2014-28658 Reso RESOLUTION NO. 2014-28658
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING AN
ADDITIONAL INCREASE IN THE ESCROW ACCOUNT, IN THE AMOUNT
OF $500,000, ESTABLISHED PURSUANT TO THE JOINT PARTICIPATION
AGREEMENT BETWEEN THE CITY AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT), DATED OCTOBER 2, 2012, FOR UTILITY
WORK BY THE FDOT HIGHWAY CONTRACTOR, FOR THE
CONSTRUCTION OF WATER, SEWER AND STORMWATER DRAINAGE
IMPROVEMENTS WITHIN THE PROJECT AREA, AS PART OF THE STATE
ROAD 907/ALTON ROAD PROJECT, FROM 5T" STREET TO MICHIGAN
AVENUE.
WHEREAS, the Florida Department of Transportation (FDOT) and the City have
executed a Joint Participation Agreement for utility work by an FDOT highway contractor, dated
as of October 2, 2012 (JPA), for utility improvements on Alton Road/State Road (S.R.) 907, from
5th Street to Michigan Avenue (Project), whereby the City has agreed to use the services of an
FDOT highway contractor for the Project; and
WHEREAS, the Project will improve the quality-of-life along the Alton Road corridor by
including construction of water main and stormwater drainage improvements along Alton Road
and intersecting side streets, which will help alleviate flooding along Alton Road and enhance
the City's utility infrastructure system; and
WHEREAS, simultaneously with the execution of the JPA, FDOT, the City, and the
Department of Financial Services, Division of Treasury executed a Memorandum of Agreement,
which establishes an escrow account for the deposit of the payments due from the City to FDOT
under the JPA, and in which escrow account the City deposited an initial sum of.$2,680,670.52;
and
WHEREAS, on April 23, 2014, the Mayor and City Commission adopted Resolution
2014-28557, approving an additional deposit of $240,000 into the escrow account, for the
construction of water, sewer and stormwater drainage improvements within the Project area;
and
WHEREAS, the Alton Road construction has revealed that the City utilities are in worse
condition than originally anticipated, and additional utility work is required due to the fragile
nature of the aged pipes, as well as additional improvements which should be performed while
the road is under construction; and
WHEREAS, the additional utility work, including the replacement of storm drain pipes,
additional water meters and water lines, is estimated to cost $500,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize an additional increase in the escrow account, in the amount of $500,000, pursuant to
the Joint Participation Agreement between the City and the Florida Department of
Transportation, dated October 2, 2012, for utility work by the FDOT Highway Contractor for the
construction of water, sewer and stormwater drainage improvements, within the project area, as
part of The State Road 907/Alton Road Project, from 5th Street To Michigan Avenue.
PASSED AND ADOPTED THIS 23RD DAY OF JULY, 2014.
Philip vi yor
ATTEST:. - W
afael E. Granado, Ci rk
T:WGENDA\2014\July\Pub rc o ts�DOT JP�QL, 1 RaA .E 0 TH STREET TO MICHIGAN AVENUE ADDITIONAL FUNDING RESO(2).docx
.v
oPr-r oRArED
4
APPROVED AS TO
FORM & LANGUAGE
& FO EXECUTION
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving
And Authorizing The Mayor And City Clerk To Add Additional Funds To The Existing Joint
Participation Agreement (JPA) Between The City And Florida Department Of Transportation (FDOT),
For Additional $500,000 For Utility Work By FDOT Highway Contractor For The Construction Of
Water, Sewer And Stormwater Drainage Improvements Within The Project Area, As Part Of The
State Road 907/Alton Road Project From 5th Street To Michigan Avenue.
Key Intended Outcome Supported:
Well Maintained Infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summa /Recommendation:
The Florida Department of Transportation (FDOT) is executing construction improvements on Alton
Road/State Road (SR) 907 from 5th Street to Michigan Avenue (Project). The project is under
construction and expected to be completed in July 2015. The Project includes roadway, sidewalk,
curb and gutter reconstruction, significant drainage improvements including construction of three (3)
stormwater pump stations at 5th Street, 10th.Street, and 14th Street, decorative lighting,-landscaping,
irrigation, and bonded_aggregate improvements.
In order for FDOT to include the construction of the City owned.. drainage. and water main
improvements as part of the Project, the City and FDOT executed a JPA stipulating funding sources
and responsibilities among the parties.
At its April 23, 2014 meeting, the City Commission approved Resolution 2014-28557, to add additional
funds to the existing Joint Participation Agreement (JPA) between the City and FDOT, for an
additional $240,000 for utility work by the FDOT highway contractor, for the construction of water,
sewer and stormwater drainage improvements within the project area, as part of the State Road
907/Alton Road Project from 5th Street to Michigan Avenue.
