2014-28688 Reso RESOLUTION NO. 2014-28688
A RESOLUTION OF THE-MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AN EXPENDITURE OF
BUDGETED FUNDS IN REASONABLE AND NECESSARY AMOUNTS
FOR THE PUBLIC PURPOSE OF INFORMING AND EDUCATING THE
VOTERS OF THE CITY OF MIAMI BEACH REGARDING THE BALLOT
QUESTIONS ON THE CITY'S NOVEMBER 49 2014 SPECIAL ELECTION,
IN ORDER TO ACHIEVE A MORE INFORMED ELECTORATE VOTE.
WHEREAS,the voters of the City of Miami Beach will be presented with City ballot questions
on its November 4, 2014 Special Election; and
WHEREAS, the subject matters of the subject City ballot questions affect and involve the
interests of the City of Miami Beach and its citizens; and
WHEREAS,the Miami Beach City Commission believes that educating the voters on these
matters is in the public interest and serves a public purpose; and
WHEREAS, in an effort to explain and educate the voters on each of these questions
through various methods, which may include video presentation on the City's cable channel, a
voter's guide, and other means,the Administration is requesting approval to spend reasonable and
necessary budgeted amounts for video production, printing, graphics, translation services, layout,
mailing, advertising, and other miscellaneous costs as needed; and
WHEREAS, these expenditure will further serve the public purpose given the City's
reasonable expectation that these efforts at explaining the ballot questions and educating the voters
thereon will result in a more informed electorate vote, benefiting the public good.
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission herein state the
public purpose of explaining to and educating the City's voters on the City ballot questions, which
will appear on its November 4, 2014 Special Election, and thus approve the expenditure of budgeted
funds in reasonable and necessary amounts in furtherance of the aforementioned public policy,
which is intended to benefit the public good and serve a public purpose.
PASSED and ADOPTED this 23rd day of July, 2014. -�
ATTEST:
P ILI INE,
RAF EL E. GRA
CITY CLERK
APPROVE D AS TO
""
APPROVE
INCORP FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
Adopt a resolution approving an expenditure of budgeted funds in reasonable and necessary amounts for the public
purpose of informing and educating the voters of the City of Miami Beach regarding the ballot questions on the City's
November 4, 2014 Special Election ballots, in order to achieve a more informed electorate vote.
Key Intended Outcome Supported:
Increase community satisfaction with City government.
Supporting Data (Surveys, Environmental Scan,etc.): Miami Beach Customer Survey indicates 58% of residents rated
Miami Beach City government as"good" or"excellent" in meeting their expectations.
Item Summa /Recommendation:
During the July 23, 2014 City Commission meeting, the members of the City Commission will consider calling a Special
Election to be held on Tuesday, November 4, 2014, in conjunction with the State General Election. The ballot questions
being considered affect and involve the interests of the City of Miami Beach and its citizens.
The Administration believes that educating the voters on these matters, if ballot questions are approved, is in the public
interest and serves a public purpose. In an effort to explain and educate the voters on each of these questions, the
Administration will prepare public education information through various methods, which may include video presentation
on the City's cable channel, a voter's guide, and other means. No additional funding is required to educate the public as
the Administration will use funds budgeted and appropriated in FY 13/14 for MB Magazine and MBTV. However, the
Administration is requesting authorization to spend these previously appropriated funds for this public purpose.
These expenditures will further serve the public purpose given the City's reasonable expectation that these efforts at
explaining the ballot questions and educating the voters will result in a more informed electorate vote, benefiting the
public good.
Advisory Board Recommendation:
N/A
Financial Information:
.Source of Amount Account
Funds: 1 N/A
OBPI Total N/A
Financial Impact Summary: See above.
City Clerk's Office Legislative Tracking:
Office of the City Clerk
Sign-Offs:
Department Director Assistant City Manager City Manag r
REG JLM
T:\AGENDA\2014\July\ELECTIONS\Voters Education Ballot Questions-2014 SUMMARY MEMO.doc
I\AIAM, I BEACH AGENDA TEM R1 V
DATE
MIAMI
BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City Commission
FROM: Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk
CC: Raul J. Aguila, City Attorney
DATE: July 23, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AN EXPENDITURE OF BUDGETED
FUNDS IN REASONABLE AND NECESSARY AMOUNTS FOR THE PUBLIC
PURPOSE OF INFORMING AND EDUCATING THE VOTERS OF THE CITY OF
MIAMI BEACH REGARDING THE BALLOT (QUESTIONS ON THE CITY'S
NOVEMBER 4, 2014 SPECIAL ELECTION, IN ORDER TO ACHIEVE A MORE
INFORMED ELECTORATE VOTE.
ADMINISTRATION RECOMMENDATION
Adopt a resolution approving an expenditure of budgeted funds in reasonable and necessary
amounts for the public purpose of informing and educating the voters of the City of Miami Beach
regarding the ballot questions on the City's November 4, 2014 Special Election ballots, if such an
9 g q
special election is called, in order to achieve a more informed electorate vote.
KEY INTENDED OUTCOME SUPPORTED
Increase community satisfaction with City government.
ANALYSIS
During the July 23, 2014 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, November 4, 2014, in conjunction with
the State General Election. The ballot questions being considered affect and involve the interests
of the City of Miami Beach and its citizens.
The Administration believes that educating the voters on these matters, if ballot questions are
approved, is in the public interest and serves a public purpose. In an effort to explain and educate
the voters on each of these questions, the Administration will prepare public education information
through various methods, which may include video presentation on the City's cable channel, a
voter's guide, and other means. No additional funding is required to educate the public as the
Administration will use funds budgeted and appropriated in FY 13/14 for MB Magazine and MBTV
for video production, printing, graphics, translation services, layout, mailing, advertising, and other
miscellaneous costs as needed to disseminate the information. However, the Administration is
Voter Education Ballot Questions
July 23,2014 City Commission Meeting
Page 2 of 2
requesting authorization to spend these previously appropriated funds for this public purpose.
These expenditures will further serve the public purpose given the City's reasonable expectation
that these efforts at explaining the ballot questions and educating the voters will result in a more
informed electorate vote, benefiting the public good.
CONCLUSION
If a Special Election is called for November 4, 2014, the Administration recommends that the
Mayor and City Commission adopt the Resolution.
JLM/REG
T:\AGENDA\2014\July\ELECTIONS\Voters Education Ballot Questions JULY REG.doc
ESTIMATE
Piggyback with Countywide General Election November 4, 2014
Rafael E. Granado, City Clerk Estimate N°: ' MB-PBGENERAL-2014
City of Miami Beach Estimate Date: June 9,2014
1700 Convention Center Drive,#200
Miami Beach, FL 33139
Registered Voters: 49,926 Early Voting Days: 14
Precincts: 36 Early Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 6,226
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places
Security,Polling Place Rentals
Supplies and Services -
Absentee Ballots Set Up
Trucks and Vehicles -
Truck Rentals,GSA Vehicles
Printing and Advertising 24,963.00
Absentee,Early Voting&Precinct Ballots
Postage
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,737.30
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,110.30
" Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8568 E-mail:bproch @miamidade.gov
EXHIBIT "All