2014-28700 Reso RESOLUTION NO. 2014 - 28700
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPROVE THE PHASE III WORK ORDER,
INCREASING THE PROJECTED COST OF THE NORMANDY SHORES
FOUNTAIN PROJECT BY AN AMOUNT NOT TO EXCEED $50,000.
WHEREAS, in an effort to expedite the restoration of the Miami Beach Normandy
Isle Fountain located at 7802 Rue Vendome (the Project), part of a North Beach
revitalization initiative, the National Joint Powers Alliance's (NJPA) Indefinite Quantity
Contract was utilized to procure the necessary construction services; and
WHEREAS, the cost of this Project was originally estimated not to exceed
$250,000; and
WHEREAS, the Project was divided into 3 phases: Phase I — Demolition Phase;
Phase II — Materials Ordering Phase and Phase III — Final Construction Phase; and
WHEREAS, during the Demolition Phase, it was revealed that much of the
original infrastructure, specifically the plumbing and electrical systems, were
deteriorated beyond repair, and new electrical, plumbing, structural and the work
needed to be replaced; and
WHEREAS, the the work alone, which was ordered pursuant to the Materials
Ordering Phase, is historic and had to be custom made in order to match the existing
tile; and
WHEREAS, at the July 23, 2014 City Commission meeting, the City Manager
was authorized to exceed the $250,000 cap on the NJPA contract by $50,000; and
WHEREAS, upon further review of the Project's expected costs, the Public
Works Department now expects that the Project will cost $350,000; and
WHEREAS, in order to meet the o osed completion date of October 1 2014
P P P
additional approval is required to exceed the $250,000 cap by $100,000, for a Project
total not to exceed $350,000; and
i
WHEREAS, given that the cost of the Project will exceed the budget by an
additional $50,000, a funding authorization by the Mayor and City Commission is
required;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager to approve the Phase III work order,
increasing the projected cost of the Normandy Shores Fountain Project by an amount
not to exceed $50,000.
PASSED and ADOPTED this 30 day of ��t�C ' 2014.
ATTEST:
�S. y Philip ev yor
Rafael Granado it
y Clerk INCORP ORATED: �
cH 26
APPROVED AS TO
FORM AND LANGUAGE
& FOR EXECUTION
(5 4-
City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Authorizing The City Manager
To Approve The Phase III Work Order For The Normandy Shores Fountain Project Utilizing The Competitively Bid
National Joint Powers Alliance NJPA Cooperative Contract For Construction Services With The Gordian Group.
Key Intended Outcome Supported:
Maximize Miami Beach as a World Class Destination.Streamline the Delivery of Services through all
Departments.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summa /Recommendation:
Since the fall of 2012,the City has been without a methodology for expediting construction and infrastructure projects.
This is especially problematic for smaller projects and projects related to unplanned emergency work for which
releasing independent solicitations is not operationally feasible and causes unnecessary delays. To address this
problem,as authorized by Florida Statutes,the Finance and City-Wide Projects Committee(the"Committee")endorsed
a recommendation by the Administration to utilize the indefinite quantity contract(IQC)for construction services to
expedite the delivery of construction projects under$250,000 or for emergency projects as approved by the City
Manager.The Committee's endorsement of the IQC process for small and emergency projects was approved by the
City Commission on April 23,2014.The IQC process is similar to the JOC process previously used by the City but with
tighter controls,including a limit on design,additional competition on certain items and a small project threshold that
limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United
States to expedite the delivery of construction projects.The City,as a governmental agency member,is authorized to
utilize the IQC contract for construction services competitively awarded by the National Joint Powers Alliance(NJPA)to
the Gordian Group.
In an effort to expedite the restoration of the Miami Beach Normandy Isle Fountain, located at 7802 Rue Vendome,
which is a part of a North Beach revitalization initiative,the NJPA IQC contract was utilized to procure the necessary
construction services because this project was originally estimated below the$250,000 threshold.To further expedite
the project, it was divided into phases as follows:
• Phase I—Demolition Phase
• Phase II—Materials Ordering Phase
• Phase III—Final Construction Phase
However,during the process of demolishing parts of the existing structure(Work Order Phase I—Demolition Phase)to
make way for the renovations,it was revealed that much of the original infrastructure, specifically the plumbing and
electrical systems,were deteriorated beyond repair,and new electrical,plumbing,structural and the work needed to be
replaced.The tile work alone,which has been ordered pursuant to Work Order II(Materials Phase),is historic and had
to be custom made to match the existing.
Therefore,this project is now expected to exceed the$250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award.Accordingly,in order to move forward with the completion of this project
and in efforts to meet the proposed completion date of October 1,2014,approval is required to exceed the$250,000
project threshold limit by$100,000,which includes$90,000 of additional work and$10,000 for project contingency,for
a project total not to exceed$350,000.The current project budget of$300,000 would be increased by$50,000 in the
Sixth Capital Budget Amendment(Item R713)for a new project budget total of$350,000.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to approve Work Order III
(Final Construction Phase)for the final phase of the Normandy Shores Fountain renovation project.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 350,000.00 307-2850-000676—71 S Fountain Renovation
2
OB Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Assistartrr&bmager City a
EC AD M
T:\AGENDA\2014\July\Procurement\Normandy Fountain NJPA-Summary.doc
MIAMIBEACH AGENDA ITEM C 7F
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t ity Commission
FROM: Jimmy L. Morales, City Manag
DATE: July 30, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE
THE PHASE III WORK ORDER FOR THE NORMANDY SHORES FOUNTAIN
PROJECT UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS
ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES
WITH THE GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
KEY INTENDED OUTCOME
Maximize the Miami Beach brand as a world class destination. Streamline the delivery of
services through all departments.
FUNDING
307-2850-000676—71 st Fountain Renovation —$350,000
BACKGROUND
In an effort to expedite the restoration of the Miami Beach Normandy Isle Fountain, located at
7802 Rue Vendome, part of a North Beach revitalization initiative, the National Joint Powers
Alliance's (NJPA) Indefinite Quantity Contract was utilized in order to procure the necessary
construction services. The cost of this project was estimated at $250,000 and to further
expedite the project, it was divided into 3 phases:
• Phase I — Demolition Phase
• Phase II — Materials Ordering Phase
Phase III — Final Construction Phase
However, during the demolition process, parts of the existing structure (Work Order Phase I —
Demolition Phase) to make way for renovations, it was revealed that much of the original
infrastructure, specifically the plumbing and electrical systems, were deteriorated beyond repair,
and new electrical, plumbing, structural and tile work needed to be replaced. The tile work
alone, which has been ordered pursuant to Work Order Phase 11 — Materials Phase) is historic
Commission Memorandum—Normandy Isle Fountain NJPA
Page 2 of 2
and had to be custom made in order to match the existing tile. At the July 23, 2014 Commission
meeting, the contract was authorized to exceed the $250,000 cap on the NJPA by $50,000.
Upon further review, this project is now expected to cost $350,000. Accordingly, in order to
move forward with the completion of this project and in efforts to meet the proposed completion
date of October 1, 2014, additional approval is required to exceed the $250,000 cap by
$100,000, which includes $90,000 of additional work and $10,000 for project contingency, for a
project total not to exceed $350,000. The cost of the project will exceed the budget by $50,000
and will require accompaniment by a funding authorization.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to
approve Work Order III — Final Construction Phase of the Normandy Shores Fountain
renovation project.
JLM/MT/ C/JJF/AD/TK
TAGENDA 1 July\Public Works\Normandy Fountain.Memo.docx