The Alton Road construction has revealed that City utilities are in worse condition than originally
anticipated and additional work is required due to the fragile nature of the aged pipe, as well as
additional improvements that should be performed while the road is under construction. The value for
additional work, including the replacement of storm drain pipes, additional water meters and water
lines is estimated at an additional $500,000.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
2
OBPI Total
Funding will be available upon approval of the Sixth Amendment to the Capital Budget for Fiscal Year
2013-14, reappropriating $500,000 to the Alton Road 5th Street to Michigan Avenue Capital Project
from the Collins Avenue Utility from 5th to 15Th Street.
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Assistant Ci ger City M ager
ETC J LM
TAAGENDA\2014\July\Public Works\FDOT additional funds for AI rom 5th Street to Michigan Av -CNUMMARY
doc.docx
AGENDA ITEM
l a3 /
DATE
/\AIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the City ommission
FROM: Jimmy L. Morales, City Manager
DATE: July 23, 2014
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO ADD ADDITIONAL FUNDS TO THE EXISTING JOINT
PARTICIPATION AGREEMENT (JPA) BETWEEN THE CITY AND FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT), FOR ADDITIONAL $500,000 FOR
UTILITY WORK BY FDOT HIGHWAY CONTRACTOR FOR THE CONSTRUCTION
OF WATER, SEWER AND STORMWATER DRAINAGE IMPROVEMENTS WITHIN
THE PROJECT AREA, AS PART OF THE STATE ROAD 907/ALTON ROAD
PROJECT FROM 5T" STREET TO MICHIGAN AVENUE.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
Funding will be available upon approval of the Sixth Amendment to the Capital Budget for Fiscal
Year 2013-14: re appropriating $500,000 to the Alton Road 5th Street to Michigan Avenue
capital project from the Collins Avenue Utility from 5th to 15Th Street Capital Project.
BACKGROUND
The Florida Department of Transportation (FDOT) is executing construction improvements on
Alton Road/State Road (SR) 907 from 5th Street to Michigan Avenue (Project). The project is
under construction and expected to be completed in July 2015. The Project includes roadway,
sidewalk, curb and gutter reconstruction and significant drainage improvements, including
construction of three (3) stormwater pump stations at 5th Street, 10th Street, and 14th Street,
decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
In order for FDOT to include the construction of the City owned drainage and water main
improvements as part of the Project, the City and FDOT executed a JPA stipulating funding
sources and responsibilities among the parties.
Commission Memorandum—FDOT Agreements for Alton Road from 5th Street to Michigan Avenue
April 23, 2014
Page 2 of 2
At its April 23, 2014 meeting, the City Commission approved Resolution 2014-28557, to add
additional funds to the existing Joint Participation Agreement (JPA) between the City and FDOT,
for an additional $240,000 for utility work by the FDOT highway contractor, for the construction
of water, sewer and stormwater drainage improvements within the project area, as part of the
State Road 907/Alton Road Project from 5th Street to Michigan Avenue. The breakdown of
these expenditures is attached.
The Alton Road construction has revealed that City utilities are in worse condition than originally
anticipated and additional work is required due to the fragile nature of the aged pipe as well as
additional improvements that should be performed while the road is under construction. The
value for additional work, including the replacement of storm drain pipes, additional water
meters and water lines is estimated at an additional $500,000.
ANALYSIS
Utility Work by Highway Contractor Agreement
As part of the FDOT project, relocation of the City-owned water main system along Alton Road
was required. Considering the age and condition of the City utility infrastructure in this area, staff
determined that it would be advantageous to the City to upgrade the existing water main system
as part of the FDOT project. In addition, the Project will also include upgrading the water main
laterals that service the side streets along the Project corridor.
During construction it was determined the connecting water, sewer and stormwater
infrastructure required upgrading or failure could occur in the next few years. These funds will
be utilized to make these improvements.
Utility Work by Highway Contractor Memorandum of Agreement
This Agreement will add to the existing escrow account established by FDOT with a deposit in
the amount of $500,000 funded by the City for the purpose of the construction of new water
main system on Alton Road Avenue from 5th Street to Michigan Avenue as part of the Project.
CONCLUSION
The Administration recommends that the proposed stormwater drainage and water main
improvements be constructed with the Alton Road improvements in order to reduce the risk of
failure of the water, sewer and stormwater system, as well as the potential need to perform
repairs in the new roadway shortly after completion. The Administration recommends approving
the Resolution authorizing these funds.
Attachment: FDOT JPA Expenditure Breakdown
JLM/ * /JJF/BAM/DCS
T:\AGENDA\2014\July\Public Works\FDOT additional funding Alton Road from 5th Street to Michigan Avenue-Memo.docx
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