2014-28659 Reso RESOLUTION NO. 2014-28659
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO REJECT ALL BIDS RECEIVED, PURSUANT TO
INVITATION TO BID NO. 2014-171-SR, FOR THE NORMANDY SHORES
NORTH GATE REPLACEMENT PROJECT.
WHEREAS, Invitation To Bid No. 2014-171-SR (the ITB), for the Normandy Shores
North Gate Replacement Project, was issued on February 28, 2014, with an opening date of
April 1, 2014; and
WHEREAS, a pre-bid conference to provide information to the bidders submitting a
response was held on March 17, 2014; and
WHEREAS, the City received bids from the following firms: (1) Urban Development
Corp. and (2) Lego Construction Co.; and
WHEREAS, the total bid amount of the lowest responsive and responsible bidder, Urban
Development Corp., significantly exceeded the budget for this project; and
WHEREAS, the Administration recommends the rejection of all bids received pursuant
to the ITB; and
WHEREAS, the Administration will be redesigning the proposed gate installation to
eliminate the need for new gates and reuse the existing gate and appurtenances to bring the
project costs within the budget; and
WHEREAS, it is anticipated that this project will be completed by September 30, 2014;
and
WHEREAS, after reviewing the Administration's recommendation, the City Manager
exercised his due diligence and recommends that the Mayor and the City Commission reject all
bids received pursuant to this ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject all bids received,
pursuant to Invitation To Bid No. 2014-171-SR, for the Normandy Shores North Gate
Replacement Project.
PASSED AND ADOPTED this o day of ✓GI 2014.
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City Attorney Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Accepting the
Recommendation of The City Manager to Reject All Bids Received, Pursuant to Invitation To Bid No.2014-
171-SR, for Normandy Shores North Gate Replacement.
Key Intended Outcome Supported:
Build and Maintain Priority Infrastructure With Full Accountability
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
The Normandy Shores North Gate Replacement project consists of the installation of four(4) automated
swing gates OR two(2) automated slide gates with gate operators at the intersection of North shore Drive
and Fairway Drive.The proposed scope includes installation of lift arm gates,tag cameras,security cameras
and an eight-channel DVR. It also includes curb reconstruction, roadway expansion, loop cutting,pavement
marking and fence installation.
Invitation to Bid (ITB) No. 2014-171-SR was issued on February 28, 2014, with an opening date of April 1,
2014.A pre-bid conference to provide information to the bidders submitting a response was held on March
17, 2014.
ITB 2014-171-SR requested pricing for two (2)options for automated gates. Option 1: Four(4)automated
swing gates / Option 2: Two (2) automated slide gates. The City reserved the right and had the sole
discretion to award either Option 1 or Option 2 to the lowest, responsive, and responsible bidder for either
option. The City received bids from the following firms:
• Urban Development Corp
• Lego Construction Co.
Upon receipt and review of the bids received,the total bid amount of the lowest responsive and responsible
bidder, Urban Development Corp., significantly exceeded the available budget for this project.As such,the
Administration recommends that all bids received pursuant to ITB 2014-171-SR be rejected.As a result,the
Administration will be redesigning the proposed gate installation to eliminate the need for new gates and
reuse the existing gate and appurtenances to bring the project within the available funds. It is anticipated that
this project will be completed by September 30, 2014.
RECOMMENDATION
After reviewing the Administration's recommendation, the City Manager recommends rejecting all bids
received pursuant to this ITB.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A N/A
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
e rtment Director Assistan na er CityftAanager
A EC M JLM VA
AGENDA ITEM C 7y
MIAMIBEACH DA'Z'E
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members oA the City C mmission
FROM: Jimmy L. Morales, City Manager
DATE: July 23, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO REJECT ALL BIDS RECEIVED, PURSUANT TO INVITATION TO
BID NO. 2014-171-SR, FOR NORMANDY SHORES NORTH GATE
REPLACEMENT (THE ITB).... _
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority Infrastructure With Full Accountability
BACKGROUND
The intersection of North shore Drive and Fairway Drive is located in the Normandy Shores
Neighborhood. The East entrance to the neighborhood consists of a single slide gate of over
25 feet length. There have been complaints of long wait time for the gate to open and, vehicles
hitting and damaging the gate due to the angle of approach. The intent of the project is to
address these complaints and, provide a better engineering design for the intersection.
The Normandy Shores North Gate Replacement project consists of the installation of four (4)
automated swing gates OR two (2) automated slide gates with gate operators at the
intersection of North shore Drive and Fairway Drive. The proposed scope includes installation
of lift arm gates, tag cameras, security cameras and an eight-channel DVR. It also includes
curb reconstruction, roadway. expansion, loop cutting, pavement marking and fence
installation.
ITB PROCESS
Invitation to Bid (ITB) No. 2014-171-SR was issued on February 28, 2014, with an opening
date of April 1, 2014. A pre-bid conference to provide information to the bidders submitting a
response was held on March 17, 2014.
ITB 2014-171-SR requested pricing for two (2) options for automated gates. Option 1: Four (4)
automated swing gates / Option 2: Two (2) automated slide gates. The City reserved the right
and had the sole discretion to award either Option 1 or Option 2 to the lowest, responsive, and
responsible bidder for either option. The City received bids from the following firms:
• Urban Development Corp Option 1: $104,777.20; Option 2: $75,692
• Lego Construction Co. Option 1: $171,600.85; Option 2: $150,012.85
Upon receipt and review of the' bids received, the total bid amount of the lowest responsive
and responsible bidder for Option 2, Urban Development Corp., significantly exceeded the
Commission Memorandum — ITB-2014-171-SR Normandy Shores North Gate Replacement
July 23, 2014
Page 2
available budget of $55,000 for this project. As such, the Administration recommends that all
-bids received pursuant to ITB 2014-171-SR be rejected. As a result, the Administration will be
redesigning the proposed gate installation to eliminate the need for new gates and reuse the
existing gate and appurtenances to bring the project within the available funds. It is anticipated
that this project will be completed in September 30, 2014.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the Administration's recommendation, the City Manager agrees with this
recommendation and recommends rejecting all bids received.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager to reject all bids received,
pursuant to Invitation To Bid No. 2014-171-SR for Normandy Shores North Gate
Replacement.
JLM/MT/ EC/AD/YG
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