_I
MIAMIBEACH DATE 7-30 y
MIAMI B
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City CAommission
FROM: Jimmy L. Morales, City Mang er
DATE: July 30, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2013/14.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution for the Sixth Amendment to the Fiscal Year(FY) 2013/14 Capital Budget.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2013/14—
2017/18 Capital Improvement Plan and FY 2013/14 Capital Budget were adopted on September
30, 2013, by resolution 2013-28354. The First Amendment to the FY 2013/14 Capital Budget
was approved on December 11, 2013, by resolution 2013-28442. The Second Amendment to
the FY 2013/14 Capital Budget was approved on January 15, 2014 by resolution 2014-28470.
The Third Amendment to the FY 2013/14 Capital Budget was approved on March 5, 2014, by
resolution 2014-28524. The Fourth Amendment to the FY 2013/14 Capital Budget was
approved on May 21, 2014, by resolution 2014-28565. The Fifth Amendment to the FY 2013/14
Capital Budget was approved on June 11, 2014, by resolution 2014-28625.
Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. Administration recommends adopting
the resolution for the Sixth Amendment to the FY 2013/14 Capital Budget.
Resolution Adopting the Sixth Amendment to the Capital Budget for FY 2013/14
July 30, 2014
Page 2 of 4
SIXTH AMENDMENT TO THE FY 2013/14 CAPITAL BUDGET
The Sixth Amendment to the FY 2013/14 Capital Budget totals an increase of $6,193,000 and
re-alignment of$711,000 between projects.
1. Munis/Energov Technology project — The City implemented the Eden ERP System
("Eden ERP") in October, 2004. The Eden ERP system integrates and provides
necessary functionality across all of the City's core business processes, including
financials, budgeting, procurement and human resources. Since the time the Eden ERP
was implemented, the City has advanced its technological platform and offerings to
ensure business process efficiencies and maximum service to constituents. However,
Tyler Technologies, the parent company of Eden, has instructed the City that the system
is end of life and that Tyler will no longer dedicate development resources to achieve
significant improvements to its functionality. As a result, many of the current functional
requirements of the City can no longer be supported by Eden ERP. Tyler Technologies
has also instructed the Administration that its development resources will be dedicated
to the Munis ERP, its flagship ERP solution for municipalities. Several of Eden ERP
using municipalities have already completed or begun the transition from Eden ERP to
Munis ERP. This project would also improve the City's permitting and licensing modules
through EnerGov, a Tyler Technologies solution for this functionality which integrates
seamlessly with its Munis ERP solution.
The budget for the project would also include a full business process review (BPR) of all
functional areas of the new systems prior to the commencement of implementation
activities. The goal of the BPR is two-fold: (1) make business operations more efficient
and effective; (2) and more effectively utilize technological investments. In this manner,
the new systems will be aligned -with. improved processes offering the greatest
opportunity to improve the City's business operations. The BPR's as well as project
management services would be provided by EMA, a multi-national service provider with
over 30 years of experience, which includes assisting public agencies with their
technological, best practices, and strategic planning requirements.
The Sixth Amendment would appropriate funding for the Munis and Energov information
technology solutions. The Energov project budget is $3.7 million including a 10%
contingency and would be fully funded from the Building Training and Technology ($1.7
million) and from Building .Reserves in the General Fund ($2.0 million). The Munis
project budget is $3.5 million including a 20% contingency and would be partially funded
for $2.0 million from accumulated Building Reserves in the General Fund related to
Elevator permit revenue that can be used for any general purpose. The remainder of the
Munis project budget, $1.5 million, will be funded in FY 2014/15 or FY 2015/16 from one-
time funds.
Prior Years' Appropriations $0
July 30, 2014 Budget Amendment $5,700,000
Proposed Total Appropriations $5,700,000
Resolution Adopting the Sixth Amendment to the Capital Budget for FY 2013/14
July 30, 2014
Page 3of4
2. 71St Street Fountain Renovation project — The original project budget was estimated
at $300,000 to fund refurbishment of the fountain, including plumbing and electrical
infrastructure as well as painting and sealing of the concrete structure. The final cost of
the project came in higher by $50,000. Funding for the project would come from 307 -
North Beach Quality of Life funds.
Prior Years'Appropriations $300,000
July 30, 2014 Budget Amendment $50,000
Proposed Total Appropriations $350,000
3. Normandy Shores Park Fitness Circuit and Tatum Park Outdoor Sand Volleyball
projects — The Sixth Amendment would realign $76,000 of funding to the Normandy
Shores Park Fitness Circuit ($64,000) and Tatum Park Outdoor Sand Volleyball
.($12,000) projects to cover higher than anticipated costs. The additional funding would
be realigned from projected savings in the Fisher Park Irrigation System Restoration and
Stillwater Park Sports Field Landscape and Irrigation projects.
Normandy Shores Park Fitness Circuit
Prior Years'Appropriations $135,500
July 30, 2014 Budget Amendment $64,000
Proposed Total Appropriations $199,500
Tatum Park Outdoor Sand Volleyball
Prior Years'Appropriations $90,751
July 30, 2014 Budget Amendment $12,000
Proposed Total Appropriations $102,751
4. Redevelopment District Area Projects — The Sixth Amendment would fund five
renewal and replacement projects in the City Center RDA, including the 1100 Block of
Lincoln Road Updates ($133,000); Bass Museum HVAC Controls Integration ($50,000);
Pennsylvania Garage Roof Renovation ($60,000); Bass Museum Heat Pump
Replacement ($100,000); and the Botanical Gardens Window Replacement ($100,000).
- This amendment would also fund the repayment of funding previously appropriated in
the amount of $634,530, for the Collins Park Streetscape project to the Parking fund.
Funding would come from 365- City Center RDA funds.
1100 Block of Lincoln Road Updates
Prior Years'Appropriations $0
July 30, 2014 Budget Amendment $133,000
Proposed Total Appropriations $133,000
Resolution Adopting the Sixth Amendment to the Capital Budget for FY 2013/14
July 30, 2014
Page 4 of 4
Bass Museum HVAC Controls Integration
Prior Years' Appropriations $0
July 30, 2014 Budget Amendment $50,000
Proposed Total Appropriations $50,000
Pennsylvania Garage Roof Renovation
Prior Years'Appropriations $0
July 30, 2014 Budget Amendment $60,000
Proposed Total Appropriations $60,000
Bass Museum Heat Pump Replacement
Prior Years'Appropriations $0
July 30, 2014 Budget Amendment $100,000
Proposed Total Appropriations $100,000
Botanical Gardens Window Replacement
Prior Years'Appropriations $0
July 30, 2014 Budget Amendment $100,000
Proposed Total Appropriations $100,000